{"id":34299,"date":"2025-11-10T15:29:34","date_gmt":"2025-11-10T13:29:34","guid":{"rendered":"https:\/\/clockify.me\/blog\/?p=34299"},"modified":"2026-03-12T16:56:00","modified_gmt":"2026-03-12T14:56:00","slug":"clockify-invoicing-integration","status":"publish","type":"post","link":"https:\/\/clockify.me\/blog\/apps-tools\/clockify-invoicing-integration\/","title":{"rendered":"How to Sync Clockify With Invoice Apps to Grow Revenue"},"content":{"rendered":"\n<p>You\u2019ve tracked every billable hour in Clockify. But now, you\u2019re manually copying those entries into your invoicing tool \u2014 <em>again.<\/em><\/p>\n\n\n\n<p>If this sounds familiar, you\u2019re<strong> losing time and potentially money<\/strong>.<\/p>\n\n\n\n<p>Clockify and invoicing apps don\u2019t have to work separately. Actually,&nbsp; Clockify invoicing integrations can shorten and automate your billing process.<\/p>\n\n\n\n<p>Read on to learn how.<\/p>\n\n\n<div class=\"wp-block-image\">\n<figure class=\"aligncenter size-full\"><img loading=\"lazy\" decoding=\"async\" width=\"1200\" height=\"600\" src=\"https:\/\/clockify.me\/blog\/wp-content\/uploads\/2025\/11\/How-to-Sync-Clockify-With-Invoice-Apps-to-Grow-Revenue-cover.jpg.jpg\" alt=\"How to Sync Clockify With Invoice Apps to Grow Revenue - cover.jpg\" class=\"wp-image-34347\" srcset=\"https:\/\/clockify.me\/blog\/wp-content\/uploads\/2025\/11\/How-to-Sync-Clockify-With-Invoice-Apps-to-Grow-Revenue-cover.jpg.jpg 1200w, https:\/\/clockify.me\/blog\/wp-content\/uploads\/2025\/11\/How-to-Sync-Clockify-With-Invoice-Apps-to-Grow-Revenue-cover.jpg-600x300.jpg 600w, https:\/\/clockify.me\/blog\/wp-content\/uploads\/2025\/11\/How-to-Sync-Clockify-With-Invoice-Apps-to-Grow-Revenue-cover.jpg-1110x555.jpg 1110w, https:\/\/clockify.me\/blog\/wp-content\/uploads\/2025\/11\/How-to-Sync-Clockify-With-Invoice-Apps-to-Grow-Revenue-cover.jpg-768x384.jpg 768w, https:\/\/clockify.me\/blog\/wp-content\/uploads\/2025\/11\/How-to-Sync-Clockify-With-Invoice-Apps-to-Grow-Revenue-cover.jpg-18x9.jpg 18w\" sizes=\"auto, (max-width: 1200px) 100vw, 1200px\" \/><\/figure>\n<\/div>\n\n\n<h2 id=\"what-does-clockify-invoicing-integration-do\" class=\"wp-block-heading\">What does Clockify invoicing integration do?<\/h2>\n\n\n\n<p><strong>Invoice integration in Clockify by <a href=\"https:\/\/cake.com\/\" target=\"_blank\" rel=\"noreferrer noopener\">CAKE.com<\/a> lets you connect your time tracking data directly to your invoicing software.<\/strong> Instead of manually transferring hours, you automatically sync time entries with invoicing \u2014 this eliminates the busywork and associated errors.<\/p>\n\n\n\n<p>Think of it as building a bridge between the two tools. Your time entries move straight from Clockify into your online invoices without you lifting a finger.<\/p>\n\n\n\n<p>Most importantly, you get to enjoy the accuracy, speed, and peace of mind that every <a href=\"https:\/\/clockify.me\/how-to-calculate-billable-hours\" target=\"_blank\" rel=\"noreferrer noopener\">billable hour gets captured<\/a> and billed.<\/p>\n\n\n\n<div class=\"wp-block-group pro-tip\"><div class=\"wp-block-group__inner-container is-layout-constrained wp-block-group-is-layout-constrained\">\n<p>\ud83d\udca1 <strong>CLOCKIFY PRO TIP<\/strong><\/p>\n\n\n\n<p>What\u2019s the difference between billable and non-billable hours? Learn all about it in this article:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li><a href=\"https:\/\/clockify.me\/blog\/business\/billable-and-non-billable-hours\/\" target=\"_blank\" rel=\"noreferrer noopener\">Billable vs Non-Billable Hours: How to Balance Your Workload<\/a><\/li>\n<\/ul>\n<\/div><\/div>\n\n\n\n<h2 id=\"why-integrating-clockify-with-invoicing-tools-matters\" class=\"wp-block-heading\">Why integrating Clockify with invoicing tools matters<\/h2>\n\n\n\n<p>You already know <em>how<\/em> to <a href=\"https:\/\/clockify.me\/help\/track-time-and-expenses\/creating-a-time-entry\" target=\"_blank\" rel=\"noreferrer noopener\">track time with Clockify<\/a> by CAKE.com. But if you\u2019re then manually copying hours into an invoicing template, you\u2019re giving up some of the biggest <a href=\"https:\/\/clockify.me\/time-tracking-benefits\" target=\"_blank\" rel=\"noreferrer noopener\">benefits of time tracking<\/a>.<\/p>\n\n\n\n\n<div class=\"banner banner-dark clockify-gradient-default\">\n    <div class=\"banner-text lg:pr-[6rem]\">\n        <span class=\"h4 text-lg translation-block mb-0\">Time and expense tracking app<\/span>\n        <p class=\"translation-block mt-1 mb-3\">Track your hours, add expenses, and generate professional invoices \u2014 all in one place.<\/p>\n\n        <div class=\"banner-buttons d-flex gap-4 align-items-center translation-block justify-content-center justify-content-sm-start\">\n            <a class=\"bg-white rounded px-3 py-1 text-gray-dark\" href=\"https:\/\/app.clockify.me\/signup\" target=\"_blank\">Sign up<\/a>\n\n                            <a class=\"button-2\" href=\"https:\/\/clockify.me\/time-expense-tracking\" target=\"_blank\">Learn more<\/a>\n                    <\/div>\n    <\/div>\n\n    <div class=\"banner-image banner-image-middle \">\n        <picture>\n            <source srcset=\"https:\/\/clockify.me\/blog\/wp-content\/themes\/cake-blog\/theme\/images\/banners\/clockify\/default@2x.png 2x\" alt=\"Illustration\"  media=\"(min-width: 1022px)\" \/>\n            <img decoding=\"async\" src=\"https:\/\/clockify.me\/blog\/wp-content\/themes\/cake-blog\/theme\/images\/banners\/clockify\/default.png\"  alt=\"Illustration\" \/>\n        <\/picture>\n    <\/div>\n<\/div>\n    \n\n\n\n<p>Still think you can just copy and paste your hours in about 5 minutes? Well, think again.&nbsp;<\/p>\n\n\n\n<p>Here\u2019s why that logic falls apart when you\u2019re managing multiple clients, projects, and rates.<\/p>\n\n\n\n<h3 id=\"reason-1-billing-errors-add-up-fast\" class=\"wp-block-heading\">Reason #1: Billing errors add up fast<\/h3>\n\n\n\n<p>One forgotten entry here, a manual transcription mistake there, and you\u2019ve just lost revenue. Every business relies on <a href=\"https:\/\/clockify.me\/blog\/business\/how-to-bill-a-client\/\" target=\"_blank\" rel=\"noreferrer noopener\">accurate billing<\/a>. For freelancers and small business owners especially, these mistakes can be harmful.&nbsp;<\/p>\n\n\n\n<p>If you bill more than, let\u2019s say, $100K annually as a small business, even just a 2% improvement in captured billable time can contribute to a meaningful revenue recovery.<\/p>\n\n\n\n<p>As revealed by <a href=\"https:\/\/www.linkedin.com\/in\/danielmeursing\/\" target=\"_blank\" rel=\"noreferrer noopener\">Daniel Meursing<\/a>, CEO of a company that specializes in managing teams for the biggest events across the US, billing was a manual, error-prone process that often delayed client invoicing and affected cash flow:<\/p>\n\n\n\n<div class=\"wp-block-columns pro-blockquote is-layout-flex wp-container-core-columns-is-layout-9d6595d7 wp-block-columns-is-layout-flex\">\n<div class=\"wp-block-column is-layout-flow wp-block-column-is-layout-flow\">\n<figure class=\"wp-block-image size-full\"><img loading=\"lazy\" decoding=\"async\" width=\"1647\" height=\"1647\" src=\"https:\/\/clockify.me\/blog\/wp-content\/uploads\/2024\/07\/Daniel-Meursing.jpg\" alt=\"Daniel Meursing\" class=\"wp-image-27155\" srcset=\"https:\/\/clockify.me\/blog\/wp-content\/uploads\/2024\/07\/Daniel-Meursing.jpg 1647w, https:\/\/clockify.me\/blog\/wp-content\/uploads\/2024\/07\/Daniel-Meursing-300x300.jpg 300w, https:\/\/clockify.me\/blog\/wp-content\/uploads\/2024\/07\/Daniel-Meursing-630x630.jpg 630w, https:\/\/clockify.me\/blog\/wp-content\/uploads\/2024\/07\/Daniel-Meursing-768x768.jpg 768w, https:\/\/clockify.me\/blog\/wp-content\/uploads\/2024\/07\/Daniel-Meursing-1536x1536.jpg 1536w, https:\/\/clockify.me\/blog\/wp-content\/uploads\/2024\/07\/Daniel-Meursing-12x12.jpg 12w\" sizes=\"auto, (max-width: 1647px) 100vw, 1647px\" \/><\/figure>\n<\/div>\n\n\n\n<div class=\"wp-block-column is-layout-flow wp-block-column-is-layout-flow\">\n<p><em>\u201cOnce we connected time tracking with invoicing, every approved shift or project hour automatically generated accurate, itemized entries ready for billing. This automation not only eliminated human error but also gave us real-time insight into project profitability. It allowed our finance team to focus on analysis and forecasting rather than data entry.\u201d<\/em><\/p>\n<\/div>\n<\/div>\n\n\n\n<div style=\"height:20px\" aria-hidden=\"true\" class=\"wp-block-spacer\"><\/div>\n\n\n\n<h3 id=\"reason-2-time-is-a-finite-resource\" class=\"wp-block-heading\">Reason #2: Time is a finite resource<\/h3>\n\n\n\n<p>Small businesses and agencies simply don\u2019t have time to manually reconcile hours across <a href=\"https:\/\/clockify.me\/blog\/tracking-time\/managing-and-tracking-multiple-projects\/\" target=\"_blank\" rel=\"noreferrer noopener\">multiple projects<\/a>.&nbsp;<\/p>\n\n\n\n<p>Even a freelancer who manually invoices 5 clients for 5 hours every month (an hour for each client per month) can save 60 hours a year. At a $50 hourly rate, that\u2019s $3,000 saved from recovered time. For small businesses and agencies, the math gets even better.<\/p>\n\n\n\n<p class=\"custom-btn\"><a href=\"https:\/\/app.clockify.me\/signup\" target=\"_blank\" rel=\"noreferrer noopener\">Track time to save money<\/a><\/p>\n\n\n\n<h3 id=\"reason-3-cash-flow-depends-on-speed\" class=\"wp-block-heading\">Reason #3: Cash flow depends on speed<\/h3>\n\n\n\n<p>The faster you invoice, the quicker you get paid. Manual invoicing delays billing, which then delays payments.&nbsp;<\/p>\n\n\n\n<p>Assume you need to spend a full day manually transferring time entries to invoices. Syncing Clockify with your invoicing tool lets you send invoices 1 day sooner and receive payments 1 day sooner.&nbsp;<\/p>\n\n\n\n<p>After all, according to the <a href=\"https:\/\/quickbooks.intuit.com\/r\/small-business-data\/index-annual-report-2025\/\" target=\"_blank\" rel=\"noreferrer noopener\">2025 Small Business Index Annual Report<\/a>, 45% of small businesses reported increased revenue after adopting digital tools.&nbsp;<\/p>\n\n\n<div class=\"wp-block-image\">\n<figure class=\"aligncenter size-full\"><img loading=\"lazy\" decoding=\"async\" width=\"1000\" height=\"678\" src=\"https:\/\/clockify.me\/blog\/wp-content\/uploads\/2025\/11\/Digital-tools-visual.png\" alt=\"Digital tools visual\" class=\"wp-image-34256\" srcset=\"https:\/\/clockify.me\/blog\/wp-content\/uploads\/2025\/11\/Digital-tools-visual.png 1000w, https:\/\/clockify.me\/blog\/wp-content\/uploads\/2025\/11\/Digital-tools-visual-442x300.png 442w, https:\/\/clockify.me\/blog\/wp-content\/uploads\/2025\/11\/Digital-tools-visual-929x630.png 929w, https:\/\/clockify.me\/blog\/wp-content\/uploads\/2025\/11\/Digital-tools-visual-768x521.png 768w, https:\/\/clockify.me\/blog\/wp-content\/uploads\/2025\/11\/Digital-tools-visual-18x12.png 18w\" sizes=\"auto, (max-width: 1000px) 100vw, 1000px\" \/><\/figure>\n<\/div>\n\n\n<h3 id=\"reason-4-scaling-is-problematic-without-automation\" class=\"wp-block-heading\">Reason #4: Scaling is problematic without automation<\/h3>\n\n\n\n<p>If you\u2019re working with a small number of clients now, manual invoicing might be manageable. But add another client, another project, or another team member, and the whole process might break.