To top it all off, you handle the livelihood of everyone under your employment, which is no small thing. So, payroll in itself requires meticulous work and data-keeping.<\/p>\n\n\n\n
But no worries, we\u2019re here to help with that. In this blog post, we guide you through the essentials of how to do payroll for your small business.<\/p>\n\n\n\n
Read on, as we\u2019ll cover the following topics:<\/p>\n\n\n\n
- \n
- What payroll management is,<\/li>\n\n\n\n
- Vital aspects of managing payroll, and<\/li>\n\n\n\n
- Useful tips on managing payroll.<\/li>\n<\/ul>\n\n\n\n
![\"\"](\"https:\/\/clockify.me\/blog\/wp-content\/uploads\/2021\/09\/How_to_Do_Payroll_for_Small_Business.webp\")
<\/figure>\n<\/div>\n\n\nWhat is payroll management?<\/h2>\n\n\n\n
Payroll management is the process of calculating and distributing payroll, keeping up to date with compensatory laws and regulations, tax, etc. <\/strong><\/p>\n\n\n\n
This process also includes overtime assessment and calculations<\/a>, flex time<\/a>, and other details related to wages.<\/p>\n\n\n\n
This is all done to make sure your employees are compensated fairly<\/strong> and on time. <\/p>\n\n\n\n
If you\u2019re new to all this and your main question is Can I do my own payroll for my small business?<\/em> \u2014 simply put, the answer is yes. So, read on!<\/p>\n\n\n\n
\n\ud83d\udca1 Clockify Pro Tip<\/strong><\/p>\n\n\n\n
Need some tips on improving your compensation strategy? Here\u2019s a detailed guide with free, downloadable templates you can use:<\/p>\n\n\n\n
- \n
- How to make an employee compensation plan (with templates)<\/a><\/li>\n<\/ul>\n<\/div><\/div>\n\n\n\n
2 Aspects of managing payroll for a small business<\/h2>\n\n\n\n
To learn to do payroll in the first place, you need to understand how pay is calculated in the workplace<\/a>. <\/p>\n\n\n\n
Moreover, you need to be aware of the differences between gross and net pay<\/a> while making a compensation plan for your employees, as well as how to calculate pay raises<\/a> for your employees.<\/p>\n\n\n\n
However, not all wages are the same, as there are different types of employees, especially in the knowledge work industry. <\/p>\n\n\n\n
So, the 2 vital aspects of managing payroll are:<\/p>\n\n\n\n
- \n
- Wage types, and<\/li>\n\n\n\n
- Employment\/contract types.<\/li>\n<\/ul>\n\n\n\n
Aspect #1: Wage types<\/h3>\n\n\n\n
Depending on the specific industry, wage calculation and payout can include:<\/p>\n\n\n\n
- \n
- Salary wage (full-time employees),<\/li>\n\n\n\n
- Hourly wage (contractors and freelancers),<\/li>\n\n\n\n
- Commission (contractors and freelancers),<\/li>\n\n\n\n
- Tip wage (food and service industries),<\/li>\n\n\n\n
- Overtime, and<\/li>\n\n\n\n
- Paid time off<\/a> (PTO).<\/li>\n<\/ul>\n\n\n\n\n
\ud83d\udca1 Clockify Pro Tip<\/strong> <\/p>\n\n\n\n
Want a cheat sheet? Here are 14 free and downloadable templates to help you streamline processes for managing payroll:<\/p>\n\n\n\n
- \n
- Free payroll templates<\/a><\/li>\n<\/ul>\n<\/div><\/div>\n\n\n\n
So for starters, managing payroll will differ for salaried and hourly employees<\/a>. Each carries both advantages and disadvantages for small business owners, but most importantly \u2014 each comes with different regulations for payment days.<\/p>\n\n\n\n
But if your business mainly employs knowledge workers, the chances are \u2014 the payroll process will be less complicated. In this instance, there are 2 ways to pay your employees:<\/p>\n\n\n\n
- \n
- Weekly or monthly for full-time workers, and<\/li>\n\n\n\n
