![\"How](\"https:\/\/clockify.me\/blog\/wp-content\/uploads\/2024\/04\/How-to-make-a-productivity-plan-in-five-easy-steps-cover.jpg\")
<\/figure>\n\n\n\nWhat is a productivity plan? And why is it important you make one?<\/h2>\n\n\n\n
Simply put, a productivity plan<\/b> is a unique plan you make to boost your effectiveness. It consists of your priority tasks scheduled in an optimal way. That means that you need to include all your essential assignments in a productivity plan while paying attention to leave some buffer (for urgent tasks that may appear).<\/p>\n\n\n\n
So, why is it important to make productivity plans? Well, these documents can help you:<\/p>\n\n\n\n
- \n
- Organize your assignments,<\/li>\n\n\n\n
- Distinguish between significant and non-significant tasks,<\/li>\n\n\n\n
- Be better at decision-making, and<\/li>\n\n\n\n
- Align your long-term goals with short-term ones.<\/li>\n<\/ul>\n\n\n\n
You can create a productivity improvement plan for an entire week. Weekly productivity plans allow you to structure your week more effectively and ensure that you won\u2019t miss any significant tasks or activities.<\/p>\n\n\n\n
Then again, maybe you prefer crafting your plans day by day. In that case, you can take some time to create a productivity plan first thing in the morning or the night before.<\/p>\n\n\n\n
No matter what type you choose, be sure that everything starts from the mind, so let\u2019s first see how to get into a productivity mindset.<\/p>\n\n\n\n
Get into the right mindset for productivity<\/h2>\n\n\n\n
Before you start creating your productivity plans, get your head in the game. If you want to build something that will stand the test of time, you have to make sure the foundation is of good quality. Your thoughts become your words, your words become your actions, your actions become your habits\u2026 you know the deal.<\/p>\n\n\n\n
The first step towards the right mindset is the awareness that being productive doesn\u2019t equal being busy. Let\u2019s learn more about the difference between busyness and productivity.<\/p>\n\n\n\n
Are you busy?<\/h3>\n\n\n\n
Many studies have proven that busy culture hinders productivity and even causes career burnout<\/a>.<\/p>\n\n\n\n
In one HBR article on busyness and its correlation to burnout,<\/a> the author talks about the busyness paradox<\/i>. So, when we\u2019re busy, we can only focus our attention on the most immediate tasks, which are often low-value ones. This phenomenon is known as \u201ctunneling<\/i>\u201d. We feel like we\u2019re in a tunnel and are only able to see tasks in front of us, thus, the most immediate ones. As a result, we usually don\u2019t have enough time to deal with significant assignments, therefore, we\u2019re not as productive as we\u2019d like to be. Moreover, having no time to work on your vital tasks keeps you away from meeting your long-term goals.<\/p>\n\n\n\n
Are you productive?<\/h3>\n\n\n\n
On the other hand, being productive means that you make the best use out of your time and energy. It\u2019s more focused on quality (getting results) than quantity (spending a lot of time working).<\/p>\n\n\n\n
Well, how should you avoid busyness and regain productivity? Here are several ways to be productive:<\/p>\n\n\n\n
- \n
- Try to aim your attention at one task at a time<\/b>. Trust us, it\u2019ll be so much easier to complete your tasks. In contrast, multitasking, or switching between projects and tasks<\/a>, can only make you look extremely busy. But, in reality, you\u2019ll only waste your precious time.<\/li>\n\n\n\n
- Always take breaks to clear your mind<\/b>. \u201cTunneling\u201d your way through the day without any rest can be exhausting. So, get out of a tunnel, recharge your mind for a couple of minutes, then get back to work. You\u2019ll surely be able to properly figure out what tasks are crucial at the moment and what aren\u2019t.<\/li>\n\n\n\n
