{"id":23264,"date":"2025-07-04T13:23:29","date_gmt":"2025-07-04T13:23:29","guid":{"rendered":"https:\/\/clockify.me\/help\/?p=23264"},"modified":"2026-04-23T10:08:01","modified_gmt":"2026-04-23T10:08:01","slug":"get-started-with-team-reports","status":"publish","type":"post","link":"https:\/\/clockify.me\/help\/getting-started\/get-started-with-team-reports","title":{"rendered":"Get started with team reports"},"content":{"rendered":"\n<p class=\"translation-block\">As a manager (Team or Project), learning Clockify&#8217;s reports is key. They help you track your team&#8217;s work, monitor hours, and ensure accurate billing.&nbsp;<\/p>\n\n\n\n<p>Clockify offers several reports to view time entries, from quick summaries to detailed lists. This guide covers report types, filtering, customization, and how to watch your team&#8217;s tracked time.<\/p>\n\n\n\n<h2 class=\"wp-block-heading translation-block\">Access permissions<\/h2>\n\n\n\n<div class=\"wp-block-custom-highlight-box custom-box color-green\"><div class=\"box-header\"><svg width=\"20\" height=\"20\" viewBox=\"0 0 24 24\" fill=\"none\"><mask id=\"mask-green\" style=\"mask-type:alpha\" maskUnits=\"userSpaceOnUse\" x=\"0\" y=\"0\" width=\"24\" height=\"24\"><rect width=\"24\" height=\"24\" fill=\"#D9D9D9\"><\/rect><\/mask><g mask=\"url(#mask-green)\"><path d=\"M5 21.0001C4.45 21.0001 3.97917 20.8043 3.5875 20.4126C3.19583 20.0209 3 19.5501 3 19.0001V5.0001C3 4.4501 3.19583 3.97926 3.5875 3.5876C3.97917 3.19593 4.45 3.0001 5 3.0001H13.925L11.925 5.0001H5V19.0001H19V12.0501L21 10.0501V19.0001C21 19.5501 20.8042 20.0209 20.4125 20.4126C20.0208 20.8043 19.55 21.0001 19 21.0001H5ZM9 15.0001V10.7501L18.175 1.5751C18.375 1.3751 18.6 1.2251 18.85 1.1251C19.1 1.0251 19.35 0.975098 19.6 0.975098C19.8667 0.975098 20.1208 1.0251 20.3625 1.1251C20.6042 1.2251 20.825 1.3751 21.025 1.5751L22.425 3.0001C22.6083 3.2001 22.75 3.42093 22.85 3.6626C22.95 3.90426 23 4.1501 23 4.4001C23 4.6501 22.9542 4.89593 22.8625 5.1376C22.7708 5.37926 22.625 5.6001 22.425 5.8001L13.25 15.0001H9ZM11 13.0001H12.4L18.2 7.2001L17.5 6.5001L16.775 5.8001L11 11.5751V13.0001Z\" fill=\"#4CAF50\"><\/path><\/g><\/svg><span class=\"box-label\">Note<\/span><\/div><div class=\"box-content\">\n<p class=\"translation-block\">Project manager is a paid feature available on <a href=\"https:\/\/clockify.me\/pricing\">any paid plan<\/a>.<\/p>\n<\/div><\/div>\n\n\n\n<p class=\"translation-block\">Here\u2019s how Clockify report access works for <strong>Team Managers<\/strong> and <strong>Project Managers<\/strong>.<\/p>\n\n\n\n<figure class=\"wp-block-table translation-block\"><table class=\"has-fixed-layout\"><tbody><tr><td>Feature\/Permission<\/td><td>Team Manager<\/td><td>Project Manager<\/td><\/tr><tr><td><strong>View billable\/non-billable entries<\/strong><\/td><td>Yes, for all team entries<\/td><td>Yes, but only for their assigned projects<\/td><\/tr><tr><td><strong>View total time tracked<\/strong><\/td><td>Yes, for all team members<\/td><td>Yes, but only for users on their projects<\/td><\/tr><tr><td><strong>Export reports<\/strong><\/td><td>Yes (PDF, CSV, Excel)<\/td><td>Yes (PDF, CSV, Excel)<\/td><\/tr><tr><td><strong>Share reports<\/strong><\/td><td>Yes<\/td><td>Yes<\/td><\/tr><tr><td><strong>Schedule reports to be