{"id":144,"date":"2018-01-25T13:11:49","date_gmt":"2018-01-25T13:11:49","guid":{"rendered":"http:\/\/clockify.me\/help\/?p=144"},"modified":"2026-05-12T02:17:14","modified_gmt":"2026-05-12T02:17:14","slug":"tracking-project-progress","status":"publish","type":"post","link":"https:\/\/clockify.me\/help\/projects\/tracking-project-progress","title":{"rendered":"Track progress &amp; estimates"},"content":{"rendered":"\n<p class=\"translation-block\">To track <a href=\"https:\/\/clockify.me\/help\/projects#Managingprojects\" target=\"_blank\" rel=\"noreferrer noopener\">project<\/a> progress in Clockify, set estimates and <a href=\"https:\/\/clockify.me\/help\/projects\/project-budget\">budget<\/a>, and then compare estimated vs tracked in a project&#8217;s Status tab.<\/p>\n\n\n\n<p>For an overall guidance on projects, watch the video and follow the instructions below.<\/p>\n\n\n\n<figure class=\"wp-block-embed is-type-video is-provider-youtube wp-block-embed-youtube wp-embed-aspect-16-9 wp-has-aspect-ratio\"><div class=\"wp-block-embed__wrapper\">\n<div class=\"ratio ratio-16x9\"><iframe loading=\"lazy\" title=\"Project Status | Clockify Tutorial (2025)\" width=\"800\" height=\"450\" src=\"https:\/\/www.youtube.com\/embed\/NPDtZMMaXLw?feature=oembed\" frameborder=\"0\" allow=\"accelerometer; autoplay; clipboard-write; encrypted-media; gyroscope; picture-in-picture; web-share\" referrerpolicy=\"strict-origin-when-cross-origin\" allowfullscreen><\/iframe><\/div>\n<\/div><figcaption class=\"wp-element-caption\">User interface displayed in this video may not correspond to the latest version of the app.<br><br><\/figcaption><\/figure>\n\n\n\n<h2 class=\"wp-block-heading translation-block\">Estimates<\/h2>\n\n\n\n<div class=\"wp-block-custom-highlight-box custom-box color-green\"><div class=\"box-header\"><svg width=\"20\" height=\"20\" viewBox=\"0 0 24 24\" fill=\"none\"><mask id=\"mask-green\" style=\"mask-type:alpha\" maskUnits=\"userSpaceOnUse\" x=\"0\" y=\"0\" width=\"24\" height=\"24\"><rect width=\"24\" height=\"24\" fill=\"#D9D9D9\"><\/rect><\/mask><g mask=\"url(#mask-green)\"><path d=\"M5 21.0001C4.45 21.0001 3.97917 20.8043 3.5875 20.4126C3.19583 20.0209 3 19.5501 3 19.0001V5.0001C3 4.4501 3.19583 3.97926 3.5875 3.5876C3.97917 3.19593 4.45 3.0001 5 3.0001H13.925L11.925 5.0001H5V19.0001H19V12.0501L21 10.0501V19.0001C21 19.5501 20.8042 20.0209 20.4125 20.4126C20.0208 20.8043 19.55 21.0001 19 21.0001H5ZM9 15.0001V10.7501L18.175 1.5751C18.375 1.3751 18.6 1.2251 18.85 1.1251C19.1 1.0251 19.35 0.975098 19.6 0.975098C19.8667 0.975098 20.1208 1.0251 20.3625 1.1251C20.6042 1.2251 20.825 1.3751 21.025 1.5751L22.425 3.0001C22.6083 3.2001 22.75 3.42093 22.85 3.6626C22.95 3.90426 23 4.1501 23 4.4001C23 4.6501 22.9542 4.89593 22.8625 5.1376C22.7708 5.37926 22.625 5.6001 22.425 5.8001L13.25 15.0001H9ZM11 13.0001H12.4L18.2 7.2001L17.5 6.5001L16.775 5.8001L11 11.5751V13.0001Z\" fill=\"#4CAF50\"><\/path><\/g><\/svg><span class=\"box-label\">Note<\/span><\/div><div class=\"box-content\">\n<p class=\"translation-block\">Project estimate is a paid feature, which you can enable by subscribing to <a href=\"https:\/\/clockify.me\/pricing\">any paid plan<\/a>.