&nbsp;<\/p>\n\n\n\n<p>In contrast, integration scales with you, whether you\u2019re invoicing 1 or 50 clients.<\/p>\n\n\n\n<p>And for small teams, automated invoicing frees up time for actual client work rather than back-office tasks.<\/p>\n\n\n\n<h3 id=\"reason-5-professionalism-counts\" class=\"wp-block-heading\">Reason #5: Professionalism counts<\/h3>\n\n\n\n<p>Clients notice when invoices are detailed, accurate, and sent promptly. Linking time tracking to invoicing ensures your invoices always include complete time entries without the gaps or inconsistencies that come with manual data entry.&nbsp;<\/p>\n\n\n\n<p>When clients receive consistent and detailed invoices on time, they\u2019re <a href=\"https:\/\/clockify.me\/blog\/business\/client-relationships-improvement\/\" target=\"_blank\" rel=\"noreferrer noopener\">more likely to trust you<\/a> and be prepared to send payments on the expected dates for future projects.<\/p>\n\n\n\n<div class=\"wp-block-group pro-tip\"><div class=\"wp-block-group__inner-container is-layout-constrained wp-block-group-is-layout-constrained\">\n<p>\ud83d\udca1 <strong>CLOCKIFY PRO TIP<\/strong><\/p>\n\n\n\n<p>If you\u2019re still looking for the ideal invoicing software that won\u2019t cost you an arm and a leg, check out our list:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li><a href=\"https:\/\/clockify.me\/blog\/productivity\/free-invoicing-apps\/\" target=\"_blank\" rel=\"noreferrer noopener\">10 Best Free Invoicing Software for Error-Free Accounting<\/a><\/li>\n<\/ul>\n<\/div><\/div>\n\n\n\n<h2 id=\"how-clockify-invoicing-integration-works\" class=\"wp-block-heading\">How Clockify invoicing integration works<\/h2>\n\n\n\n<p>It\u2019s helpful to understand the 2 main methods that most automated integrations work through:<\/p>\n\n\n\n<ol class=\"wp-block-list\">\n<li><strong>Direct integrations<\/strong> connect Clockify to specific invoicing tools (like QuickBooks) and instantly import data from one tool to another. As you track time in Clockify, the <a href=\"https:\/\/clockify.me\/quickbooks-time-tracking\" target=\"_blank\" rel=\"noreferrer noopener\">data syncs with QuickBooks automatically<\/a>.<\/li>\n\n\n\n<li><strong>Automation platforms<\/strong> like Zapier act as middlemen, connecting Clockify\u2019s time tracking to invoicing apps. Since <a href=\"https:\/\/clockify.me\/zapier-time-tracking\" target=\"_blank\" rel=\"noreferrer noopener\">Zapier connects Clockify<\/a> with more than 2,900 apps, you\u2019ll find the invoicing tool you already use. Even though this method requires a bit more setup initially, it\u2019s still very flexible and supports automated invoicing.<\/li>\n<\/ol>\n\n\n\n<p><strong>Bonus option<\/strong>: You can <a href=\"https:\/\/clockify.me\/help\/projects\/exporting-projects\" target=\"_blank\" rel=\"noreferrer noopener\">export data from Clockify<\/a> and then <a href=\"https:\/\/quickbooks.intuit.com\/learn-support\/en-us\/help-article\/manage-lists\/import-export-csv-files\/L9AiGRdT9_US_en_US\" target=\"_blank\" rel=\"noreferrer noopener\">manually import the CSV file to your invoicing software<\/a>. While this is the least automated solution, it still reduces administrative workload and the risk of transcription errors.&nbsp;<\/p>\n\n\n\n<p class=\"custom-btn\"><a href=\"https:\/\/app.clockify.me\/en\/signup\" target=\"_blank\" rel=\"noreferrer noopener\">Track billable hours in Clockify<\/a><\/p>\n\n\n\n<h2 id=\"direct-integration-clockify-and-quickbooks\" class=\"wp-block-heading\">Direct integration: Clockify and QuickBooks<\/h2>\n\n\n\n<p>Clockify by CAKE.com offers direct integration with QuickBooks Online (Essentials or Plus plan). For the integration to work, you need to have and log in to both your Clockify and QuickBooks accounts.<\/p>\n\n\n\n<p>To get started, make sure that all team members who will be sending time data from Clockify to QuickBooks have the same name in both apps.<\/p>\n\n\n<div class=\"wp-block-image\">\n<figure class=\"aligncenter size-full\"><img loading=\"lazy\" decoding=\"async\" width=\"1996\" height=\"864\" src=\"https:\/\/clockify.me\/blog\/wp-content\/uploads\/2025\/11\/Have-users-with-the-same-name-in-QuickBooks-and-Clockify.jpg\" alt=\"Have users with the same name in QuickBooks and Clockify\" class=\"wp-image-34265\" srcset=\"https:\/\/clockify.me\/blog\/wp-content\/uploads\/2025\/11\/Have-users-with-the-same-name-in-QuickBooks-and-Clockify.jpg 1996w, https:\/\/clockify.me\/blog\/wp-content\/uploads\/2025\/11\/Have-users-with-the-same-name-in-QuickBooks-and-Clockify-693x300.jpg 693w, https:\/\/clockify.me\/blog\/wp-content\/uploads\/2025\/11\/Have-users-with-the-same-name-in-QuickBooks-and-Clockify-1110x480.jpg 1110w, https:\/\/clockify.me\/blog\/wp-content\/uploads\/2025\/11\/Have-users-with-the-same-name-in-QuickBooks-and-Clockify-768x332.jpg 768w, https:\/\/clockify.me\/blog\/wp-content\/uploads\/2025\/11\/Have-users-with-the-same-name-in-QuickBooks-and-Clockify-1536x665.jpg 1536w, https:\/\/clockify.me\/blog\/wp-content\/uploads\/2025\/11\/Have-users-with-the-same-name-in-QuickBooks-and-Clockify-18x8.jpg 18w\" sizes=\"auto, (max-width: 1996px) 100vw, 1996px\" \/><figcaption class=\"wp-element-caption\">Have users with the same name in QuickBooks and Clockify<\/figcaption><\/figure>\n<\/div>\n\n\n<p>To connect Clockify and QuickBooks, you need to:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li><strong>Go<\/strong> to the Workspace settings in Clockify,<\/li>\n\n\n\n<li><strong>Click<\/strong> on the Integrations tab,<\/li>\n\n\n\n<li><strong>Expand<\/strong> QuickBooks, and then<\/li>\n\n\n\n<li><strong>Click<\/strong> the \u201cConnect to QuickBooks\u201d button.<\/li>\n<\/ul>\n\n\n<div class=\"wp-block-image\">\n<figure class=\"aligncenter size-full\"><img loading=\"lazy\" decoding=\"async\" width=\"2343\" height=\"986\" src=\"https:\/\/clockify.me\/blog\/wp-content\/uploads\/2025\/11\/Connect-to-QuickBooks-from-Clockifys-Integrations-tab.png\" alt=\"Connect to QuickBooks from Clockify\u2019s Integrations tab\" class=\"wp-image-34262\" srcset=\"https:\/\/clockify.me\/blog\/wp-content\/uploads\/2025\/11\/Connect-to-QuickBooks-from-Clockifys-Integrations-tab.png 2343w, https:\/\/clockify.me\/blog\/wp-content\/uploads\/2025\/11\/Connect-to-QuickBooks-from-Clockifys-Integrations-tab-713x300.png 713w, https:\/\/clockify.me\/blog\/wp-content\/uploads\/2025\/11\/Connect-to-QuickBooks-from-Clockifys-Integrations-tab-1110x467.png 1110w, https:\/\/clockify.me\/blog\/wp-content\/uploads\/2025\/11\/Connect-to-QuickBooks-from-Clockifys-Integrations-tab-768x323.png 768w, https:\/\/clockify.me\/blog\/wp-content\/uploads\/2025\/11\/Connect-to-QuickBooks-from-Clockifys-Integrations-tab-1536x646.png 1536w, https:\/\/clockify.me\/blog\/wp-content\/uploads\/2025\/11\/Connect-to-QuickBooks-from-Clockifys-Integrations-tab-2048x862.png 2048w, https:\/\/clockify.me\/blog\/wp-content\/uploads\/2025\/11\/Connect-to-QuickBooks-from-Clockifys-Integrations-tab-18x8.png 18w\" sizes=\"auto, (max-width: 2343px) 100vw, 2343px\" \/><figcaption class=\"wp-element-caption\">Connect to QuickBooks from Clockify\u2019s Integrations tab<\/figcaption><\/figure>\n<\/div>\n\n\n<p>Make sure you\u2019ve already logged in to QuickBooks so you can quickly authorize access.<\/p>\n\n\n<div class=\"wp-block-image\">\n<figure class=\"aligncenter size-large\"><img loading=\"lazy\" decoding=\"async\" width=\"653\" height=\"630\" src=\"https:\/\/clockify.me\/blog\/wp-content\/uploads\/2025\/11\/Click-Connect-to-authorize-access-from-Clockify-to-QuickBooks-653x630.jpg\" alt=\"Click Connect to authorize access from Clockify to QuickBooks\" class=\"wp-image-34261\" srcset=\"https:\/\/clockify.me\/blog\/wp-content\/uploads\/2025\/11\/Click-Connect-to-authorize-access-from-Clockify-to-QuickBooks-653x630.jpg 653w, https:\/\/clockify.me\/blog\/wp-content\/uploads\/2025\/11\/Click-Connect-to-authorize-access-from-Clockify-to-QuickBooks-311x300.jpg 311w, https:\/\/clockify.me\/blog\/wp-content\/uploads\/2025\/11\/Click-Connect-to-authorize-access-from-Clockify-to-QuickBooks-768x741.jpg 768w, https:\/\/clockify.me\/blog\/wp-content\/uploads\/2025\/11\/Click-Connect-to-authorize-access-from-Clockify-to-QuickBooks-12x12.jpg 12w, https:\/\/clockify.me\/blog\/wp-content\/uploads\/2025\/11\/Click-Connect-to-authorize-access-from-Clockify-to-QuickBooks.jpg 964w\" sizes=\"auto, (max-width: 653px) 100vw, 653px\" \/><figcaption class=\"wp-element-caption\">Click Connect to authorize access from Clockify to QuickBooks<\/figcaption><\/figure>\n<\/div>\n\n\n<h3 id=\"1-sync-users-and-projects\" class=\"wp-block-heading\">1: Sync users and projects<\/h3>\n\n\n\n<p>Now that you\u2019re connected, the next step is to <strong>sync users and projects<\/strong>.<\/p>\n\n\n\n<p>First, the sync will check all users in Clockify who have the same name as they do in QuickBooks. If there\u2019s a user in Clockify that\u2019s missing in QuickBooks, Clockify will automatically create them for QuickBooks.&nbsp;<\/p>\n\n\n<div class=\"wp-block-image\">\n<figure class=\"aligncenter size-full\"><img loading=\"lazy\" decoding=\"async\" width=\"676\" height=\"342\" src=\"https:\/\/clockify.me\/blog\/wp-content\/uploads\/2025\/11\/Sync-and-create-missing-users-from-Clockify-in-QuickBooks.png\" alt=\"Sync and create missing users from Clockify in QuickBooks\" class=\"wp-image-34272\" srcset=\"https:\/\/clockify.me\/blog\/wp-content\/uploads\/2025\/11\/Sync-and-create-missing-users-from-Clockify-in-QuickBooks.png 676w, https:\/\/clockify.me\/blog\/wp-content\/uploads\/2025\/11\/Sync-and-create-missing-users-from-Clockify-in-QuickBooks-593x300.png 593w, https:\/\/clockify.me\/blog\/wp-content\/uploads\/2025\/11\/Sync-and-create-missing-users-from-Clockify-in-QuickBooks-18x9.png 18w\" sizes=\"auto, (max-width: 676px) 100vw, 676px\" \/><figcaption class=\"wp-element-caption\">Sync and create missing users from Clockify in QuickBooks<\/figcaption><\/figure>\n<\/div>\n\n\n<p>Next, Clockify checks projects and clients you have in QuickBooks, which are treated as <a href=\"https:\/\/clockify.me\/help\/projects\" target=\"_blank\" rel=\"noreferrer noopener\">projects in Clockify<\/a>.&nbsp;<\/p>\n\n\n\n<p>If there\u2019s a project or a customer in QuickBooks that doesn\u2019t exist in Clockify, Clockify will pull and create them automatically.