{"id":23244,"date":"2025-07-04T13:02:21","date_gmt":"2025-07-04T13:02:21","guid":{"rendered":"https:\/\/clockify.me\/help\/?p=23244"},"modified":"2026-04-29T11:51:11","modified_gmt":"2026-04-29T11:51:11","slug":"team-overview","status":"publish","type":"post","link":"https:\/\/clockify.me\/help\/getting-started\/team-overview","title":{"rendered":"Team overview"},"content":{"rendered":"\n<p>As a Manager in Clockify, one of your key responsibilities is to invite and manage the members of your team.&nbsp;<\/p>\n\n\n\n<p>Use these instructions to learn how to:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Invite team members to your workspace<\/li>\n\n\n\n<li>Manage team profiles and roles after the invitation is accepted<\/li>\n<\/ul>\n\n\n\n<div class=\"wp-block-custom-highlight-box custom-box color-green\"><div class=\"box-header\"><svg width=\"20\" height=\"20\" viewBox=\"0 0 24 24\" fill=\"none\"><mask id=\"mask-green\" style=\"mask-type:alpha\" maskUnits=\"userSpaceOnUse\" x=\"0\" y=\"0\" width=\"24\" height=\"24\"><rect width=\"24\" height=\"24\" fill=\"#D9D9D9\"><\/rect><\/mask><g mask=\"url(#mask-green)\"><path d=\"M5 21.0001C4.45 21.0001 3.97917 20.8043 3.5875 20.4126C3.19583 20.0209 3 19.5501 3 19.0001V5.0001C3 4.4501 3.19583 3.97926 3.5875 3.5876C3.97917 3.19593 4.45 3.0001 5 3.0001H13.925L11.925 5.0001H5V19.0001H19V12.0501L21 10.0501V19.0001C21 19.5501 20.8042 20.0209 20.4125 20.4126C20.0208 20.8043 19.55 21.0001 19 21.0001H5ZM9 15.0001V10.7501L18.175 1.5751C18.375 1.3751 18.6 1.2251 18.85 1.1251C19.1 1.0251 19.35 0.975098 19.6 0.975098C19.8667 0.975098 20.1208 1.0251 20.3625 1.1251C20.6042 1.2251 20.825 1.3751 21.025 1.5751L22.425 3.0001C22.6083 3.2001 22.75 3.42093 22.85 3.6626C22.95 3.90426 23 4.1501 23 4.4001C23 4.6501 22.9542 4.89593 22.8625 5.1376C22.7708 5.37926 22.625 5.6001 22.425 5.8001L13.25 15.0001H9ZM11 13.0001H12.4L18.2 7.2001L17.5 6.5001L16.775 5.8001L11 11.5751V13.0001Z\" fill=\"#4CAF50\"><\/path><\/g><\/svg><span class=\"box-label\">Note<\/span><\/div><div class=\"box-content\">\n<p>You can invite up to 4 users on the Free plan and unlimited users on paid plans.<\/p>\n<\/div><\/div>\n\n\n\n<p>To manage your team:&nbsp;<\/p>\n\n\n\n<ol class=\"wp-block-list\">\n<li class=\"translation-block\">Navigate to the <strong>Team<\/strong> page<\/li>\n\n\n\n<li class=\"translation-block\">The page displays a list of all the current users in your workspace (<strong>Full<\/strong> and <strong>Limited<\/strong>)<\/li>\n<\/ol>\n\n\n\n<p class=\"translation-block\">As a <strong>Manager<\/strong>, you have specific permissions that give you access to manage your team without the ability to make major administrative changes. Here\u2019s a breakdown of what you can and cannot do:<\/p>\n\n\n\n<h3 class=\"wp-block-heading\">Project Manager<\/h3>\n\n\n\n<div class=\"wp-block-custom-highlight-box custom-box color-green\"><div class=\"box-header\"><svg width=\"20\" height=\"20\" viewBox=\"0 0 24 24\" fill=\"none\"><mask id=\"mask-green\" style=\"mask-type:alpha\" maskUnits=\"userSpaceOnUse\" x=\"0\" y=\"0\" width=\"24\" height=\"24\"><rect width=\"24\" height=\"24\" fill=\"#D9D9D9\"><\/rect><\/mask><g mask=\"url(#mask-green)\"><path d=\"M5 21.0001C4.45 21.0001 3.97917 20.8043 3.5875 20.4126C3.19583 20.0209 3 19.5501 3 19.0001V5.0001C3 4.4501 3.19583 3.97926 3.5875 3.5876C3.97917 3.19593 4.45 3.0001 5 3.0001H13.925L11.925 5.0001H5V19.0001H19V12.0501L21 10.0501V19.0001C21 19.5501 20.8042 20.0209 20.4125 20.4126C20.0208 20.8043 19.55 21.0001 19 21.0001H5ZM9 15.0001V10.7501L18.175 1.5751C18.375 1.3751 18.6 1.2251 18.85 1.1251C19.1 1.0251 19.35 0.975098 19.6 0.975098C19.8667 0.975098 20.1208 1.0251 20.3625 1.1251C20.6042 1.2251 20.825 1.3751 21.025 1.5751L22.425 3.0001C22.6083 3.2001 22.75 3.42093 22.85 3.6626C22.95 3.90426 23 4.1501 23 4.4001C23 4.6501 22.9542 4.89593 22.8625 5.1376C22.7708 5.37926 22.625 5.6001 22.425 5.8001L13.25 15.0001H9ZM11 13.0001H12.4L18.2 7.2001L17.5 6.5001L16.775 5.8001L11 11.5751V13.0001Z\" fill=\"#4CAF50\"><\/path><\/g><\/svg><span class=\"box-label\">Note<\/span><\/div><div class=\"box-content\">\n<p class=\"translation-block\">The Project Manager role is a paid feature available on <a href=\"https:\/\/clockify.me\/pricing\">any paid plan<\/a>.