{"id":23253,"date":"2025-07-04T13:15:32","date_gmt":"2025-07-04T13:15:32","guid":{"rendered":"https:\/\/clockify.me\/help\/?p=23253"},"modified":"2026-01-28T09:37:08","modified_gmt":"2026-01-28T09:37:08","slug":"bulk-edit-time-entries-for-your-team","status":"publish","type":"post","link":"https:\/\/clockify.me\/help\/getting-started\/bulk-edit-time-entries-for-your-team","title":{"rendered":"Bulk edit time entries for your team"},"content":{"rendered":"\n<p class=\"translation-block\">The <strong>Bulk edit<\/strong> feature helps managers and administrators quickly update, submit, or approve multiple time entries or timesheets at once for accurate and consistent time tracking across your team.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\">What is Bulk edit?<\/h2>\n\n\n\n<p>Bulk edit allows you to update multiple time entries simultaneously. This can save significant time when adjusting details like projects, tasks, or tags.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\">Access permissions<\/h3>\n\n\n\n<p>The permissions for using Bulk edit features vary depending on the user&#8217;s role within the platform, as detailed in the table below:<\/p>\n\n\n\n<figure class=\"wp-block-table translation-block\"><table class=\"has-fixed-layout\"><tbody><tr><td><strong>User role<\/strong><\/td><td><strong>Time tracker page<\/strong><\/td><td><strong>Timesheet page<\/strong><\/td><\/tr><tr><td><strong>Admin<\/strong><\/td><td>Has full access to bulk edit and delete all entries.<\/td><td>Has full access to bulk submit, approve, and reject.<\/td><\/tr><tr><td><strong>Team Manager<\/strong><\/td><td>Can bulk edit and delete time entries for their assigned team members.<\/td><td>Can bulk submit, approve, and reject timesheets for their team members.<\/td><\/tr><tr><td><strong>Project Manager<\/strong><\/td><td>Can bulk edit and delete time entries only for their assigned projects.<\/td><td>Can bulk approve and reject timesheets only for their assigned projects.<\/td><\/tr><\/tbody><\/table><\/figure>\n\n\n\n<h2 class=\"wp-block-heading\">Bulk edit time entries<\/h2>\n\n\n\n<p class=\"translation-block\">There are two primary ways to bulk edit time entries, depending on whether you are editing for a single day or across a large time range.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\">Edit from the Time Tracker Page<\/h3>\n\n\n\n<p>This method is ideal for quick edits to a specific user&#8217;s entries on a single day.<\/p>\n\n\n\n<ol class=\"wp-block-list\">\n<li class=\"translation-block\">Go to the <strong>Time Tracker<\/strong> page<\/li>\n\n\n\n<li class=\"translation-block\">Find the list of time entries for the user and the day you wish to edit<\/li>\n\n\n\n<li class=\"translation-block\">Click the <strong>Bulk edit icon<\/strong> next to the total number of hours tracked for that specific day<\/li>\n\n\n\n<li>Tick the checkboxes next to the time entries you want to edit<\/li>\n\n\n\n<li class=\"translation-block\">Click <strong>Bulk edit<\/strong><\/li>\n\n\n\n<li>Edit items in the Bulk edit window:\n<ul class=\"wp-block-list\">\n<li>Description<\/li>\n\n\n\n<li>Project<\/li>\n\n\n\n<li>Tags<\/li>\n\n\n\n<li>Billable<\/li>\n\n\n\n<li>Time<\/li>\n\n\n\n<li>Date<\/li>\n<\/ul>\n<\/li>\n<\/ol>\n\n\n\n<p class=\"translation-block\">7. Click <strong>Save <\/strong>to apply the changes<\/p>\n\n\n\n<figure class=\"wp-block-image size-full\"><img loading=\"lazy\" decoding=\"async\" width=\"736\" height=\"364\" src=\"https:\/\/clockify.me\/help\/wp-content\/uploads\/2025\/07\/Bulk-edit-time-tracker.gif\" alt=\"\" class=\"wp-image-28649\"\/><\/figure>\n\n\n\n<p class=\"note\">The Time Tracker page only allows you to edit your own entries.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\">Edit from the Detailed Report<\/h3>\n\n\n\n<p>This is the most powerful method for making changes across multiple users, projects, or dates.<\/p>\n\n\n\n<ol class=\"wp-block-list\">\n<li class=\"translation-block\">Go to <strong>Report<\/strong> and select <strong>Detailed Report<\/strong><\/li>\n\n\n\n<li>Filter your data by project, client, user, date range, or other criteria to narrow down the entries you want to modify<\/li>\n\n\n\n<li>Tick the checkboxes to select the time entries you want to edit. You can select all filtered entries by clicking the checkbox at the top of the column.