{"id":23264,"date":"2025-07-04T13:23:29","date_gmt":"2025-07-04T13:23:29","guid":{"rendered":"https:\/\/clockify.me\/help\/?p=23264"},"modified":"2026-02-03T13:51:43","modified_gmt":"2026-02-03T13:51:43","slug":"get-started-with-team-reports","status":"publish","type":"post","link":"https:\/\/clockify.me\/help\/getting-started\/get-started-with-team-reports","title":{"rendered":"Get started with team reports"},"content":{"rendered":"\n<p class=\"translation-block\">As a manager (Team or Project), learning Clockify&#8217;s reports is key. They help you track your team&#8217;s work, monitor hours, and ensure accurate billing.&nbsp;<\/p>\n\n\n\n<p>Clockify offers several reports to view time entries, from quick summaries to detailed lists. This guide covers report types, filtering, customization, and how to watch your team&#8217;s tracked time.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\">Access permissions<\/h2>\n\n\n\n<p class=\"translation-block\">Here\u2019s how Clockify report access works for <strong>Team Managers<\/strong> and <strong>Project Managers<\/strong>.<\/p>\n\n\n\n<figure class=\"wp-block-table\"><table class=\"has-fixed-layout\"><tbody><tr><td>Feature\/Permission<\/td><td>Team Manager<\/td><td>Project Manager<\/td><\/tr><tr><td><strong>View billable\/non-billable entries<\/strong><\/td><td>Yes, for all team entries<\/td><td>Yes, but only for their assigned projects<\/td><\/tr><tr><td><strong>View total time tracked<\/strong><\/td><td>Yes, for all team members<\/td><td>Yes, but only for users on their projects<\/td><\/tr><tr><td><strong>Export reports<\/strong><\/td><td>Yes (PDF, CSV, Excel)<\/td><td>Yes (PDF, CSV, Excel)<\/td><\/tr><tr><td><strong>Share reports<\/strong><\/td><td>Yes<\/td><td>Yes<\/td><\/tr><tr><td><strong>Schedule reports to be emailed<\/strong><\/td><td>No<\/td><td>No<\/td><\/tr><tr><td><strong>Enable\/disable rounding of time<\/strong><\/td><td>Yes<\/td><td>Yes<\/td><\/tr><\/tbody><\/table><\/figure>\n\n\n\n<h3 class=\"wp-block-heading translation-block\">Key features<\/h3>\n\n\n\n<ul class=\"wp-block-list translation-block\">\n<li>Clockify has three main reports:\n<ul class=\"wp-block-list\">\n<li><strong>Summary<\/strong><\/li>\n\n\n\n<li><strong>Detailed<\/strong><\/li>\n\n\n\n<li><strong>Weekly<\/strong><\/li>\n<\/ul>\n<\/li>\n<\/ul>\n\n\n\n<p>Each report shows time entries differently.<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>You can also track team activity, set time goals, and check if employees meet their weekly or monthly quotas.<\/li>\n\n\n\n<li>You can export reports as PDF, Excel, or CSV files.<\/li>\n\n\n\n<li>Team Managers can access and generate all reports but only Owners and Admins can set up scheduled report emails.<\/li>\n\n\n\n<li>Project managers see the same reports but are limited to their assigned projects.<\/li>\n<\/ul>\n\n\n\n<h2 class=\"wp-block-heading\">Types of reports<\/h2>\n\n\n\n<h3 class=\"wp-block-heading\">Summary report<\/h3>\n\n\n\n<p>The Summary report is flexible. You can group your team\u2019s time entries in many ways to fit your needs.<\/p>\n\n\n\n<p><strong>You can group data by:<\/strong><\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Project<\/li>\n\n\n\n<li>Client<\/li>\n\n\n\n<li>User<\/li>\n\n\n\n<li>Group<\/li>\n\n\n\n<li>Tag<\/li>\n\n\n\n<li>Month<\/li>\n\n\n\n<li>Week<\/li>\n\n\n\n<li>Date<\/li>\n<\/ul>\n\n\n\n<p><strong>How to use it:<\/strong><\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li class=\"translation-block\"><strong>Common use:<\/strong> To see total hours by user and project, choose <strong>User<\/strong> as the main group and <strong>Project<\/strong> as a subgroup. You can add a Task for more details. This shows exactly what each team member worked on.