<\/p>\n<\/div><\/div>\n\n\n\n<ul class=\"wp-block-list\">\n<li class=\"translation-block\"><strong>Can access<\/strong>: Team page, Limited page, member hourly rates, cost rates, roles, and group members.<\/li>\n\n\n\n<li class=\"translation-block\"><strong>Cannot<\/strong>: Add new members, deactivate users, transfer ownership, edit member profiles, remove deactivated members, or export members.<\/li>\n<\/ul>\n\n\n\n<h3 class=\"wp-block-heading\">Team Manager<\/h3>\n\n\n\n<ul class=\"wp-block-list\">\n<li class=\"translation-block\"><strong>Can access<\/strong>: Team page, Limited page, member hourly rates, cost rates, roles, and group members.<\/li>\n\n\n\n<li class=\"translation-block\"><strong>Cannot<\/strong>: Add new members, deactivate users, transfer ownership, edit member profiles, remove deactivated members, or activate users.<\/li>\n<\/ul>\n\n\n\n<div class=\"wp-block-custom-highlight-box custom-box color-green\"><div class=\"box-header\"><svg width=\"20\" height=\"20\" viewBox=\"0 0 24 24\" fill=\"none\"><mask id=\"mask-green\" style=\"mask-type:alpha\" maskUnits=\"userSpaceOnUse\" x=\"0\" y=\"0\" width=\"24\" height=\"24\"><rect width=\"24\" height=\"24\" fill=\"#D9D9D9\"><\/rect><\/mask><g mask=\"url(#mask-green)\"><path d=\"M5 21.0001C4.45 21.0001 3.97917 20.8043 3.5875 20.4126C3.19583 20.0209 3 19.5501 3 19.0001V5.0001C3 4.4501 3.19583 3.97926 3.5875 3.5876C3.97917 3.19593 4.45 3.0001 5 3.0001H13.925L11.925 5.0001H5V19.0001H19V12.0501L21 10.0501V19.0001C21 19.5501 20.8042 20.0209 20.4125 20.4126C20.0208 20.8043 19.55 21.0001 19 21.0001H5ZM9 15.0001V10.7501L18.175 1.5751C18.375 1.3751 18.6 1.2251 18.85 1.1251C19.1 1.0251 19.35 0.975098 19.6 0.975098C19.8667 0.975098 20.1208 1.0251 20.3625 1.1251C20.6042 1.2251 20.825 1.3751 21.025 1.5751L22.425 3.0001C22.6083 3.2001 22.75 3.42093 22.85 3.6626C22.95 3.90426 23 4.1501 23 4.4001C23 4.6501 22.9542 4.89593 22.8625 5.1376C22.7708 5.37926 22.625 5.6001 22.425 5.8001L13.25 15.0001H9ZM11 13.0001H12.4L18.2 7.2001L17.5 6.5001L16.775 5.8001L11 11.5751V13.0001Z\" fill=\"#4CAF50\"><\/path><\/g><\/svg><span class=\"box-label\">Note<\/span><\/div><div class=\"box-content\">\n<p>Only Admins can invite new users and manage roles within the workspace. As a Manager, you have certain permissions, but you cannot invite users or edit certain profile settings.<\/p>\n<\/div><\/div>\n\n\n\n<h2 class=\"wp-block-heading\">Team overview<\/h2>\n\n\n\n<p>You can manage your team in the following way:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li class=\"translation-block\"><strong>Search by name or email<\/strong>:<br>Search for specific members by using the search bar on the <strong>Team<\/strong> page.<\/li>\n\n\n\n<li class=\"translation-block\"><strong>Use Show filter<\/strong>:<br>The <strong>Show filter<\/strong> allows you to quickly view specific team members based on their roles or status (active\/inactive).<\/li>\n\n\n\n<li><strong>Team grouping<\/strong>:<br>Grouping your users by role, group, or status will help streamline team management and reporting.<\/li>\n<\/ul>\n\n\n\n<h2 class=\"wp-block-heading\">FAQ&nbsp;<\/h2>\n\n\n\n<h4 class=\"wp-block-heading\">Can I invite new users to my workspace?<\/h4>\n\n\n\n<p class=\"translation-block\">No, only <strong>Admins<\/strong> (Owner\/Admin) can invite users. As a <strong>Manager<\/strong>, you can view users but not invite them.<\/p>\n\n\n\n<h4 class=\"wp-block-heading\">How do I assign roles to team members?<\/h4>\n\n\n\n<p class=\"translation-block\">You can\u2019t assign roles. Only <strong>Admins<\/strong> can change roles or transfer ownership. You can view the roles assigned to team members.