&nbsp;<\/p>\n\n\n<div class=\"wp-block-image\">\n<figure class=\"aligncenter size-full\"><img loading=\"lazy\" decoding=\"async\" width=\"670\" height=\"318\" src=\"https:\/\/clockify.me\/blog\/wp-content\/uploads\/2025\/11\/Sync-and-create-missing-customers-from-QuickBooks-in-Clockify.png\" alt=\"Sync and create missing customers from QuickBooks in Clockify\" class=\"wp-image-34271\" srcset=\"https:\/\/clockify.me\/blog\/wp-content\/uploads\/2025\/11\/Sync-and-create-missing-customers-from-QuickBooks-in-Clockify.png 670w, https:\/\/clockify.me\/blog\/wp-content\/uploads\/2025\/11\/Sync-and-create-missing-customers-from-QuickBooks-in-Clockify-632x300.png 632w, https:\/\/clockify.me\/blog\/wp-content\/uploads\/2025\/11\/Sync-and-create-missing-customers-from-QuickBooks-in-Clockify-18x9.png 18w\" sizes=\"auto, (max-width: 670px) 100vw, 670px\" \/><figcaption class=\"wp-element-caption\">Sync and create missing customers from QuickBooks in Clockify<\/figcaption><\/figure>\n<\/div>\n\n\n<p>But if you have a project in Clockify that doesn\u2019t exist in QuickBooks, either as a project or a customer, you\u2019ll need to <strong>create them manually<\/strong> <strong>in QuickBooks<\/strong> using the same name they have in Clockify.&nbsp;<\/p>\n\n\n<div class=\"wp-block-image\">\n<figure class=\"aligncenter size-full\"><img loading=\"lazy\" decoding=\"async\" width=\"1942\" height=\"1094\" src=\"https:\/\/clockify.me\/blog\/wp-content\/uploads\/2025\/11\/Manually-enter-new-customer-information-in-QuickBooks.jpg\" alt=\"Manually enter new customer information in QuickBooks\" class=\"wp-image-34267\" srcset=\"https:\/\/clockify.me\/blog\/wp-content\/uploads\/2025\/11\/Manually-enter-new-customer-information-in-QuickBooks.jpg 1942w, https:\/\/clockify.me\/blog\/wp-content\/uploads\/2025\/11\/Manually-enter-new-customer-information-in-QuickBooks-533x300.jpg 533w, https:\/\/clockify.me\/blog\/wp-content\/uploads\/2025\/11\/Manually-enter-new-customer-information-in-QuickBooks-1110x625.jpg 1110w, https:\/\/clockify.me\/blog\/wp-content\/uploads\/2025\/11\/Manually-enter-new-customer-information-in-QuickBooks-768x433.jpg 768w, https:\/\/clockify.me\/blog\/wp-content\/uploads\/2025\/11\/Manually-enter-new-customer-information-in-QuickBooks-1536x865.jpg 1536w, https:\/\/clockify.me\/blog\/wp-content\/uploads\/2025\/11\/Manually-enter-new-customer-information-in-QuickBooks-18x10.jpg 18w\" sizes=\"auto, (max-width: 1942px) 100vw, 1942px\" \/><figcaption class=\"wp-element-caption\">Manually enter new customer information in QuickBooks<\/figcaption><\/figure>\n<\/div>\n\n\n<p>Then, run the sync again by clicking the \u201cCheck for new users and customers\u201d in Clockify\u2019s Integrations tab \u2014 as below:<\/p>\n\n\n<div class=\"wp-block-image\">\n<figure class=\"aligncenter size-full\"><img loading=\"lazy\" decoding=\"async\" width=\"1512\" height=\"622\" src=\"https:\/\/clockify.me\/blog\/wp-content\/uploads\/2025\/11\/Check-for-new-users-and-customers-to-resync-Clockify-and-QuickBooks.png\" alt=\"Check for new users and customers to resync Clockify and QuickBooks\" class=\"wp-image-34260\" srcset=\"https:\/\/clockify.me\/blog\/wp-content\/uploads\/2025\/11\/Check-for-new-users-and-customers-to-resync-Clockify-and-QuickBooks.png 1512w, https:\/\/clockify.me\/blog\/wp-content\/uploads\/2025\/11\/Check-for-new-users-and-customers-to-resync-Clockify-and-QuickBooks-730x300.png 730w, https:\/\/clockify.me\/blog\/wp-content\/uploads\/2025\/11\/Check-for-new-users-and-customers-to-resync-Clockify-and-QuickBooks-1110x457.png 1110w, https:\/\/clockify.me\/blog\/wp-content\/uploads\/2025\/11\/Check-for-new-users-and-customers-to-resync-Clockify-and-QuickBooks-768x316.png 768w, https:\/\/clockify.me\/blog\/wp-content\/uploads\/2025\/11\/Check-for-new-users-and-customers-to-resync-Clockify-and-QuickBooks-18x7.png 18w\" sizes=\"auto, (max-width: 1512px) 100vw, 1512px\" \/><figcaption class=\"wp-element-caption\">Check for new users and customers to resync Clockify and QuickBooks<\/figcaption><\/figure>\n<\/div>\n\n\n<h3 id=\"2-track-time-in-clockify-and-send-it-to-quickbooks\" class=\"wp-block-heading\">2: Track time in Clockify and send it to QuickBooks<\/h3>\n\n\n\n<p>Once everything\u2019s synced, you and your team can track the time you spend on projects using a <a href=\"https:\/\/clockify.me\/features\/timer\" target=\"_blank\" rel=\"noreferrer noopener\">timer in Clockify<\/a>, or by entering hours manually in a timesheet.<\/p>\n\n\n<div class=\"wp-block-image\">\n<figure class=\"aligncenter size-full\"><img loading=\"lazy\" decoding=\"async\" width=\"1936\" height=\"1056\" src=\"https:\/\/clockify.me\/blog\/wp-content\/uploads\/2025\/11\/Entering-hours-manually-in-Clockifys-timesheet.jpg\" alt=\"Entering hours manually in Clockify\u2019s timesheet\" class=\"wp-image-34263\" srcset=\"https:\/\/clockify.me\/blog\/wp-content\/uploads\/2025\/11\/Entering-hours-manually-in-Clockifys-timesheet.jpg 1936w, https:\/\/clockify.me\/blog\/wp-content\/uploads\/2025\/11\/Entering-hours-manually-in-Clockifys-timesheet-550x300.jpg 550w, https:\/\/clockify.me\/blog\/wp-content\/uploads\/2025\/11\/Entering-hours-manually-in-Clockifys-timesheet-1110x605.jpg 1110w, https:\/\/clockify.me\/blog\/wp-content\/uploads\/2025\/11\/Entering-hours-manually-in-Clockifys-timesheet-768x419.jpg 768w, https:\/\/clockify.me\/blog\/wp-content\/uploads\/2025\/11\/Entering-hours-manually-in-Clockifys-timesheet-1536x838.jpg 1536w, https:\/\/clockify.me\/blog\/wp-content\/uploads\/2025\/11\/Entering-hours-manually-in-Clockifys-timesheet-18x10.jpg 18w\" sizes=\"auto, (max-width: 1936px) 100vw, 1936px\" \/><figcaption class=\"wp-element-caption\">Entering hours manually in Clockify\u2019s timesheet<\/figcaption><\/figure>\n<\/div>\n\n\n<p>Also, make sure to <strong>set hourly rates and mark them as billable<\/strong> if you wish to send the billing data to QuickBooks.&nbsp;<\/p>\n\n\n<div class=\"wp-block-image\">\n<figure class=\"aligncenter size-large\"><img loading=\"lazy\" decoding=\"async\" width=\"593\" height=\"630\" src=\"https:\/\/clockify.me\/blog\/wp-content\/uploads\/2025\/11\/Mark-your-time-as-billable-in-Clockify-593x630.png\" alt=\"Mark your time as billable in Clockify\" class=\"wp-image-34268\" srcset=\"https:\/\/clockify.me\/blog\/wp-content\/uploads\/2025\/11\/Mark-your-time-as-billable-in-Clockify-593x630.png 593w, https:\/\/clockify.me\/blog\/wp-content\/uploads\/2025\/11\/Mark-your-time-as-billable-in-Clockify-282x300.png 282w, https:\/\/clockify.me\/blog\/wp-content\/uploads\/2025\/11\/Mark-your-time-as-billable-in-Clockify-11x12.png 11w, https:\/\/clockify.me\/blog\/wp-content\/uploads\/2025\/11\/Mark-your-time-as-billable-in-Clockify.png 674w\" sizes=\"auto, (max-width: 593px) 100vw, 593px\" \/><figcaption class=\"wp-element-caption\">Mark your time as billable in Clockify<\/figcaption><\/figure>\n<\/div>\n\n\n<p class=\"custom-btn\"><a href=\"https:\/\/app.clockify.me\/en\/signup\" target=\"_blank\" rel=\"noreferrer noopener\">Start tracking time in Clockify<\/a><\/p>\n\n\n\n<p>All tracked time is available in the <a href=\"https:\/\/clockify.me\/help\/reports\/detailed-report\" target=\"_blank\" rel=\"noreferrer noopener\">detailed report<\/a>. Here\u2019s how you can send tracked time over to QuickBooks:<\/p>\n\n\n\n<p><strong>#1<\/strong>: Click the QuickBooks button, and you\u2019ll see all the time entries that haven\u2019t been sent yet. You can be confident that the list shows only those entries that haven\u2019t already been sent when you see \u201cShowing not sent entries\u201d next to the button.<\/p>\n\n\n<div class=\"wp-block-image\">\n<figure class=\"aligncenter size-full\"><img loading=\"lazy\" decoding=\"async\" width=\"1944\" height=\"1082\" src=\"https:\/\/clockify.me\/blog\/wp-content\/uploads\/2025\/11\/Unsent-time-entries-to-QuickBooks-in-Clockifys-detailed-report.jpg\" alt=\"Unsent time entries to QuickBooks in Clockify\u2019s detailed report\" class=\"wp-image-34273\" srcset=\"https:\/\/clockify.me\/blog\/wp-content\/uploads\/2025\/11\/Unsent-time-entries-to-QuickBooks-in-Clockifys-detailed-report.jpg 1944w, https:\/\/clockify.me\/blog\/wp-content\/uploads\/2025\/11\/Unsent-time-entries-to-QuickBooks-in-Clockifys-detailed-report-539x300.jpg 539w, https:\/\/clockify.me\/blog\/wp-content\/uploads\/2025\/11\/Unsent-time-entries-to-QuickBooks-in-Clockifys-detailed-report-1110x618.jpg 1110w, https:\/\/clockify.me\/blog\/wp-content\/uploads\/2025\/11\/Unsent-time-entries-to-QuickBooks-in-Clockifys-detailed-report-768x427.jpg 768w, https:\/\/clockify.me\/blog\/wp-content\/uploads\/2025\/11\/Unsent-time-entries-to-QuickBooks-in-Clockifys-detailed-report-1536x855.jpg 1536w, https:\/\/clockify.me\/blog\/wp-content\/uploads\/2025\/11\/Unsent-time-entries-to-QuickBooks-in-Clockifys-detailed-report-18x10.jpg 18w\" sizes=\"auto, (max-width: 1944px) 100vw, 1944px\" \/><figcaption class=\"wp-element-caption\">Unsent time entries to QuickBooks in Clockify\u2019s detailed report<\/figcaption><\/figure>\n<\/div>\n\n\n<p>Entries that still aren\u2019t approved (clickable entries) can be further edited from this page as well.&nbsp;<\/p>\n\n\n\n<p><strong>#2<\/strong>: Review if everything\u2019s in order and edit if necessary. You can also filter time entries by choosing only approved time.<\/p>\n\n\n<div class=\"wp-block-image\">\n<figure class=\"aligncenter size-full\"><img loading=\"lazy\" decoding=\"async\" width=\"1920\" height=\"988\" src=\"https:\/\/clockify.me\/blog\/wp-content\/uploads\/2025\/11\/Filter-time-entries-by-the-approved-status.jpg\" alt=\"Filter time entries by the approved status\" class=\"wp-image-34264\" srcset=\"https:\/\/clockify.me\/blog\/wp-content\/uploads\/2025\/11\/Filter-time-entries-by-the-approved-status.jpg 1920w, https:\/\/clockify.me\/blog\/wp-content\/uploads\/2025\/11\/Filter-time-entries-by-the-approved-status-583x300.jpg 583w, https:\/\/clockify.me\/blog\/wp-content\/uploads\/2025\/11\/Filter-time-entries-by-the-approved-status-1110x571.jpg 1110w, https:\/\/clockify.me\/blog\/wp-content\/uploads\/2025\/11\/Filter-time-entries-by-the-approved-status-768x395.jpg 768w, https:\/\/clockify.me\/blog\/wp-content\/uploads\/2025\/11\/Filter-time-entries-by-the-approved-status-1536x790.jpg 1536w, https:\/\/clockify.me\/blog\/wp-content\/uploads\/2025\/11\/Filter-time-entries-by-the-approved-status-18x9.jpg 18w\" sizes=\"auto, (max-width: 1920px) 100vw, 1920px\" \/><figcaption class=\"wp-element-caption\">Filter time entries by the approved status<\/figcaption><\/figure>\n<\/div>\n\n\n<p><strong>#3<\/strong>: When you\u2019re ready, click the \u201cSend to QuickBooks\u201d button.