emailed<\/strong><\/td><td>No<\/td><td>No<\/td><\/tr><tr><td><strong>Enable\/disable rounding of time<\/strong><\/td><td>Yes<\/td><td>Yes<\/td><\/tr><\/tbody><\/table><\/figure>\n\n\n\n<h3 class=\"wp-block-heading translation-block\">Key features<\/h3>\n\n\n\n<ul class=\"wp-block-list translation-block\">\n<li>Clockify has three main reports:\n<ul class=\"wp-block-list\">\n<li class=\"translation-block\"><strong>Summary<\/strong><\/li>\n\n\n\n<li class=\"translation-block\"><strong>Detailed<\/strong><\/li>\n\n\n\n<li class=\"translation-block\"><strong>Weekly<\/strong><\/li>\n<\/ul>\n<\/li>\n<\/ul>\n\n\n\n<p>Each report shows time entries differently.<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>You can also track team activity, set time goals, and check if employees meet their weekly or monthly quotas.<\/li>\n\n\n\n<li>You can export reports as PDF, Excel, or CSV files.<\/li>\n\n\n\n<li>Team Managers can access and generate all reports but only Owners and Admins can set up scheduled report emails.<\/li>\n\n\n\n<li>Project managers see the same reports but are limited to their assigned projects.<\/li>\n<\/ul>\n\n\n\n<h3 class=\"wp-block-heading\">Free plan limitations<\/h3>\n\n\n\n<p>There are limits to generating and sharing reports if you\u2019re on a free plan:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>You can only view reports up to 31 days (1 month).<\/li>\n\n\n\n<li class=\"translation-block\">Reports can be saved as PDF only. Upgrade to <a href=\"https:\/\/clockify.me\/pricing\">any paid plan<\/a> to download in CSV or Excel format.<\/li>\n\n\n\n<li>You can\u2019t share reports on the Free plan.<\/li>\n<\/ul>\n\n\n\n<h2 class=\"wp-block-heading\">Types of reports<\/h2>\n\n\n\n<h3 class=\"wp-block-heading\">Summary report<\/h3>\n\n\n\n<p>The Summary report is flexible. You can group your team\u2019s time entries in many ways to fit your needs.<\/p>\n\n\n\n<p><strong>You can group data by:<\/strong><\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Project<\/li>\n\n\n\n<li>Client<\/li>\n\n\n\n<li>User<\/li>\n\n\n\n<li>Group<\/li>\n\n\n\n<li>Tag<\/li>\n\n\n\n<li>Month<\/li>\n\n\n\n<li>Week<\/li>\n\n\n\n<li>Date<\/li>\n<\/ul>\n\n\n\n<p><strong>How to use it:<\/strong><\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li class=\"translation-block\"><strong>Common use:<\/strong> To see total hours by user and project, choose <strong>User<\/strong> as the main group and <strong>Project<\/strong> as a subgroup. You can add a Task for more details. This shows exactly what each team member worked on.<\/li>\n<\/ul>\n\n\n\n<figure class=\"wp-block-image size-full\"><img loading=\"lazy\" decoding=\"async\" width=\"696\" height=\"386\" src=\"https:\/\/clockify.me\/help\/wp-content\/uploads\/2025\/07\/Summary-report-user-project.gif\" alt=\"\" class=\"wp-image-29432\"\/><\/figure>\n\n\n\n<ul class=\"wp-block-list\">\n<li class=\"translation-block\"><strong>By date:<\/strong> Grouping by <strong>Date<\/strong> shows the total hours each person tracked every day. Use this instead of the Weekly report for multi-week or custom date reports.