<\/li>\n\n\n\n<li class=\"translation-block\">Click the <strong>Bulk edit<\/strong> button that appears above the table.<\/li>\n\n\n\n<li>Edit the relevant fields in the Bulk edit window<\/li>\n\n\n\n<li class=\"translation-block\">Click <strong>Save<\/strong> to apply the updates to all selected time entries<\/li>\n<\/ol>\n\n\n\n<figure class=\"wp-block-image size-full\"><img loading=\"lazy\" decoding=\"async\" width=\"736\" height=\"364\" src=\"https:\/\/clockify.me\/help\/wp-content\/uploads\/2025\/07\/Bulk-edit-detailed-report.gif\" alt=\"\" class=\"wp-image-28650\"\/><\/figure>\n\n\n\n<p class=\"tip\">Always filter your data by project, user, or date before selecting entries for bulk editing to prevent accidental changes to irrelevant entries.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\">Use tags for bulk edits<\/h3>\n\n\n\n<p>1. Select the time entries you want to edit<br>2. In the dialog window, enter the new tag in the Tags field<br>3. Choose how you want to add the tag:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li class=\"translation-block\"><strong>Add to existing<\/strong> &#8211; Assigns the new tag<strong> in addition<\/strong> to any existing tags on the selected entries.<\/li>\n\n\n\n<li class=\"translation-block\"><strong>Overwrite existing <\/strong>&#8211; Replaces the existing tags with the new one<\/li>\n<\/ul>\n\n\n\n<figure class=\"wp-block-image size-large is-resized\"><img loading=\"lazy\" decoding=\"async\" width=\"1024\" height=\"826\" src=\"https:\/\/clockify.me\/help\/wp-content\/uploads\/2025\/07\/Overwrite-existing-tags-bulk-edit-1024x826.png\" alt=\"\" class=\"wp-image-28651\" style=\"aspect-ratio:1.2397353950930863;width:632px;height:auto\" srcset=\"https:\/\/clockify.me\/help\/wp-content\/uploads\/2025\/07\/Overwrite-existing-tags-bulk-edit-1024x826.png 1024w, https:\/\/clockify.me\/help\/wp-content\/uploads\/2025\/07\/Overwrite-existing-tags-bulk-edit-300x242.png 300w, https:\/\/clockify.me\/help\/wp-content\/uploads\/2025\/07\/Overwrite-existing-tags-bulk-edit-768x619.png 768w, https:\/\/clockify.me\/help\/wp-content\/uploads\/2025\/07\/Overwrite-existing-tags-bulk-edit-1536x1238.png 1536w, https:\/\/clockify.me\/help\/wp-content\/uploads\/2025\/07\/Overwrite-existing-tags-bulk-edit-15x12.png 15w, https:\/\/clockify.me\/help\/wp-content\/uploads\/2025\/07\/Overwrite-existing-tags-bulk-edit.png 1600w\" sizes=\"auto, (max-width: 1024px) 100vw, 1024px\" \/><\/figure>\n\n\n\n<h3 class=\"wp-block-heading\">Bulk delete time entries<\/h3>\n\n\n\n<p>To remove multiple entries at once:<\/p>\n\n\n\n<ol class=\"wp-block-list\">\n<li class=\"translation-block\">Tick the checkboxes next to the time entries you want to delete or use the <strong>bulk edit icon<\/strong> to delete a group of entries<\/li>\n\n\n\n<li class=\"translation-block\">Click <strong>Delete<\/strong><\/li>\n\n\n\n<li class=\"translation-block\">Type <strong>DELETE<\/strong> in the pop-up and click <strong>Delete<\/strong> to confirm your action. A message pops up confirming that the entries have been deleted.<\/li>\n<\/ol>\n\n\n\n<figure class=\"wp-block-image size-full\"><img loading=\"lazy\" decoding=\"async\" width=\"736\" height=\"364\" src=\"https:\/\/clockify.me\/help\/wp-content\/uploads\/2025\/07\/Bulk-delete-time-entries.gif\" alt=\"\" class=\"wp-image-28652\"\/><\/figure>\n\n\n\n<h3 class=\"wp-block-heading\">Undo a deletion<\/h3>\n\n\n\n<p>To restore a deletion, click the Undo button on the pop-up message (in green background) after deleting entries.<\/p>\n\n\n\n<p class=\"note\">You have approximately 20 seconds to click Undo and restore the entry with all its original data.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\">Bulk submit timesheets for others<\/h3>\n\n\n\n<p class=\"note\">Only team managers and admins can bulk submit and bulk approve timesheets.