<\/li>\n<\/ul>\n\n\n\n<figure class=\"wp-block-image size-full\"><img loading=\"lazy\" decoding=\"async\" width=\"696\" height=\"386\" src=\"https:\/\/clockify.me\/help\/wp-content\/uploads\/2025\/07\/Summary-report-user-project.gif\" alt=\"\" class=\"wp-image-29432\"\/><\/figure>\n\n\n\n<ul class=\"wp-block-list\">\n<li class=\"translation-block\"><strong>By date:<\/strong> Grouping by <strong>Date<\/strong> shows the total hours each person tracked every day. Use this instead of the Weekly report for multi-week or custom date reports.<\/li>\n<\/ul>\n\n\n\n<figure class=\"wp-block-image size-full\"><img loading=\"lazy\" decoding=\"async\" width=\"696\" height=\"386\" src=\"https:\/\/clockify.me\/help\/wp-content\/uploads\/2025\/07\/Summary-report-by-date.gif\" alt=\"\" class=\"wp-image-29433\"\/><\/figure>\n\n\n\n<ul class=\"wp-block-list\">\n<li class=\"translation-block\"><strong>Three levels:<\/strong> The Summary report allows up to three levels of grouping for a deep dive into your data. You can choose any date range you need.<\/li>\n<\/ul>\n\n\n\n<figure class=\"wp-block-image size-full is-resized\"><img loading=\"lazy\" decoding=\"async\" width=\"798\" height=\"336\" src=\"https:\/\/clockify.me\/help\/wp-content\/uploads\/2025\/07\/Summary-report-group-by-options.gif\" alt=\"\" class=\"wp-image-29434\" style=\"width:696px;height:auto\"\/><\/figure>\n\n\n\n<h3 class=\"wp-block-heading\">Weekly report<\/h3>\n\n\n\n<p class=\"translation-block\">This report is perfect for tracking hours week by week. You can group the data by<strong> User<\/strong> or <strong>Project<\/strong>.<\/p>\n\n\n\n<p><strong>How to use it:<\/strong><\/p>\n\n\n\n<ul class=\"wp-block-list translation-block\">\n<li><strong>Fixed range:<\/strong> This report only shows one week at a time. If you need to view more than one week, use the <strong>Summary Report <\/strong>instead.<\/li>\n\n\n\n<li><strong>Weekly overview:<\/strong> It&#8217;s the best report for quickly monitoring your team&#8217;s work on a week-to-week basis.<\/li>\n<\/ul>\n\n\n\n<figure class=\"wp-block-image size-large is-resized\"><img loading=\"lazy\" decoding=\"async\" width=\"1024\" height=\"576\" src=\"https:\/\/clockify.me\/help\/wp-content\/uploads\/2025\/07\/Weekly-Report-1-1024x576.png\" alt=\"\" class=\"wp-image-29436\" style=\"width:727px;height:auto\" srcset=\"https:\/\/clockify.me\/help\/wp-content\/uploads\/2025\/07\/Weekly-Report-1-1024x576.png 1024w, https:\/\/clockify.me\/help\/wp-content\/uploads\/2025\/07\/Weekly-Report-1-300x169.png 300w, https:\/\/clockify.me\/help\/wp-content\/uploads\/2025\/07\/Weekly-Report-1-768x432.png 768w, https:\/\/clockify.me\/help\/wp-content\/uploads\/2025\/07\/Weekly-Report-1-1536x864.png 1536w, https:\/\/clockify.me\/help\/wp-content\/uploads\/2025\/07\/Weekly-Report-1-18x10.png 18w, https:\/\/clockify.me\/help\/wp-content\/uploads\/2025\/07\/Weekly-Report-1.png 1600w\" sizes=\"auto, (max-width: 1024px) 100vw, 1024px\" \/><\/figure>\n\n\n\n<h3 class=\"wp-block-heading\">Detailed report<\/h3>\n\n\n\n<p>The Detailed report lists every single time entry separately. It doesn&#8217;t group or summarize anything.<\/p>\n\n\n\n<p><strong>How to use it:<\/strong><\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Use this report to see every detail of your team\u2019s time entries. An Admin can also edit entries directly here.<\/li>\n<\/ul>\n\n\n\n<figure class=\"wp-block-image size-full\"><img loading=\"lazy\" decoding=\"async\" width=\"698\" height=\"386\" src=\"https:\/\/clockify.me\/help\/wp-content\/uploads\/2025\/07\/Detailed-report.gif\" alt=\"\" class=\"wp-image-29438\"\/><\/figure>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Export the Detailed report as a CSV file to create custom reports or process the data further in tools like Excel or Google Sheets.<\/li>\n<\/ul>\n\n\n\n<h2 class=\"wp-block-heading\">Filter reports<\/h2>\n\n\n\n<p>Use filters to show a specific team member or user group.