<\/p>\n\n\n\n<h4 class=\"wp-block-heading\">Can I make someone an Admin or transfer ownership?<\/h4>\n\n\n\n<p class=\"translation-block\">No, only the <strong>Owner<\/strong> can make someone an Admin or transfer ownership. If you need someone\u2019s role changed, you can request an Admin to do that on your behalf.<\/p>\n\n\n\n<h4 class=\"wp-block-heading\">Can I edit a user\u2019s profile as a Manager?<\/h4>\n\n\n\n<p>No, Managers cannot edit any of the user\u2019s profile info. User profile changes can only be made by Admins.<\/p>\n\n\n\n<h4 class=\"wp-block-heading\">Can I manage billing or user seats?<\/h4>\n\n\n\n<p class=\"translation-block\">No, only <strong>Admins<\/strong> can manage billing or user seats. If you need to adjust the number of seats or billing information, contact an Admin.<\/p>\n\n\n\n<h4 class=\"wp-block-heading\">What happens if a team member leaves or is inactive?<\/h4>\n\n\n\n<p>You can see active\/inactive status, but only Admins can deactivate users or manage accounts for those no longer part of the team. You can reach out to an Admin about inactive users or members who need to be removed.&nbsp;<\/p>\n\n\n\n<div class=\"wp-block-group related-articles\"><div class=\"wp-block-group__inner-container is-layout-constrained wp-block-group-is-layout-constrained\">\n<h3 class=\"wp-block-heading\" id=\"9-related-articles\">Related articles<\/h3>\n\n\n\n<ul class=\"wp-block-list related-articles-list\">\n<li class=\"translation-block\"><a href=\"https:\/\/clockify.me\/help\/getting-started\/create-manage-projects-clients-for-your-team\">Create &amp; manage projects &amp; clients for your team<\/a><\/li>\n\n\n\n<li class=\"translation-block\"><a href=\"https:\/\/clockify.me\/help\/getting-started\/bulk-edit-time-entries-for-your-team\">Bulk edit time entries for your team<\/a><\/li>\n\n\n\n<li class=\"translation-block\"><a href=\"https:\/\/clockify.me\/help\/getting-started\/manage-time-off-for-your-team\">Manage time off for your team<\/a><\/li>\n\n\n\n<li class=\"translation-block\"><a href=\"https:\/\/clockify.me\/help\/getting-started\/get-started-with-team-reports\">Get started with team reports<\/a><\/li>\n<\/ul>\n<\/div><\/div>\n","protected":false},"excerpt":{"rendered":"As a Manager in Clockify, one of your key responsibilities is to invite and mana&#8230;","protected":false},"author":25,"featured_media":0,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"_helpful_status":1,"_searchwp_excluded":"","footnotes":""},"categories":[83],"tags":[],"class_list":["post-23244","post","type-post","status-publish","format-standard","hentry","category-getting-started-as-manager"],"acf":[],"featured_image_src":null,"author_info":{"display_name":"tamara radijevac","author_link":"https:\/\/clockify.me\/help\/author\/tamara-radijevac"},"_links":{"self":[{"href":"https:\/\/clockify.me\/help\/wp-json\/wp\/v2\/posts\/23244","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/clockify.me\/help\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/clockify.me\/help\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/clockify.me\/help\/wp-json\/wp\/v2\/users\/25"}],"replies":[{"embeddable":true,"href":"https:\/\/clockify.me\/help\/wp-json\/wp\/v2\/comments?post=23244"}],"version-history":[{"count":27,"href":"https:\/\/clockify.me\/help\/wp-json\/wp\/v2\/posts\/23244\/revisions"}],"predecessor-version":[{"id":31309,"href":"https:\/\/clockify.me\/help\/wp-json\/wp\/v2\/posts\/23244\/revisions\/31309"}],"wp:attachment":[{"href":"https:\/\/clockify.me\/help\/wp-json\/wp\/v2\/media?parent=23244"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/clockify.me\/help\/wp-json\/wp\/v2\/categories?post=23244"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/clockify.me\/help\/wp-json\/wp\/v2\/tags?post=23244"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}