{"id":140,"date":"2018-01-25T13:07:00","date_gmt":"2018-01-25T13:07:00","guid":{"rendered":"http:\/\/clockify.me\/help\/?p=140"},"modified":"2026-05-06T15:04:01","modified_gmt":"2026-05-06T15:04:01","slug":"managing-people-on-projects","status":"publish","type":"post","link":"https:\/\/clockify.me\/help\/projects\/managing-people-on-projects","title":{"rendered":"Manage people on projects"},"content":{"rendered":"\n<h2 class=\"wp-block-heading\">Project privacy settings<\/h2>\n\n\n\n<p>There are two types of projects \u2013 Public and Private. When you create&nbsp;a project, you can choose whether it&#8217;ll be Private or Public (default option).<\/p>\n\n\n\n<p>You can change the default option for project&#8217;s privacy in the Workspace settings. <\/p>\n\n\n\n<p><strong>Public projects<\/strong> are:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Accessible to all workspace users<\/li>\n\n\n\n<li>Everyone can select the project when tracking time<\/li>\n\n\n\n<li>Everyone can see all time entries for that project in reports<\/li>\n<\/ul>\n\n\n\n<div class=\"wp-block-custom-highlight-box custom-box color-green\"><div class=\"box-header\"><svg width=\"20\" height=\"20\" viewBox=\"0 0 24 24\" fill=\"none\"><mask id=\"mask-green\" style=\"mask-type:alpha\" maskUnits=\"userSpaceOnUse\" x=\"0\" y=\"0\" width=\"24\" height=\"24\"><rect width=\"24\" height=\"24\" fill=\"#D9D9D9\"><\/rect><\/mask><g mask=\"url(#mask-green)\"><path d=\"M5 21.0001C4.45 21.0001 3.97917 20.8043 3.5875 20.4126C3.19583 20.0209 3 19.5501 3 19.0001V5.0001C3 4.4501 3.19583 3.97926 3.5875 3.5876C3.97917 3.19593 4.45 3.0001 5 3.0001H13.925L11.925 5.0001H5V19.0001H19V12.0501L21 10.0501V19.0001C21 19.5501 20.8042 20.0209 20.4125 20.4126C20.0208 20.8043 19.55 21.0001 19 21.0001H5ZM9 15.0001V10.7501L18.175 1.5751C18.375 1.3751 18.6 1.2251 18.85 1.1251C19.1 1.0251 19.35 0.975098 19.6 0.975098C19.8667 0.975098 20.1208 1.0251 20.3625 1.1251C20.6042 1.2251 20.825 1.3751 21.025 1.5751L22.425 3.0001C22.6083 3.2001 22.75 3.42093 22.85 3.6626C22.95 3.90426 23 4.1501 23 4.4001C23 4.6501 22.9542 4.89593 22.8625 5.1376C22.7708 5.37926 22.625 5.6001 22.425 5.8001L13.25 15.0001H9ZM11 13.0001H12.4L18.2 7.2001L17.5 6.5001L16.775 5.8001L11 11.5751V13.0001Z\" fill=\"#4CAF50\"><\/path><\/g><\/svg><span class=\"box-label\">Note<\/span><\/div><div class=\"box-content\">\n<p class=\"translation-block\">Projects are set to <strong>Public<\/strong> by default on a Free plan and can not be changed unless you upgrade to a paid plan.<\/p>\n<\/div><\/div>\n\n\n\n<p><strong>Private projects<\/strong> are:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Only accessible to project members<\/li>\n\n\n\n<li>Only project members can select the project when tracking time<\/li>\n\n\n\n<li class=\"translation-block\">Members can only see their own tracked time in reports (if <a href=\"https:\/\/clockify.me\/help\/administration\/hide-time\" target=\"_blank\" rel=\"noreferrer noopener\">Hide time from users<\/a> is enabled)<\/li>\n\n\n\n<li class=\"translation-block\">Only project managers can see all tracked time on their project in reports&nbsp;if <a href=\"https:\/\/clockify.me\/help\/administration\/hide-time\" target=\"_blank\" rel=\"noreferrer noopener\">Hide time from users<\/a> is enabled<\/li>\n<\/ul>\n\n\n\n<p>Once you create a project, you can always change its visibility by selecting Public or Private in the project&#8217;s Access tab.