- Learn to say \u201cNo\u201d. <\/b>If you\u2019re dealing with unrealistic deadlines or you\u2019re already swamped with assignments, don\u2019t be afraid to politely say \u201cNo\u201d at work<\/a>. This way, you\u2019ll save time for your priority tasks.<\/li>\n<\/ul>\n\n\n\n
Now that we\u2019ve distinguished between productivity and being busy, let\u2019s dive deeper into a productive mindset.<\/p>\n\n\n\n
The most important aspects of a productivity mindset<\/h3>\n\n\n\n
The productivity mindset consists of a few different aspects:<\/p>\n\n\n\n
- \n
- A vision,<\/li>\n\n\n\n
- Discipline,<\/li>\n\n\n\n
- (Intrinsic) motivation,<\/li>\n\n\n\n
- Critical and strategic thinking,<\/li>\n\n\n\n
- Open-mindedness and willingness to learn, and<\/li>\n\n\n\n
- Self-confidence and positive attitude.<\/li>\n<\/ul>\n\n\n\n
Now, let\u2019s see why each of these aspects is crucial for developing a productivity mindset.<\/p>\n\n\n\n
A vision<\/h4>\n\n\n\n
You have to know what exactly you want \u2014 only then will you be able to set adequate goals and create a good strategy.<\/p>\n\n\n\n
Having a clear vision in your mind means knowing what your end goals are. Then, all you need to do is make sure you give your best every day to get a bit closer to your long-term goals. So, once you figure out your yearly objectives, you should break them down into monthly, then weekly, and daily goals<\/a>.<\/p>\n\n\n\n
For instance, if you\u2019d like to participate in a marathon next year, the only way to accomplish this vision is to make a detailed strategy and align this long-term goal with your daily targets. In this case, daily goals can be cardio and strength exercises for one hour each.<\/p>\n\n\n\n
Discipline<\/h4>\n\n\n\n
How often are you truly motivated to work?<\/p>\n\n\n\n
Even though I love my job, I\u2019m absolutely not feeling motivated every business day from 9 to 5. I also can\u2019t afford to wait for the muses of motivation and inspiration to bless me with their presence, at least not if I aim to pay my bills for the month.<\/p>\n\n\n\n
That\u2019s where discipline<\/a> comes in. Successful people are able to delay gratification and get things done<\/a> even when they\u2019d rather do something more fun.<\/p>\n\n\n\n
What traits do highly disciplined people have in common? Well, these qualities are usually a sense of responsibility, persistence, strong work ethic, and self-care. Thus, cultivating these characteristics can surely help you be more disciplined.<\/p>\n\n\n\n
(Intrinsic) motivation<\/h4>\n\n\n\n
To be disciplined for more than a few days, you have to know your \u201cWhy<\/i>?\u201d. Why are you doing what you\u2019re doing? The motivation we get from inspirational quotes won\u2019t carry us far, but intrinsic motivation will. As noted in one Psychology Today article<\/a>, \u201cintrinsic motivation is like an endless wellspring. It drives behavior from within<\/i>.\u201d Thanks to this type of motivation, we do things that are enjoyable without expecting any rewards. Besides, intrinsic motivation will also help you stay persistent even when things get hard.<\/p>\n\n\n\n
Critical and strategic thinking<\/h4>\n\n\n\n
Look at things coming your way objectively, rationally, and from different perspectives. To improve your critical thinking, you should:<\/p>\n\n\n\n
- \n
- Keep your long-term goals in mind and think about the ways you can achieve them.<\/li>\n\n\n\n
- Enhance your problem-solving skills. This way, you\u2019ll ensure that the decisions you make are aligned with both your short-term and long-term targets.<\/li>\n\n\n\n
- Think outside the box. Whenever you\u2019re dealing with complex tasks, be sure to consider assignments from diverse perspectives.<\/li>\n<\/ul>\n\n\n\n