- As determined by the contracts of contingent workers (hired based on demand, usually consultants and freelancers, not tied to the company).<\/li>\n<\/ol>\n\n\n\n\n
\ud83d\udca1 Clockify Pro Tip<\/strong> <\/p>\n\n\n\n
What about the instances when you need to compensate workers after the payroll due date? Here\u2019s a guide on arrears in payroll, so check it out:<\/p>\n\n\n\n
- \n
- Arrears in payroll: What does it mean?<\/a><\/li>\n<\/ul>\n<\/div><\/div>\n\n\n\n
Aspect #2: Employment\/contract types<\/h3>\n\n\n\n
There are also substantial differences between contractors, freelancers, and employees<\/a>, so sorting out who is who<\/strong> might be the best first step for managing payroll. <\/p>\n\n\n\n
Then, get to know the following:<\/p>\n\n\n\n
- \n
- Who needs which paperwork, <\/li>\n\n\n\n
- How they are paid for overtime, and <\/li>\n\n\n\n
- Whether they are eligible for time off (if so, when). <\/li>\n<\/ul>\n\n\n\n
Keep in mind that lapses in this department can lead to employee lawsuits<\/strong>.<\/p>\n\n\n\n
\n\ud83d\udca1 Clockify Pro Tip<\/strong> <\/p>\n\n\n\n
Here\u2019s everything you need to know and consider when paying contractors and freelancers:<\/p>\n\n\n\n
- \n
- How to pay contractors and freelancers in 5 simple steps<\/a><\/li>\n<\/ul>\n<\/div><\/div>\n\n\n\n
7 Tips on how to manage payroll for a small business<\/h2>\n\n\n\n
Several key things are necessary for successful and effective payroll management. <\/p>\n\n\n\n
Here\u2019s to name a few examples of what needs to be done prior to payday:<\/p>\n\n\n\n
- \n
- Submit all the necessary tax forms on time, <\/li>\n\n\n\n
- Track your employees’ work hours and overtime<\/a>, and<\/li>\n\n\n\n
- Check all the contracts thoroughly.<\/li>\n<\/ul>\n\n\n\n
Now let\u2019s take a look at each aspect of the payroll process and how to go about it. <\/p>\n\n\n\n
Without further ado, here are 7 valuable tips<\/strong> on how to set up payroll for small businesses. <\/p>\n\n\n\n
\n\ud83d\udca1 Clockify Pro Tip<\/strong> <\/p>\n\n\n\n
Overtime hours are compensated at a higher rate, but what\u2019s the deal with overtime tax? Check out this guide and find out:<\/p>\n\n\n\n
- \n
- Is overtime taxed more? Here\u2019s what you need to know<\/a><\/li>\n<\/ul>\n<\/div><\/div>\n\n\n\n
Tip #1: Keep payroll documents in check<\/h3>\n\n\n\n
Although many of you reading this probably know which documents are needed for payroll, it\u2019s always good to refresh your memory. <\/p>\n\n\n\n
Besides, it helps solidify the schedule, so the process is easier. There are 3 vital steps to keeping your payroll documentation up to date, so let\u2019s check out what those steps are.<\/p>\n\n\n\n
\n\ud83d\udca1 Clockify Pro Tip<\/strong> <\/p>\n\n\n\n
If you often find yourself struggling to create schedules to help you align work and all the team members, here\u2019s a perfect article you can use and recommend to them as well:<\/p>\n\n\n\n
- \n
- How to make a work schedule (+ work schedule templates)<\/a><\/li>\n<\/ul>\n<\/div><\/div>\n\n\n\n
Step #1: Sort out onboarding paperwork for new employees ASAP<\/h4>\n\n\n\n
Contracts required for each new employee include:<\/p>\n\n\n\n
- \n
- W-4<\/a> for full-time employees and W-9<\/a> for freelancers and contractors,<\/li>\n\n\n\n
- Form I-9<\/a> (maximum 3 days after the hiring date), and<\/li>\n\n\n\n
- Direct Deposit authorization<\/a> form.<\/li>\n<\/ol>\n\n\n\n
