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Lock timesheets • Private entries • Targets and reminders • Required fields • Add time for others • Project templates • Alerts • Time audit • Time rounding • Branded reports • Hide pages • Automatic lock • Bulk edit reports • Single Sign-On • Control accounts
Don't want others to change their old timesheets?
You can lock entries before a certain date. Once locked, only admins can edit the time. Also, your team will no longer be able to add backdated time entries.
Once timesheets are locked, you can safely invoice your client and calculate payroll, knowing that no one will accidentally change the data, and that the records in Clockify and invoices always match.
Keep forgetting to update lock date each month?
Set automatic lock and the lock date will get auto-updated each day, week, or month so you don't have to do it manually any more.
Private time entries
Don't want regular users to see other people's tracked time?
Hide other people's time tracking data so only admins can see all tracked time. Or, if that's too much and people actually need to see who logged how much time in some instances, limit their viewing power to only public projects.
Need to limit access to certain information?
Hide pages that others don't need so only admins can access them. In case you have a lot of contractors, you can hide the Team page so people don't see other members. You can also hide the Projects and Reports so it's easier for people to just track time.
Targets & reminders
People often forget to log their time?
Set up time targets for your team that they need to fulfill every day or week (eg. logged 40h/week). Once someone falls behind, they'll get an automatic reminder via email to log the missing time.
This way, you'll no longer have to waste time and personally badger your team to log their missing hours.
Having trouble with incomplete time entries?
Make your most important fields required so no one can create a time entry without it. For example, if you need all the entries to be neatly categorized by projects, you can make the Project field required so you'll never see an uncategorized time entry ever again.
Once all entries are properly categorized, you'll no longer have to spend hours every week on time auditing and fixing other people's timesheets.
Add time for others
Constantly have to wait for your team to add their time?
Add time on other people's behalf right from the report. Or, switch to your teammate's timesheet and quickly populate their timesheet for them.
This way, you'll no longer have to wait for someone to add the missing time. Instead, you can do it for them right away and have accurate report ready at anytime you need.
Need to set up a lot of identical projects?
Once you have a project with tasks set up, mark it as a template. Then, every time you create a new project, you'll be able select the template and have all the tasks and settings copied over to the new project.
This way, you can have a lot of similar projects for different clients set up really quickly.
Bulk edit in reports
Need to find and update a lot of stuff at once?
Simply select all the time entries in Detailed report or projects you wish to update, and then edit their properties (or delete).
With bulk edit for example, you can filter the Detailed report, select all entries, and add tags to them (like "Invoiced"), move them to a different project, mark projects as private, etc.
Need to know when a project is over budget?
Set time estimates for your projects, and let your team track time. The moment a project comes near the alloted time, you'll get an alert via email.
With alerts, you'll know when the project is half-way finished so you can organize a meeting with your client. You'll also know when it goes over budget and when it's time to do something about it.
Need to make sure all time entries are correct before exporting them?
With time audit, you can find all uncategorized entries that are either missing a project or a task with one click. You can also find time entries with suspicious duration (too short or too long) and fix them right there in the report.
Once all time entries are properly labeled and cleaned up, you can lock them up and share the report with others (like your accountant, client, etc.).
Don't need exact times in reports?
Round time to the nearest 15 minutes so numbers are nice and round. Once time is rounded, you'll be able to analyze it much easier and send clean reports to client.
Need personalized reports?
Upload your company logo and every report your export in PDF will contain your company's logo. Then, the client will always know who has sent them the report.
Need to make sure the system is super secure?
Increase security by eliminating passwords and requiring everyone in your team to log in using your company's credentials.
Clockify supports all the major protocols (LDAP/AD, SAML2, OAuth2) used by most identity providers (Azure, Google, Okta, LastPass, Bitium, OneLogin, etc.)
Need a direct access to your team's accounts?
Accounts tab shows you all your users information right your workspace settings. From there, you can edit their name, get their API key, and log-in as them for troubleshooting purposes.