<\/p>\n\n\n<div class=\"wp-block-image\">\n<figure class=\"aligncenter size-full\"><img loading=\"lazy\" decoding=\"async\" width=\"1904\" height=\"1010\" src=\"https:\/\/clockify.me\/blog\/wp-content\/uploads\/2025\/11\/Send-the-time-data-from-Clockify-to-QuickBooks.jpg\" alt=\"Send the time data from Clockify to QuickBooks\" class=\"wp-image-34269\" srcset=\"https:\/\/clockify.me\/blog\/wp-content\/uploads\/2025\/11\/Send-the-time-data-from-Clockify-to-QuickBooks.jpg 1904w, https:\/\/clockify.me\/blog\/wp-content\/uploads\/2025\/11\/Send-the-time-data-from-Clockify-to-QuickBooks-566x300.jpg 566w, https:\/\/clockify.me\/blog\/wp-content\/uploads\/2025\/11\/Send-the-time-data-from-Clockify-to-QuickBooks-1110x589.jpg 1110w, https:\/\/clockify.me\/blog\/wp-content\/uploads\/2025\/11\/Send-the-time-data-from-Clockify-to-QuickBooks-285x150.jpg 285w, https:\/\/clockify.me\/blog\/wp-content\/uploads\/2025\/11\/Send-the-time-data-from-Clockify-to-QuickBooks-768x407.jpg 768w, https:\/\/clockify.me\/blog\/wp-content\/uploads\/2025\/11\/Send-the-time-data-from-Clockify-to-QuickBooks-1536x815.jpg 1536w, https:\/\/clockify.me\/blog\/wp-content\/uploads\/2025\/11\/Send-the-time-data-from-Clockify-to-QuickBooks-18x10.jpg 18w\" sizes=\"auto, (max-width: 1904px) 100vw, 1904px\" \/><figcaption class=\"wp-element-caption\">Send the time data from Clockify to QuickBooks<\/figcaption><\/figure>\n<\/div>\n\n\n<p><strong>#4<\/strong>: Go to QuickBooks, and you\u2019ll see that all the time data has been sent there.<\/p>\n\n\n<div class=\"wp-block-image\">\n<figure class=\"aligncenter size-full\"><img loading=\"lazy\" decoding=\"async\" width=\"1940\" height=\"1028\" src=\"https:\/\/clockify.me\/blog\/wp-content\/uploads\/2025\/11\/Sent-time-data-from-Clockify-in-QuickBooks.jpg\" alt=\"Sent time data from Clockify in QuickBooks\" class=\"wp-image-34270\" srcset=\"https:\/\/clockify.me\/blog\/wp-content\/uploads\/2025\/11\/Sent-time-data-from-Clockify-in-QuickBooks.jpg 1940w, https:\/\/clockify.me\/blog\/wp-content\/uploads\/2025\/11\/Sent-time-data-from-Clockify-in-QuickBooks-566x300.jpg 566w, https:\/\/clockify.me\/blog\/wp-content\/uploads\/2025\/11\/Sent-time-data-from-Clockify-in-QuickBooks-1110x588.jpg 1110w, https:\/\/clockify.me\/blog\/wp-content\/uploads\/2025\/11\/Sent-time-data-from-Clockify-in-QuickBooks-285x150.jpg 285w, https:\/\/clockify.me\/blog\/wp-content\/uploads\/2025\/11\/Sent-time-data-from-Clockify-in-QuickBooks-768x407.jpg 768w, https:\/\/clockify.me\/blog\/wp-content\/uploads\/2025\/11\/Sent-time-data-from-Clockify-in-QuickBooks-1536x814.jpg 1536w, https:\/\/clockify.me\/blog\/wp-content\/uploads\/2025\/11\/Sent-time-data-from-Clockify-in-QuickBooks-18x10.jpg 18w\" sizes=\"auto, (max-width: 1940px) 100vw, 1940px\" \/><figcaption class=\"wp-element-caption\">Sent time data from Clockify in QuickBooks<\/figcaption><\/figure>\n<\/div>\n\n\n<h3 id=\"3-get-more-tips-for-better-clockify-and-quickbooks-sync\" class=\"wp-block-heading\">3: Get more tips for better Clockify and QuickBooks sync<\/h3>\n\n\n\n<p>You can only send an entry <em>once<\/em>. If you make changes to sent entries in Clockify, those changes will not appear in QuickBooks unless you update the time in QuickBooks as well.<\/p>\n\n\n\n<p>To ensure data stays consistent in Clockify and QuickBooks, simply lock and approve timesheets so no one can make subsequent changes. Find this option in the <em>Permissions<\/em> tab of your <em>Workspace settings<\/em>.<\/p>\n\n\n<div class=\"wp-block-image\">\n<figure class=\"aligncenter size-large\"><img loading=\"lazy\" decoding=\"async\" width=\"677\" height=\"630\" src=\"https:\/\/clockify.me\/blog\/wp-content\/uploads\/2025\/11\/Lock-time-and-expense-changes-in-Clockify-677x630.jpg\" alt=\"Lock time and expense changes in Clockify\" class=\"wp-image-34266\" srcset=\"https:\/\/clockify.me\/blog\/wp-content\/uploads\/2025\/11\/Lock-time-and-expense-changes-in-Clockify-677x630.jpg 677w, https:\/\/clockify.me\/blog\/wp-content\/uploads\/2025\/11\/Lock-time-and-expense-changes-in-Clockify-323x300.jpg 323w, https:\/\/clockify.me\/blog\/wp-content\/uploads\/2025\/11\/Lock-time-and-expense-changes-in-Clockify-768x714.jpg 768w, https:\/\/clockify.me\/blog\/wp-content\/uploads\/2025\/11\/Lock-time-and-expense-changes-in-Clockify-13x12.jpg 13w, https:\/\/clockify.me\/blog\/wp-content\/uploads\/2025\/11\/Lock-time-and-expense-changes-in-Clockify.jpg 1028w\" sizes=\"auto, (max-width: 677px) 100vw, 677px\" \/><figcaption class=\"wp-element-caption\">Lock time and expense changes in Clockify<\/figcaption><\/figure>\n<\/div>\n\n\n<p>As you add new users and projects, remember to sync them before sending new time data to QuickBooks. Otherwise, you won\u2019t be able to send time for them to QuickBooks.&nbsp;<\/p>\n\n\n\n<figure class=\"wp-block-embed aligncenter is-type-video is-provider-youtube wp-block-embed-youtube wp-embed-aspect-16-9 wp-has-aspect-ratio\"><div class=\"wp-block-embed__wrapper\">\n<iframe loading=\"lazy\" title=\"How to approve timesheets | Clockify Tutorial (2025)\" width=\"500\" height=\"281\" src=\"https:\/\/www.youtube.com\/embed\/J6jEA-W1ilg?feature=oembed\" frameborder=\"0\" allow=\"accelerometer; autoplay; clipboard-write; encrypted-media; gyroscope; picture-in-picture; web-share\" referrerpolicy=\"strict-origin-when-cross-origin\" allowfullscreen><\/iframe>\n<\/div><\/figure>\n\n\n\n<h2 id=\"zapier-platform-zoho-invoice-integration-with-clockify-by-cake-com\" class=\"wp-block-heading\">Zapier platform: Zoho Invoice integration with Clockify by CAKE.com<\/h2>\n\n\n\n<p>Even though you can use direct invoice integration in Clockify with QuickBooks, you\u2019re not limited to the QuickBooks app for automated invoicing. Thanks to Zapier, you can connect Clockify\u2019s time tracking to invoicing with any app that supports Zapier. As an example, we\u2019ll use Zoho Invoice.&nbsp;<\/p>\n\n\n\n<p>For starters, you need to have and log into your:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Clockify,<\/li>\n\n\n\n<li>Zoho Invoice, and<\/li>\n\n\n\n<li>Zapier accounts.<\/li>\n<\/ul>\n\n\n\n<p>Remember: For this integration to work, the names of your customers in Zoho Invoice should match their names in Clockify!<\/p>\n\n\n\n<p class=\"custom-btn\"><a href=\"https:\/\/app.clockify.me\/en\/signup\" target=\"_blank\" rel=\"noreferrer noopener\">Manage clients with Clockify<\/a><\/p>\n\n\n\n<h3 id=\"1-configure-the-setup\" class=\"wp-block-heading\">1: Configure the setup<\/h3>\n\n\n\n<p>The first step is to tell Zapier what event should trigger the automation. In this case, it\u2019s a <a href=\"https:\/\/clockify.me\/time-entry-system\" target=\"_blank\" rel=\"noreferrer noopener\">new time entry in Clockify<\/a>.<\/p>\n\n\n\n<p><strong>#1<\/strong>: Log in to Zapier and click the \u201c+ Create\u201d button.<\/p>\n\n\n<div class=\"wp-block-image\">\n<figure class=\"aligncenter size-full\"><img loading=\"lazy\" decoding=\"async\" width=\"1800\" height=\"227\" src=\"https:\/\/clockify.me\/blog\/wp-content\/uploads\/2025\/11\/Create-new-Zap.png\" alt=\"Create new Zap\" class=\"wp-image-34281\" srcset=\"https:\/\/clockify.me\/blog\/wp-content\/uploads\/2025\/11\/Create-new-Zap.png 1800w, https:\/\/clockify.me\/blog\/wp-content\/uploads\/2025\/11\/Create-new-Zap-730x92.png 730w, https:\/\/clockify.me\/blog\/wp-content\/uploads\/2025\/11\/Create-new-Zap-1110x140.png 1110w, https:\/\/clockify.me\/blog\/wp-content\/uploads\/2025\/11\/Create-new-Zap-768x97.png 768w, https:\/\/clockify.me\/blog\/wp-content\/uploads\/2025\/11\/Create-new-Zap-1536x194.png 1536w, https:\/\/clockify.me\/blog\/wp-content\/uploads\/2025\/11\/Create-new-Zap-18x2.png 18w\" sizes=\"auto, (max-width: 1800px) 100vw, 1800px\" \/><figcaption class=\"wp-element-caption\">Create new Zap<\/figcaption><\/figure>\n<\/div>\n\n\n<p><strong>#2<\/strong>: Click on the Trigger box.&nbsp;<\/p>\n\n\n<div class=\"wp-block-image\">\n<figure class=\"aligncenter size-full\"><img loading=\"lazy\" decoding=\"async\" width=\"354\" height=\"125\" src=\"https:\/\/clockify.me\/blog\/wp-content\/uploads\/2025\/11\/The-Trigger-box-in-Zapier.png\" alt=\"The Trigger box in Zapier\" class=\"wp-image-34298\" srcset=\"https:\/\/clockify.me\/blog\/wp-content\/uploads\/2025\/11\/The-Trigger-box-in-Zapier.png 354w, https:\/\/clockify.me\/blog\/wp-content\/uploads\/2025\/11\/The-Trigger-box-in-Zapier-18x6.png 18w\" sizes=\"auto, (max-width: 354px) 100vw, 354px\" \/><figcaption class=\"wp-element-caption\">The Trigger box in Zapier<\/figcaption><\/figure>\n<\/div>\n\n\n<p><strong>#3<\/strong>: Search for and select Clockify as your app.<\/p>\n\n\n<div class=\"wp-block-image\">\n<figure class=\"aligncenter size-full\"><img loading=\"lazy\" decoding=\"async\" width=\"641\" height=\"306\" src=\"https:\/\/clockify.me\/blog\/wp-content\/uploads\/2025\/11\/Search-for-Clockify-as-your-Trigger-app.png\" alt=\"Search for Clockify as your Trigger app\" class=\"wp-image-34293\" srcset=\"https:\/\/clockify.me\/blog\/wp-content\/uploads\/2025\/11\/Search-for-Clockify-as-your-Trigger-app.png 641w, https:\/\/clockify.me\/blog\/wp-content\/uploads\/2025\/11\/Search-for-Clockify-as-your-Trigger-app-628x300.png 628w, https:\/\/clockify.me\/blog\/wp-content\/uploads\/2025\/11\/Search-for-Clockify-as-your-Trigger-app-18x9.png 18w\" sizes=\"auto, (max-width: 641px) 100vw, 641px\" \/><figcaption class=\"wp-element-caption\">Search for Clockify as your Trigger app<\/figcaption><\/figure>\n<\/div>\n\n\n<p><strong>#4<\/strong>: To choose the trigger event, select \u201cNew Time Entry\u201d from the drop-down list.<\/p>\n\n\n<div class=\"wp-block-image\">\n<figure class=\"aligncenter size-full\"><img loading=\"lazy\" decoding=\"async\" width=\"366\" height=\"347\" src=\"https:\/\/clockify.me\/blog\/wp-content\/uploads\/2025\/11\/Pick-New-Time-Entry-as-a-trigger-event.png\" alt=\"Pick \u201cNew Time Entry\u201d as a trigger event\" class=\"wp-image-34292\" srcset=\"https:\/\/clockify.me\/blog\/wp-content\/uploads\/2025\/11\/Pick-New-Time-Entry-as-a-trigger-event.png 366w, https:\/\/clockify.me\/blog\/wp-content\/uploads\/2025\/11\/Pick-New-Time-Entry-as-a-trigger-event-316x300.png 316w, https:\/\/clockify.me\/blog\/wp-content\/uploads\/2025\/11\/Pick-New-Time-Entry-as-a-trigger-event-13x12.png 13w\" sizes=\"auto, (max-width: 366px) 100vw, 366px\" \/><figcaption class=\"wp-element-caption\">Pick \u201cNew Time Entry\u201d as a trigger event<\/figcaption><\/figure>\n<\/div>\n\n\n<p><strong>#5<\/strong>: Connect your Clockify account by copying the Clockify API key from Clockify\u2019s profile settings and pasting it into the Zapier prompt.<\/p>\n\n\n<div class=\"wp-block-image\">\n<figure class=\"aligncenter size-full\"><img loading=\"lazy\" decoding=\"async\" width=\"1533\" height=\"518\" src=\"https:\/\/clockify.me\/blog\/wp-content\/uploads\/2025\/11\/Manage-API-keys-from-Clockifys-Preferences.png\" alt=\"Manage API keys from Clockify's Preferences\" class=\"wp-image-34287\" srcset=\"https:\/\/clockify.me\/blog\/wp-content\/uploads\/2025\/11\/Manage-API-keys-from-Clockifys-Preferences.png 1533w, https:\/\/clockify.me\/blog\/wp-content\/uploads\/2025\/11\/Manage-API-keys-from-Clockifys-Preferences-730x247.png 730w, https:\/\/clockify.me\/blog\/wp-content\/uploads\/2025\/11\/Manage-API-keys-from-Clockifys-Preferences-1110x375.png 1110w, https:\/\/clockify.me\/blog\/wp-content\/uploads\/2025\/11\/Manage-API-keys-from-Clockifys-Preferences-768x260.png 768w, https:\/\/clockify.me\/blog\/wp-content\/uploads\/2025\/11\/Manage-API-keys-from-Clockifys-Preferences-18x6.png 18w\" sizes=\"auto, (max-width: 1533px) 100vw, 1533px\" \/><figcaption class=\"wp-element-caption\">Manage API keys from Clockify&#8217;s Preferences<\/figcaption><\/figure>\n<\/div>\n\n\n<p>Click the \u201cGenerate new\u201d button in the upper right corner.