<\/p>\n\n\n\n<p><strong>How to filter:<\/strong><\/p>\n\n\n\n<ol class=\"wp-block-list translation-block\">\n<li>Go to the Report page (<strong>Summary<\/strong>, <strong>Detailed<\/strong>, or <strong>Weekly<\/strong>)<\/li>\n\n\n\n<li>Click the <strong>Team<\/strong> filter and select the team member in the dropdown menu<\/li>\n\n\n\n<li>Click the <strong>Apply filter<\/strong> button in the top-right corner<\/li>\n<\/ol>\n\n\n\n<figure class=\"wp-block-image size-full\"><img loading=\"lazy\" decoding=\"async\" width=\"698\" height=\"386\" src=\"https:\/\/clockify.me\/help\/wp-content\/uploads\/2025\/07\/Filter-report-by-user-or-team.gif\" alt=\"\" class=\"wp-image-29439\"\/><\/figure>\n\n\n\n<p>The report will now only show time entries for the selected user or user group.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\">Customize reports<\/h2>\n\n\n\n<p class=\"translation-block\">You can customize a report according to your needs by exporting the <strong>Detailed report <\/strong>as a CSV and using tools like Excel or Google Sheets to create pivot tables or charts.<\/p>\n\n\n\n<p class=\"translation-block\">To customize a report:<br><br>1. Go to <strong>Reports <\/strong>and select <strong>Detailed<br><\/strong>2. Expand the <strong>Export menu<\/strong> on the right-hand side<br>3. Select <strong>Customize<\/strong><br>4. Select or deselect the checkboxes as needed<br>5. Click <strong>Save<\/strong><\/p>\n\n\n\n<figure class=\"wp-block-image size-full\"><img loading=\"lazy\" decoding=\"async\" width=\"700\" height=\"384\" src=\"https:\/\/clockify.me\/help\/wp-content\/uploads\/2025\/07\/Customized-Detailed-Report.gif\" alt=\"\" class=\"wp-image-29440\"\/><\/figure>\n\n\n\n<h2 class=\"wp-block-heading\">Timesheet view<\/h2>\n\n\n\n<p class=\"note translation-block\">The team timesheet feature is available on the <a href=\"https:\/\/clockify.me\/pricing\">Standard plan or higher<\/a>.&nbsp;<\/p>\n\n\n\n<p>The timesheet view offers more customizable options compared to the standard Weekly report, while providing similar data.<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li class=\"translation-block\">Filter timesheets by a specific employee and group by <strong>Project<\/strong> for detailed tracking.<\/li>\n\n\n\n<li>Export timesheets to PDF or Excel for records or reporting.<\/li>\n<\/ul>\n\n\n\n<p>To save a copy of the Timesheet as a PDF:<br><\/p>\n\n\n\n<p class=\"translation-block\">1. Go to the <strong>Timesheet<\/strong> page<br>2. Click on the <strong>three-dot icon <\/strong>in the top-right corner of your browser<br>3. Click <strong>Print<\/strong><br>4. Select <strong>Save as PDF<br><\/strong>5. Rename the file (optional)<br>6. Click <strong>Save<\/strong><\/p>\n\n\n\n<figure class=\"wp-block-image size-full\"><img loading=\"lazy\" decoding=\"async\" width=\"684\" height=\"394\" src=\"https:\/\/clockify.me\/help\/wp-content\/uploads\/2025\/07\/Timesheet-save-as-pdf.gif\" alt=\"\" class=\"wp-image-29441\"\/><\/figure>\n\n\n\n<h2 class=\"wp-block-heading\">Monitor work<\/h2>\n\n\n\n<p class=\"translation-block\">You can check what your team is currently working on using the <strong>Team dashboard<\/strong>.<\/p>\n\n\n\n<p><strong>How to monitor active work:<\/strong><\/p>\n\n\n\n<ol class=\"wp-block-list translation-block\">\n<li>Go to the <strong>Dashboard <\/strong>page and switch to <strong>Team<\/strong> view<\/li>\n\n\n\n<li>Scroll down to the <strong>Team activities<\/strong> table<\/li>\n\n\n\n<li>Check the <strong>Total Tracked column<\/strong> to see the total tracked time per team member<\/li>\n<\/ol>\n\n\n\n<figure class=\"wp-block-image size-large is-resized\"><img loading=\"lazy\" decoding=\"async\" width=\"1024\" height=\"306\" src=\"https:\/\/clockify.me\/help\/wp-content\/uploads\/2025\/07\/Team-activities-1024x306.png\" alt=\"\" class=\"wp-image-29443\" style=\"width:733px;height:auto\" srcset=\"https:\/\/clockify.me\/help\/wp-content\/uploads\/2025\/07\/Team-activities-1024x306.png 1024w, https:\/\/clockify.me\/help\/wp-content\/uploads\/2025\/07\/Team-activities-300x90.png 300w, https:\/\/clockify.me\/help\/wp-content\/uploads\/2025\/07\/Team-activities-768x229.png 768w, https:\/\/clockify.me\/help\/wp-content\/uploads\/2025\/07\/Team-activities-1536x459.png 1536w, https:\/\/clockify.me\/help\/wp-content\/uploads\/2025\/07\/Team-activities-18x5.png 18w, https:\/\/clockify.me\/help\/wp-content\/uploads\/2025\/07\/Team-activities.png 1600w\" sizes=\"auto, (max-width: 1024px) 100vw, 1024px\" \/><\/figure>\n\n\n\n<p class=\"tip translation-block\">You can also use the <strong>Weekly<\/strong> report, group by <strong>User<\/strong>, and click <strong>Show users without time<\/strong> to find team members with no tracked time.