<\/p>\n<\/div><\/div>\n\n\n\n<p>You can estimate the length of a project, and then monitor progress and compare estimated vs tracked time to see how well you and your team perform.<\/p>\n\n\n\n<figure class=\"wp-block-image size-large\"><img loading=\"lazy\" decoding=\"async\" width=\"1024\" height=\"505\" src=\"https:\/\/clockify.me\/help\/wp-content\/uploads\/2024\/07\/Screenshot-2024-07-26-at-11.02.52-1024x505.png\" alt=\"\" class=\"wp-image-19554\" srcset=\"https:\/\/clockify.me\/help\/wp-content\/uploads\/2024\/07\/Screenshot-2024-07-26-at-11.02.52-1024x505.png 1024w, https:\/\/clockify.me\/help\/wp-content\/uploads\/2024\/07\/Screenshot-2024-07-26-at-11.02.52-300x148.png 300w, https:\/\/clockify.me\/help\/wp-content\/uploads\/2024\/07\/Screenshot-2024-07-26-at-11.02.52-768x379.png 768w, https:\/\/clockify.me\/help\/wp-content\/uploads\/2024\/07\/Screenshot-2024-07-26-at-11.02.52-1536x757.png 1536w, https:\/\/clockify.me\/help\/wp-content\/uploads\/2024\/07\/Screenshot-2024-07-26-at-11.02.52-2048x1010.png 2048w, https:\/\/clockify.me\/help\/wp-content\/uploads\/2024\/07\/Screenshot-2024-07-26-at-11.02.52-18x9.png 18w\" sizes=\"auto, (max-width: 1024px) 100vw, 1024px\" \/><\/figure>\n\n\n\n<p class=\"translation-block\">Estimates are useful because they let you see if you <a href=\"https:\/\/clockify.me\/help\/reports\/hourly-rates\" target=\"_blank\" rel=\"noreferrer noopener\">charge<\/a> enough for projects. Plus,&nbsp;estimates can help you get better at estimating future projects.<\/p>\n\n\n\n<p class=\"translation-block\">For example, when you compare <strong>estimated vs actually tracked time<\/strong> on a project, you get a better sense of how long a project like that takes, which helps you give better quotes to clients and set better budgets.<\/p>\n\n\n\n<p class=\"translation-block\">There are two <strong>types of estimates<\/strong> in Clockify:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Manual estimate (for the whole project)<\/li>\n\n\n\n<li>Task-based estimate<\/li>\n<\/ul>\n\n\n\n<p class=\"translation-block\">To set an estimate for the whole project, go to that project&#8217;s <strong>Settings<\/strong> tab, select Time estimate, and type your estimate in hours under <strong>Manual<\/strong>.<\/p>\n\n\n\n<p class=\"translation-block\">Another option is to set estimates on tasks by selecting <strong>Task-based<\/strong> estimate. The estimate field will appear for each task on the project&#8217;s Task page, and your whole project estimate will be a sum of all individual task estimates.<\/p>\n\n\n\n<p class=\"translation-block\">If you have fixed fee projects, you can set estimates in monetary values using <a href=\"https:\/\/clockify.me\/help\/projects\/project-budget\">project budget<\/a>.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\">Project status<\/h2>\n\n\n\n<p>When you and your team start tracking time for projects and tasks, you&#8217;ll be able to track progress on each project using Project status.