<\/p>\n\n\n\n<p>Only Admins and Project Managers can change visibility after a project is created.<\/p>\n\n\n\n<p>Admins can see and edit all projects and time entries, no matter if the project is public or private.<\/p>\n\n\n\n<p>By default, only admins can create projects but you can allow regular users to create projects and clients when you set&nbsp;Who can create projects and clients to Everyone in your Workspace settings.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\">Add people to projects<\/h2>\n\n\n\n<p>To invite people and groups on a project:<\/p>\n\n\n\n<ol class=\"wp-block-list\">\n<li>Click on a project<\/li>\n\n\n\n<li>Go to the Access tab<\/li>\n\n\n\n<li class=\"translation-block\">Click <strong>+ Add members<\/strong><\/li>\n\n\n\n<li>Select people or groups you want to add to the project<\/li>\n<\/ol>\n\n\n\n<figure class=\"wp-block-image size-large\"><img loading=\"lazy\" decoding=\"async\" width=\"1024\" height=\"486\" src=\"https:\/\/clockify.me\/help\/wp-content\/uploads\/2023\/06\/Screenshot-2023-06-12-at-10.28.50-1024x486.png\" alt=\"\" class=\"wp-image-13587\" srcset=\"https:\/\/clockify.me\/help\/wp-content\/uploads\/2023\/06\/Screenshot-2023-06-12-at-10.28.50-1024x486.png 1024w, https:\/\/clockify.me\/help\/wp-content\/uploads\/2023\/06\/Screenshot-2023-06-12-at-10.28.50-300x142.png 300w, https:\/\/clockify.me\/help\/wp-content\/uploads\/2023\/06\/Screenshot-2023-06-12-at-10.28.50-768x364.png 768w, https:\/\/clockify.me\/help\/wp-content\/uploads\/2023\/06\/Screenshot-2023-06-12-at-10.28.50-1536x729.png 1536w, https:\/\/clockify.me\/help\/wp-content\/uploads\/2023\/06\/Screenshot-2023-06-12-at-10.28.50-2048x972.png 2048w, https:\/\/clockify.me\/help\/wp-content\/uploads\/2023\/06\/Screenshot-2023-06-12-at-10.28.50-18x9.png 18w\" sizes=\"auto, (max-width: 1024px) 100vw, 1024px\" \/><\/figure>\n\n\n\n<p>People will automatically get access to the project once you add them (meaning, there&#8217;s no project invite).<\/p>\n\n\n\n<p class=\"translation-block\">Once people are added to&nbsp;the project, they can select the project when <a href=\"https:\/\/clockify.me\/help\/track-time-and-expenses\/creating-a-time-entry\" target=\"_blank\" rel=\"noreferrer noopener\">tracking time<\/a>.<\/p>\n\n\n\n<p class=\"translation-block\">Only people who are <a href=\"https:\/\/clockify.me\/help\/administration\/inviting-users\">invited<\/a> to your workspace can be invited to a project.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\">Remove people from projects<\/h2>\n\n\n\n<p class=\"translation-block\">To remove a user from a project, go to the Access tab of the project, click the three little dots near the user&#8217;s name and then click <strong>Remove<\/strong>.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\">Set a billable rate for people on the project<\/h2>\n\n\n\n<div class=\"wp-block-custom-highlight-box custom-box color-green\"><div class=\"box-header\"><svg width=\"20\" height=\"20\" viewBox=\"0 0 24 24\" fill=\"none\"><mask id=\"mask-green\" style=\"mask-type:alpha\" maskUnits=\"userSpaceOnUse\" x=\"0\" y=\"0\" width=\"24\" height=\"24\"><rect width=\"24\" height=\"24\" fill=\"#D9D9D9\"><\/rect><\/mask><g mask=\"url(#mask-green)\"><path d=\"M5 21.0001C4.45 21.0001 3.97917 20.8043 3.5875 20.4126C3.19583 20.0209 3 19.5501 3 19.0001V5.0001C3 4.4501 3.19583 3.97926 