<\/p>\n\n\n\n<ol class=\"wp-block-list\">\n<li class=\"translation-block\">Go to the <strong>Approval<\/strong> page&nbsp;<\/li>\n\n\n\n<li class=\"translation-block\">Click <strong>Unsubmitted<\/strong><\/li>\n\n\n\n<li>Tick the checkboxes to select the timesheets you want to submit<\/li>\n\n\n\n<li class=\"translation-block\">Click <strong>Submit<\/strong><\/li>\n<\/ol>\n\n\n\n<figure class=\"wp-block-image size-full\"><img loading=\"lazy\" decoding=\"async\" width=\"736\" height=\"364\" src=\"https:\/\/clockify.me\/help\/wp-content\/uploads\/2025\/07\/Bulk-submit-timesheet-for-others.gif\" alt=\"\" class=\"wp-image-28653\"\/><\/figure>\n\n\n\n<h3 class=\"wp-block-heading\">Bulk approve or reject timesheets<\/h3>\n\n\n\n<ol class=\"wp-block-list\">\n<li class=\"translation-block\">Go to the <strong>Approval<\/strong> page<\/li>\n\n\n\n<li class=\"translation-block\">Choose the <strong>Pending<\/strong> tab<\/li>\n\n\n\n<li>Tick the checkboxes to select multiple pending timesheets<\/li>\n\n\n\n<li class=\"translation-block\">Click the <strong>Approve<\/strong> or <strong>Reject<\/strong> button that appears<\/li>\n\n\n\n<li class=\"translation-block\">Click <strong>Approve All <\/strong>or <strong>Reject All<\/strong> to confirm your action<\/li>\n<\/ol>\n\n\n\n<figure class=\"wp-block-image size-full\"><img loading=\"lazy\" decoding=\"async\" width=\"732\" height=\"366\" src=\"https:\/\/clockify.me\/help\/wp-content\/uploads\/2025\/07\/Bulk-approve-timesheets2.gif\" alt=\"\" class=\"wp-image-28654\"\/><\/figure>\n\n\n\n<div class=\"wp-block-group related-articles\"><div class=\"wp-block-group__inner-container is-layout-constrained wp-block-group-is-layout-constrained\">\n<h3 class=\"wp-block-heading\" id=\"9-related-articles\">Related articles<\/h3>\n\n\n\n<ul class=\"wp-block-list related-articles-list\">\n<li class=\"translation-block\"><a href=\"https:\/\/clockify.me\/help\/track-time-and-expenses\/editing-time-entries\">Edit time entries<\/a><\/li>\n\n\n\n<li class=\"translation-block\"><a href=\"https:\/\/clockify.me\/help\/getting-started\/getting-started-as-admin-and-workspace-owner\/edit-entries-for-workspace-members\">Edit entries for Workspace members<\/a><\/li>\n\n\n\n<li class=\"translation-block\"><a href=\"https:\/\/clockify.me\/help\/getting-started\/approve-teams-time-entries\">Approve team\u2019s time entries<\/a><\/li>\n\n\n\n<li class=\"translation-block\"><a href=\"https:\/\/clockify.me\/help\/track-time-and-expenses\/add-time-for-others\">Add time for others<\/a><\/li>\n<\/ul>\n<\/div><\/div>\n","protected":false},"excerpt":{"rendered":"The Bulk edit feature helps managers and administrators quickly update, submit, &#8230;","protected":false},"author":25,"featured_media":0,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"_helpful_status":1,"_searchwp_excluded":"","footnotes":""},"categories":[83],"tags":[],"class_list":["post-23253","post","type-post","status-publish","format-standard","hentry","category-getting-started-as-manager"],"acf":[],"featured_image_src":null,"author_info":{"display_name":"tamara radijevac","author_link":"https:\/\/clockify.me\/help\/author\/tamara-radijevac"},"_links":{"self":[{"href":"https:\/\/clockify.me\/help\/wp-json\/wp\/v2\/posts\/23253","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/clockify.me\/help\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/clockify.me\/help\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/clockify.me\/help\/wp-json\/wp\/v2\/users\/25"}],"replies":[{"embeddable":true,"href":"https:\/\/clockify.me\/help\/wp-json\/wp\/v2\/comments?post=23253"}],"version-history":[{"count":73,"href":"https:\/\/clockify.me\/help\/wp-json\/wp\/v2\/posts\/23253\/revisions"}],"predecessor-version":[{"id":29013,"href":"https:\/\/clockify.me\/help\/wp-json\/wp\/v2\/posts\/23253\/revisions\/29013"}],"wp:attachment":[{"href":"https:\/\/clockify.me\/help\/wp-json\/wp\/v2\/media?parent=23253"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/clockify.me\/help\/wp-json\/wp\/v2\/categories?post=23253"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/clockify.me\/help\/wp-json\/wp\/v2\/tags?post=23253"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}