<\/p>\n\n\n\n<figure class=\"wp-block-image size-large\"><img loading=\"lazy\" decoding=\"async\" width=\"1024\" height=\"540\" src=\"https:\/\/clockify.me\/help\/wp-content\/uploads\/2023\/05\/Screenshot-2023-05-29-at-15.20.26-1024x540.png\" alt=\"\" class=\"wp-image-13380\" srcset=\"https:\/\/clockify.me\/help\/wp-content\/uploads\/2023\/05\/Screenshot-2023-05-29-at-15.20.26-1024x540.png 1024w, https:\/\/clockify.me\/help\/wp-content\/uploads\/2023\/05\/Screenshot-2023-05-29-at-15.20.26-300x158.png 300w, https:\/\/clockify.me\/help\/wp-content\/uploads\/2023\/05\/Screenshot-2023-05-29-at-15.20.26-768x405.png 768w, https:\/\/clockify.me\/help\/wp-content\/uploads\/2023\/05\/Screenshot-2023-05-29-at-15.20.26-1536x810.png 1536w, https:\/\/clockify.me\/help\/wp-content\/uploads\/2023\/05\/Screenshot-2023-05-29-at-15.20.26-18x9.png 18w, https:\/\/clockify.me\/help\/wp-content\/uploads\/2023\/05\/Screenshot-2023-05-29-at-15.20.26.png 1730w\" sizes=\"auto, (max-width: 1024px) 100vw, 1024px\" \/><\/figure>\n\n\n\n<p>Each project will display a status next to it, for example, 15 (of 25h), which means you estimated 25h and your team tracked 15h.<\/p>\n\n\n\n<p>You can get more details about project status by clicking the bar icon&nbsp;or the project&#8217;s Status tab.<\/p>\n\n\n\n<p>Project status lets you see&nbsp;progress at a glance. You can see:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Total tracked time, and how much of it is billable<\/li>\n\n\n\n<li>How much you&#8217;ve earned on the project<\/li>\n\n\n\n<li>Time breakdown for each task (assignee, estimate, how much of it was tracked, and how much money you&#8217;ve earned on each task)<\/li>\n<\/ul>\n\n\n\n<p class=\"translation-block\">In the tasks table breakdown, you can sort tasks columns by clicking on a column by which you wish to sort tasks. You can also hide completed tasks by choosing <strong>Show active<\/strong> in the task filter at the top right corner of the table.<\/p>\n\n\n\n<p>Here\u2019s how the project status information is displayed depending on the user role:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li class=\"translation-block\"><strong>Admins<\/strong> can view status for all projects.&nbsp;<\/li>\n\n\n\n<li class=\"translation-block\"><strong>Project managers<\/strong> can always see status for the projects they manage.&nbsp;<\/li>\n\n\n\n<li class=\"translation-block\"><strong>Regular users<\/strong> can see status for their projects, unless disabled in the workspace settings.<\/li>\n<\/ul>\n\n\n\n<div class=\"wp-block-custom-highlight-box custom-box color-green\"><div class=\"box-header\"><svg width=\"20\" height=\"20\" viewBox=\"0 0 24 24\" fill=\"none\"><mask id=\"mask-green\" style=\"mask-type:alpha\" maskUnits=\"userSpaceOnUse\" x=\"0\" y=\"0\" width=\"24\" height=\"24\"><rect width=\"24\" height=\"24\" fill=\"#D9D9D9\"><\/rect><\/mask><g mask=\"url(#mask-green)\"><path d=\"M5 21.0001C4.45 21.0001 3.97917 20.8043 3.5875 20.4126C3.19583 20.0209 3 19.5501 3 19.0001V5.0001C3 4.4501 3.19583 3.97926 3.5875 3.5876C3.97917 3.19593 4.45 3.0001 5 3.0001H13.925L11.925 5.0001H5V19.0001H19V12.0501L21 10.0501V19.0001C21 19.5501 20.8042 20.0209 20.4125 20.4126C20.0208 20.8043 19.55 21.0001 19 21.0001H5ZM9 15.0001V10.7501L18.175 1.5751C18.375 1.3751 18.6 1.2251 18.85 1.1251C19.1 