{"id":18336,"date":"2024-05-16T14:22:43","date_gmt":"2024-05-16T14:22:43","guid":{"rendered":"https:\/\/clockify.me\/help\/?p=18336"},"modified":"2026-01-22T06:34:09","modified_gmt":"2026-01-22T06:34:09","slug":"admins","status":"publish","type":"post","link":"https:\/\/clockify.me\/help\/administration\/user-roles-and-permissions\/admins","title":{"rendered":"Admins &amp; owners"},"content":{"rendered":"\n<p class=\"translation-block\">Clockify has two types of user roles in the <strong>Administrative<\/strong> category:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li><strong>Owner<\/strong>: User who created the workspace<\/li>\n\n\n\n<li><strong>Admin<\/strong>: User with administrative permissions<\/li>\n<\/ul>\n\n\n\n<h2 class=\"wp-block-heading\">Role overview<\/h2>\n\n\n\n<p><strong>Admin<\/strong> vs<strong> Owner<\/strong>:<\/p>\n\n\n\n<p>If the Owner leaves the workspace, the entire workspace is deleted<\/p>\n\n\n\n<p class=\"translation-block\">Admins can appoint users as <a href=\"https:\/\/clockify.me\/help\/administration\/user-roles-and-permissions\/manager-role\">Managers<\/a>, who have additional project and team management permissions.<br>Admins have a range of capabilities, including assigning roles, editing subscription payment information, managing groups, inviting users, setting user statuses, defining billable rates, overseeing time entries, scheduling projects and more. <br>However, admins have some limitations, especially when it comes to managing subscriptions and payment details.<\/p>\n\n\n\n<p class=\"translation-block\">Below is a detailed breakdown of admin permissions:<\/p>\n\n\n\n<figure class=\"wp-block-table is-style-stripes\"><table><thead><tr><th class=\"has-text-align-left\" data-align=\"left\">Action<\/th><th class=\"has-text-align-left\" data-align=\"left\">Permission<\/th><\/tr><\/thead><tbody><tr><td class=\"has-text-align-left\" data-align=\"left\">Track Time<\/td><td class=\"has-text-align-left\" data-align=\"left\">Yes<\/td><\/tr><tr><td class=\"has-text-align-left\" data-align=\"left\">See Time<\/td><td class=\"has-text-align-left\" data-align=\"left\">Yes<\/td><\/tr><tr><td class=\"has-text-align-left\" data-align=\"left\">Add\/Edit Time&nbsp;<\/td><td class=\"has-text-align-left\" data-align=\"left\">Yes&nbsp;<\/td><\/tr><tr><td class=\"has-text-align-left\" data-align=\"left\">See and edit all expenses<\/td><td class=\"has-text-align-left\" data-align=\"left\">Yes<\/td><\/tr><tr><td class=\"has-text-align-left\" data-align=\"left\">See and edit all rates<\/td><td class=\"has-text-align-left\" data-align=\"left\">Yes&nbsp;<\/td><\/tr><tr><td class=\"has-text-align-left\" data-align=\"left\">See and edit all projects<\/td><td class=\"has-text-align-left\" data-align=\"left\">Yes&nbsp;<\/td><\/tr><tr><td class=\"has-text-align-left\" data-align=\"left\">See and edit all tasks<\/td><td class=\"has-text-align-left\" data-align=\"left\">Yes<\/td><\/tr><tr><td class=\"has-text-align-left\" data-align=\"left\">Manage users<\/td><td class=\"has-text-align-left\" data-align=\"left\">Yes (except removing Admin role &#8211; Owner only)<\/td><\/tr><tr><td class=\"has-text-align-left\" data-align=\"left\">Edit workspace settings<\/td><td class=\"has-text-align-left\" data-align=\"left\">Yes&nbsp;<\/td><\/tr><tr><td class=\"has-text-align-left\" data-align=\"left\">Delete workspace<\/td><td class=\"has-text-align-left\" data-align=\"left\">Yes (Owner only &#8211; except on subdomain)<\/td><\/tr><tr><td class=\"has-text-align-left\" data-align=\"left\">Transfer owner role<\/td><td class=\"has-text-align-left\" data-align=\"left\">Yes (Owner only)<\/td><\/tr><tr><td class=\"has-text-align-left\" data-align=\"left\">Set