{"id":18200,"date":"2024-05-13T14:31:26","date_gmt":"2024-05-13T14:31:26","guid":{"rendered":"https:\/\/clockify.me\/help\/?p=18200"},"modified":"2025-12-17T08:04:29","modified_gmt":"2025-12-17T08:04:29","slug":"track-holidays-time-off","status":"publish","type":"post","link":"https:\/\/clockify.me\/help\/track-time-and-expenses\/track-holidays-time-off","title":{"rendered":"Track holidays &amp; time off"},"content":{"rendered":"\n<p class=\"translation-block\">Clockify lets you track holidays and time off so your team\u2019s non-working days are accurately recorded.&nbsp;<\/p>\n\n\n\n<p class=\"note translation-block\">Tracking time off and holidays is available on <a href=\"https:\/\/clockify.me\/pricing\">Standard, higher subscription plans<\/a> and trial.&nbsp;<\/p>\n\n\n\n<h2 class=\"wp-block-heading translation-block\">Permissions<\/h2>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Owners\/admins can create, edit, and delete holiday and time-off entries<\/li>\n\n\n\n<li>Time off and holiday entries can be created for both full and limited users<\/li>\n\n\n\n<li>Regular users can see time-off entries but can\u2019t modify or add them<\/li>\n<\/ul>\n\n\n\n<p>All time off and holiday entries will remain in your account even after the trial version expires.<\/p>\n\n\n\n<p class=\"translation-block\">If you upgrade to a higher subscription plan later, all your previous time off and holiday entries will be visible and accessible.<\/p>\n\n\n\n<p>If you downgrade your subscription, your entries will remain in the system, but you will not be able to edit them.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\">Create new holiday<\/h2>\n\n\n\n<ol class=\"wp-block-list\">\n<li class=\"translation-block\">Navigate to the <strong>Time Off<\/strong> page<\/li>\n\n\n\n<li class=\"translation-block\">Click the <strong>Settings <\/strong>(gear) icon&nbsp;<\/li>\n\n\n\n<li class=\"translation-block\">Select <strong>Manage Holidays<\/strong><\/li>\n\n\n\n<li class=\"translation-block\">Click <strong>Create New<\/strong><\/li>\n\n\n\n<li>Fill in the fields in the pop-up window:\n<ul class=\"wp-block-list\">\n<li>Enter the name of the holiday<\/li>\n\n\n\n<li>Select team members for whom the holiday applies<\/li>\n\n\n\n<li class=\"translation-block\">Select the date\/s of the holiday under <strong>Period<\/strong><\/li>\n\n\n\n<li class=\"translation-block\">Enable <strong>Automatically create time entries<\/strong><\/li>\n\n\n\n<li>Choose a project (and optionally a task) where the entries will be recorded<\/li>\n<\/ul>\n<\/li>\n<\/ol>\n\n\n\n<figure class=\"wp-block-image size-full\"><img loading=\"lazy\" decoding=\"async\" width=\"696\" height=\"386\" src=\"https:\/\/clockify.me\/help\/wp-content\/uploads\/2024\/05\/Create-a-holiday.gif\" alt=\"\" class=\"wp-image-28002\"\/><\/figure>\n\n\n\n<h2 class=\"wp-block-heading\">Edit a holiday<\/h2>\n\n\n\n<p class=\"translation-block\">1. Navigate to the <strong>Time Off <\/strong>page<br>2. Click the <strong>Settings<\/strong> (gear) icon<br>3. Select <strong>Manage Holidays<\/strong><br>4. Click the <strong>three-dot<\/strong> menu next to the holiday<br>5. Select <strong>Edit<\/strong><br>6. Edit the