<\/p>\n\n\n<div class=\"wp-block-image\">\n<figure class=\"aligncenter size-full\"><img loading=\"lazy\" decoding=\"async\" width=\"1536\" height=\"272\" src=\"https:\/\/clockify.me\/blog\/wp-content\/uploads\/2025\/11\/Generating-a-new-API-key.png\" alt=\"Generating a new API key\" class=\"wp-image-34284\" srcset=\"https:\/\/clockify.me\/blog\/wp-content\/uploads\/2025\/11\/Generating-a-new-API-key.png 1536w, https:\/\/clockify.me\/blog\/wp-content\/uploads\/2025\/11\/Generating-a-new-API-key-730x129.png 730w, https:\/\/clockify.me\/blog\/wp-content\/uploads\/2025\/11\/Generating-a-new-API-key-1110x197.png 1110w, https:\/\/clockify.me\/blog\/wp-content\/uploads\/2025\/11\/Generating-a-new-API-key-768x136.png 768w, https:\/\/clockify.me\/blog\/wp-content\/uploads\/2025\/11\/Generating-a-new-API-key-18x3.png 18w\" sizes=\"auto, (max-width: 1536px) 100vw, 1536px\" \/><figcaption class=\"wp-element-caption\">Generating a new API key<\/figcaption><\/figure>\n<\/div>\n\n\n<p>Type in the name of your new API key. You can choose whatever name you want, but it\u2019s always helpful that the name mentions the purpose of the API.<\/p>\n\n\n<div class=\"wp-block-image\">\n<figure class=\"aligncenter size-full\"><img loading=\"lazy\" decoding=\"async\" width=\"587\" height=\"248\" src=\"https:\/\/clockify.me\/blog\/wp-content\/uploads\/2025\/11\/Name-your-API-key-and-click-Generate.png\" alt=\"Name your API key and click \u201cGenerate\u201d\" class=\"wp-image-34288\" srcset=\"https:\/\/clockify.me\/blog\/wp-content\/uploads\/2025\/11\/Name-your-API-key-and-click-Generate.png 587w, https:\/\/clockify.me\/blog\/wp-content\/uploads\/2025\/11\/Name-your-API-key-and-click-Generate-18x8.png 18w\" sizes=\"auto, (max-width: 587px) 100vw, 587px\" \/><figcaption class=\"wp-element-caption\">Name your API key and click \u201cGenerate\u201d<\/figcaption><\/figure>\n<\/div>\n\n\n<p>Copy the API key, then paste it into the Zapier prompt to connect the apps.<\/p>\n\n\n<div class=\"wp-block-image\">\n<figure class=\"aligncenter size-full\"><img loading=\"lazy\" decoding=\"async\" width=\"594\" height=\"332\" src=\"https:\/\/clockify.me\/blog\/wp-content\/uploads\/2025\/11\/Click-Copy-to-copy-your-new-API-key.png\" alt=\"Click \u201cCopy\u201d to copy your new API key\" class=\"wp-image-34278\" srcset=\"https:\/\/clockify.me\/blog\/wp-content\/uploads\/2025\/11\/Click-Copy-to-copy-your-new-API-key.png 594w, https:\/\/clockify.me\/blog\/wp-content\/uploads\/2025\/11\/Click-Copy-to-copy-your-new-API-key-537x300.png 537w, https:\/\/clockify.me\/blog\/wp-content\/uploads\/2025\/11\/Click-Copy-to-copy-your-new-API-key-18x10.png 18w\" sizes=\"auto, (max-width: 594px) 100vw, 594px\" \/><figcaption class=\"wp-element-caption\">Click \u201cCopy\u201d to copy your new API key<\/figcaption><\/figure>\n<\/div>\n\n\n<p class=\"has-text-align-center\"><strong>\u2193<\/strong><\/p>\n\n\n<div class=\"wp-block-image\">\n<figure class=\"aligncenter size-full\"><img loading=\"lazy\" decoding=\"async\" width=\"577\" height=\"532\" src=\"https:\/\/clockify.me\/blog\/wp-content\/uploads\/2025\/11\/Paste-the-copied-API-key-in-the-Zapier-prompt.png\" alt=\"Paste the copied API key in the Zapier prompt\" class=\"wp-image-34290\" srcset=\"https:\/\/clockify.me\/blog\/wp-content\/uploads\/2025\/11\/Paste-the-copied-API-key-in-the-Zapier-prompt.png 577w, https:\/\/clockify.me\/blog\/wp-content\/uploads\/2025\/11\/Paste-the-copied-API-key-in-the-Zapier-prompt-325x300.png 325w, https:\/\/clockify.me\/blog\/wp-content\/uploads\/2025\/11\/Paste-the-copied-API-key-in-the-Zapier-prompt-13x12.png 13w\" sizes=\"auto, (max-width: 577px) 100vw, 577px\" \/><figcaption class=\"wp-element-caption\">Paste the copied API key in the Zapier prompt<\/figcaption><\/figure>\n<\/div>\n\n\n<p><strong>#6<\/strong>: Click to continue to Clockify, and your accounts will be connected.<\/p>\n\n\n<div class=\"wp-block-image\">\n<figure class=\"aligncenter size-full\"><img loading=\"lazy\" decoding=\"async\" width=\"1120\" height=\"692\" src=\"https:\/\/clockify.me\/blog\/wp-content\/uploads\/2025\/11\/Connect-your-Clockify-account-in-Zapier.png\" alt=\"Connect your Clockify account in Zapier\" class=\"wp-image-34280\" srcset=\"https:\/\/clockify.me\/blog\/wp-content\/uploads\/2025\/11\/Connect-your-Clockify-account-in-Zapier.png 1120w, https:\/\/clockify.me\/blog\/wp-content\/uploads\/2025\/11\/Connect-your-Clockify-account-in-Zapier-486x300.png 486w, https:\/\/clockify.me\/blog\/wp-content\/uploads\/2025\/11\/Connect-your-Clockify-account-in-Zapier-1020x630.png 1020w, https:\/\/clockify.me\/blog\/wp-content\/uploads\/2025\/11\/Connect-your-Clockify-account-in-Zapier-768x475.png 768w, https:\/\/clockify.me\/blog\/wp-content\/uploads\/2025\/11\/Connect-your-Clockify-account-in-Zapier-18x12.png 18w\" sizes=\"auto, (max-width: 1120px) 100vw, 1120px\" \/><figcaption class=\"wp-element-caption\">Connect your Clockify account in Zapier<\/figcaption><\/figure>\n<\/div>\n\n\n<p><strong>#7<\/strong>: Set up the trigger by selecting the Workspace you want to monitor for new time entries.<\/p>\n\n\n<div class=\"wp-block-image\">\n<figure class=\"aligncenter size-full\"><img loading=\"lazy\" decoding=\"async\" width=\"796\" height=\"692\" src=\"https:\/\/clockify.me\/blog\/wp-content\/uploads\/2025\/11\/Choosing-the-Workspace-from-Clockify.png\" alt=\"Choosing the Workspace from Clockify\" class=\"wp-image-34277\" srcset=\"https:\/\/clockify.me\/blog\/wp-content\/uploads\/2025\/11\/Choosing-the-Workspace-from-Clockify.png 796w, https:\/\/clockify.me\/blog\/wp-content\/uploads\/2025\/11\/Choosing-the-Workspace-from-Clockify-345x300.png 345w, https:\/\/clockify.me\/blog\/wp-content\/uploads\/2025\/11\/Choosing-the-Workspace-from-Clockify-725x630.png 725w, https:\/\/clockify.me\/blog\/wp-content\/uploads\/2025\/11\/Choosing-the-Workspace-from-Clockify-768x668.png 768w, https:\/\/clockify.me\/blog\/wp-content\/uploads\/2025\/11\/Choosing-the-Workspace-from-Clockify-14x12.png 14w\" sizes=\"auto, (max-width: 796px) 100vw, 796px\" \/><figcaption class=\"wp-element-caption\">Choosing the Workspace from Clockify<\/figcaption><\/figure>\n<\/div>\n\n\n<p><strong>#8<\/strong>: To test the event and check if everything works, find new time entries in Clockify. Click on \u201cFind new records\u201d and choose the most recent one.<\/p>\n\n\n<div class=\"wp-block-image\">\n<figure class=\"aligncenter size-full\"><img loading=\"lazy\" decoding=\"async\" width=\"383\" height=\"268\" src=\"https:\/\/clockify.me\/blog\/wp-content\/uploads\/2025\/11\/Find-records-of-new-time-entries-in-Clockify.png\" alt=\"Find records of new time entries in Clockify\" class=\"wp-image-34282\" srcset=\"https:\/\/clockify.me\/blog\/wp-content\/uploads\/2025\/11\/Find-records-of-new-time-entries-in-Clockify.png 383w, https:\/\/clockify.me\/blog\/wp-content\/uploads\/2025\/11\/Find-records-of-new-time-entries-in-Clockify-18x12.png 18w\" sizes=\"auto, (max-width: 383px) 100vw, 383px\" \/><figcaption class=\"wp-element-caption\">Find records of new time entries in Clockify<\/figcaption><\/figure>\n<\/div>\n\n\n<p><strong>#9<\/strong>: Choose your Action app just like you picked Clockify as your Trigger app.<\/p>\n\n\n<div class=\"wp-block-image\">\n<figure class=\"aligncenter size-full\"><img loading=\"lazy\" decoding=\"async\" width=\"639\" height=\"320\" src=\"https:\/\/clockify.me\/blog\/wp-content\/uploads\/2025\/11\/Search-for-Zoho-Invoice-as-your-Action-app.png\" alt=\"Search for Zoho Invoice as your Action app\" class=\"wp-image-34294\" srcset=\"https:\/\/clockify.me\/blog\/wp-content\/uploads\/2025\/11\/Search-for-Zoho-Invoice-as-your-Action-app.png 639w, https:\/\/clockify.me\/blog\/wp-content\/uploads\/2025\/11\/Search-for-Zoho-Invoice-as-your-Action-app-599x300.png 599w, https:\/\/clockify.me\/blog\/wp-content\/uploads\/2025\/11\/Search-for-Zoho-Invoice-as-your-Action-app-18x9.png 18w\" sizes=\"auto, (max-width: 639px) 100vw, 639px\" \/><figcaption class=\"wp-element-caption\">Search for Zoho Invoice as your Action app<\/figcaption><\/figure>\n<\/div>\n\n\n<p><strong>#10<\/strong>: Set the Action event to \u201cCreate New Invoice\u201d and connect your Zoho Invoice account.&nbsp;<\/p>\n\n\n<div class=\"wp-block-image\">\n<figure class=\"aligncenter size-full\"><img loading=\"lazy\" decoding=\"async\" width=\"870\" height=\"653\" src=\"https:\/\/clockify.me\/blog\/wp-content\/uploads\/2025\/11\/Select-Create-New-Invoice-as-your-action-event-for-your-Zoho-Invoice-account.png\" alt=\"Select \u201cCreate New Invoice\u201d as your action event for your Zoho Invoice account\" class=\"wp-image-34295\" srcset=\"https:\/\/clockify.me\/blog\/wp-content\/uploads\/2025\/11\/Select-Create-New-Invoice-as-your-action-event-for-your-Zoho-Invoice-account.png 870w, https:\/\/clockify.me\/blog\/wp-content\/uploads\/2025\/11\/Select-Create-New-Invoice-as-your-action-event-for-your-Zoho-Invoice-account-400x300.png 400w, https:\/\/clockify.me\/blog\/wp-content\/uploads\/2025\/11\/Select-Create-New-Invoice-as-your-action-event-for-your-Zoho-Invoice-account-839x630.png 839w, https:\/\/clockify.me\/blog\/wp-content\/uploads\/2025\/11\/Select-Create-New-Invoice-as-your-action-event-for-your-Zoho-Invoice-account-768x576.png 768w, https:\/\/clockify.me\/blog\/wp-content\/uploads\/2025\/11\/Select-Create-New-Invoice-as-your-action-event-for-your-Zoho-Invoice-account-16x12.png 16w\" sizes=\"auto, (max-width: 870px) 100vw, 870px\" \/><figcaption class=\"wp-element-caption\">Select \u201cCreate New Invoice\u201d as your action event for your Zoho Invoice account<\/figcaption><\/figure>\n<\/div>\n\n\n<p><strong>#11<\/strong>: Configure the sync by adding information about a particular client. Zapier pulls this info from both your Zoho Invoice and Clockify accounts, so you can choose from the drop-down list.<\/p>\n\n\n<div class=\"wp-block-image\">\n<figure class=\"aligncenter size-full\"><img loading=\"lazy\" decoding=\"async\" width=\"380\" height=\"588\" src=\"https:\/\/clockify.me\/blog\/wp-content\/uploads\/2025\/11\/Add-organization-and-customer-name.png\" alt=\"Add organization and customer name\" class=\"wp-image-34276\" srcset=\"https:\/\/clockify.me\/blog\/wp-content\/uploads\/2025\/11\/Add-organization-and-customer-name.png 380w, https:\/\/clockify.me\/blog\/wp-content\/uploads\/2025\/11\/Add-organization-and-customer-name-194x300.png 194w, https:\/\/clockify.me\/blog\/wp-content\/uploads\/2025\/11\/Add-organization-and-customer-name-8x12.png 8w\" sizes=\"auto, (max-width: 380px) 100vw, 380px\" \/><figcaption class=\"wp-element-caption\">Add organization and customer name<\/figcaption><\/figure>\n<\/div>\n\n\n<p>Proceed to add Line Item Name, Rate, and Quantity (in this case, the project duration).