{"id":22713,"date":"2025-04-17T13:38:30","date_gmt":"2025-04-17T13:38:30","guid":{"rendered":"https:\/\/clockify.me\/help\/?p=22713"},"modified":"2026-04-22T12:37:34","modified_gmt":"2026-04-22T12:37:34","slug":"how-to-add-expenses-for-limited-members-via-api","status":"publish","type":"post","link":"https:\/\/clockify.me\/help\/troubleshooting\/how-to-add-expenses-for-limited-members-via-api","title":{"rendered":"How to add expenses for Limited members via API"},"content":{"rendered":"\n

This article will guide you through the process of adding expenses for Limited members using the Clockify API.<\/p>\n\n\n\n

<\/rect><\/mask><\/path><\/g><\/svg>Note<\/span><\/div>
\n

If you are on a Free plan, you can only have 30 API requests per hour for the free workspace.<\/p>\n<\/div><\/div>\n\n\n\n

Add expenses for Limited members<\/h2>\n\n\n\n
    \n
  • Get user IDs of Limited members<\/strong>:
    \n
      \n
    • Since the GET \/workspaces\/{workspaceId}\/users<\/code> endpoint does not provide information about Limited members, you need to extract the user IDs<\/strong> from the user groups endpoint<\/li>\n<\/ul>\n<\/li>\n\n\n\n
    • Get the category ID for the expense<\/strong>:
      \n
        \n
      • Use the following endpoint to get the category ID:\n
          \n
        • GET \/workspaces\/{workspaceId}\/expenses\/categories<\/code><\/li>\n<\/ul>\n<\/li>\n\n\n\n
        • Make sure to choose the correct category for the expense<\/li>\n<\/ul>\n<\/li>\n\n\n\n
        • Create the expense<\/strong>:
          \n
            \n
          • Once you have the category ID, you can create an expense using the following endpoint:\n
              \n
            • POST \/workspaces\/{workspaceId}\/expenses<\/code><\/li>\n<\/ul>\n<\/li>\n\n\n\n
            • Remember to send the request in form-data format<\/strong>, not raw JSON format<\/li>\n\n\n\n
            • Include the user ID of the Limited member, category ID, and other expense details in the body<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n\n\n\n

              If the request is successful, you will receive a 201 Created<\/code> status code.
              The expense will be created for the Limited member as expected.<\/p>\n","protected":false},"excerpt":{"rendered":"This article will guide you through the process of adding expenses for Limited m…","protected":false},"author":25,"featured_media":0,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"_helpful_status":1,"_searchwp_excluded":"","footnotes":""},"categories":[75],"tags":[],"class_list":["post-22713","post","type-post","status-publish","format-standard","hentry","category-api-response"],"acf":[],"featured_image_src":null,"author_info":{"display_name":"tamara radijevac","author_link":"https:\/\/clockify.me\/help\/author\/tamara-radijevac"},"_links":{"self":[{"href":"https:\/\/clockify.me\/help\/wp-json\/wp\/v2\/posts\/22713","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/clockify.me\/help\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/clockify.me\/help\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/clockify.me\/help\/wp-json\/wp\/v2\/users\/25"}],"replies":[{"embeddable":true,"href":"https:\/\/clockify.me\/help\/wp-json\/wp\/v2\/comments?post=22713"}],"version-history":[{"count":6,"href":"https:\/\/clockify.me\/help\/wp-json\/wp\/v2\/posts\/22713\/revisions"}],"predecessor-version":[{"id":30978,"href":"https:\/\/clockify.me\/help\/wp-json\/wp\/v2\/posts\/22713\/revisions\/30978"}],"wp:attachment":[{"href":"https:\/\/clockify.me\/help\/wp-json\/wp\/v2\/media?parent=22713"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/clockify.me\/help\/wp-json\/wp\/v2\/categories?post=22713"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/clockify.me\/help\/wp-json\/wp\/v2\/tags?post=22713"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}