Being able to think strategically will help you solve issues with ease, which will also enhance your productivity levels.<\/p>\n\n\n\n
Open-mindedness and willingness to learn<\/h4>\n\n\n\n
You need these qualities to improve not only your work but yourself too.<\/p>\n\n\n\n
When you\u2019re open-minded, you find it easier to think of new ideas, which can be quite helpful in the workplace but also in everyday life. Besides, open-minded people are usually good at problem-solving since they\u2019re able to approach any issue from diverse perspectives.<\/p>\n\n\n\n
In addition, when you\u2019re eager to gain knowledge, you\u2019ll always be willing to stay ahead of the curve in adopting new skills. In fact, according to Carol Dweck, a psychologist interested in human motivation, there are two types of mindsets<\/a>:<\/p>\n\n\n\n
- \n
- Fixed mindset<\/b> \u2014 intelligence is fixed. For example, people who want to look smart usually tend to give up easily and stay away from challenges.<\/li>\n\n\n\n
- Growth mindset<\/b> \u2014 intelligence can be cultivated. For instance, people who are eager to learn are usually not intimidated by challenges and are willing to carry on when faced with obstacles.<\/li>\n<\/ol>\n\n\n\n
So, give your best to nourish a growth mindset.<\/p>\n\n\n\n
The better you get with these traits, the more effective you get, and as a consequence, the more productive you get.<\/p>\n\n\n\n
Self-confidence and a positive attitude<\/h4>\n\n\n\n
Last but not least, you must believe in yourself. As the famous Henry Ford\u2019s quote goes, \u201cWhether you think you can, or you think you can\u2019t \u2014 you\u2019re right.<\/i>\u201d<\/p>\n\n\n\n
You have to somehow convince yourself that you\u2019re capable of doing everything you need to do and that you can do it very well (which may not be an easy thing to do \u2013 but I believe in you).<\/p>\n\n\n\n
Make a productivity plan in 5 steps<\/h2>\n\n\n\n
When we set the right foundation, it\u2019s time to take action. Here are vital steps you need to take to build a productivity improvement plan.<\/p>\n\n\n\n
1. List out all the tasks you need to do<\/h3>\n\n\n\n
Brain-dump everything that comes to your mind, whether it\u2019s a big project or an everyday chore like taking out the trash. Don\u2019t worry about prioritization, for now, you\u2019ll do it in the next step.<\/p>\n\n\n\n
![\"list](\"https:\/\/clockify.me\/blog\/wp-content\/uploads\/2021\/05\/list-tasks.png\")
<\/center>\n\n\n\n<\/div>\n\n\n\n2. Organize tasks by importance<\/h3>\n\n\n\n
What tasks will get you the furthest in achieving your goals? What tasks will have the biggest consequences if they don\u2019t get done? What tasks are the most urgent?<\/p>\n\n\n\n
Here\u2019s an example of how you can break your tasks into two categories: important and urgent. These activities include both work tasks and your daily chores.<\/p>\n\n\n\n
We also covered several strategies that can help you with your prioritization.<\/p>\n\n\n\n
![\"organize](\"https:\/\/clockify.me\/blog\/wp-content\/uploads\/2021\/05\/organize-tasks-by-importance.png\")
<\/center>\n\n\n\n<\/div>\n\n\n\nOrganize tasks with the Eisenhower Matrix technique<\/h4>\n\n\n\n
Another way to distinguish your tasks by urgency and importance is to try the Eisenhower Matrix technique<\/a>. To use this method, you need to divide your assignments into four quadrants:<\/p>\n\n\n\n
- \n
- The first quadrant<\/b>: Important and urgent tasks.<\/li>\n\n\n\n
- The second quadrant<\/b>: Important but not urgent tasks.<\/li>\n\n\n\n
- The third quadrant<\/b>: Unimportant urgent tasks.<\/li>\n\n\n\n
- The fourth quadrant<\/b>: Unimportant tasks that are not urgent.<\/li>\n<\/ul>\n\n\n\n