<\/li>\n<\/ul>\n\n\n\n<figure class=\"wp-block-image size-full\"><img loading=\"lazy\" decoding=\"async\" width=\"696\" height=\"386\" src=\"https:\/\/clockify.me\/help\/wp-content\/uploads\/2025\/07\/Summary-report-by-date.gif\" alt=\"\" class=\"wp-image-29433\"\/><\/figure>\n\n\n\n<ul class=\"wp-block-list\">\n<li class=\"translation-block\"><strong>Three levels:<\/strong> The Summary report allows up to three levels of grouping for a deep dive into your data. You can choose any date range you need.<\/li>\n<\/ul>\n\n\n\n<figure class=\"wp-block-image size-full is-resized\"><img loading=\"lazy\" decoding=\"async\" width=\"798\" height=\"336\" src=\"https:\/\/clockify.me\/help\/wp-content\/uploads\/2025\/07\/Summary-report-group-by-options.gif\" alt=\"\" class=\"wp-image-29434\" style=\"width:696px;height:auto\"\/><\/figure>\n\n\n\n<h3 class=\"wp-block-heading\">Weekly report<\/h3>\n\n\n\n<p class=\"translation-block\">This report is perfect for tracking hours week by week. You can group the data by<strong> User<\/strong> or <strong>Project<\/strong>.<\/p>\n\n\n\n<p><strong>How to use it:<\/strong><\/p>\n\n\n\n<ul class=\"wp-block-list translation-block\">\n<li class=\"translation-block\"><strong>Fixed range:<\/strong> This report only shows one week at a time. If you need to view more than one week, use the <strong>Summary Report <\/strong>instead.<\/li>\n\n\n\n<li class=\"translation-block\"><strong>Weekly overview:<\/strong> It&#8217;s the best report for quickly monitoring your team&#8217;s work on a week-to-week basis.<\/li>\n<\/ul>\n\n\n\n<figure class=\"wp-block-image size-large is-resized\"><img loading=\"lazy\" decoding=\"async\" width=\"1024\" height=\"576\" src=\"https:\/\/clockify.me\/help\/wp-content\/uploads\/2025\/07\/Weekly-Report-1-1024x576.png\" alt=\"\" class=\"wp-image-29436\" style=\"width:727px;height:auto\" srcset=\"https:\/\/clockify.me\/help\/wp-content\/uploads\/2025\/07\/Weekly-Report-1-1024x576.png 1024w, https:\/\/clockify.me\/help\/wp-content\/uploads\/2025\/07\/Weekly-Report-1-300x169.png 300w, https:\/\/clockify.me\/help\/wp-content\/uploads\/2025\/07\/Weekly-Report-1-768x432.png 768w, https:\/\/clockify.me\/help\/wp-content\/uploads\/2025\/07\/Weekly-Report-1-1536x864.png 1536w, https:\/\/clockify.me\/help\/wp-content\/uploads\/2025\/07\/Weekly-Report-1-18x10.png 18w, https:\/\/clockify.me\/help\/wp-content\/uploads\/2025\/07\/Weekly-Report-1.png 1600w\" sizes=\"auto, (max-width: 1024px) 100vw, 1024px\" \/><\/figure>\n\n\n\n<h3 class=\"wp-block-heading\">Detailed report<\/h3>\n\n\n\n<p>The Detailed report lists every single time entry separately. It doesn&#8217;t group or summarize anything.<\/p>\n\n\n\n<p><strong>How to use it:<\/strong><\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Use this report to see every detail of your team\u2019s time entries. An Admin can also edit entries directly here.<\/li>\n<\/ul>\n\n\n\n<figure class=\"wp-block-image size-full\"><img loading=\"lazy\" decoding=\"async\" width=\"698\" height=\"386\" src=\"https:\/\/clockify.me\/help\/wp-content\/uploads\/2025\/07\/Detailed-report.gif\" alt=\"\" class=\"wp-image-29438\"\/><\/figure>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Export the Detailed report as a CSV file to create custom reports or process the data further in tools like Excel or Google Sheets.<\/li>\n<\/ul>\n\n\n\n<h2 class=\"wp-block-heading\">Filter reports<\/h2>\n\n\n\n<p>Use filters to show a specific team member or user group.