{"id":1515,"date":"2018-11-02T11:22:33","date_gmt":"2018-11-02T11:22:33","guid":{"rendered":"https:\/\/clockify.me\/help\/?p=1515"},"modified":"2025-11-13T14:50:57","modified_gmt":"2025-11-13T14:50:57","slug":"add-time-for-others","status":"publish","type":"post","link":"https:\/\/clockify.me\/help\/track-time-and-expenses\/add-time-for-others","title":{"rendered":"Add time for others"},"content":{"rendered":"\n

As an admin, you can see your team members’ timesheets and add time on their behalf.<\/p>\n\n\n\n

Adding time for others is a paid feature, which you can enable once by upgrading<\/a> your workspace to any of the paid plans.<\/p>\n\n\n\n

Add time in Timesheet<\/h2>\n\n\n\n

Here’s what you need to do to add\/edit time on your team member’s timesheet:<\/p>\n\n\n\n

    \n
  1. Go to your Timesheet Page<\/strong><\/li>\n\n\n\n
  2. Click the Teammates<\/strong> button <\/li>\n\n\n\n
  3. Select a Teammate to view their Timesheet (Active, Inactive, All)<\/li>\n\n\n\n
  4. Choose a Project<\/strong> or a Task<\/strong><\/li>\n\n\n\n
  5. Add\/edit time for that Teammate<\/li>\n<\/ol>\n\n\n\n

    If you don’t see Timesheet in the sidebar, you can enable it in Settings<\/a>.<\/p>\n\n\n\n

    \"\"<\/figure>\n\n\n\n

    Add time in Detailed report<\/h2>\n\n\n\n

    If you need to be more specific regarding the time entry, you can add time on your team members’ behalf directly from Detailed Reports page with just a few clicks.<\/p>\n\n\n\n

    You can add time for a one or multiple users at once.<\/p>\n\n\n\n

      \n
    1. Hover over Reports on the sidebar and click Detailed<\/li>\n\n\n\n
    2. Click Add time for others<\/strong> button<\/li>\n\n\n\n
    3. Click Select user<\/strong> <\/li>\n\n\n\n
    4. Choose members or groups for whom you would like to add time<\/li>\n\n\n\n
    5. Enter start and end time and pick a date<\/li>\n\n\n\n
    6. Click Add<\/strong><\/li>\n<\/ol>\n\n\n\n
      \"\"<\/figure>\n\n\n\n

      You can also add a description, select a project, add tags and choose if the time entry is billable or not.<\/p>\n\n\n\n

      In addition to adding time for someone else, you can also reassign entries to a different user. You can reassign entries one by one by clicking on entry’s user and choosing a different person, or in bulk form the bulk edit screen<\/a>.<\/p>\n\n\n\n

      Workspace owners or admins can add or edit another person\u2019s time entries. Team managers<\/a> can perform these actions if this option is enabled in the workspace settings. Regular users can only edit their own time entries.<\/p>\n\n\n\n

      Add time in Calendar<\/h2>\n\n\n\n
        \n
      1. Go to the Calendar page<\/li>\n\n\n\n
      2. Click the Teammates button and select a Teammate to view their Calendar<\/li>\n\n\n\n
      3. Click on any open time slot to add a time entry<\/li>\n\n\n\n
      4. Click and drag up or down to create a time entry for the desired time slot<\/li>\n<\/ol>\n\n\n\n
        \"\"<\/figure>\n\n\n\n

        Add member to project<\/h3>\n\n\n\n

        Clockify allows you to track time for the team members that don’t have access to a specific project or task.<\/p>\n\n\n\n

        This feature is available to Owners<\/strong> and Admins<\/strong> on all plans<\/strong>.<\/p>\n\n\n\n

        When you add time via Timesheet<\/strong>, Detailed report<\/strong> or Calendar <\/strong>for someone who doesn’t have access to that project or task, Clockify gives you the option to quickly add the user to the project\/task in question.<\/p>\n\n\n\n

        Depending on the access permissions that the user has, one of the following options may appear:<\/p>\n\n\n\n