name, recurrence, assigned users, appearance, and other settings<br>7. Click <strong>Save<\/strong><\/p>\n\n\n\n<figure class=\"wp-block-image size-full\"><img loading=\"lazy\" decoding=\"async\" width=\"696\" height=\"386\" src=\"https:\/\/clockify.me\/help\/wp-content\/uploads\/2024\/05\/Edit-a-holiday.gif\" alt=\"\" class=\"wp-image-28004\"\/><\/figure>\n\n\n\n<h2 class=\"wp-block-heading\">Delete a holiday<\/h2>\n\n\n\n<p class=\"translation-block\">1. Click the<strong> three-dot<\/strong> icon next to the holiday<br>2. Select <strong>Delete<\/strong><br>3. Click <strong>DELETE<\/strong> on the pop-up window<\/p>\n\n\n\n<figure class=\"wp-block-image size-full\"><img loading=\"lazy\" decoding=\"async\" width=\"696\" height=\"386\" src=\"https:\/\/clockify.me\/help\/wp-content\/uploads\/2024\/05\/Delete-a-holiday.gif\" alt=\"\" class=\"wp-image-28005\"\/><\/figure>\n\n\n\n<p class=\"note\">Time entries created for a holiday will remain even after deleting the holiday.<\/p>\n\n\n\n<p><strong>After setting up holidays:<\/strong><\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Holiday time entries are automatically created on each holiday date.<\/li>\n\n\n\n<li>Time entries are generated even if the holiday falls on a non-working day.<\/li>\n\n\n\n<li>If a user requests time off that overlaps with a holiday, both holiday and time-off entries are created.<\/li>\n<\/ul>\n\n\n\n<h2 class=\"wp-block-heading\">How time-off entries work<\/h2>\n\n\n\n<p>When a time-off request is approved, Clockify creates an entry for every date in the request range. Only workspace owners and admins can delete these entries.&nbsp;<\/p>\n\n\n\n<p>Holiday and time-off entries are marked with a time-off icon to differentiate them from regular time.<\/p>\n\n\n\n<figure class=\"wp-block-image size-large\"><img loading=\"lazy\" decoding=\"async\" width=\"1024\" height=\"428\" src=\"https:\/\/clockify.me\/help\/wp-content\/uploads\/2024\/05\/image-2-1024x428.png\" alt=\"\" class=\"wp-image-28006\" srcset=\"https:\/\/clockify.me\/help\/wp-content\/uploads\/2024\/05\/image-2-1024x428.png 1024w, https:\/\/clockify.me\/help\/wp-content\/uploads\/2024\/05\/image-2-300x125.png 300w, https:\/\/clockify.me\/help\/wp-content\/uploads\/2024\/05\/image-2-768x321.png 768w, https:\/\/clockify.me\/help\/wp-content\/uploads\/2024\/05\/image-2-1536x641.png 1536w, https:\/\/clockify.me\/help\/wp-content\/uploads\/2024\/05\/image-2-18x8.png 18w, https:\/\/clockify.me\/help\/wp-content\/uploads\/2024\/05\/image-2.png 1600w\" sizes=\"auto, (max-width: 1024px) 100vw, 1024px\" \/><\/figure>\n\n\n\n<p>Time-off can be tracked as full-day, half-day, or hourly entry depending on the policy.<\/p>\n\n\n\n<p>Time-off entries may include:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Description<\/li>\n\n\n\n<li>Project and task<\/li>\n\n\n\n<li>Start time<\/li>\n\n\n\n<li>Duration<\/li>\n\n\n\n<li>End time<\/li>\n\n\n\n<li>Billability<\/li>\n\n\n\n<li>Custom fields<\/li>\n<\/ul>\n\n\n\n<p class=\"note\">Required fields for regular entries (e.g., mandatory project) may not apply to time-off entries.