{"id":34696,"date":"2026-09-18T11:21:07","date_gmt":"2026-09-18T11:21:07","guid":{"rendered":"https:\/\/clockify.me\/help\/?p=34696"},"modified":"2026-09-18T11:29:32","modified_gmt":"2026-09-18T11:29:32","slug":"multi-level-approval","status":"publish","type":"post","link":"https:\/\/clockify.me\/help\/de\/track-time-and-expenses\/multi-level-approval","title":{"rendered":"Multi-level approval"},"content":{"rendered":"
BETA TESTING<\/span><\/div>\n\n\n\n
Wer kann diese Funktion nutzen?<\/span>
<\/rect><\/mask><\/path><\/g><\/svg>Admins und Manager<\/span><\/div>
<\/rect><\/mask><\/path><\/g><\/svg>Standard plan and above<\/span><\/div><\/div><\/div>\n\n\n\n

Multi-level approval allows you to set up an additional layer of review for timesheets and expenses to ensure billing and reporting accuracy. <\/p>\n\n\n\n

Before you begin, here is a quick look at the two different approval stages:<\/p>\n\n\n\n

    \n
  • First-level approval<\/strong>: This is the initial review step handled by admins, team managers, or project managers.<\/li>\n\n\n\n
  • Second-level approval<\/strong>: This provides a secondary review by up to two additional designated approvers before a request is approved.<\/li>\n<\/ul>\n\n\n\n

    Set up two-level approval<\/h2>\n\n\n\n
      \n
    1. Click the three-dot icon next to your workspace name<\/li>\n\n\n\n
    2. Gehe zur Registerkarte Arbeitsbereichseinstellungen<\/strong><\/li>\n\n\n\n
    3. Enable the approvals you want\n
        \n
      • Enable time approval<\/li>\n\n\n\n
      • Enable expenses approval<\/li>\n<\/ul>\n<\/li>\n\n\n\n
      • Check the box next to the roles to set Level 1 approvers\n
          \n
        • Admin<\/li>\n\n\n\n
        • Teammanager<\/li>\n\n\n\n
        • Projektmanager<\/li>\n<\/ul>\n<\/li>\n<\/ol>\n\n\n\n
          \"\"<\/figure>\n\n\n\n

          5. Klicke auf Add level <\/strong>to add Level 2 approvers (optional)
          6. Check the box next to the role to assign Level 2 approvers<\/p>\n\n\n\n

          \"\"<\/figure>\n\n\n\n
          <\/rect><\/mask><\/path><\/g><\/svg>Hinweis<\/span><\/div>
          \n

          Pending approval requests must be unsubmitted for any workflow changes to take effect.<\/p>\n<\/div><\/div>\n\n\n\n

          Manage approval requests (Level 1)<\/h2>\n\n\n\n

          Level 1 approvers can view and approve or reject requests on the Approvals page.<\/p>\n\n\n\n

          <\/rect><\/mask><\/path><\/g><\/svg>Hinweis<\/span><\/div>
          \n

          You need to be assigned to this level to manage approval requests.<\/p>\n<\/div><\/div>\n\n\n\n

          To approve requests that need Level 1 approval:<\/p>\n\n\n\n

            \n
          1. Gehe zur Registerkarte Genehmigungen<\/strong> gehen<\/li>\n\n\n\n
          2. Die Seite Ausstehend<\/strong> tab to view requests\u00a0<\/li>\n<\/ol>\n\n\n\n
            \"\"<\/figure>\n\n\n\n
              \n
            1. Klicke auf den Namen des Teammitglieds, um den Antrag zu \u00f6ffnen<\/li>\n\n\n\n
            2. Klicke auf Genehmigung von<\/strong> oder \"Ablehnen\",<\/strong>\u00a0<\/li>\n<\/ol>\n\n\n\n

              Tip:<\/strong> If you are an admin, you can view all pending requests and override manager rights to approve, reject, or withdraw requests on their behalf.<\/p>\n\n\n\n

              \"\"<\/figure>\n\n\n\n

              Manage approval requests (Level 2)<\/h2>\n\n\n\n

              After Level 1 approval is complete, requests configured for multi-level approval are routed to the Level 2 approver.<\/p>\n\n\n\n

              <\/rect><\/mask><\/path><\/g><\/svg>Hinweis<\/span><\/div>
              \n

              You need to be assigned to this level to manage approval requests.<\/p>\n<\/div><\/div>\n\n\n\n

              To approve requests that need Level 2 approval:<\/p>\n\n\n\n

                \n
              1. Gehe zur Registerkarte Genehmigungen<\/strong> gehen<\/li>\n\n\n\n
              2. Die Seite Ausstehend<\/strong> tab to view requests<\/li>\n<\/ol>\n\n\n\n
                \"\"<\/figure>\n\n\n\n
                  \n
                1. Klicke auf den Namen des Teammitglieds, um den Antrag zu \u00f6ffnen<\/li>\n\n\n\n
                2. W\u00e4hlen Genehmigung von<\/strong> oder \"Ablehnen\",<\/strong><\/li>\n<\/ol>\n\n\n\n
                  \"\"<\/figure>\n\n\n\n