1.0251 19.35 0.975098 19.6 0.975098C19.8667 0.975098 20.1208 1.0251 20.3625 1.1251C20.6042 1.2251 20.825 1.3751 21.025 1.5751L22.425 3.0001C22.6083 3.2001 22.75 3.42093 22.85 3.6626C22.95 3.90426 23 4.1501 23 4.4001C23 4.6501 22.9542 4.89593 22.8625 5.1376C22.7708 5.37926 22.625 5.6001 22.425 5.8001L13.25 15.0001H9ZM11 13.0001H12.4L18.2 7.2001L17.5 6.5001L16.775 5.8001L11 11.5751V13.0001Z\" fill=\"#4CAF50\"><\/path><\/g><\/svg><span class=\"box-label\">Note<\/span><\/div><div class=\"box-content\">\n<p class=\"translation-block\">The Project Manager role is a paid feature, which you can access by subscribing to <a href=\"https:\/\/clockify.me\/pricing\">any paid plan<\/a>.<\/p>\n<\/div><\/div>\n\n\n\n<h2 class=\"wp-block-heading\">Estimates in reports<\/h2>\n\n\n\n<p class=\"translation-block\">You can also see and export <a href=\"https:\/\/clockify.me\/help\/projects\/project-budget#estimates-in-reports\">estimates in the Summary report<\/a>, alongside your tracked time.<\/p>\n\n\n\n<p class=\"translation-block\">To see estimates, switch the <strong>Show estimates<\/strong> and you&#8217;ll see the estimate column when you have the report grouped by either project or task.<\/p>\n\n\n\n<figure class=\"wp-block-image size-large\"><img loading=\"lazy\" decoding=\"async\" width=\"1024\" height=\"326\" src=\"https:\/\/clockify.me\/help\/wp-content\/uploads\/2024\/03\/Screenshot-2024-03-20-at-16.13.32-1024x326.png\" alt=\"\" class=\"wp-image-17226\" srcset=\"https:\/\/clockify.me\/help\/wp-content\/uploads\/2024\/03\/Screenshot-2024-03-20-at-16.13.32-1024x326.png 1024w, https:\/\/clockify.me\/help\/wp-content\/uploads\/2024\/03\/Screenshot-2024-03-20-at-16.13.32-300x95.png 300w, https:\/\/clockify.me\/help\/wp-content\/uploads\/2024\/03\/Screenshot-2024-03-20-at-16.13.32-768x244.png 768w, https:\/\/clockify.me\/help\/wp-content\/uploads\/2024\/03\/Screenshot-2024-03-20-at-16.13.32-1536x489.png 1536w, https:\/\/clockify.me\/help\/wp-content\/uploads\/2024\/03\/Screenshot-2024-03-20-at-16.13.32-2048x651.png 2048w, https:\/\/clockify.me\/help\/wp-content\/uploads\/2024\/03\/Screenshot-2024-03-20-at-16.13.32-18x6.png 18w\" sizes=\"auto, (max-width: 1024px) 100vw, 1024px\" \/><\/figure>\n\n\n\n<h2 class=\"wp-block-heading\">Getting project status in PDF<\/h2>\n\n\n\n<p>When you&#8217;re on a Projects page or on the status page of some individual project, you can get a nice print-friendly view by going to your browser&#8217;s options and clicking Print (or press Ctrl\/Cmd+P).<\/p>\n\n\n\n<p>When you&#8217;re in the browser&#8217;s print mode, you&#8217;ll get an option to save the page as PDF.<\/p>\n\n\n\n<figure class=\"wp-block-image size-large\"><img loading=\"lazy\" decoding=\"async\" width=\"1024\" height=\"702\" src=\"https:\/\/clockify.me\/help\/wp-content\/uploads\/2018\/01\/project-status-print11-1024x702.png\" alt=\"\" class=\"wp-image-17512\" srcset=\"https:\/\/clockify.me\/help\/wp-content\/uploads\/2018\/01\/project-status-print11-1024x702.png 1024w, https:\/\/clockify.me\/help\/wp-content\/uploads\/2018\/01\/project-status-print11-300x206.png 300w, https:\/\/clockify.me\/help\/wp-content\/uploads\/2018\/01\/project-status-print11-768x526.png 