<\/p>\n\n\n\n<p><strong>How to filter:<\/strong><\/p>\n\n\n\n<ol class=\"wp-block-list translation-block\">\n<li class=\"translation-block\">Go to the Report page (<strong>Summary<\/strong>, <strong>Detailed<\/strong>, or <strong>Weekly<\/strong>)<\/li>\n\n\n\n<li class=\"translation-block\">Click the <strong>Team<\/strong> filter and select the team member in the dropdown menu<\/li>\n\n\n\n<li class=\"translation-block\">Click the <strong>Apply filter<\/strong> button in the top-right corner<\/li>\n<\/ol>\n\n\n\n<figure class=\"wp-block-image size-full\"><img loading=\"lazy\" decoding=\"async\" width=\"698\" height=\"386\" src=\"https:\/\/clockify.me\/help\/wp-content\/uploads\/2025\/07\/Filter-report-by-user-or-team.gif\" alt=\"\" class=\"wp-image-29439\"\/><\/figure>\n\n\n\n<p>The report will now only show time entries for the selected user or user group.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\">Customize reports<\/h2>\n\n\n\n<p class=\"translation-block\">You can customize a report according to your needs by exporting the <strong>Detailed report <\/strong>as a CSV and using tools like Excel or Google Sheets to create pivot tables or charts.<\/p>\n\n\n\n<p class=\"translation-block\">To customize a report:<br><br>1. Go to <strong>Reports <\/strong>and select <strong>Detailed<br><\/strong>2. Expand the <strong>Export menu<\/strong> on the right-hand side<br>3. Select <strong>Customize<\/strong><br>4. Select or deselect the checkboxes as needed<br>5. Click <strong>Save<\/strong><\/p>\n\n\n\n<figure class=\"wp-block-image size-full\"><img loading=\"lazy\" decoding=\"async\" width=\"700\" height=\"384\" src=\"https:\/\/clockify.me\/help\/wp-content\/uploads\/2025\/07\/Customized-Detailed-Report.gif\" alt=\"\" class=\"wp-image-29440\"\/><\/figure>\n\n\n\n<h2 class=\"wp-block-heading\">Timesheet view<\/h2>\n\n\n\n<p class=\"note translation-block\">The team timesheet feature is available on the <a href=\"https:\/\/clockify.me\/pricing\">Standard plan or higher<\/a>.&nbsp;<\/p>\n\n\n\n<p>The timesheet view offers more customizable options compared to the standard Weekly report, while providing similar data.<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li class=\"translation-block\">Filter timesheets by a specific employee and group by <strong>Project<\/strong> for detailed tracking.<\/li>\n\n\n\n<li class=\"translation-block\">Export timesheets to PDF or Excel for records or reporting.<\/li>\n<\/ul>\n\n\n\n<p>To save a copy of the Timesheet as a PDF:<br><\/p>\n\n\n\n<p class=\"translation-block\">1. Go to the <strong>Timesheet<\/strong> page<br>2. Click on the <strong>three-dot icon <\/strong>in the top-right corner of your browser<br>3. Click <strong>Print<\/strong><br>4. Select <strong>Save as PDF<br><\/strong>5. Rename the file (optional)<br>6. Click <strong>Save<\/strong><\/p>\n\n\n\n<figure class=\"wp-block-image size-full\"><img loading=\"lazy\" decoding=\"async\" width=\"684\" height=\"394\" src=\"https:\/\/clockify.me\/help\/wp-content\/uploads\/2025\/07\/Timesheet-save-as-pdf.gif\" alt=\"\" class=\"wp-image-29441\"\/><\/figure>\n\n\n\n<h2 class=\"wp-block-heading\">Monitor work<\/h2>\n\n\n\n<p class=\"translation-block\">You can check what your team is currently working on using the <strong>Team dashboard<\/strong>.