This time management technique can help you evaluate your tasks and decide what the most crucial ones are. Besides, you\u2019ll be able to reconsider what is urgent and what isn\u2019t.<\/p>\n\n\n\n
![\"Eisenhower](\"https:\/\/clockify.me\/blog\/wp-content\/uploads\/2021\/05\/Eisenhower-Matrix.png\")
<\/center>\n\n\n\n<\/div>\n\n\n\nOrganize tasks with Warren Buffett\u2019s \u201c2 Lists\u201d strategy<\/h4>\n\n\n\n
Aside from the Eisenhower Matrix technique, here\u2019s another strategy you can use to organize your tasks \u2014 Warren Buffett\u2019s \u201c2 Lists\u201d method.<\/p>\n\n\n\n
So, what\u2019s the story behind this action?<\/p>\n\n\n\n
Warren Buffett uses a simple \u201c2 Lists\u201d strategy to help his employees figure out their priorities and actions. This action can maximize your focus<\/a> and provide you with a better understanding of your priorities.<\/p>\n\n\n\n
Here\u2019s how it all started. When Buffett was talking with his personal pilot, Mike Flint, they touched on the topic of Flint\u2019s career priorities<\/a>. Buffett asked him to go through a 3-step exercise:<\/p>\n\n\n\n
- \n
- He asked him to write down his top 25 career priorities.<\/li>\n\n\n\n
- After that, Flint had to review the list and circle his top 5 priorities.<\/li>\n\n\n\n
- He ended up with two lists: List 1, with his circled top 5 goals, and List 2, with 20 other goals.<\/li>\n<\/ol>\n\n\n\n
As Flint said he would start working on the top 5 immediately, Buffett proposed a question: \u201cAnd what about the ones you didn\u2019t circle?<\/i>\u201d<\/p>\n\n\n\n
\u201cWell, the top 5 are my primary focus, but the other 20 come in a close second. They are still important so I\u2019ll work on those intermittently as I see fit. They are not as urgent, but I still plan to give them a dedicated effort.<\/i>\u201d<\/p>\n\n\n\n
Buffett replied: \u201cNo. You\u2019ve got it wrong, Mike. Everything you didn\u2019t circle just became your Avoid-At-All-Cost list. No matter what, these things get no attention from you until you\u2019ve succeeded with your top 5.<\/i>\u201d<\/p>\n\n\n\n
3. Find a productivity strategy that works best for you<\/h3>\n\n\n\n
Now that we\u2019ve prioritized our tasks, it\u2019s time to figure out the best productivity strategy for creating a plan. The importance of a proper strategy is that it helps you stay on track with your goals.<\/p>\n\n\n\n
We\u2019ll cover several popular strategies you can use:<\/p>\n\n\n\n
- \n
- Anthony Trollope\u2019s strategy,<\/li>\n\n\n\n
- The Ivy Lee method, and<\/li>\n\n\n\n
- Pareto principle (The 80\/20 Rule).<\/li>\n<\/ul>\n\n\n\n
Try to find the one that will fit your lifestyle and make your productivity planning go smoother.<\/p>\n\n\n\n
Anthony Trollope\u2019s strategy for working on big projects<\/h4>\n\n\n\n
We talked multiple times in multiple different articles about how the most important task should be done first. But what if that first task is really big, takes way too long, and frustrates you? Let\u2019s look at what Anthony Trollope has to say on the topic.<\/p>\n\n\n\n
Trollope is a prolific English novelist. Writing, let alone writing novels, can take a long time and get disheartening.<\/p>\n\n\n\n
Trollope had a solution: instead of measuring his progress based on the completion of chapters, he measured his progress in 15-minutes time intervals. It allowed him to feel a sense of accomplishment and get an immediate payoff.<\/p>\n\n\n\n
Here\u2019s how Trollope explained his strategy in the book Daily Rituals: How Artists Work<\/i><\/a>, by Mason Currey:<\/p>\n\n\n\n
\u201cIt had at this time become my custom, \u2014 and is still my custom, though of late I have become a little lenient of myself \u2014 to write with my watch before me, and to require of myself 250 words every quarter of an hour\u2026<\/i><\/p>\n\n\n\n