<\/p>\n\n\n<div class=\"wp-block-image\">\n<figure class=\"aligncenter size-full\"><img loading=\"lazy\" decoding=\"async\" width=\"382\" height=\"540\" src=\"https:\/\/clockify.me\/blog\/wp-content\/uploads\/2025\/11\/Add-item-name-rate-and-quantity.png\" alt=\"Add item name, rate, and quantity\" class=\"wp-image-34275\" srcset=\"https:\/\/clockify.me\/blog\/wp-content\/uploads\/2025\/11\/Add-item-name-rate-and-quantity.png 382w, https:\/\/clockify.me\/blog\/wp-content\/uploads\/2025\/11\/Add-item-name-rate-and-quantity-212x300.png 212w, https:\/\/clockify.me\/blog\/wp-content\/uploads\/2025\/11\/Add-item-name-rate-and-quantity-8x12.png 8w\" sizes=\"auto, (max-width: 382px) 100vw, 382px\" \/><figcaption class=\"wp-element-caption\">Add item name, rate, and quantity<\/figcaption><\/figure>\n<\/div>\n\n\n<p><strong>#12<\/strong>: Test the sync to see if everything works as it should.<\/p>\n\n\n<div class=\"wp-block-image\">\n<figure class=\"aligncenter size-full\"><img loading=\"lazy\" decoding=\"async\" width=\"417\" height=\"643\" src=\"https:\/\/clockify.me\/blog\/wp-content\/uploads\/2025\/11\/Click-the-Test-step-button.png\" alt=\"Click the \u201cTest step\u201d button\" class=\"wp-image-34279\" srcset=\"https:\/\/clockify.me\/blog\/wp-content\/uploads\/2025\/11\/Click-the-Test-step-button.png 417w, https:\/\/clockify.me\/blog\/wp-content\/uploads\/2025\/11\/Click-the-Test-step-button-195x300.png 195w, https:\/\/clockify.me\/blog\/wp-content\/uploads\/2025\/11\/Click-the-Test-step-button-409x630.png 409w, https:\/\/clockify.me\/blog\/wp-content\/uploads\/2025\/11\/Click-the-Test-step-button-8x12.png 8w\" sizes=\"auto, (max-width: 417px) 100vw, 417px\" \/><figcaption class=\"wp-element-caption\">Click the \u201cTest step\u201d button<\/figcaption><\/figure>\n<\/div>\n\n\n<p><strong>#13<\/strong>: If the test is successful, the message will say so.<\/p>\n\n\n<div class=\"wp-block-image\">\n<figure class=\"aligncenter size-full\"><img loading=\"lazy\" decoding=\"async\" width=\"348\" height=\"146\" src=\"https:\/\/clockify.me\/blog\/wp-content\/uploads\/2025\/11\/The-invoice-has-been-created-message.png\" alt=\"\u201cThe invoice has been created\u201d message\" class=\"wp-image-34274\" srcset=\"https:\/\/clockify.me\/blog\/wp-content\/uploads\/2025\/11\/The-invoice-has-been-created-message.png 348w, https:\/\/clockify.me\/blog\/wp-content\/uploads\/2025\/11\/The-invoice-has-been-created-message-18x8.png 18w\" sizes=\"auto, (max-width: 348px) 100vw, 348px\" \/><figcaption class=\"wp-element-caption\">\u201cThe invoice has been created\u201d message<\/figcaption><\/figure>\n<\/div>\n\n\n<p><strong>#14<\/strong>: Go to your Zoho Invoice account, where you can see the newly created invoice.<\/p>\n\n\n<div class=\"wp-block-image\">\n<figure class=\"aligncenter size-full\"><img loading=\"lazy\" decoding=\"async\" width=\"1371\" height=\"486\" src=\"https:\/\/clockify.me\/blog\/wp-content\/uploads\/2025\/11\/New-invoice-in-Zoho-Invoice.png\" alt=\"New invoice in Zoho Invoice\" class=\"wp-image-34289\" srcset=\"https:\/\/clockify.me\/blog\/wp-content\/uploads\/2025\/11\/New-invoice-in-Zoho-Invoice.png 1371w, https:\/\/clockify.me\/blog\/wp-content\/uploads\/2025\/11\/New-invoice-in-Zoho-Invoice-730x259.png 730w, https:\/\/clockify.me\/blog\/wp-content\/uploads\/2025\/11\/New-invoice-in-Zoho-Invoice-1110x393.png 1110w, https:\/\/clockify.me\/blog\/wp-content\/uploads\/2025\/11\/New-invoice-in-Zoho-Invoice-768x272.png 768w, https:\/\/clockify.me\/blog\/wp-content\/uploads\/2025\/11\/New-invoice-in-Zoho-Invoice-18x6.png 18w\" sizes=\"auto, (max-width: 1371px) 100vw, 1371px\" \/><figcaption class=\"wp-element-caption\">New invoice in Zoho Invoice<\/figcaption><\/figure>\n<\/div>\n\n\n<p><strong>#15<\/strong>: Test run this sync properly, and if you\u2019re content, rename your Zap and publish it.<\/p>\n\n\n<div class=\"wp-block-image\">\n<figure class=\"aligncenter size-full\"><img loading=\"lazy\" decoding=\"async\" width=\"1113\" height=\"86\" src=\"https:\/\/clockify.me\/blog\/wp-content\/uploads\/2025\/11\/Test-run-and-publish-the-Zap.png\" alt=\"Test run and publish the Zap\" class=\"wp-image-34297\" srcset=\"https:\/\/clockify.me\/blog\/wp-content\/uploads\/2025\/11\/Test-run-and-publish-the-Zap.png 1113w, https:\/\/clockify.me\/blog\/wp-content\/uploads\/2025\/11\/Test-run-and-publish-the-Zap-730x56.png 730w, https:\/\/clockify.me\/blog\/wp-content\/uploads\/2025\/11\/Test-run-and-publish-the-Zap-1110x86.png 1110w, https:\/\/clockify.me\/blog\/wp-content\/uploads\/2025\/11\/Test-run-and-publish-the-Zap-768x59.png 768w, https:\/\/clockify.me\/blog\/wp-content\/uploads\/2025\/11\/Test-run-and-publish-the-Zap-18x1.png 18w\" sizes=\"auto, (max-width: 1113px) 100vw, 1113px\" \/><figcaption class=\"wp-element-caption\">Test run and publish the Zap<\/figcaption><\/figure>\n<\/div>\n\n\n<p>Just as with direct integrations, make sure to resync after you make changes to your hourly rates, clients, or projects in Clockify.&nbsp;<\/p>\n\n\n\n<figure class=\"wp-block-embed aligncenter is-type-video is-provider-youtube wp-block-embed-youtube wp-embed-aspect-16-9 wp-has-aspect-ratio\"><div class=\"wp-block-embed__wrapper\">\n<iframe loading=\"lazy\" title=\"How Timekeeping Works in Clockify | Guide\" width=\"500\" height=\"281\" src=\"https:\/\/www.youtube.com\/embed\/z01wrJagxMI?feature=oembed\" frameborder=\"0\" allow=\"accelerometer; autoplay; clipboard-write; encrypted-media; gyroscope; picture-in-picture; web-share\" referrerpolicy=\"strict-origin-when-cross-origin\" allowfullscreen><\/iframe>\n<\/div><\/figure>\n\n\n\n<h3 id=\"2-use-troubleshooting-in-zapier\" class=\"wp-block-heading\">2: Use troubleshooting in Zapier<\/h3>\n\n\n\n<p>Setting up your Zapier integration might take a bit more time and effort to ensure everything works smoothly later. That said, you can use Formatter by Zapier as your fix app between the trigger and action events, like in the image below.<\/p>\n\n\n<div class=\"wp-block-image\">\n<figure class=\"aligncenter size-full\"><img loading=\"lazy\" decoding=\"async\" width=\"364\" height=\"589\" src=\"https:\/\/clockify.me\/blog\/wp-content\/uploads\/2025\/11\/Formatter-step-between-trigger-and-action-events.png\" alt=\"Formatter step between trigger and action events\" class=\"wp-image-34283\" srcset=\"https:\/\/clockify.me\/blog\/wp-content\/uploads\/2025\/11\/Formatter-step-between-trigger-and-action-events.png 364w, https:\/\/clockify.me\/blog\/wp-content\/uploads\/2025\/11\/Formatter-step-between-trigger-and-action-events-185x300.png 185w, https:\/\/clockify.me\/blog\/wp-content\/uploads\/2025\/11\/Formatter-step-between-trigger-and-action-events-7x12.png 7w\" sizes=\"auto, (max-width: 364px) 100vw, 364px\" \/><figcaption class=\"wp-element-caption\">Formatter step between trigger and action events<\/figcaption><\/figure>\n<\/div>\n\n\n<p><strong>Potential issue #1<\/strong>: Fix the hourly rate amount if it shows 2 extra zeroes (e.g., $100 instead of $1):<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Add Formatter by clicking the + sign between Clockify and Zoho Invoice,<\/li>\n\n\n\n<li>Choose \u201cNumbers\u201d as your event,<\/li>\n\n\n\n<li>Set \u201cPerform Math Operation\u201d for Transform,<\/li>\n\n\n\n<li>Pick \u201cDivide\u201d as your operation, and<\/li>\n\n\n\n<li>Choose \u201cHourly Rate Amount\u201d from the drop-down list, then type in 100 in the Values input boxes, as shown in the image below.<\/li>\n<\/ul>\n\n\n<div class=\"wp-block-image\">\n<figure class=\"aligncenter size-full\"><img loading=\"lazy\" decoding=\"async\" width=\"1121\" height=\"627\" src=\"https:\/\/clockify.me\/blog\/wp-content\/uploads\/2025\/11\/Perform-Math-Operation-via-Formatter-in-Zapier.png\" alt=\"Perform Math Operation via Formatter in Zapier\" class=\"wp-image-34291\" srcset=\"https:\/\/clockify.me\/blog\/wp-content\/uploads\/2025\/11\/Perform-Math-Operation-via-Formatter-in-Zapier.png 1121w, https:\/\/clockify.me\/blog\/wp-content\/uploads\/2025\/11\/Perform-Math-Operation-via-Formatter-in-Zapier-536x300.png 536w, https:\/\/clockify.me\/blog\/wp-content\/uploads\/2025\/11\/Perform-Math-Operation-via-Formatter-in-Zapier-1110x621.png 1110w, https:\/\/clockify.me\/blog\/wp-content\/uploads\/2025\/11\/Perform-Math-Operation-via-Formatter-in-Zapier-768x430.png 768w, https:\/\/clockify.me\/blog\/wp-content\/uploads\/2025\/11\/Perform-Math-Operation-via-Formatter-in-Zapier-18x10.png 18w\" sizes=\"auto, (max-width: 1121px) 100vw, 1121px\" \/><figcaption class=\"wp-element-caption\">Perform Math Operation via Formatter in Zapier<\/figcaption><\/figure>\n<\/div>\n\n\n<p>To solve the issue of extra zeroes in your hourly rate when invoicing, choose <em>Numbers in Formatter by Zapier &gt; Output<\/em> as your Line Item Rate when configuring the Zoho Invoice action event.<\/p>\n\n\n<div class=\"wp-block-image\">\n<figure class=\"aligncenter size-full\"><img loading=\"lazy\" decoding=\"async\" width=\"765\" height=\"677\" src=\"https:\/\/clockify.me\/blog\/wp-content\/uploads\/2025\/11\/Line-Item-Rate-output-data-in-Zapier.png\" alt=\"Line Item Rate output data in Zapier\" class=\"wp-image-34286\" srcset=\"https:\/\/clockify.me\/blog\/wp-content\/uploads\/2025\/11\/Line-Item-Rate-output-data-in-Zapier.png 765w, https:\/\/clockify.me\/blog\/wp-content\/uploads\/2025\/11\/Line-Item-Rate-output-data-in-Zapier-339x300.png 339w, https:\/\/clockify.me\/blog\/wp-content\/uploads\/2025\/11\/Line-Item-Rate-output-data-in-Zapier-712x630.png 712w, https:\/\/clockify.me\/blog\/wp-content\/uploads\/2025\/11\/Line-Item-Rate-output-data-in-Zapier-14x12.png 14w\" sizes=\"auto, (max-width: 765px) 100vw, 765px\" \/><figcaption class=\"wp-element-caption\">Line Item Rate output data in Zapier<\/figcaption><\/figure>\n<\/div>\n\n\n<p><strong>Potential issue #2<\/strong>: Fix the quantity by turning hours, minutes, and seconds into a decimal value:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Add Formatter by clicking the + sign between the previous Formatter and Zoho Invoice,<\/li>\n\n\n\n<li>Choose \u201cNumbers\u201d as your event,<\/li>\n\n\n\n<li>Set \u201cSpreadsheet-Style Formula\u201d for Transform, and then<\/li>\n\n\n\n<li>Type the following formula in the Values box: Duration Hours + (Duration Minutes \/ 60) + (Duration Seconds \/ 3600), as shown in the image below.