768w, https:\/\/clockify.me\/help\/wp-content\/uploads\/2018\/01\/project-status-print11-18x12.png 18w, https:\/\/clockify.me\/help\/wp-content\/uploads\/2018\/01\/project-status-print11.png 1105w\" sizes=\"auto, (max-width: 1024px) 100vw, 1024px\" \/><\/figure>\n\n\n\n<p class=\"tip, translation-block\">Apart from exporting project status in PDF format, you can also export all your projects and related data from the <strong>Projects <\/strong>page as CSV or Excel files&nbsp;if you are subscribed to a paid plan.<\/p>\n\n\n\n<p class=\"tip translation-block\">For more information on that, check out <a href=\"https:\/\/clockify.me\/help\/projects\/exporting-projects\">Exporting projects<\/a>.<\/p>\n\n\n\n<div class=\"wp-block-group related-articles\"><div class=\"wp-block-group__inner-container is-layout-constrained wp-block-group-is-layout-constrained\">\n<h3 class=\"wp-block-heading\">Related articles<\/h3>\n\n\n\n<ul class=\"wp-block-list related-articles-list\">\n<li class=\"translation-block\"><a href=\"https:\/\/clockify.me\/help\/projects\/project-budget\">Track budget &amp; estimates<\/a><\/li>\n\n\n\n<li class=\"translation-block\"><a href=\"https:\/\/clockify.me\/help\/reports\/hourly-rates\">Overview of hourly rates<\/a><\/li>\n\n\n\n<li class=\"translation-block\"><a href=\"https:\/\/clockify.me\/help\/projects\/exporting-projects\">Export projects<\/a><\/li>\n\n\n\n<li class=\"translation-block\"><a href=\"https:\/\/clockify.me\/help\/projects\/alerts\">Set up project alerts<\/a><\/li>\n<\/ul>\n<\/div><\/div>\n","protected":false},"excerpt":{"rendered":"To track project progress in Clockify, set estimates and budget, and then compar&#8230;","protected":false},"author":1,"featured_media":0,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"_helpful_status":1,"_searchwp_excluded":"","footnotes":""},"categories":[36],"tags":[],"class_list":["post-144","post","type-post","status-publish","format-standard","hentry","category-use-projects"],"acf":[],"featured_image_src":null,"author_info":{"display_name":"helpadmin","author_link":"https:\/\/clockify.me\/help\/author\/helpadmin"},"_links":{"self":[{"href":"https:\/\/clockify.me\/help\/wp-json\/wp\/v2\/posts\/144","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/clockify.me\/help\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/clockify.me\/help\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/clockify.me\/help\/wp-json\/wp\/v2\/users\/1"}],"replies":[{"embeddable":true,"href":"https:\/\/clockify.me\/help\/wp-json\/wp\/v2\/comments?post=144"}],"version-history":[{"count":77,"href":"https:\/\/clockify.me\/help\/wp-json\/wp\/v2\/posts\/144\/revisions"}],"predecessor-version":[{"id":31811,"href":"https:\/\/clockify.me\/help\/wp-json\/wp\/v2\/posts\/144\/revisions\/31811"}],"wp:attachment":[{"href":"https:\/\/clockify.me\/help\/wp-json\/wp\/v2\/media?parent=144"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/clockify.me\/help\/wp-json\/wp\/v2\/categories?post=144"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/clockify.me\/help\/wp-json\/wp\/v2\/tags?post=144"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}