Extra features extend Clockify’s core functionality. You can get them by upgrading your account.
5.1 Locking timesheets and time entries #
Let’s start with locking time entries. When you turn it on, you’ll be asked to choose a data. We’ll choose the last day of the previous month.
Now time entries before June are locked, meaning regular users won’t be able to edit their entries that they made in May or any time before that. Instead, they’ll see this lock icon and the explanation why, on hover.
They also won’t be able to add backdated entries, and when they open date picker, older dates will be disabled.
Lock doesn’t affect admins, who can still edit and fix entries in the Detailed report.
Why would you lock timesheets? To preserve data for archive and make sure things don’t change when you send data to payroll or your client.
5.2 Required fields for time entries #
Next, we have required fields, which must be filled out before a user can add a time entry.
For example, you can prevent people from adding uncategorized time by requiring that each time entry must have at least a project.
So now, when I try to add time, the system prevents me, unless I select a project.
5.3 Rounding time entries #
Next, we have time rounding. With it, you can round time in reports up, down, or to a nearest value.
Let’s say I want to see nice whole values. I’ll choose Round to nearest and select 30 minutes.
Now when I go to a report, I can turn rounding on and Clockify will use rounded values of each time entry when calculating totals and earnings, and all entries will either be whole or half-hours.
Let’s say I want to see nice decimal values in a report. I’ll choose Round up to and select 6 minutes.
Now I can go to Detailed report, turn rounding on, export to Excel, and get clean values in the decimal column.
5.4 Time audit #
Next, we have time audit in the Detailed report.
With it, you and your team can clean up your reports by finding time entries that are missing a project or task, and adding them.
You can also use time audit to find unusually short or unusually long time entries.
For example, you can find time entries that are longer than 8 hours, or entries that are shorter than 3 minutes, which can sometimes happen when people by accident type in minutes instead of hours.
5.5 Private time entries #
By default, everyone in your workspace can see all time entries. Once you have special features, you can prevent regular users from being able to see other people’s time entries.
In your workspace settings, you can set “Who can see all time entries” to Admins only. Then, regular users will only be able to see their own time entries and time entries made by other people on public projects.
Further, you can set “Who can see public project’s entries” to Admins only, in which case regular users will see only their own entries.
You can also disable Team Dashboard and make it available only to admins here
5.6 Branding reports #
And now, we have branded reports. Just upload your company logo in workspace settings, and when you go to a report and export it as a pdf, your logo will be in the corner.
We keep adding new features all the time. Be sure to keep an eye on our roadmap page to see what new features we’re working on.
5.7 Add Time for Others #
As an admin, you can now see your team members’ timesheets and add time on their behalf. To do this go to your Timesheet page and click the Teammates button then select a teammate to view their timesheet. Now choose a project or a task and add time for that Teammate.
You would first need to enable Timesheet View in order to see the Timesheets. You can do this in the Workspace settings.
You can also add time on your team members’ behalf directly from the Detailed Report. Hover over Reports on the sidebar and click Detailed. Now click Add Time For Team button and select user to choose a team member for whom you would like to add time. Then select a project and enter start and end time. Finally, click Add.
Have in mind that only owner or admins can add or edit another person’s time entries. Regular users can only edit their own time entries.
5.8 Project Template #
To set up a Project as Template go to your Projects Page and find the project you would like to set up as template. Click on the three little dots near the project’s name and select Set as template. You can set up an unlimited number of templates.
You can now use this template when creating new projects. Go to your Projects Page and simply click Create a Project button in the corner. Then name your project and click the No Template field to choose your Template from the drop-down menu.
Projects you create with an existing Template will have settings such as Billable Rates, Estimates, Tasks and Team already applied.
If you no longer want a certain project to serve as a template, you can easily remove it by clicking on the three little dots near the Project’s name and selecting Don’t use as template.
If you archive a certain project that serves as a template, that’s okay, it will still be offered as a template until you manually remove it.