                  Bulk approve requests<\/h2>\n\n\n\n

                  You can approve all requests by clicking the Approve All<\/strong> button on the Approvals > Pending<\/strong> einreichen:<\/p>\n\n\n\n

                  \"\"<\/figure>\n\n\n\n

                  Genehmigung zur\u00fcckziehen<\/h2>\n\n\n\n

                  To withdraw approval on timesheets or expenses that were previously approved:<\/p>\n\n\n\n

                    \n
                  1. Gehe zu Approvals > Timesheet\/Expenses<\/strong><\/li>\n\n\n\n
                  2. Klicke auf Archivieren<\/strong> -Registerkarte<\/li>\n\n\n\n
                  3. Select the team member\u2019s name to open the request<\/li>\n\n\n\n
                  4. Klicke auf Genehmigung zur\u00fcckziehen<\/strong><\/li>\n<\/ol>\n\n\n\n

                    Approver permissions<\/h2>\n\n\n\n

                    Here is a breakdown of what each role can do in multi-level approval:<\/p>\n\n\n\n

                    Rolle<\/strong><\/td>Berechtigungen<\/strong><\/td><\/tr>
                    Admin<\/strong><\/td>Can override manager rights to approve, reject, or withdraw requests on any level.<\/td><\/tr>
                    Teammanager<\/strong><\/td>Level 1<\/strong>: Can approve or reject requests, and withdraw their approval before the second level is processed.Level 2<\/strong>: Can approve, reject, or withdraw their second-level approval.<\/td><\/tr>
                    Projektmanager<\/strong><\/td>Level 1<\/strong>: Can only approve, reject, or withdraw Level 1<\/strong> requests for time or expense entries related to the specific projects they manage.Level 2<\/strong>: Can only approve, reject, or withdraw Level 2<\/strong> requests for time or expense entries related to the specific projects they manage.<\/td><\/tr><\/tbody><\/table><\/figure>\n\n\n\n

                    H\u00e4ufig gestellte Fragen<\/h2>\n\n\n\n

                    Will I be notified about pending requests?<\/strong> <\/p>\n\n\n\n

                    Yes, if you are a first-level approver, you receive an email when a user submits an approval request. Second-level approvers receive an email notification as soon as the first-level approver approves the request.

                    Essentially, you will only get notifications if you are assigned on any level. <\/p>\n\n\n\n

                    Can I withdraw my approval once it’s given?<\/strong> <\/p>\n\n\n\n

                    If you are assigned as an approver on the first level, you can withdraw your approval as long as the second level of approval has not been processed yet. Level 2 approvers can also withdraw their second-level approval. Once the second level is finished, you can no longer withdraw it. Admins can always withdraw approvals given on either level. <\/p>","protected":false},"excerpt":{"rendered":"BETA TESTING Multi-level approval allows you to set up an additional layer of re…","protected":false},"author":65,"featured_media":0,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"_helpful_status":1,"_searchwp_excluded":"","footnotes":""},"categories":[1,53],"tags":[],"class_list":["post-34696","post","type-post","status-publish","format-standard","hentry","category-track-time-and-expenses","category-approvals"],"acf":[],"featured_image_src":null,"author_info":{"display_name":"karla.barloso@cake.com","author_link":"https:\/\/clockify.me\/help\/de\/author\/karla-barlosocake-com"},"_links":{"self":[{"href":"https:\/\/clockify.me\/help\/de\/wp-json\/wp\/v2\/posts\/34696","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/clockify.me\/help\/de\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/clockify.me\/help\/de\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/clockify.me\/help\/de\/wp-json\/wp\/v2\/users\/65"}],"replies":[{"embeddable":true,"href":"https:\/\/clockify.me\/help\/de\/wp-json\/wp\/v2\/comments?post=34696"}],"version-history":[{"count":2,"href":"https:\/\/clockify.me\/help\/de\/wp-json\/wp\/v2\/posts\/34696\/revisions"}],"predecessor-version":[{"id":34718,"href":"https:\/\/clockify.me\/help\/de\/wp-json\/wp\/v2\/posts\/34696\/revisions\/34718"}],"wp:attachment":[{"href":"https:\/\/clockify.me\/help\/de\/wp-json\/wp\/v2\/media?parent=34696"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/clockify.me\/help\/de\/wp-json\/wp\/v2\/categories?post=34696"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/clockify.me\/help\/de\/wp-json\/wp\/v2\/tags?post=34696"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}