{"id":18336,"date":"2024-05-16T14:22:43","date_gmt":"2024-05-16T14:22:43","guid":{"rendered":"https:\/\/clockify.me\/help\/?p=18336"},"modified":"2026-11-03T08:59:50","modified_gmt":"2026-11-03T08:59:50","slug":"admins","status":"publish","type":"post","link":"https:\/\/clockify.me\/help\/administration\/user-roles-and-permissions\/admins","title":{"rendered":"Admins &amp; owners"},"content":{"rendered":"\n<p class=\"wp-block-paragraph\">The Admin role allows you to manage workspace settings, invite team members, and oversee projects. This user role is available on all Clockify plans.<\/p>\n\n\n\n<h2 class=\"wp-block-heading translation-block\">Owner and admin roles<\/h2>\n\n\n\n<ul class=\"wp-block-list\">\n<li class=\"translation-block\"><strong>Owner:<\/strong> The user who created the workspace. Owners have access to all settings, including billing, SSO, and transferring ownership.<\/li>\n\n\n\n<li class=\"translation-block\"><strong>Admin:<\/strong> A user with high-level access to manage people, time, and projects. Admins handle daily workspace management but have limited access to subscription and payment details.<\/li>\n<\/ul>\n\n\n\n<div class=\"wp-block-custom-highlight-box custom-box color-green\"><div class=\"box-header\"><svg width=\"20\" height=\"20\" viewBox=\"0 0 24 24\" fill=\"none\"><mask id=\"mask-green\" style=\"mask-type:alpha\" maskUnits=\"userSpaceOnUse\" x=\"0\" y=\"0\" width=\"24\" height=\"24\"><rect width=\"24\" height=\"24\" fill=\"#D9D9D9\"><\/rect><\/mask><g mask=\"url(#mask-green)\"><path d=\"M5 21.0001C4.45 21.0001 3.97917 20.8043 3.5875 20.4126C3.19583 20.0209 3 19.5501 3 19.0001V5.0001C3 4.4501 3.19583 3.97926 3.5875 3.5876C3.97917 3.19593 4.45 3.0001 5 3.0001H13.925L11.925 5.0001H5V19.0001H19V12.0501L21 10.0501V19.0001C21 19.5501 20.8042 20.0209 20.4125 20.4126C20.0208 20.8043 19.55 21.0001 19 21.0001H5ZM9 15.0001V10.7501L18.175 1.5751C18.375 1.3751 18.6 1.2251 18.85 1.1251C19.1 1.0251 19.35 0.975098 19.6 0.975098C19.8667 0.975098 20.1208 1.0251 20.3625 1.1251C20.6042 1.2251 20.825 1.3751 21.025 1.5751L22.425 3.0001C22.6083 3.2001 22.75 3.42093 22.85 3.6626C22.95 3.90426 23 4.1501 23 4.4001C23 4.6501 22.9542 4.89593 22.8625 5.1376C22.7708 5.37926 22.625 5.6001 22.425 5.8001L13.25 15.0001H9ZM11 13.0001H12.4L18.2 7.2001L17.5 6.5001L16.775 5.8001L11 11.5751V13.0001Z\" fill=\"#4CAF50\"><\/path><\/g><\/svg><span class=\"box-label\">Note<\/span><\/div><div class=\"box-content\">\n<p class=\"wp-block-paragraph\">You can have multiple admins helping you run things, but a workspace can only have one owner at a time.<\/p>\n<\/div><\/div>\n\n\n\n<h2 class=\"wp-block-heading translation-block\">Assign admin role<\/h2>\n\n\n\n<ol class=\"wp-block-list\">\n<li class=\"translation-block\">Go to the <strong>Team<\/strong> page in your sidebar<\/li>\n\n\n\n<li>Locate the team member you want to update<\/li>\n\n\n\n<li>Click their current role<\/li>\n\n\n\n<li class=\"translation-block\">Tick the box next to <strong>Admin<\/strong> on the pop-up window<\/li>\n\n\n\n<li class=\"translation-block\">Click <strong>Save<\/strong><\/li>\n\n\n\n<li class=\"translation-block\">Click <strong>Change<\/strong> to confirm the action<\/li>\n<\/ol>\n\n\n\n<figure class=\"wp-block-image size-full\"><img loading=\"lazy\" decoding=\"async\" width=\"800\" height=\"422\" src=\"https:\/\/clockify.me\/help\/wp-content\/uploads\/2024\/05\/image2.gif\" alt=\"\" class=\"wp-image-36130\"\/><\/figure>\n\n\n\n<h2 class=\"wp-block-heading\">Review admin permissions<\/h2>\n\n\n\n<p class=\"wp-block-paragraph\">Admins have a wide range of capabilities for day-to-day operations, but the owner retains control over sensitive billing and security settings.