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\">How time-off entries appear&nbsp;<\/h2>\n\n\n\n<p>Here\u2019s how time-off entries appear in different Clockify pages:<\/p>\n\n\n\n<h3 class=\"wp-block-heading\">Time Tracker<\/h3>\n\n\n\n<figure class=\"wp-block-image size-large\"><img loading=\"lazy\" decoding=\"async\" width=\"1024\" height=\"557\" src=\"https:\/\/clockify.me\/help\/wp-content\/uploads\/2024\/05\/image-3-1024x557.png\" alt=\"\" class=\"wp-image-28007\" srcset=\"https:\/\/clockify.me\/help\/wp-content\/uploads\/2024\/05\/image-3-1024x557.png 1024w, https:\/\/clockify.me\/help\/wp-content\/uploads\/2024\/05\/image-3-300x163.png 300w, https:\/\/clockify.me\/help\/wp-content\/uploads\/2024\/05\/image-3-768x418.png 768w, https:\/\/clockify.me\/help\/wp-content\/uploads\/2024\/05\/image-3-1536x836.png 1536w, https:\/\/clockify.me\/help\/wp-content\/uploads\/2024\/05\/image-3-18x10.png 18w, https:\/\/clockify.me\/help\/wp-content\/uploads\/2024\/05\/image-3.png 1600w\" sizes=\"auto, (max-width: 1024px) 100vw, 1024px\" \/><\/figure>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Time-off entries in the Time Tracker page show a gray time-off icon<\/li>\n\n\n\n<li>Approved entries have a checkmark<\/li>\n<\/ul>\n\n\n\n<h2 class=\"wp-block-heading\">Timesheet<\/h2>\n\n\n\n<figure class=\"wp-block-image size-large\"><img loading=\"lazy\" decoding=\"async\" width=\"1024\" height=\"340\" src=\"https:\/\/clockify.me\/help\/wp-content\/uploads\/2024\/05\/image-4-1024x340.png\" alt=\"\" class=\"wp-image-28008\" srcset=\"https:\/\/clockify.me\/help\/wp-content\/uploads\/2024\/05\/image-4-1024x340.png 1024w, https:\/\/clockify.me\/help\/wp-content\/uploads\/2024\/05\/image-4-300x100.png 300w, https:\/\/clockify.me\/help\/wp-content\/uploads\/2024\/05\/image-4-768x255.png 768w, https:\/\/clockify.me\/help\/wp-content\/uploads\/2024\/05\/image-4-1536x511.png 1536w, https:\/\/clockify.me\/help\/wp-content\/uploads\/2024\/05\/image-4-18x6.png 18w, https:\/\/clockify.me\/help\/wp-content\/uploads\/2024\/05\/image-4.png 1600w\" sizes=\"auto, (max-width: 1024px) 100vw, 1024px\" \/><\/figure>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Time off and holiday entries are marked by a Paid Time Off icon within the tracking columns.&nbsp;<\/li>\n\n\n\n<li>Approved time off entries will be shaded in green.<\/li>\n<\/ul>\n\n\n\n<h2 class=\"wp-block-heading\">Calendar<\/h2>\n\n\n\n<figure class=\"wp-block-image size-large\"><img loading=\"lazy\" decoding=\"async\" width=\"1024\" height=\"509\" src=\"https:\/\/clockify.me\/help\/wp-content\/uploads\/2024\/05\/image-5-1024x509.png\" alt=\"\" class=\"wp-image-28009\" srcset=\"https:\/\/clockify.me\/help\/wp-content\/uploads\/2024\/05\/image-5-1024x509.png 1024w, https:\/\/clockify.me\/help\/wp-content\/uploads\/2024\/05\/image-5-300x149.png 300w, https:\/\/clockify.me\/help\/wp-content\/uploads\/2024\/05\/image-5-768x382.png 768w, https:\/\/clockify.me\/help\/wp-content\/uploads\/2024\/05\/image-5-1536x763.png 1536w, https:\/\/clockify.me\/help\/wp-content\/uploads\/2024\/05\/image-5-18x9.png 18w, https:\/\/clockify.me\/help\/wp-content\/uploads\/2024\/05\/image-5.png 1600w\" sizes=\"auto, (max-width: 1024px) 100vw, 1024px\" \/><\/figure>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Time-off entries show with a time-off (umbrella) icon<\/li>\n<\/ul>\n\n\n\n<h2 class=\"wp-block-heading\">Reports<\/h2>\n\n\n\n<p>Time-off entries also appear on reports.