This division of time allowed me to produce over ten pages of an ordinary novel volume a day, and if kept up through ten months, would have given as its results three novels of three volumes each in the year\u2026\u201d<\/i><\/p>\n\n\n\n
So, by measuring your progress frequently, you\u2019ll have a better sense of achievement, and thus, you\u2019ll be motivated to carry on with your performance.<\/p>\n\n\n\n
The Ivy Lee method<\/h4>\n\n\n\n
Ivy Lee was a productivity consultant who worked for Charles M. Schwab, the CEO of Bethlehem Steel Corporation. Lee\u2019s job was to enhance the company\u2019s efficiency. With a long history, the Ivy Lee method<\/a> dates back to 1918, and it may be a good choice if you\u2019re a beginner at creating productivity plans. The method is simple \u2014 so simple that it raises suspicion of its effectiveness. But maybe its simplicity is the reason it\u2019s so effective?<\/p>\n\n\n\n
- \n
- At the end of every workday, write down 6 tasks you need to accomplish tomorrow.<\/li>\n\n\n\n
- Organize them in order of their true importance.<\/li>\n\n\n\n
- When you arrive at work, focus on the first task. Work until the task is finished, then move to the second one.<\/li>\n\n\n\n
- Work through the rest of your list in the same fashion. If you don\u2019t manage to finish all of them, move the unfinished tasks to tomorrow\u2019s list.<\/li>\n\n\n\n
- Repeat.<\/li>\n<\/ol>\n\n\n\n
Pareto principle (The 80\/20 Rule)<\/h4>\n\n\n\n
Pareto principle is not a law, but an observation that most things in life are not distributed evenly. It stemmed from an observation that 80% of the wealth in Italy belonged to 20% of the population.<\/p>\n\n\n\n
In his article on the 80\/20 rule<\/a>, Brian Tracy, a motivational speaker and the author of Eat That Frog<\/i><\/a>, mentioned two terms: \u201cvital few\u201d and \u201ctrivial many\u201d. These terms were coined by the Pareto principle\u2019s founder, Vilfredo Pareto, who claimed that in any society, these \u201cvital few\u201d are people who belong to 20% of the population, regarding money and influence. The \u201ctrivial many\u201d belong to the majority of the population.<\/p>\n\n\n\n
Here are some examples of the 80\/20 rule:<\/p>\n\n\n\n
- \n
- 20% of our activities make 80% of the result.<\/li>\n\n\n\n
- 20% of customers make 80% of the revenue.<\/li>\n\n\n\n
- 20% of causes make 80% of the circumstances.<\/li>\n<\/ul>\n\n\n\n
Additional example: remember when you were doing group projects in school and one person would always do the majority of the work? Yep, that\u2019s the Pareto principle.<\/p>\n\n\n\n
What does that mean for us and how to apply it?<\/p>\n\n\n\n
Find what are those key 20% activities that make the difference for you and focus on them. Our time and energy are limited resources and should be used wisely.<\/p>\n\n\n\n
4. Note your time<\/h3>\n\n\n\n
Figure out how much time you need for each task and how much you have in total (an afternoon, a week, a month). If you don\u2019t know how much time each of your tasks takes (most of us don\u2019t, it\u2019s hard to estimate accurately when you\u2019re immersed in work), try tracking your time with an app such as Clockify<\/a> by CAKE.com.<\/p>\n\n\n\n
It couldn\u2019t be more simple: start a timer when you begin a certain activity and stop the timer when you finish. If your activities are digital, you can use an automatic time tracker<\/a> and make things even easier \u2014 you don\u2019t have to do anything, the app will automatically track your activity. After using it for a while, you\u2019ll have a clearer picture of how you spend your time and how much time every task usually takes. That data is crucial when you\u2019re making (new and improved) productivity plans.<\/p>\n\n\n\n