Each of these tax and labor law documents has its own deadlines for submission<\/a> on a yearly basis. Set up a custom schedule that will let you know weeks in advance when the deadline is approaching<\/strong>, so you can sort out your documents in time.<\/p>\n\n\n\n
Step #2: Sort out paperwork relating to employee benefits<\/h4>\n\n\n\n
In addition, if you\u2019re covering employee benefits and insurance, you\u2019ll also have to think about:<\/p>\n\n\n\n
- \n
- Paid time off, <\/li>\n\n\n\n
- Sick leave, <\/li>\n\n\n\n
- Overtime wages, <\/li>\n\n\n\n
- Life and\/or health insurance, and<\/li>\n\n\n\n
- Pension plan.<\/li>\n<\/ul>\n\n\n\n
You can get most of this information (sick leave, time off, vacation, and overtime) by using time tracking software<\/a>. <\/p>\n\n\n
\n![\"Time](\"https:\/\/clockify.me\/blog\/wp-content\/uploads\/2023\/03\/Time-off.png\")
Tracking time off in Clockify<\/figcaption><\/figure>\n<\/div>\n\n\n <\/div>\n\n\n\n\n\ud83d\udca1 Clockify Pro Tip<\/strong> <\/p>\n\n\n\n
Looking for an easy solution to track your employees\u2019 paid time off? Check out these 11 downloadable and free templates you can use:<\/p>\n\n\n\n
- \n
- PTO policy templates<\/a> <\/li>\n<\/ul>\n<\/div><\/div>\n\n\n\n
You\u2019ll be happy to hear that, nowadays, most quality time trackers are already equipped with basic payroll calculation options. The best part about using payroll software and digitizing this data is that no matter when you need it, you can generate a thorough report with all the necessary data in just a few clicks.<\/p>\n\n\n\n\n
\n\n Free time tracker<\/span>\nTime tracking software used by millions. Clockify by CAKE.com is a time tracker and timesheet app that lets you track work hours across projects.<\/p>\n\n
\n Sign up<\/a>\n\n Learn more<\/a>\n <\/div>\n <\/div>\n\n\n\n \n ![\"Illustration\"](\"https:\/\/clockify.me\/blog\/wp-content\/themes\/cake-blog\/theme\/images\/banners\/clockify\/landing-4.png\")
\n <\/picture>\n <\/div>\n<\/div>\n \n\n\n\nGood payroll tracker such as Clockify by CAKE.com<\/a> allows you to easily filter said data as well. For example, as you can see in the screenshot below, you can separate your billable and non-billable hours, and get a breakdown for a specific employee, or a project. <\/p>\n\n\n
\n![\"Summary](\"https:\/\/clockify.me\/blog\/wp-content\/uploads\/2023\/03\/Summary-report.png\")
Summary report in Clockify<\/figcaption><\/figure>\n<\/div>\n\n\n Step #3: Stay up to date with labor laws and tax regulations<\/h4>\n\n\n\n
Needless to say, it\u2019s in everyone\u2019s best interest (especially a business owner\u2019s) to stay up to date with any and all changes<\/strong> \u2014 whether it\u2019s tax regulations or labor laws. <\/p>\n\n\n\n
CEO and founder of the Slade Copy House, Haley Slade<\/a>, suggests that, aside from looking it up manually, you should:<\/p>\n\n\n\n
- \n
- Subscribe to relevant newsletters,<\/li>\n\n\n\n
- Attend seminars or webinars, and<\/li>\n\n\n\n
- Regularly consult with a tax professional.<\/li>\n<\/ul>\n\n\n\n
Circling back to the idea of being the most effective you can be, Haley adds that leveraging the power of automation is simply a smart move:<\/p>\n\n\n\n
\n\n![\"Haley](\"https:\/\/clockify.me\/blog\/wp-content\/uploads\/2023\/03\/Haley-Slade-630x630.jpg\")
<\/figure>\n<\/div>\n\n\n\n\n\u201cA reliable tax preparation software can help small business owners prepare and file their tax returns accurately and efficiently. It can also help identify potential deductions and compliance issues.<\/em>\u201d<\/p>\n<\/div>\n<\/div>\n\n\n\n
<\/div>\n\n\n\n\n\ud83d\udca1 Clockify Pro Tip<\/strong><\/p>\n\n\n\n