3.5875 3.5876C3.97917 3.19593 4.45 3.0001 5 3.0001H13.925L11.925 5.0001H5V19.0001H19V12.0501L21 10.0501V19.0001C21 19.5501 20.8042 20.0209 20.4125 20.4126C20.0208 20.8043 19.55 21.0001 19 21.0001H5ZM9 15.0001V10.7501L18.175 1.5751C18.375 1.3751 18.6 1.2251 18.85 1.1251C19.1 1.0251 19.35 0.975098 19.6 0.975098C19.8667 0.975098 20.1208 1.0251 20.3625 1.1251C20.6042 1.2251 20.825 1.3751 21.025 1.5751L22.425 3.0001C22.6083 3.2001 22.75 3.42093 22.85 3.6626C22.95 3.90426 23 4.1501 23 4.4001C23 4.6501 22.9542 4.89593 22.8625 5.1376C22.7708 5.37926 22.625 5.6001 22.425 5.8001L13.25 15.0001H9ZM11 13.0001H12.4L18.2 7.2001L17.5 6.5001L16.775 5.8001L11 11.5751V13.0001Z\" fill=\"#4CAF50\"><\/path><\/g><\/svg><span class=\"box-label\">Note<\/span><\/div><div class=\"box-content\">\n<p class=\"translation-block\">Billable rate is a paid feature available on <a href=\"https:\/\/clockify.me\/pricing\">any paid plan<\/a>.<\/p>\n<\/div><\/div>\n\n\n\n<p>If you want to assign a different <a href=\"https:\/\/clockify.me\/help\/reports\/hourly-rates\" target=\"_blank\" rel=\"noreferrer noopener\">billable rate<\/a>&nbsp;for each person on some particular project, go to the Projects page, click on the name of the project you want, switch to the Access tab and then define the billable rate for the users in the project.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\">Project roles<\/h2>\n\n\n\n<p>The user who creates a project automatically gets the Manager role on that project. A project can have more than one manager.<\/p>\n\n\n\n<p>To give someone manager rights, go to the project&#8217;s Access tab, click three dots next to the person&#8217;s name, and select Give manager rights. To revoke manager role, click three dots next to the person&#8217;s name and select Revoke manager rights.<\/p>\n\n\n\n<p class=\"translation-block\"><strong>Admins <\/strong>can see and edit everything, at all times.<\/p>\n\n\n\n<p class=\"translation-block\"><strong>Regular users<\/strong> can:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>See and edit all information regarding tasks (unless disabled)<\/li>\n\n\n\n<li>See who has access to the project&nbsp;(can&#8217;t edit)<\/li>\n\n\n\n<li class=\"translation-block\">See rates if <strong>Who can see rates and amounts<\/strong> is set to <strong>Everyone<\/strong><\/li>\n<\/ul>\n\n\n\n<p class=\"translation-block\"><strong>Project managers<\/strong> can:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>See and edit project details<\/li>\n\n\n\n<li>See and edit all information regarding tasks on their projects even if task creation is allowed to admins only&nbsp;<\/li>\n\n\n\n<li>See and edit project access<\/li>\n\n\n\n<li class=\"translation-block\">See and edit rates if <strong>Who can see rates and amounts<\/strong> is set to <strong>Everyone<\/strong><\/li>\n\n\n\n<li>View project status for projects they manage<\/li>\n\n\n\n<li>Delete project<\/li>\n\n\n\n<li>See all&nbsp;tracked time&nbsp;for their projects in reports<\/li>\n<\/ul>\n\n\n\n<div class=\"wp-block-custom-highlight-box custom-box color-green\"><div class=\"box-header\"><svg width=\"20\" height=\"20\" viewBox=\"0 0 24 24\" fill=\"none\"><mask id=\"mask-green\" style=\"mask-type:alpha\" maskUnits=\"userSpaceOnUse\" x=\"0\" y=\"0\" width=\"24\" height=\"24\"><rect width=\"24\" height=\"24\" fill=\"#D9D9D9\"><\/rect><\/mask><g mask=\"url(#mask-green)\"><path