<\/li>\n<\/ul>\n\n\n<div class=\"wp-block-image\">\n<figure class=\"aligncenter size-full\"><img loading=\"lazy\" decoding=\"async\" width=\"1121\" height=\"632\" src=\"https:\/\/clockify.me\/blog\/wp-content\/uploads\/2025\/11\/Spreadsheet-Style-Formula-in-Formatter-by-Zapier.png\" alt=\"Spreadsheet-Style Formula in Formatter by Zapier\" class=\"wp-image-34296\" srcset=\"https:\/\/clockify.me\/blog\/wp-content\/uploads\/2025\/11\/Spreadsheet-Style-Formula-in-Formatter-by-Zapier.png 1121w, https:\/\/clockify.me\/blog\/wp-content\/uploads\/2025\/11\/Spreadsheet-Style-Formula-in-Formatter-by-Zapier-532x300.png 532w, https:\/\/clockify.me\/blog\/wp-content\/uploads\/2025\/11\/Spreadsheet-Style-Formula-in-Formatter-by-Zapier-1110x626.png 1110w, https:\/\/clockify.me\/blog\/wp-content\/uploads\/2025\/11\/Spreadsheet-Style-Formula-in-Formatter-by-Zapier-768x433.png 768w, https:\/\/clockify.me\/blog\/wp-content\/uploads\/2025\/11\/Spreadsheet-Style-Formula-in-Formatter-by-Zapier-18x10.png 18w\" sizes=\"auto, (max-width: 1121px) 100vw, 1121px\" \/><figcaption class=\"wp-element-caption\">Spreadsheet-Style Formula in Formatter by Zapier<\/figcaption><\/figure>\n<\/div>\n\n\n<p>To solve the issue of quantity when invoicing, choose <em>Numbers in Formatter by Zapier &gt; Output<\/em> as your Line Item Quantity when configuring the Zoho Invoice action event.<\/p>\n\n\n<div class=\"wp-block-image\">\n<figure class=\"aligncenter size-full\"><img loading=\"lazy\" decoding=\"async\" width=\"758\" height=\"664\" src=\"https:\/\/clockify.me\/blog\/wp-content\/uploads\/2025\/11\/Line-Item-Quantity-output-data-in-Zapier.png\" alt=\"Line Item Quantity output data in Zapier\" class=\"wp-image-34285\" srcset=\"https:\/\/clockify.me\/blog\/wp-content\/uploads\/2025\/11\/Line-Item-Quantity-output-data-in-Zapier.png 758w, https:\/\/clockify.me\/blog\/wp-content\/uploads\/2025\/11\/Line-Item-Quantity-output-data-in-Zapier-342x300.png 342w, https:\/\/clockify.me\/blog\/wp-content\/uploads\/2025\/11\/Line-Item-Quantity-output-data-in-Zapier-719x630.png 719w, https:\/\/clockify.me\/blog\/wp-content\/uploads\/2025\/11\/Line-Item-Quantity-output-data-in-Zapier-14x12.png 14w\" sizes=\"auto, (max-width: 758px) 100vw, 758px\" \/><figcaption class=\"wp-element-caption\">Line Item Quantity output data in Zapier<\/figcaption><\/figure>\n<\/div>\n\n\n<p>You can fill all this information manually, but this is how you completely automate the process.&nbsp;<\/p>\n\n\n\n<div class=\"wp-block-group pro-tip\"><div class=\"wp-block-group__inner-container is-layout-constrained wp-block-group-is-layout-constrained\">\n<p>\ud83d\udca1 <strong>CLOCKIFY PRO TIP<\/strong><\/p>\n\n\n\n<p>If you want a quick and easy way to turn your hours, minutes, and seconds into decimal hours (and vice versa), check out our free decimal converter:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li><a href=\"https:\/\/clockify.me\/decimal-hours-converter\" target=\"_blank\" rel=\"noreferrer noopener\">Decimal Hours Converter<\/a><\/li>\n<\/ul>\n<\/div><\/div>\n\n\n\n<h2 id=\"best-practices-for-getting-results-from-clockify-invoicing-integration\" class=\"wp-block-heading\">Best practices for getting results from Clockify invoicing integration<\/h2>\n\n\n\n<p>Even with the integration all set up, here are some extra tips to get the maximum value when you sync Clockify with invoice apps:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li><strong>Tag everything consistently<\/strong> \u2014 create a <a href=\"https:\/\/clockify.me\/help\/track-time-and-expenses\/categorizing-time-entries\" target=\"_blank\" rel=\"noreferrer noopener\">tagging system<\/a> in Clockify with tags like \u201cbillable,\u201d \u201cclient name,\u201d or \u201cproject phase.\u201d This lets you filter exactly which entries should sync to invoices.<\/li>\n\n\n\n<li><strong>Set billable rates in Clockify<\/strong> \u2014 invoicing tools pull rates from Clockify, so make sure they\u2019re accurate. If you charge different rates for different projects or clients, <a href=\"https:\/\/clockify.me\/help\/reports\/hourly-rates\" target=\"_blank\" rel=\"noreferrer noopener\">set those rates<\/a> in Clockify before syncing.<\/li>\n\n\n\n<li><strong>Schedule syncs for when you\u2019re not working in the invoicing tool<\/strong> \u2014 if you plan to schedule your syncs, do so for periods when you\u2019re not actively working in your invoice tool. You don\u2019t want to be in the middle of editing an invoice while new Clockify time entries are syncing.&nbsp;<\/li>\n\n\n\n<li><strong>Review the first few invoices manually<\/strong> \u2014 don\u2019t go immediately from setting up your integration to sending invoices to clients. Create a few test invoices first and review them for accuracy to ensure everything works properly before automating the process.&nbsp;<\/li>\n\n\n\n<li><strong>Keep your Clockify account clean<\/strong> \u2014 delete or archive old projects you\u2019re no longer working on. This prevents them from appearing as options when creating online invoices and keeps your workspace uncluttered.&nbsp;<\/li>\n<\/ul>\n\n\n\n<p class=\"custom-btn\"><a href=\"https:\/\/app.clockify.me\/en\/signup\" target=\"_blank\" rel=\"noreferrer noopener\">Use Clockify for better invoicing<\/a><\/p>\n\n\n\n<h2 id=\"common-mistakes-to-avoid-when-you-sync-clockify-with-invoice-apps\" class=\"wp-block-heading\">Common mistakes to avoid when you sync Clockify with invoice apps<\/h2>\n\n\n\n<p>Time and expense tracking data from Clockify by CAKE.com will reduce the risk of <a href=\"https:\/\/clockify.me\/blog\/business\/inaccurate-invoices-financial-cost\/\" target=\"_blank\" rel=\"noreferrer noopener\">billing errors<\/a> in your invoices. But to make the whole system foolproof, here\u2019s a list of things to avoid:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li><strong>Not testing before going live<\/strong> \u2014 to catch potential issues before they reach clients, test the integration with dummy entries first.<\/li>\n\n\n\n<li><strong>Syncing everything without filtering<\/strong> \u2014 the goal of automation is to sync only billable entries, so make sure to filter out non-billable ones from the get-go.&nbsp;<\/li>\n\n\n\n<li><strong>Ignoring differences in rates and hours<\/strong> \u2014 if synced data doesn\u2019t match, check your setup for further tweaks.<\/li>\n\n\n\n<li><strong>Not documenting your integration setup<\/strong> \u2014 document how your integration works and what entries sync, especially if you work with a team or an accountant.<\/li>\n\n\n\n<li><strong>Forgetting to update rates when they change<\/strong> \u2014 every time you change your rates for a client or a project, update them in Clockify as well.<\/li>\n\n\n\n<li><strong>Leaving integration on autopilot without review<\/strong> \u2014 even if everything runs smoothly with your time tracking to invoicing integration, do regular checkups.<\/li>\n<\/ul>\n\n\n\n<p class=\"custom-btn\"><a href=\"https:\/\/app.clockify.me\/en\/signup\" target=\"_blank\" rel=\"noreferrer noopener\">Track time and expenses in Clockify<\/a><\/p>\n\n\n\n<h2 id=\"faqs-about-automated-invoicing-and-time-tracking\" class=\"wp-block-heading\">FAQs about automated invoicing and time tracking<\/h2>\n\n\n\n<p>For more information on how to go from time tracking to invoicing, check out the following section.<\/p>\n\n\n\n<h3 id=\"how-is-clockify-better-than-other-third-party-apps\" class=\"wp-block-heading\">How is Clockify better than other third-party apps?<\/h3>\n\n\n\n<p>Clockify\u2019s interface is intuitive, which matters when you\u2019re setting up integrations. You don\u2019t need to be tech-savvy to connect Clockify to your invoicing tool.&nbsp;<\/p>\n\n\n\n<p>Also, <a href=\"https:\/\/clockify.me\/pricing\" target=\"_blank\" rel=\"noreferrer noopener\">Clockify\u2019s pricing<\/a> is transparent \u2014 invoice integration with Clockify via Zapier is available in the free plan, while direct integration with QuickBooks is part of the Standard plan.&nbsp;<\/p>\n\n\n\n<p>According to <a href=\"https:\/\/clockify.me\/customers#:~:text=%E2%80%94%20Elijah%20C.-,%E2%98%85%E2%98%85%E2%98%85%E2%98%85%E2%98%85,%E2%80%94%20Kim%20H.,-%E2%98%85%E2%98%85%E2%98%85%E2%98%85%E2%98%85\" target=\"_blank\" rel=\"noreferrer noopener\">one of our customers<\/a> who has tried several project management and freelance all-in-one solutions, most of them completely flop in time tracking:&nbsp;<\/p>\n\n\n\n<p class=\"has-background\" style=\"background-color:#e1f5fe\"><em>\u201cClockify fills that gap and makes it easy to attach timesheets or reports to invoices in other software.\u201d<\/em><\/p>\n\n\n\n<p>The same customer said that Clockify is lightweight and easy to use:&nbsp;<\/p>\n\n\n\n<p class=\"has-background\" style=\"background-color:#e1f5fe\"><em>\u201cYou can make it as robust as you&#8217;d like by adding tags, projects, and tasks, but you can also keep it super simple with just time tracking. You can easily choose to grant access to clients, use it as a solopreneur, or expand to include a full team.\u201d<\/em>&nbsp;<\/p>\n\n\n\n<p class=\"custom-btn\"><a href=\"https:\/\/app.clockify.me\/en\/signup\" target=\"_blank\" rel=\"noreferrer noopener\">Try Clockify by CAKE.com<\/a><\/p>\n\n\n\n<h3 id=\"why-do-i-need-a-time-tracking-app-for-my-invoicing-tool-how-does-using-both-apps-benefit-me\" class=\"wp-block-heading\">Why do I need a time tracking app for my invoicing tool? How does using both apps benefit me?<\/h3>\n\n\n\n<p>Your invoicing tool creates bills. Your time-tracking app captures what you did and what you need to bill for.&nbsp;<\/p>\n\n\n\n<p>Using both together means you\u2019re billing for the work you performed and not guessing at it weeks later. Not to mention that when it\u2019s time to invoice, your data is already compiled.<\/p>\n\n\n\n<figure class=\"wp-block-embed aligncenter is-type-video is-provider-youtube wp-block-embed-youtube wp-embed-aspect-16-9 wp-has-aspect-ratio\"><div class=\"wp-block-embed__wrapper\">\n<iframe loading=\"lazy\" title=\"Getting Started with Clockify (2025) | Guide\" width=\"500\" height=\"281\" src=\"https:\/\/www.youtube.com\/embed\/CRGyQIj0spI?feature=oembed\" frameborder=\"0\" allow=\"accelerometer; autoplay; clipboard-write; encrypted-media; gyroscope; picture-in-picture; web-share\" referrerpolicy=\"strict-origin-when-cross-origin\" allowfullscreen><\/iframe>\n<\/div><\/figure>\n\n\n\n<p>Real estate investor and CEO of a real estate platform, <a href=\"https:\/\/www.linkedin.com\/in\/benmizes\/\" target=\"_blank\" rel=\"noreferrer noopener\">Ben Mizes<\/a>, runs multiple real estate businesses, and syncing time tracking with invoicing has helped streamline operations across his ventures:<\/p>\n\n\n\n<div class=\"wp-block-columns pro-blockquote is-layout-flex wp-container-core-columns-is-layout-9d6595d7 wp-block-columns-is-layout-flex\">\n<div class=\"wp-block-column is-layout-flow wp-block-column-is-layout-flow\">\n<figure class=\"wp-block-image size-full\"><img loading=\"lazy\" decoding=\"async\" width=\"800\" height=\"800\" src=\"https:\/\/clockify.me\/blog\/wp-content\/uploads\/2025\/11\/Ben-Mizes-Real-estate-investor-and-CEO.jpg\" alt=\"Ben Mizes, Real estate investor and CEO\" class=\"wp-image-34253\" srcset=\"https:\/\/clockify.me\/blog\/wp-content\/uploads\/2025\/11\/Ben-Mizes-Real-estate-investor-and-CEO.jpg 800w, https:\/\/clockify.me\/blog\/wp-content\/uploads\/2025\/11\/Ben-Mizes-Real-estate-investor-and-CEO-300x300.jpg 300w, https:\/\/clockify.me\/blog\/wp-content\/uploads\/2025\/11\/Ben-Mizes-Real-estate-investor-and-CEO-630x630.jpg 630w, https:\/\/clockify.me\/blog\/wp-content\/uploads\/2025\/11\/Ben-Mizes-Real-estate-investor-and-CEO-768x768.jpg 768w, https:\/\/clockify.me\/blog\/wp-content\/uploads\/2025\/11\/Ben-Mizes-Real-estate-investor-and-CEO-12x12.jpg 12w\" sizes=\"auto, (max-width: 800px) 100vw, 800px\" \/><\/figure>\n<\/div>\n\n\n\n<div class=\"wp-block-column is-layout-flow wp-block-column-is-layout-flow\">\n<p><em>\u201cThe ability to push tracked hours directly into the invoice means there&#8217;s none of that chasing notes or randomly guessing how much time was billable after a long week of sitting in site visits. This also makes reporting and budgeting a lot neater when it comes to expense presentations to partners or planning for deals in the future.