Need some help when dealing with billing, taxes, invoices, and expense reports? Some of these software solutions can save you much trouble:<\/p>\n\n\n\n
- \n
- 15 Best time and billing software<\/a><\/li>\n<\/ul>\n<\/div><\/div>\n\n\n\n
Tip #2: Have a set payroll time<\/h3>\n\n\n\n
First and foremost, you probably have a specific payout day for all your employees. <\/p>\n\n\n\n
Whether it\u2019s monthly, weekly, or every two weeks, h<\/strong>aving a set date makes it easier to schedule every other payroll task<\/strong> as you work around it.<\/p>\n\n\n\n
It\u2019s important to check the legally required minimum number of paydays<\/strong> for your country. If the law requires you to pay your employees twice a month, you have to be aware of this information. In case you don\u2019t follow said regulations, you\u2019re facing legal repercussions. For example, in New York, the law states<\/a> that manual labor workers must be paid weekly, while for clerical workers, it\u2019s twice a month.<\/p>\n\n\n\n
Tip #3: Keep your records neat and safe by tracking time<\/h3>\n\n\n\n
The biggest issue with most payroll management processes is the lack of a proper record-keeping system, and this can come in many shapes and sizes, such as: <\/p>\n\n\n\n
- \n
- Attendance tracking via pen and paper,<\/li>\n\n\n\n
- Tracking time with a simple Excel spreadsheet<\/a>, or<\/li>\n\n\n\n
- Time-tracking software with basic functions.<\/li>\n<\/ul>\n\n\n\n
However, in today’s knowledge industry, every business needs a reliable, robust payroll time tracker<\/a>. Because aside from helping you follow hours worked, a payroll tracker makes processing payroll so much easier by letting you:<\/p>\n\n\n\n
- \n
- Track expenses<\/a>, project profitability<\/a>, and progress,<\/li>\n\n\n\n
- Separate billable and non-billable hours<\/a>,<\/li>\n\n\n\n
- Get insight into which areas cost you the most vs. the least,<\/li>\n\n\n\n
- See how much time your team spends on projects and tasks<\/a>, and<\/li>\n\n\n\n
- Generate invoices and reports<\/a>.<\/li>\n<\/ul>\n\n\n\n
Long-standing time trackers like Clockify<\/a> provide time records for all your team members in one place. Visit the Detailed report to get granular about where your team spends their work hours. Filter by client, project, task, tag, status, currency, and more.<\/p>\n\n\n\n
![\"Clockify's](\"https:\/\/clockify.me\/blog\/wp-content\/uploads\/2021\/09\/Detailed-report-in-Clockify-1110x557.png\")
Detailed report in Clockify<\/figcaption><\/figure>\n\n\n\n All you have to do is motivate your employees to track their time<\/a>, and \u2014 voila! Every possible piece of information you\u2019ll need for easy and hassle-free payroll.<\/p>\n\n\n\n
\n\ud83d\udca1 Clockify Pro Tip<\/strong><\/p>\n\n\n\n
Make sure you are able to accurately calculate your own and your employees\u2019 payroll \u2014 here\u2019s a step-by-step guide on the topic:<\/p>\n\n\n\n
- \n
- How to calculate work hours: A step-by-step guide to calculating payroll and hours worked<\/a><\/li>\n<\/ul>\n<\/div><\/div>\n\n\n\n
Tip #4: Assign a payroll manager<\/h3>\n\n\n\n
Payroll managers are people with expertise in business finance and human resources. They deal exclusively with payroll, additionally overseeing any related staff (if you have them).<\/p>\n\n\n\n
If you don\u2019t wish to hire separate counselors and accountants, you can always get a person on board to do all of that for you. <\/p>\n\n\n\n
A payroll manager will:<\/p>\n\n\n\n
- \n
- Keep all the documents in check, <\/li>\n\n\n\n