![\"mac-time-tracking-app-screenshot-autotracker\"](\"https:\/\/clockify.me\/blog\/wp-content\/uploads\/2021\/05\/mac-time-tracking-app-screenshot-autotracker1-min.png\")
<\/center>\n\n\n\n<\/div>\n\n\n\nIn the screenshot above, you can see a productivity timeline, a record of the time you tracked by using an automatic time app. This timeline shows how you spent your day and what apps you used. The plus sign at the right allows you to add each activity you\u2019d like to include in your time records. By reviewing timelines such as this one, you\u2019ll have a better idea of whether you spend too much time on some activities. Thus, you\u2019ll be able to improve your productivity plans.<\/p>\n\n\n\n
A user of Clockify noted: “I love how seamlessly and with ease I can track my time to better support business productivity and planning. I like how many users I can track and the way the reports show how time is used.”<\/p>\n\n\n\n\n
\n\n Free time tracker<\/span>\nTime tracking software used by millions. Clockify is a time tracker and timesheet app that lets you track work hours across projects.<\/p>\n\n
\n Sign up<\/a>\n\n Learn more<\/a>\n <\/div>\n <\/div>\n\n\n\n \n ![\"Illustration\"](\"https:\/\/clockify.me\/blog\/wp-content\/themes\/cake-blog\/theme\/images\/banners\/clockify\/landing-3.png\")
\n <\/picture>\n <\/div>\n<\/div>\n \n\n\n\n5. Make an optimal schedule<\/h3>\n\n\n\n
When I was in school, I prepared for quizzes and exams by counting how many days I had left and how many pages\/chapters I needed to learn. I would make a study plan by dividing the number of pages by the number of days. The fourth step of developing a productivity improvement plan is essentially a grown-up version of this. Take into account everything you gathered in the last step and make an optimal schedule. To maximize your productivity, have in mind your natural rhythm (Are you a morning person<\/a>? Or a night owl<\/a>?) and schedule the most important task(s) when your focus is at its peak.<\/p>\n\n\n\n
Be realistic, though. Leave a buffer, just in case. Take into consideration that something unplanned might happen. Your cat may unexpectedly throw up on the carpet so you\u2019ll need to clean that up and take the carpet to get cleaned. Or you may have one of those days when it seems you can\u2019t do anything right. Don\u2019t leave too much time (Parkinson\u2019s law!) but, on the other hand, make sure you leave enough, so you won\u2019t have to rush and\/or panic.<\/p>\n\n\n\n
\n\ud83d\udca1 Parkinson\u2019s law is the adage that \u201cwork expands to fill the time allotted<\/i>\u201d. For example, if you give yourself a week to complete the task, it will take you a week, but if you give yourself 3 days, you\u2019ll manage to complete the same task in 3 days.<\/p>\n
Read more about Parkinson’s law here:<\/p>\n
\u2192 https:\/\/clockify.me\/blog\/managing-time\/parkinsons-law\/<\/a><\/p>\n<\/div>\n\n\n\n
Additional tips to make productivity planning easier<\/h2>\n\n\n\n
Here are some additional tips to make productivity planning easier. Good habits go hand in hand with being productive, so that\u2019s what these tips are mostly focused on.<\/p>\n\n\n\n
Work in a cooler room<\/h3>\n\n\n\n
Your workplace of choice shouldn\u2019t be warm and cozy.<\/p>\n\n\n\n
That environment makes you relaxed and sleepy, which is the exact opposite of what you need if you want to be productive. Your mind should be focused and awake, and a slightly cooler room helps with that<\/a>.<\/p>\n\n\n\n
Notice that I said slightly<\/i>. You shouldn\u2019t be uncomfortable and cold either. Ideally, all of your needs should be met so you can completely concentrate on your tasks.<\/p>\n\n\n\n
Track your progress visually<\/h3>\n\n\n\n