<\/p>\n\n\n\n<figure class=\"wp-block-table\"><table class=\"has-fixed-layout\"><tbody><tr><td><strong>Permission \/ Action<\/strong><\/td><td><strong>Admin<\/strong><\/td><td><strong>Owner<\/strong><\/td><\/tr><tr><td>Track, add, and edit time for everyone<\/td><td>Yes<\/td><td>Yes<\/td><\/tr><tr><td>Manage projects, tasks, expenses, and rates<\/td><td>Yes<\/td><td>Yes<\/td><\/tr><tr><td>Invite users and assign roles<\/td><td>Yes<\/td><td>Yes<\/td><\/tr><tr><td>Remove an admin role<\/td><td>No<\/td><td>Yes<\/td><\/tr><tr><td>Access the Subscription page and plans<\/td><td>Yes<\/td><td>Yes<\/td><\/tr><tr><td>Edit customer and payment information<\/td><td>No<\/td><td>Yes<\/td><\/tr><tr><td>Set up Single Sign-On (SSO)<\/td><td>No<\/td><td>Yes<\/td><\/tr><tr><td>Transfer the owner role<\/td><td>No<\/td><td>Yes<\/td><\/tr><tr><td>Delete the workspace<\/td><td>No<\/td><td>Yes<\/td><\/tr><\/tbody><\/table><\/figure>\n\n\n\n<div class=\"wp-block-custom-highlight-box custom-box color-green\"><div class=\"box-header\"><svg width=\"20\" height=\"20\" viewBox=\"0 0 24 24\" fill=\"none\"><mask id=\"mask-green\" style=\"mask-type:alpha\" maskUnits=\"userSpaceOnUse\" x=\"0\" y=\"0\" width=\"24\" height=\"24\"><rect width=\"24\" height=\"24\" fill=\"#D9D9D9\"><\/rect><\/mask><g mask=\"url(#mask-green)\"><path d=\"M5 21.0001C4.45 21.0001 3.97917 20.8043 3.5875 20.4126C3.19583 20.0209 3 19.5501 3 19.0001V5.0001C3 4.4501 3.19583 3.97926 3.5875 3.5876C3.97917 3.19593 4.45 3.0001 5 3.0001H13.925L11.925 5.0001H5V19.0001H19V12.0501L21 10.0501V19.0001C21 19.5501 20.8042 20.0209 20.4125 20.4126C20.0208 20.8043 19.55 21.0001 19 21.0001H5ZM9 15.0001V10.7501L18.175 1.5751C18.375 1.3751 18.6 1.2251 18.85 1.1251C19.1 1.0251 19.35 0.975098 19.6 0.975098C19.8667 0.975098 20.1208 1.0251 20.3625 1.1251C20.6042 1.2251 20.825 1.3751 21.025 1.5751L22.425 3.0001C22.6083 3.2001 22.75 3.42093 22.85 3.6626C22.95 3.90426 23 4.1501 23 4.4001C23 4.6501 22.9542 4.89593 22.8625 5.1376C22.7708 5.37926 22.625 5.6001 22.425 5.8001L13.25 15.0001H9ZM11 13.0001H12.4L18.2 7.2001L17.5 6.5001L16.775 5.8001L11 11.5751V13.0001Z\" fill=\"#4CAF50\"><\/path><\/g><\/svg><span class=\"box-label\">Note<\/span><\/div><div class=\"box-content\">\n<p class=\"wp-block-paragraph\">While admins can view the plans tab to upgrade or downgrade a workspace, only the owner can modify the payment details and process invoices.<\/p>\n<\/div><\/div>\n\n\n\n<h2 class=\"wp-block-heading translation-block\">Manage workspace subscriptions<\/h2>\n\n\n\n<p class=\"wp-block-paragraph\">To manage your Clockify subscription:<\/p>\n\n\n\n<ol class=\"wp-block-list\">\n<li class=\"translation-block\">Click the <strong>three dot icon<\/strong> next to your workspace name<\/li>\n\n\n\n<li class=\"translation-block\">Select <strong>Subscription<\/strong><\/li>\n<\/ol>\n\n\n\n<figure class=\"wp-block-image size-large\"><img loading=\"lazy\" decoding=\"async\" width=\"1024\" height=\"393\" src=\"https:\/\/clockify.me\/help\/wp-content\/uploads\/2024\/05\/image1-1024x393.png\" alt=\"\" class=\"wp-image-36131\" srcset=\"https:\/\/clockify.me\/help\/wp-content\/uploads\/2024\/05\/image1-1024x393.png 1024w, https:\/\/clockify.me\/help\/wp-content\/uploads\/2024\/05\/image1-300x115.png 300w, https:\/\/clockify.me\/help\/wp-content\/uploads\/2024\/05\/image1-768x295.png 768w, https:\/\/clockify.me\/help\/wp-content\/uploads\/2024\/05\/image1-18x7.png 18w, https:\/\/clockify.me\/help\/wp-content\/uploads\/2024\/05\/image1-1536x590.png 1536w, https:\/\/clockify.me\/help\/wp-content\/uploads\/2024\/05\/image1.png 1999w\" sizes=\"auto, (max-width: 1024px) 100vw, 1024px\" \/><\/figure>\n\n\n\n<p class=\"translation-block wp-block-paragraph\">3. Navigate to the <strong>Plans<\/strong> tab if you are on the <strong>Free plan<\/strong><br>4. Select a plan and click <strong>Upgrade<\/strong> to subscribe<\/p>\n\n\n\n<p class=\"translation-block wp-block-paragraph\">To modify an <strong>existing subscription<\/strong> (upgrade or downgrade), please refer to <a href=\"https:\/\/clockify.me\/help\/administration\/subscribe-upgrade\">this article<\/a>.