- Update you on changes to taxes and labor laws, <\/li>\n\n\n\n
- Calculate wages, insurance, and benefits, <\/li>\n\n\n\n
- Track team\u2019s time off<\/a>, and <\/li>\n\n\n\n
- Communicate any contract and payroll changes.<\/li>\n<\/ul>\n\n\n\n
With their expertise, you can also work on expanding your benefits responsibly. <\/p>\n\n\n\n
For example \u2014 you can focus on improving your PTO policy to make your business more tempting to potential employees.<\/p>\n\n\n\n
\n\ud83d\udca1 Clockify Pro Tip<\/strong><\/p>\n\n\n\n
Even though the terms PTO<\/em> and vacation<\/em> are often used interchangeably, there are many differences between the 2. Check out this article and learn everything there is to know about the topic:<\/p>\n\n\n\n
- \n
- PTO vs vacation: what is the difference?<\/a><\/li>\n<\/ul>\n<\/div><\/div>\n\n\n\n
Tip #5: Have HR and payroll managers work together<\/h3>\n\n\n\n
If you have an HR manager, it would benefit your business to connect them and the payroll manager.<\/p>\n\n\n\n
Since HR is the bridge between the company and the employees, they are equipped with all the necessary expertise to relay information between the two. <\/p>\n\n\n\n
The HR team should learn the details about the payroll process in case an employee wants to find out more about their salary or benefits, or forward their questions and concerns to the payroll manager.<\/p>\n\n\n\n
\n\ud83d\udca1 Clockify Pro Tip<\/strong><\/p>\n\n\n\n
If you\u2019d like to learn more about workforce management, a process of maximizing the performance and competency levels of your employees, this article is a must-read:<\/p>\n\n\n\n
- \n
- What is workforce management and how it works?<\/a><\/li>\n<\/ul>\n<\/div><\/div>\n\n\n\n
Tip #6: Consider hiring an external agency<\/h3>\n\n\n\n
This advice goes out to business owners who hire contractors aside from full-time employees. Since contractors and freelancers require a whole slew of different documentation, it can become difficult to keep up with it all.<\/p>\n\n\n\n
Payroll managers can still help you in this regard, but if you don\u2019t wish to hire another person, you can outsource the work regarding payroll. <\/p>\n\n\n\n
Here are some benefits of outsourcing payroll management to a specialized agency:<\/p>\n\n\n\n
- \n
- You won\u2019t worry about payroll processing software,<\/li>\n\n\n\n
- You won\u2019t have to go through a hiring process, <\/li>\n\n\n\n
- You\u2019ll have a pool of skilled people focused on your company,<\/li>\n\n\n\n
- You\u2019ll spend less to maintain payroll, and<\/li>\n\n\n\n
- You\u2019ll be updated on any tax laws and regulation changes.<\/li>\n<\/ul>\n\n\n\n
In the end, whether you should do in-house payroll management or outsource depends on<\/strong> your:<\/p>\n\n\n\n
- \n
- Business size, <\/li>\n\n\n\n
- Scalability, and <\/li>\n\n\n\n
- Finances.<\/li>\n<\/ul>\n\n\n\n
Tip #7: Be transparent about the payroll process<\/h3>\n\n\n\n
Last but not least, you want to be transparent about the entire payroll process and thus create transparent and accountable teams<\/a>.<\/p>\n\n\n\n
There\u2019s no harm in employees knowing all the details, such as: <\/p>\n\n\n\n
- \n
- Which taxes are being paid,<\/li>\n\n\n\n
- What the overtime regulations are,<\/li>\n\n\n\n
- How the labor laws affect their pay and contracts, and<\/li>\n\n\n\n
- How the payroll schedule goes (from the moment you start filing and processing documents, to when wages are distributed).<\/li>\n<\/ul>\n\n\n\n