\u201d<\/em><\/p>\n<\/div>\n<\/div>\n\n\n\n<div style=\"height:20px\" aria-hidden=\"true\" class=\"wp-block-spacer\"><\/div>\n\n\n\n<h3 id=\"how-can-i-export-import-my-data-effortlessly-is-it-automated-if-so-how-do-i-do-it\" class=\"wp-block-heading\">How can I export\/import my data effortlessly? Is it automated? If so, how do I do it?<\/h3>\n\n\n\n<p>Yes, exporting and importing your data is automated \u2014 assuming you set up integration properly.<\/p>\n\n\n\n<p>Direct integrations (like Clockify with QuickBooks) sync automatically. You log time in Clockify, and it appears in your invoicing tool without you doing anything.&nbsp;<\/p>\n\n\n\n<p>Zapier integrations work similarly. Once your Zap is set up and active, new time entries trigger the automation, so you don\u2019t have to manually export or import anything.<\/p>\n\n\n\n<p>However, if you don\u2019t want to use any integration, Clockify also has manual export options:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li><strong>Go<\/strong> to Reports,<\/li>\n\n\n\n<li><strong>Select<\/strong> the client, date range, and projects,&nbsp;<\/li>\n\n\n\n<li><strong>Export<\/strong> to PDF, CSV, or Excel, and then<\/li>\n\n\n\n<li><strong>Import<\/strong> the data file into your invoicing software.&nbsp;<\/li>\n<\/ul>\n\n\n<div class=\"wp-block-image\">\n<figure class=\"aligncenter size-full\"><img loading=\"lazy\" decoding=\"async\" width=\"1165\" height=\"501\" src=\"https:\/\/clockify.me\/blog\/wp-content\/uploads\/2025\/11\/Exporting-reports-with-Clockify.png\" alt=\"Exporting reports with Clockify\" class=\"wp-image-34257\" srcset=\"https:\/\/clockify.me\/blog\/wp-content\/uploads\/2025\/11\/Exporting-reports-with-Clockify.png 1165w, https:\/\/clockify.me\/blog\/wp-content\/uploads\/2025\/11\/Exporting-reports-with-Clockify-698x300.png 698w, https:\/\/clockify.me\/blog\/wp-content\/uploads\/2025\/11\/Exporting-reports-with-Clockify-1110x477.png 1110w, https:\/\/clockify.me\/blog\/wp-content\/uploads\/2025\/11\/Exporting-reports-with-Clockify-768x330.png 768w, https:\/\/clockify.me\/blog\/wp-content\/uploads\/2025\/11\/Exporting-reports-with-Clockify-18x8.png 18w\" sizes=\"auto, (max-width: 1165px) 100vw, 1165px\" \/><figcaption class=\"wp-element-caption\">Exporting reports with Clockify<\/figcaption><\/figure>\n<\/div>\n\n\n<p><strong>Remember<\/strong>: You can export data from Clockify as CSV, Excel, and PDF files, but most invoicing tools recognize only CSV and\/or Excel for importing information.<\/p>\n\n\n\n<div class=\"wp-block-group pro-tip\"><div class=\"wp-block-group__inner-container is-layout-constrained wp-block-group-is-layout-constrained\">\n<p>\ud83d\udca1 <strong>CLOCKIFY PRO TIP<\/strong><\/p>\n\n\n\n<p>If you want to automate your client billing and time tracking in a single, no-nonsense tool, check out this article:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li><a href=\"https:\/\/clockify.me\/blog\/business\/clockify-client-invoicing\/\" target=\"_blank\" rel=\"noreferrer noopener\">Simplify Billing and Automate Client Invoicing With Clockify<\/a><\/li>\n<\/ul>\n<\/div><\/div>\n\n\n\n<h2 id=\"the-best-way-to-invoice-is-with-the-clockify-invoicing-tool\" class=\"wp-block-heading\">The best way to invoice is with the Clockify invoicing tool<\/h2>\n\n\n\n<p>If you\u2019re still not keen on integration or want an all-in-one solution for your <a href=\"https:\/\/clockify.me\/time-tracking-invoicing\" target=\"_blank\" rel=\"noreferrer noopener\">time tracking and invoicing software<\/a> for small businesses, Clockify lets you create and send invoices directly from the platform.&nbsp;<\/p>\n\n\n\n<figure class=\"wp-block-embed aligncenter is-type-video is-provider-youtube wp-block-embed-youtube wp-embed-aspect-16-9 wp-has-aspect-ratio\"><div class=\"wp-block-embed__wrapper\">\n<iframe loading=\"lazy\" title=\"Invoicing | Clockify Features\" width=\"500\" height=\"281\" src=\"https:\/\/www.youtube.com\/embed\/BJYRDvEAbYA?feature=oembed\" frameborder=\"0\" allow=\"accelerometer; autoplay; clipboard-write; encrypted-media; gyroscope; picture-in-picture; web-share\" referrerpolicy=\"strict-origin-when-cross-origin\" allowfullscreen><\/iframe>\n<\/div><\/figure>\n\n\n\n<p>Here\u2019s how to generate an invoice in Clockify:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li><strong>Go<\/strong> to the Invoices section and click \u201cCreate invoice,\u201d<\/li>\n\n\n\n<li><strong>Select<\/strong> the client, project, and date range for the invoice,<\/li>\n\n\n\n<li><strong>Change<\/strong> the issue\/due dates, currency, and invoice number if necessary,<\/li>\n\n\n\n<li><strong>Add<\/strong> the payment terms and any additional information in the notes section, and<\/li>\n\n\n\n<li><strong>Send<\/strong> the invoice directly to your client via email or download it as PDF.<\/li>\n<\/ul>\n\n\n\n<p>You can also <a href=\"https:\/\/clockify.me\/blog\/business\/professional-invoices-tips\/#Step_3_Design_your_invoice_to_make_it_compelling:~:text=tracking%20and%20invoicing-,Step%20%233%3A%20Design%20your%20invoice%20to%20make%20it%20compelling,-If%20you%20use\" target=\"_blank\" rel=\"noreferrer noopener\">customize the invoice<\/a> with your own branding.<\/p>\n\n\n<div class=\"wp-block-image\">\n<figure class=\"aligncenter size-full\"><img loading=\"lazy\" decoding=\"async\" width=\"1150\" height=\"896\" src=\"https:\/\/clockify.me\/blog\/wp-content\/uploads\/2025\/11\/Clockifys-invoicing-feature.jpg\" alt=\"Clockify's invoicing feature\" class=\"wp-image-34254\" srcset=\"https:\/\/clockify.me\/blog\/wp-content\/uploads\/2025\/11\/Clockifys-invoicing-feature.jpg 1150w, https:\/\/clockify.me\/blog\/wp-content\/uploads\/2025\/11\/Clockifys-invoicing-feature-385x300.jpg 385w, https:\/\/clockify.me\/blog\/wp-content\/uploads\/2025\/11\/Clockifys-invoicing-feature-809x630.jpg 809w, https:\/\/clockify.me\/blog\/wp-content\/uploads\/2025\/11\/Clockifys-invoicing-feature-768x598.jpg 768w, https:\/\/clockify.me\/blog\/wp-content\/uploads\/2025\/11\/Clockifys-invoicing-feature-15x12.jpg 15w\" sizes=\"auto, (max-width: 1150px) 100vw, 1150px\" \/><figcaption class=\"wp-element-caption\">Clockify&#8217;s invoicing feature<\/figcaption><\/figure>\n<\/div>\n\n\n<p>The advantage here is simplicity. You\u2019re working in one tool, with time tracking and invoicing in the same place \u2014 no need for data transfer or integration setup.<\/p>\n\n\n\n<p class=\"custom-btn\"><a href=\"https:\/\/app.clockify.me\/en\/signup\" target=\"_blank\" rel=\"noreferrer noopener\">Get started with Clockify<\/a><\/p>\n\n\n\n<p>To further streamline your entire business workflow (and not just time tracking and invoicing), check out the <a href=\"https:\/\/cake.com\/bundle\" target=\"_blank\" rel=\"noreferrer noopener\">CAKE.com Productivity Bundle<\/a>.<\/p>\n\n\n\n<p>The suite combines essential business tools into one package \u2014 at 53% cheaper:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li><strong>Clockify<\/strong> for time tracking and billing,<\/li>\n\n\n\n<li><strong>Plaky<\/strong> for project management, and<\/li>\n\n\n\n<li><strong>Pumble<\/strong> for team communication.<\/li>\n<\/ul>\n\n\n\n\n<div class=\"banner banner-dark clockify-gradient-bundle\">\n    <div class=\"banner-text lg:pr-[6rem]\">\n        <span class=\"h4 text-lg translation-block mb-0\">Powerful productivity trio<\/span>\n        <p class=\"translation-block mt-1 mb-3\">Use a cost-effective productivity suite to track time and automate invoices, organize your tasks, and communicate internally.<\/p>\n\n        <div class=\"banner-buttons d-flex gap-4 align-items-center translation-block justify-content-center justify-content-sm-start\">\n            <a class=\"bg-white rounded px-3 py-1 text-gray-dark\" href=\"https:\/\/cake.com\/bundle\" target=\"_blank\">Get bundle<\/a>\n\n                            <a class=\"button-2\" href=\"https:\/\/cake.com\/suite\" target=\"_blank\">Learn more<\/a>\n                    <\/div>\n    <\/div>\n\n    <div class=\"banner-image banner-image-bottom \">\n        <picture>\n            <source srcset=\"https:\/\/clockify.me\/blog\/wp-content\/themes\/cake-blog\/theme\/images\/banners\/clockify\/bundle@2x.png 2x\" alt=\"Illustration\"  media=\"(min-width: 1022px)\" \/>\n            <img decoding=\"async\" src=\"https:\/\/clockify.me\/blog\/wp-content\/themes\/cake-blog\/theme\/images\/banners\/clockify\/bundle.png\"  alt=\"Illustration\" \/>\n        <\/picture>\n    <\/div>\n<\/div>\n    \n\n\n\n<p><\/p>\n","protected":false},"excerpt":{"rendered":"<p>Learn how to eliminate errors, save time, speed up cash flow, and automate your billing with a Clockify invoicing integration.<\/p>\n","protected":false},"author":49,"featured_media":34348,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"footnotes":""},"categories":[11],"tags":[],"class_list":["post-34299","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-apps-tools"],"acf":[],"_links":{"self":[{"href":"https:\/\/clockify.me\/blog\/wp-json\/wp\/v2\/posts\/34299","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/clockify.me\/blog\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/clockify.me\/blog\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/clockify.me\/blog\/wp-json\/wp\/v2\/users\/49"}],"replies":[{"embeddable":true,"href":"https:\/\/clockify.me\/blog\/wp-json\/wp\/v2\/comments?post=34299"}],"version-history":[{"count":13,"href":"https:\/\/clockify.me\/blog\/wp-json\/wp\/v2\/posts\/34299\/revisions"}],"predecessor-version":[{"id":36397,"href":"https:\/\/clockify.me\/blog\/wp-json\/wp\/v2\/posts\/34299\/revisions\/36397"}],"wp:featuredmedia":[{"embeddable":true,"href":"https:\/\/clockify.me\/blog\/wp-json\/wp\/v2\/media\/34348"}],"wp:attachment":[{"href":"https:\/\/clockify.me\/blog\/wp-json\/wp\/v2\/media?parent=34299"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/clockify.me\/blog\/wp-json\/wp\/v2\/categories?post=34299"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/clockify.me\/blog\/wp-json\/wp\/v2\/tags?post=34299"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}