<\/p>\n\n\n\n<div class=\"wp-block-custom-highlight-box custom-box color-green\"><div class=\"box-header\"><svg width=\"20\" height=\"20\" viewBox=\"0 0 24 24\" fill=\"none\"><mask id=\"mask-green\" style=\"mask-type:alpha\" maskUnits=\"userSpaceOnUse\" x=\"0\" y=\"0\" width=\"24\" height=\"24\"><rect width=\"24\" height=\"24\" fill=\"#D9D9D9\"><\/rect><\/mask><g mask=\"url(#mask-green)\"><path d=\"M5 21.0001C4.45 21.0001 3.97917 20.8043 3.5875 20.4126C3.19583 20.0209 3 19.5501 3 19.0001V5.0001C3 4.4501 3.19583 3.97926 3.5875 3.5876C3.97917 3.19593 4.45 3.0001 5 3.0001H13.925L11.925 5.0001H5V19.0001H19V12.0501L21 10.0501V19.0001C21 19.5501 20.8042 20.0209 20.4125 20.4126C20.0208 20.8043 19.55 21.0001 19 21.0001H5ZM9 15.0001V10.7501L18.175 1.5751C18.375 1.3751 18.6 1.2251 18.85 1.1251C19.1 1.0251 19.35 0.975098 19.6 0.975098C19.8667 0.975098 20.1208 1.0251 20.3625 1.1251C20.6042 1.2251 20.825 1.3751 21.025 1.5751L22.425 3.0001C22.6083 3.2001 22.75 3.42093 22.85 3.6626C22.95 3.90426 23 4.1501 23 4.4001C23 4.6501 22.9542 4.89593 22.8625 5.1376C22.7708 5.37926 22.625 5.6001 22.425 5.8001L13.25 15.0001H9ZM11 13.0001H12.4L18.2 7.2001L17.5 6.5001L16.775 5.8001L11 11.5751V13.0001Z\" fill=\"#4CAF50\"><\/path><\/g><\/svg><span class=\"box-label\">Note<\/span><\/div><div class=\"box-content\">\n<p class=\"wp-block-paragraph\">Only admins or workspace owners can enter or update payment information.<\/p>\n<\/div><\/div>\n\n\n\n<h2 class=\"wp-block-heading\">Frequently asked questions (FAQs)<\/h2>\n\n\n\n<p class=\"wp-block-paragraph\"><strong>Can an admin promote a regular team member to become another admin?<\/strong><\/p>\n\n\n\n<p class=\"wp-block-paragraph\">Yes. Admins have the permission to invite users and assign roles. However, admins should use this capability carefully: while an admin can give someone the admin role, only the workspace owner has the authority to revoke or remove an admin role once it has been assigned.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\"><strong>If admins can upgrade the workspace plan but cannot edit payment information, how do they process an upgrade?<\/strong><\/p>\n\n\n\n<p class=\"wp-block-paragraph\">An admin can only execute a plan upgrade if the workspace owner has already saved a valid credit card or payment method on file. If the workspace is on a Free plan and no payment details have been entered yet, the owner needs to input the initial billing information before the admin can go ahead and perform the upgrade.<\/p>\n","protected":false},"excerpt":{"rendered":"The Admin role allows you to manage workspace settings, invite team members, and&#8230;","protected":false},"author":25,"featured_media":0,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"_helpful_status":1,"_searchwp_excluded":"","footnotes":""},"categories":[67],"tags":[],"class_list":["post-18336","post","type-post","status-publish","format-standard","hentry","category-user-roles-and-permissions"],"acf":[],"featured_image_src":null,"author_info":{"display_name":"tamara radijevac","author_link":"https:\/\/clockify.me\/help\/author\/tamara-radijevac"},"_links":{"self":[{"href":"https:\/\/clockify.me\/help\/wp-json\/wp\/v2\/posts\/18336","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/clockify.me\/help\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/clockify.me\/help\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/clockify.me\/help\/wp-json\/wp\/v2\/users\/25"}],"replies":[{"embeddable":true,"href":"https:\/\/clockify.me\/help\/wp-json\/wp\/v2\/comments?post=18336"}],"version-history":[{"count":61,"href":"https:\/\/clockify.me\/help\/wp-json\/wp\/v2\/posts\/18336\/revisions"}],"predecessor-version":[{"id":36271,"href":"https:\/\/clockify.me\/help\/wp-json\/wp\/v2\/posts\/18336\/revisions\/36271"}],"wp:attachment":[{"href":"https:\/\/clockify.me\/help\/wp-json\/wp\/v2\/media?parent=18336"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/clockify.me\/help\/wp-json\/wp\/v2\/categories?post=18336"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/clockify.me\/help\/wp-json\/wp\/v2\/tags?post=18336"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}