<\/p>\n\n\n\n<p><strong>How to monitor active work:<\/strong><\/p>\n\n\n\n<ol class=\"wp-block-list translation-block\">\n<li class=\"translation-block\">Go to the <strong>Dashboard <\/strong>page and switch to <strong>Team<\/strong> view<\/li>\n\n\n\n<li class=\"translation-block\">Scroll down to the <strong>Team activities<\/strong> table<\/li>\n\n\n\n<li class=\"translation-block\">Check the <strong>Total Tracked column<\/strong> to see the total tracked time per team member<\/li>\n<\/ol>\n\n\n\n<div class=\"wp-block-cover\"><img loading=\"lazy\" decoding=\"async\" width=\"1024\" height=\"306\" class=\"wp-block-cover__image-background wp-image-29443\" alt=\"\" src=\"https:\/\/clockify.me\/help\/wp-content\/uploads\/2025\/07\/Team-activities-1024x306.png\" data-object-fit=\"cover\" srcset=\"https:\/\/clockify.me\/help\/wp-content\/uploads\/2025\/07\/Team-activities-1024x306.png 1024w, https:\/\/clockify.me\/help\/wp-content\/uploads\/2025\/07\/Team-activities-300x90.png 300w, https:\/\/clockify.me\/help\/wp-content\/uploads\/2025\/07\/Team-activities-768x229.png 768w, https:\/\/clockify.me\/help\/wp-content\/uploads\/2025\/07\/Team-activities-1536x459.png 1536w, https:\/\/clockify.me\/help\/wp-content\/uploads\/2025\/07\/Team-activities-18x5.png 18w, https:\/\/clockify.me\/help\/wp-content\/uploads\/2025\/07\/Team-activities.png 1600w\" sizes=\"auto, (max-width: 1024px) 100vw, 1024px\" \/><span aria-hidden=\"true\" class=\"wp-block-cover__background has-background-dim\"><\/span><div class=\"wp-block-cover__inner-container is-layout-flow wp-block-cover-is-layout-flow\">\n<p class=\"has-text-align-center has-large-font-size\"><\/p>\n<\/div><\/div>\n\n\n\n<p class=\"tip translation-block\">You can also use the <strong>Weekly<\/strong> report, group by <strong>User<\/strong>, and click <strong>Show users without time<\/strong> to find team members with no tracked time.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\">Notifications for targets<\/h2>\n\n\n\n<p class=\"translation-block\">Clockify lets you <a href=\"https:\/\/clockify.me\/help\/administration\/targets-reminders#set-up-timesheet-reminders\">set daily or weekly hour targets<\/a> for your team. You can get email reminders if someone:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Forgets to log their time (Clockify sends them reminders to fill out timesheets).<\/li>\n\n\n\n<li>Tracks too many hours (managers are notified if tracked time goes above the target).<\/li>\n<\/ul>\n\n\n\n<p>To create targets for your team:<\/p>\n\n\n\n<p class=\"translation-block\">1. Go to the <strong>Team <\/strong>page<br>2. Switch to the <strong>Reminder<\/strong> tab<br>3. Set the target by clicking on the dropdown menus for:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Select team members<\/li>\n\n\n\n<li>Less or more time<\/li>\n\n\n\n<li>Work capacity (Number of hours)<\/li>\n\n\n\n<li>Daily\/Weekly\/Monthly basis<\/li>\n\n\n\n<li>Who receives the reminder (Team members, their managers, and admins)<\/li>\n<\/ul>\n\n\n\n<p class=\"translation-block\">4. Click <strong>Add<\/strong><\/p>\n\n\n\n<figure class=\"wp-block-image size-full\"><img loading=\"lazy\" decoding=\"async\" width=\"700\" height=\"384\" src=\"https:\/\/clockify.me\/help\/wp-content\/uploads\/2025\/07\/Set-up-team-reminders.gif\" alt=\"\" class=\"wp-image-29444\"\/><\/figure>\n\n\n\n<h2 class=\"wp-block-heading\">FAQ<\/h2>\n\n\n\n<p><strong>I can\u2019t see my team member\u2019s tracked time. What can I do?