<\/p>\n\n\n\n<p><strong>Summary and weekly report<\/strong><\/p>\n\n\n\n<p>Holiday and time-off entries are part of the total time of a user, project, or task in reports.&nbsp;<\/p>\n\n\n\n<p>In the Summary and Weekly reports, you can use the Time Off and Holiday filter in the Status section to view users with time off entries.&nbsp;<\/p>\n\n\n\n<figure class=\"wp-block-image size-large\"><img loading=\"lazy\" decoding=\"async\" width=\"1024\" height=\"480\" src=\"https:\/\/clockify.me\/help\/wp-content\/uploads\/2024\/05\/image-6-1024x480.png\" alt=\"\" class=\"wp-image-28010\" srcset=\"https:\/\/clockify.me\/help\/wp-content\/uploads\/2024\/05\/image-6-1024x480.png 1024w, https:\/\/clockify.me\/help\/wp-content\/uploads\/2024\/05\/image-6-300x141.png 300w, https:\/\/clockify.me\/help\/wp-content\/uploads\/2024\/05\/image-6-768x360.png 768w, https:\/\/clockify.me\/help\/wp-content\/uploads\/2024\/05\/image-6-1536x720.png 1536w, https:\/\/clockify.me\/help\/wp-content\/uploads\/2024\/05\/image-6-18x8.png 18w, https:\/\/clockify.me\/help\/wp-content\/uploads\/2024\/05\/image-6.png 1600w\" sizes=\"auto, (max-width: 1024px) 100vw, 1024px\" \/><\/figure>\n\n\n\n<p><strong>Detailed report<\/strong><\/p>\n\n\n\n<p class=\"translation-block\">In the Detailed report, time-off entries have a <strong>Paid Time Off<\/strong> label.<\/p>\n\n\n\n<figure class=\"wp-block-image size-large\"><img loading=\"lazy\" decoding=\"async\" width=\"1024\" height=\"505\" src=\"https:\/\/clockify.me\/help\/wp-content\/uploads\/2024\/05\/image-7-1024x505.png\" alt=\"\" class=\"wp-image-28011\" srcset=\"https:\/\/clockify.me\/help\/wp-content\/uploads\/2024\/05\/image-7-1024x505.png 1024w, https:\/\/clockify.me\/help\/wp-content\/uploads\/2024\/05\/image-7-300x148.png 300w, https:\/\/clockify.me\/help\/wp-content\/uploads\/2024\/05\/image-7-768x379.png 768w, https:\/\/clockify.me\/help\/wp-content\/uploads\/2024\/05\/image-7-1536x757.png 1536w, https:\/\/clockify.me\/help\/wp-content\/uploads\/2024\/05\/image-7-18x9.png 18w, https:\/\/clockify.me\/help\/wp-content\/uploads\/2024\/05\/image-7.png 1600w\" sizes=\"auto, (max-width: 1024px) 100vw, 1024px\" \/><\/figure>\n\n\n\n<p class=\"note\">Time-off entries don\u2019t appear in Attendance reports, Assignment reports, or Invoices.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\">Approvals<\/h2>\n\n\n\n<p class=\"translation-block\">Time off and Holiday entries are visible on the <strong>Approvals<\/strong> page with all the regular entries.&nbsp;<\/p>\n\n\n\n<p>Admins can edit pending Time off\/Holiday entries.