up SSO<\/td><td class=\"has-text-align-left\" data-align=\"left\">Yes (Owner only)<\/td><\/tr><tr><td class=\"has-text-align-left\" data-align=\"left\">Assign user roles<\/td><td class=\"has-text-align-left\" data-align=\"left\">Yes<\/td><\/tr><tr><td class=\"has-text-align-left\" data-align=\"left\">Manage groups<\/td><td class=\"has-text-align-left\" data-align=\"left\">Yes<\/td><\/tr><tr><td class=\"has-text-align-left\" data-align=\"left\">Invite users&nbsp;<\/td><td class=\"has-text-align-left\" data-align=\"left\">Yes<\/td><\/tr><tr><td class=\"has-text-align-left\" data-align=\"left\">Set up user\u2019s status (active\/inactive)&nbsp;<\/td><td class=\"has-text-align-left\" data-align=\"left\">Yes<\/td><\/tr><tr><td class=\"has-text-align-left\" data-align=\"left\">Define billable rates<\/td><td class=\"has-text-align-left\" data-align=\"left\">Yes&nbsp;<\/td><\/tr><tr><td class=\"has-text-align-left\" data-align=\"left\">Edit ws settings<\/td><td class=\"has-text-align-left\" data-align=\"left\">Yes<\/td><\/tr><tr><td class=\"has-text-align-left\" data-align=\"left\">Create\/edit\/delete projects<\/td><td class=\"has-text-align-left\" data-align=\"left\">Yes<\/td><\/tr><tr><td class=\"has-text-align-left\" data-align=\"left\">Create\/edit\/delete tasks&nbsp;<\/td><td class=\"has-text-align-left\" data-align=\"left\">Yes&nbsp;<\/td><\/tr><tr><td class=\"has-text-align-left\" data-align=\"left\">Create\/edit\/delete team members&nbsp;<\/td><td class=\"has-text-align-left\" data-align=\"left\">Yes<\/td><\/tr><tr><td class=\"has-text-align-left\" data-align=\"left\">Create\/edit\/delete billable rates&nbsp;<\/td><td class=\"has-text-align-left\" data-align=\"left\">Yes<\/td><\/tr><tr><td class=\"has-text-align-left\" data-align=\"left\">Create\/edit\/delete project status&nbsp;<\/td><td class=\"has-text-align-left\" data-align=\"left\">Yes<\/td><\/tr><tr><td class=\"has-text-align-left\" data-align=\"left\">Schedule projects <\/td><td class=\"has-text-align-left\" data-align=\"left\">Yes<\/td><\/tr><tr><td class=\"has-text-align-left\" data-align=\"left\">Schedule assignments<\/td><td class=\"has-text-align-left\" data-align=\"left\">Yes<\/td><\/tr><tr><td class=\"has-text-align-left\" data-align=\"left\">Edit subscription payment information<\/td><td class=\"has-text-align-left\" data-align=\"left\">Yes (Owner only)<\/td><\/tr><tr><td class=\"has-text-align-left\" data-align=\"left\">Manage PTO<\/td><td class=\"has-text-align-left\" data-align=\"left\">Yes<\/td><\/tr><\/tbody><\/table><\/figure>\n\n\n\n<h2 class=\"wp-block-heading\">Subscription and payment permissions<\/h2>\n\n\n\n<p class=\"translation-block\">While admins have many privileges in Clockify, <strong>they do not have full access to subscription or payment-related information<\/strong> if the workspace has an active subscription. <br><br>Specifically:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li class=\"translation-block\"><strong>Admins<\/strong> can access the <strong>Subscription<\/strong> page and the <strong>Payment tab<\/strong>, but they <strong>cannot<\/strong> edit <strong>Customer information<\/strong>, <strong>Invoice information<\/strong>, or <strong>Subscription payment information<\/strong><\/li>\n\n\n\n<li class=\"translation-block\">Admins <strong>can<\/strong> see <strong>Customer and Invoice information<\/strong>, but they <strong>cannot<\/strong> make any changes to them<\/li>\n\n\n\n<li class=\"translation-block\">Admins have the ability to <strong>add or remove full and limited seats<\/strong> in the workspace, but <strong>cannot remove bundle seats<\/strong> or limited seats on a <strong>Bundle plan<\/strong><\/li>\n\n\n\n<li class=\"translation-block\">Admins