<\/strong><\/p>\n\n\n\n<p>If a team member tracked time but you can&#8217;t see it, they may have tracked it in the wrong workspace.<\/p>\n\n\n\n<p><strong>What to do:<\/strong><\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Verify that the team member is tracking time in the correct shared workspace. (Sometimes people accidentally create a personal workspace when they sign up).<\/li>\n\n\n\n<li>If they tracked time in their personal workspace by mistake, you need to check that workspace as well.<\/li>\n<\/ul>\n\n\n\n<div class=\"wp-block-group related-articles\"><div class=\"wp-block-group__inner-container is-layout-constrained wp-block-group-is-layout-constrained\">\n<h3 class=\"wp-block-heading\" id=\"9-related-articles\">Related articles<\/h3>\n\n\n\n<ul class=\"wp-block-list related-articles-list\">\n<li class=\"translation-block\"><a href=\"https:\/\/clockify.me\/help\/reports\/viewing-your-employees-hours\">View tracked time &amp; expenses<\/a><\/li>\n\n\n\n<li class=\"translation-block\"><a href=\"https:\/\/clockify.me\/help\/getting-started\/understand-use-your-reports\">Understand &amp; use your reports<\/a><\/li>\n\n\n\n<li class=\"translation-block\"><a href=\"https:\/\/clockify.me\/help\/reports\/summary-report\">Summary report<\/a><\/li>\n\n\n\n<li class=\"translation-block\"><a href=\"https:\/\/clockify.me\/help\/reports\/weekly-report\">Weekly report<\/a><\/li>\n\n\n\n<li class=\"translation-block\"><a href=\"https:\/\/clockify.me\/help\/reports\/detailed-report\">Detailed report<\/a><\/li>\n<\/ul>\n<\/div><\/div>\n","protected":false},"excerpt":{"rendered":"As a manager (Team or Project), learning Clockify&#8217;s reports is key. They h&#8230;","protected":false},"author":25,"featured_media":0,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"_helpful_status":1,"_searchwp_excluded":"","footnotes":""},"categories":[83],"tags":[],"class_list":["post-23264","post","type-post","status-publish","format-standard","hentry","category-getting-started-as-manager"],"acf":[],"featured_image_src":null,"author_info":{"display_name":"tamara radijevac","author_link":"https:\/\/clockify.me\/help\/author\/tamara-radijevac"},"_links":{"self":[{"href":"https:\/\/clockify.me\/help\/wp-json\/wp\/v2\/posts\/23264","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/clockify.me\/help\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/clockify.me\/help\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/clockify.me\/help\/wp-json\/wp\/v2\/users\/25"}],"replies":[{"embeddable":true,"href":"https:\/\/clockify.me\/help\/wp-json\/wp\/v2\/comments?post=23264"}],"version-history":[{"count":95,"href":"https:\/\/clockify.me\/help\/wp-json\/wp\/v2\/posts\/23264\/revisions"}],"predecessor-version":[{"id":31076,"href":"https:\/\/clockify.me\/help\/wp-json\/wp\/v2\/posts\/23264\/revisions\/31076"}],"wp:attachment":[{"href":"https:\/\/clockify.me\/help\/wp-json\/wp\/v2\/media?parent=23264"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/clockify.me\/help\/wp-json\/wp\/v2\/categories?post=23264"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/clockify.me\/help\/wp-json\/wp\/v2\/tags?post=23264"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}