For example, here\u2019s what you can do to be more transparent:<\/p>\n\n\n\n
- \n
- Schedule occasional office-wide meetings with the payroll manager, <\/li>\n\n\n\n
- Take any questions and concerns at any given moment, and <\/li>\n\n\n\n
- Offer 1:1 consultations on a regular basis. <\/li>\n<\/ul>\n\n\n\n
After all, w<\/strong>ages should never be a taboo topic<\/strong>. <\/p>\n\n\n\n
The more involved employees are in how their pay is processed and distributed, the more trust they will have in you and the business overall.<\/p>\n\n\n\n
\n\ud83d\udca1 Clockify Pro Tip<\/strong><\/p>\n\n\n\n
If you\u2019re looking for some ideas to promote the importance of trust in the workplace, here\u2019s an article you\u2019ll find useful:<\/p>\n\n\n\n
- \n
- How to encourage honesty among employees and staff<\/a><\/li>\n<\/ul>\n<\/div><\/div>\n\n\n\n
How to set up payroll in Clockify by CAKE.com<\/h2>\n\n\n\n
Now, if calculating payroll and your employees\u2019 salaries in less than a minute sounds like a dream come true, Clockify might be just the perfect solution.<\/p>\n\n\n\n
Let\u2019s see what are the steps to do payroll for your small business in Clockify.<\/p>\n\n\n\n
Step #1: Create an account and set up projects<\/h3>\n\n\n\n
First things first, create an account and your company\u2019s personalized workspace. Once you\u2019ve signed up and entered basic information, it\u2019s time to set up your custom projects.<\/p>\n\n\n
\n![\"step](\"https:\/\/clockify.me\/blog\/wp-content\/uploads\/2023\/03\/step-1.png\")
Create and categorize projects and tasks in Clockify<\/figcaption><\/figure>\n<\/div>\n\n\n As you can see in the screenshot above, your projects will comprise tasks, which you\u2019ll be able to assign to specific employees.<\/p>\n\n\n\n
Step #2: Invite your team to join the workspace<\/h3>\n\n\n\n
Once your workspace is active, you can send an e-mail invitation to all your employees. As soon as they join, you can assign them roles and add them to projects and tasks.<\/p>\n\n\n
\n![\"step](\"https:\/\/clockify.me\/blog\/wp-content\/uploads\/2023\/03\/step-2.png\")
Overview of your team in Clockify<\/figcaption><\/figure>\n<\/div>\n\n\n Get started with Clockify <\/a><\/p>\n\n\n\n
Step #3: Set hourly rates<\/h3>\n\n\n\n
Not all your employees earn the same wage, so it\u2019s vital to define accurate hourly rates for each. <\/p>\n\n\n
\n![\"step](\"https:\/\/clockify.me\/blog\/wp-content\/uploads\/2023\/03\/step-3.png\")
Setting billable hours rate in Clockify<\/figcaption><\/figure>\n<\/div>\n\n\n No worries, if a specific project has a different rate, you\u2019ll be able to apply the change.<\/p>\n\n\n\n
Step #4: Have employees log their hours<\/h3>\n\n\n\n
Now that the rates are determined, your employees can start tracking their work hours. They can choose to use a timer, an automated time tracker<\/a>, or enter their time manually. <\/p>\n\n\n
\n![\"step](\"https:\/\/clockify.me\/blog\/wp-content\/uploads\/2023\/03\/step-4.png\")
Weekly overview for an employee: hours, projects, and pay<\/figcaption><\/figure>\n<\/div>\n\n\n Bonus tip \u2014 you can set automatic reminders in Clockify, in case someone forgets to log their work hours.<\/p>\n\n\n\n
Step #5: Use the reports to fairly compensate your employees <\/h3>\n\n\n\n
Once the payroll is due, simply access your employees\u2019 time cards and see what they\u2019re due.<\/p>\n\n\n
\n![\"step](\"https:\/\/clockify.me\/blog\/wp-content\/uploads\/2023\/03\/step-5.png\")