can <strong>cancel<\/strong> or <strong>reactivate<\/strong> a subscription, and they can <strong>download and pay invoices<\/strong><\/li>\n\n\n\n<li class=\"translation-block\">Admins can access the <strong>Plans tab<\/strong> and make decisions to <strong>upgrade<\/strong> or <strong>downgrade<\/strong> the workspace plan, but they do not have access to the detailed payment information itself<\/li>\n<\/ul>\n\n\n\n<p class=\"note translation-block\">Only the <strong>Owner<\/strong> can edit subscription payment details, manage customer information, and perform all other administrative tasks related to billing and payment.<\/p>\n\n\n\n<p class=\"translation-block tip\">For an overview of all user roles and permissions, check out <a href=\"https:\/\/clockify.me\/help\/administration\/user-roles-and-permissions\/who-can-do-what\">Understanding user roles &amp; access permissions<\/a>.&nbsp;<br>For more information on access permissions on other user roles in Clockify, check out <a href=\"https:\/\/clockify.me\/help\/administration\/user-roles-and-permissions\/manager-role\">Managers<\/a> and <a href=\"https:\/\/clockify.me\/help\/administration\/user-roles-and-permissions\/regular-users\">Regular users<\/a> Help center articles.<\/p>\n\n\n\n<div class=\"wp-block-group related-articles\"><div class=\"wp-block-group__inner-container is-layout-constrained wp-block-group-is-layout-constrained\">\n<h3 class=\"wp-block-heading\">Related articles<\/h3>\n\n\n\n<ul class=\"wp-block-list related-articles-list\">\n<li class=\"translation-block\"><a href=\"https:\/\/clockify.me\/help\/administration\/user-roles-and-permissions\/who-can-do-what\">Understanding user roles &amp; access permissions<\/a><\/li>\n\n\n\n<li class=\"translation-block\"><a href=\"https:\/\/clockify.me\/help\/administration\/user-roles-and-permissions\/manager-role\">Managers<\/a><\/li>\n\n\n\n<li class=\"translation-block\"><a href=\"https:\/\/clockify.me\/help\/administration\/user-roles-and-permissions\/regular-users\">Regular users<\/a><\/li>\n<\/ul>\n<\/div><\/div>\n","protected":false},"excerpt":{"rendered":"Clockify has two types of user roles in the Administrative category: Role overvi&#8230;","protected":false},"author":25,"featured_media":0,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"_helpful_status":1,"_searchwp_excluded":"","footnotes":""},"categories":[67],"tags":[],"class_list":["post-18336","post","type-post","status-publish","format-standard","hentry","category-user-roles-and-permissions"],"acf":[],"featured_image_src":null,"author_info":{"display_name":"tamara radijevac","author_link":"https:\/\/clockify.me\/help\/author\/tamara-radijevac"},"_links":{"self":[{"href":"https:\/\/clockify.me\/help\/wp-json\/wp\/v2\/posts\/18336","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/clockify.me\/help\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/clockify.me\/help\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/clockify.me\/help\/wp-json\/wp\/v2\/users\/25"}],"replies":[{"embeddable":true,"href":"https:\/\/clockify.me\/help\/wp-json\/wp\/v2\/comments?post=18336"}],"version-history":[{"count":44,"href":"https:\/\/clockify.me\/help\/wp-json\/wp\/v2\/posts\/18336\/revisions"}],"predecessor-version":[{"id":27262,"href":"https:\/\/clockify.me\/help\/wp-json\/wp\/v2\/posts\/18336\/revisions\/27262"}],"wp:attachment":[{"href":"https:\/\/clockify.me\/help\/wp-json\/wp\/v2\/media?parent=18336"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/clockify.me\/help\/wp-json\/wp\/v2\/categories?post=18336"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/clockify.me\/help\/wp-json\/wp\/v2\/tags?post=18336"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}