d=\"M5 21.0001C4.45 21.0001 3.97917 20.8043 3.5875 20.4126C3.19583 20.0209 3 19.5501 3 19.0001V5.0001C3 4.4501 3.19583 3.97926 3.5875 3.5876C3.97917 3.19593 4.45 3.0001 5 3.0001H13.925L11.925 5.0001H5V19.0001H19V12.0501L21 10.0501V19.0001C21 19.5501 20.8042 20.0209 20.4125 20.4126C20.0208 20.8043 19.55 21.0001 19 21.0001H5ZM9 15.0001V10.7501L18.175 1.5751C18.375 1.3751 18.6 1.2251 18.85 1.1251C19.1 1.0251 19.35 0.975098 19.6 0.975098C19.8667 0.975098 20.1208 1.0251 20.3625 1.1251C20.6042 1.2251 20.825 1.3751 21.025 1.5751L22.425 3.0001C22.6083 3.2001 22.75 3.42093 22.85 3.6626C22.95 3.90426 23 4.1501 23 4.4001C23 4.6501 22.9542 4.89593 22.8625 5.1376C22.7708 5.37926 22.625 5.6001 22.425 5.8001L13.25 15.0001H9ZM11 13.0001H12.4L18.2 7.2001L17.5 6.5001L16.775 5.8001L11 11.5751V13.0001Z\" fill=\"#4CAF50\"><\/path><\/g><\/svg><span class=\"box-label\">Note<\/span><\/div><div class=\"box-content\">\n<p class=\"translation-block\">Project manager is a paid feature available on <a href=\"https:\/\/clockify.me\/pricing\">any paid plan<\/a>.<\/p>\n<\/div><\/div>\n\n\n\n<div class=\"wp-block-group related-articles\"><div class=\"wp-block-group__inner-container is-layout-constrained wp-block-group-is-layout-constrained\">\n<h3 class=\"wp-block-heading\">Related articles<\/h3>\n\n\n\n<ul class=\"wp-block-list related-articles-list\">\n<li class=\"translation-block\"><a href=\"https:\/\/clockify.me\/help\/projects\/creating-projects\">Create projects &amp; clients<\/a><\/li>\n\n\n\n<li class=\"translation-block\"><a href=\"https:\/\/clockify.me\/help\/track-time-and-expenses\/import-timesheets\">Import data into Clockify<\/a><\/li>\n\n\n\n<li class=\"translation-block\"><a href=\"https:\/\/clockify.me\/help\/projects\/alerts\">Set up project alerts<\/a><\/li>\n<\/ul>\n<\/div><\/div>\n","protected":false},"excerpt":{"rendered":"Project privacy settings There are two types of projects \u2013 Public and Private&#8230;.","protected":false},"author":1,"featured_media":0,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"_helpful_status":1,"_searchwp_excluded":"","footnotes":""},"categories":[35],"tags":[],"class_list":["post-140","post","type-post","status-publish","format-standard","hentry","category-manage-projects"],"acf":[],"featured_image_src":null,"author_info":{"display_name":"helpadmin","author_link":"https:\/\/clockify.me\/help\/author\/helpadmin"},"_links":{"self":[{"href":"https:\/\/clockify.me\/help\/wp-json\/wp\/v2\/posts\/140","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/clockify.me\/help\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/clockify.me\/help\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/clockify.me\/help\/wp-json\/wp\/v2\/users\/1"}],"replies":[{"embeddable":true,"href":"https:\/\/clockify.me\/help\/wp-json\/wp\/v2\/comments?post=140"}],"version-history":[{"count":61,"href":"https:\/\/clockify.me\/help\/wp-json\/wp\/v2\/posts\/140\/revisions"}],"predecessor-version":[{"id":31472,"href":"https:\/\/clockify.me\/help\/wp-json\/wp\/v2\/posts\/140\/revisions\/31472"}],"wp:attachment":[{"href":"https:\/\/clockify.me\/help\/wp-json\/wp\/v2\/media?parent=140"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/clockify.me\/help\/wp-json\/wp\/v2\/categories?post=140"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/clockify.me\/help\/wp-json\/wp\/v2\/tags?post=140"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}