Detailed, Weekly, and Summary reports in Clockify<\/figcaption><\/figure>\n<\/div>\n\n\n Employees themselves will have access to their time cards, so the whole process is fully transparent. <\/p>\n\n\n\n
Last but not least, you can export your payroll reports as PDF, CSV, Excel, and API files, for keeping track of your business expenses and finding room for improvement.<\/p>\n\n\n\n
Let\u2019s wrap it up: Small business owners can<\/em> learn to do payroll<\/h2>\n\n\n\n
As you can conclude from the article, the best payroll practice is often the simplest \u2014 or at least as simple as it can allow. <\/p>\n\n\n\n
To revise, the biggest concerns for small business owners managing payroll are:<\/p>\n\n\n\n
- \n
- Keeping track of the laws and regulations<\/strong> that mandate how and when they\u2019re supposed to pay wages and benefits, and<\/li>\n\n\n\n
- Making sure all of their contracts, work time, and additional data are in one place<\/strong> and up to date.<\/li>\n<\/ul>\n\n\n\n
However, if you are a small business owner, you\u2019ll be thrilled to find out that good time-tracking software and a payroll consultant<\/strong> can help you manage both.<\/p>\n\n\n\n
Apart from a quality time tracking tool, consider having a project management app<\/strong>, together with a team chat app<\/strong> for more transparent and accountable teams. Running simultaneously, such software may help you manage payrolls even more efficiently. You can get them all at a special bundle price<\/a> and save 53% on subscriptions, too.<\/p>\n\n\n\n
So the main conclusion is \u2014 all business owners can<\/strong> learn to do payroll and manage the payroll process themselves. <\/p>\n\n\n\n
However, admittedly, managing the payroll process is not everyone\u2019s cup of tea. <\/p>\n\n\n\n
If you\u2019re still not sure you can follow the steps we\u2019ve explained above, then hiring a payroll manager or an agency is the solution. That way, you will offload most of the work (and resulting stress) to someone who is an expert.<\/p>\n\n\n\n
- Making sure all of their contracts, work time, and additional data are in one place<\/strong> and up to date.<\/li>\n<\/ul>\n\n\n\n
- Keeping track of the laws and regulations<\/strong> that mandate how and when they\u2019re supposed to pay wages and benefits, and<\/li>\n\n\n\n
- How to encourage honesty among employees and staff<\/a><\/li>\n<\/ul>\n<\/div><\/div>\n\n\n\n
- What is workforce management and how it works?<\/a><\/li>\n<\/ul>\n<\/div><\/div>\n\n\n\n
- Communicate any contract and payroll changes.<\/li>\n<\/ul>\n\n\n\n
- Separate billable and non-billable hours<\/a>,<\/li>\n\n\n\n
- Time-tracking software with basic functions.<\/li>\n<\/ul>\n\n\n\n
- 15 Best time and billing software<\/a><\/li>\n<\/ul>\n<\/div><\/div>\n\n\n\n
- PTO policy templates<\/a> <\/li>\n<\/ul>\n<\/div><\/div>\n\n\n\n
- Form I-9<\/a> (maximum 3 days after the hiring date), and<\/li>\n\n\n\n
- W-4<\/a> for full-time employees and W-9<\/a> for freelancers and contractors,<\/li>\n\n\n\n
- How to make a work schedule (+ work schedule templates)<\/a><\/li>\n<\/ul>\n<\/div><\/div>\n\n\n\n
- Check all the contracts thoroughly.<\/li>\n<\/ul>\n\n\n\n
- How to pay contractors and freelancers in 5 simple steps<\/a><\/li>\n<\/ul>\n<\/div><\/div>\n\n\n\n
- Arrears in payroll: What does it mean?<\/a><\/li>\n<\/ul>\n<\/div><\/div>\n\n\n\n
- Free payroll templates<\/a><\/li>\n<\/ul>\n<\/div><\/div>\n\n\n\n
- How to make an employee compensation plan (with templates)<\/a><\/li>\n<\/ul>\n<\/div><\/div>\n\n\n\n
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