In 1993, Trent Dyrsmid was a 23-year-old stockbroker in a bank in Abbotsford, Canada. Due to his age and the fact that Abbotsford isn\u2019t exactly the place where big business deals were made, no one expected Dyrsmid to be as incredible as he was.<\/p>\n\n\n\n
Within 18 months, he brought 5 million dollars to the company and started earning 6 figures (in today\u2019s money) by the age of 24.<\/p>\n\n\n\n
How?<\/p>\n\n\n\n
James Clear explained Dyrsmid\u2019s success in his book Atomic Habits<\/i><\/a>. So, here\u2019s how the story goes. Dyrsmid had two jars on his desk. When he made a sales call, Dyrsmid would move a paper clip from the full jar to the empty one. \u201cEvery morning I would start with 120 paper clips in one jar and I would keep dialing the phone until I had moved them all to the second jar<\/i>,\u201d he said.<\/p>\n\n\n\n
One of the reasons this worked so well is because it gave him a visual clue of his progress. Each moved paperclip gave him a little satisfaction and motivation that pushed him further.<\/p>\n\n\n\n
Just like this method, habit trackers<\/a> function in the same way. They visually show you your progress, but not only that; the longer you track your progress, the longer your streak gets, and the worse it feels to break it. The thought of \u201cI don\u2019t want to break my streak, I\u2019ve been doing so well<\/i>\u201d motivates more than you might think.<\/p>\n\n\n\n
Use the 2-Minute Rule to develop good habits<\/h3>\n\n\n\n
James Clear is also famous for creating a 2-minute rule that states: \u201cWhen you start a new habit, it should take less than two minutes to do<\/i>.\u201d It\u2019s inspired by David Allen and Getting Things Done<\/a>, whose version states \u201cIf it takes less than two minutes, then do it now<\/i>.\u201d<\/p>\n\n\n\n
The idea is to make habits as easy as possible to start. That\u2019s the hardest part \u2014 when you start doing it, it\u2019s not that bad. We all learned Newton\u2019s law of motion<\/a> in school: \u201ca body at rest tends to stay at rest, and a body in motion tends to stay in motion, unless acted on by a net external force.\u201d<\/i><\/p>\n\n\n\n
In this case, we don\u2019t have an external force, only an internal one, and we create it by focusing on the very next step (that will take 2 minutes or less).<\/p>\n\n\n\n
If you want to start reading more, start by reading just one page.<\/p>\n\n\n\n
Start working out by putting on your workout clothes.<\/p>\n\n\n\n
Start folding your laundry by folding just one piece of clothing.<\/p>\n\n\n\n
That\u2019s doable, right?<\/p>\n\n\n\n
- The second quadrant<\/b>: Important but not urgent tasks.<\/li>\n\n\n\n
- Growth mindset<\/b> \u2014 intelligence can be cultivated. For instance, people who are eager to learn are usually not intimidated by challenges and are willing to carry on when faced with obstacles.<\/li>\n<\/ol>\n\n\n\n
- Fixed mindset<\/b> \u2014 intelligence is fixed. For example, people who want to look smart usually tend to give up easily and stay away from challenges.<\/li>\n\n\n\n
- Always take breaks to clear your mind<\/b>. \u201cTunneling\u201d your way through the day without any rest can be exhausting. So, get out of a tunnel, recharge your mind for a couple of minutes, then get back to work. You\u2019ll surely be able to properly figure out what tasks are crucial at the moment and what aren\u2019t.<\/li>\n\n\n\n
- Try to aim your attention at one task at a time<\/b>. Trust us, it\u2019ll be so much easier to complete your tasks. In contrast, multitasking, or switching between projects and tasks<\/a>, can only make you look extremely busy. But, in reality, you\u2019ll only waste your precious time.<\/li>\n\n\n\n
![\"Illustration\"](\"https:\/\/clockify.me\/blog\/wp-content\/themes\/cake-blog\/theme\/images\/banners\/clockify\/landing-3@2x.png)
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