&nbsp;<\/p>\n\n\n\n<figure class=\"wp-block-image size-large is-resized\"><img loading=\"lazy\" decoding=\"async\" width=\"1024\" height=\"528\" src=\"https:\/\/clockify.me\/help\/wp-content\/uploads\/2024\/05\/image-8-1024x528.png\" alt=\"\" class=\"wp-image-28012\" style=\"width:829px;height:auto\" srcset=\"https:\/\/clockify.me\/help\/wp-content\/uploads\/2024\/05\/image-8-1024x528.png 1024w, https:\/\/clockify.me\/help\/wp-content\/uploads\/2024\/05\/image-8-300x155.png 300w, https:\/\/clockify.me\/help\/wp-content\/uploads\/2024\/05\/image-8-768x396.png 768w, https:\/\/clockify.me\/help\/wp-content\/uploads\/2024\/05\/image-8-1536x792.png 1536w, https:\/\/clockify.me\/help\/wp-content\/uploads\/2024\/05\/image-8-18x9.png 18w, https:\/\/clockify.me\/help\/wp-content\/uploads\/2024\/05\/image-8.png 1600w\" sizes=\"auto, (max-width: 1024px) 100vw, 1024px\" \/><\/figure>\n\n\n\n<h2 class=\"wp-block-heading\">Time-off entries and project changes<\/h2>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Time-off entries calculated in Forecasting and Project Status only if they\u2019re set as regular entries<\/li>\n\n\n\n<li>Changing a holiday policy\u2019s project or task affects newly-created entries only<\/li>\n\n\n\n<li>Existing entries update only when you modify shared data such as project name, client, color, or custom fields.<\/li>\n<\/ul>\n\n\n\n<div class=\"wp-block-group related-articles\"><div class=\"wp-block-group__inner-container is-layout-constrained wp-block-group-is-layout-constrained\">\n<h3 class=\"wp-block-heading\">Related articles<\/h3>\n\n\n\n<ul class=\"wp-block-list related-articles-list\">\n<li class=\"translation-block\"><a href=\"https:\/\/clockify.me\/help\/track-time-and-expenses\/create-manage-time-off-policy\">Create &amp; manage time off policy<\/a><\/li>\n\n\n\n<li class=\"translation-block\"><a href=\"https:\/\/clockify.me\/help\/track-time-and-expenses\/manage-non-working-days\">Manage non-working days<\/a><\/li>\n<\/ul>\n<\/div><\/div>\n","protected":false},"excerpt":{"rendered":"Clockify lets you track holidays and time off so your team\u2019s non-working days &#8230;","protected":false},"author":25,"featured_media":0,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"_helpful_status":1,"_searchwp_excluded":"","footnotes":""},"categories":[22],"tags":[],"class_list":["post-18200","post","type-post","status-publish","format-standard","hentry","category-time-tracking-basics"],"acf":[],"featured_image_src":null,"author_info":{"display_name":"tamara radijevac","author_link":"https:\/\/clockify.me\/help\/author\/tamara-radijevac"},"_links":{"self":[{"href":"https:\/\/clockify.me\/help\/wp-json\/wp\/v2\/posts\/18200","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/clockify.me\/help\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/clockify.me\/help\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/clockify.me\/help\/wp-json\/wp\/v2\/users\/25"}],"replies":[{"embeddable":true,"href":"https:\/\/clockify.me\/help\/wp-json\/wp\/v2\/comments?post=18200"}],"version-history":[{"count":36,"href":"https:\/\/clockify.me\/help\/wp-json\/wp\/v2\/posts\/18200\/revisions"}],"predecessor-version":[{"id":28029,"href":"https:\/\/clockify.me\/help\/wp-json\/wp\/v2\/posts\/18200\/revisions\/28029"}],"wp:attachment":[{"href":"https:\/\/clockify.me\/help\/wp-json\/wp\/v2\/media?parent=18200"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/clockify.me\/help\/wp-json\/wp\/v2\/categories?post=18200"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/clockify.me\/help\/wp-json\/wp\/v2\/tags?post=18200"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}