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\">Notifications for targets<\/h2>\n\n\n\n<p class=\"translation-block\">Clockify lets you <a href=\"https:\/\/clockify.me\/help\/administration\/targets-reminders#set-up-timesheet-reminders\">set daily or weekly hour targets<\/a> for your team. You can get email reminders if someone:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Forgets to log their time (Clockify sends them reminders to fill out timesheets).<\/li>\n\n\n\n<li>Tracks too many hours (managers are notified if tracked time goes above the target).<\/li>\n<\/ul>\n\n\n\n<p>To create targets for your team:<\/p>\n\n\n\n<p class=\"translation-block\">1. Go to the <strong>Team <\/strong>page<br>2. Switch to the <strong>Reminder<\/strong> tab<br>3. Set the target by clicking on the dropdown menus for:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Select team members<\/li>\n\n\n\n<li>Less or more time<\/li>\n\n\n\n<li>Work capacity (Number of hours)<\/li>\n\n\n\n<li>Daily\/Weekly\/Monthly basis<\/li>\n\n\n\n<li>Who receives the reminder (Team members, their managers, and admins)<\/li>\n<\/ul>\n\n\n\n<p class=\"translation-block\">4. Click <strong>Add<\/strong><\/p>\n\n\n\n<figure class=\"wp-block-image size-full\"><img loading=\"lazy\" decoding=\"async\" width=\"700\" height=\"384\" src=\"https:\/\/clockify.me\/help\/wp-content\/uploads\/2025\/07\/Set-up-team-reminders.gif\" alt=\"\" class=\"wp-image-29444\"\/><\/figure>\n\n\n\n<h2 class=\"wp-block-heading\">FAQ<\/h2>\n\n\n\n<p><strong>I can\u2019t see my team member\u2019s tracked time. What can I do?<\/strong><\/p>\n\n\n\n<p>If a team member tracked time but you can&#8217;t see it, they may have tracked it in the wrong workspace.<\/p>\n\n\n\n<p><strong>What to do:<\/strong><\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Verify that the team member is tracking time in the correct shared workspace. (Sometimes people accidentally create a personal workspace when they sign up).<\/li>\n\n\n\n<li>If they tracked time in their personal workspace by mistake, you need to check that workspace as well.<\/li>\n<\/ul>\n\n\n\n<div class=\"wp-block-group related-articles\"><div class=\"wp-block-group__inner-container is-layout-constrained wp-block-group-is-layout-constrained\">\n<h3 class=\"wp-block-heading\" id=\"9-related-articles\">Related articles<\/h3>\n\n\n\n<ul class=\"wp-block-list related-articles-list\">\n<li class=\"translation-block\"><a href=\"https:\/\/clockify.me\/help\/reports\/viewing-your-employees-hours\">View tracked time &amp; expenses<\/a><\/li>\n\n\n\n<li class=\"translation-block\"><a href=\"https:\/\/clockify.me\/help\/getting-started\/understand-use-your-reports\">Understand &amp; use your reports<\/a><\/li>\n\n\n\n<li class=\"translation-block\"><a href=\"https:\/\/clockify.me\/help\/reports\/summary-report\">Summary report<\/a><\/li>\n\n\n\n<li class=\"translation-block\"><a href=\"https:\/\/clockify.me\/help\/reports\/weekly-report\">Weekly report<\/a><\/li>\n\n\n\n<li class=\"translation-block\"><a href=\"https:\/\/clockify.me\/help\/reports\/detailed-report\">Detailed report<\/a><\/li>\n<\/ul>\n<\/div><\/div>\n","protected":false},"excerpt":{"rendered":"As a manager (Team or Project), learning Clockify&#8217;s reports is key. They h&#8230;","protected":false},"author":25,"featured_media":0,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"_helpful_status":1,"_searchwp_excluded":"","footnotes":""},"categories":[83],"tags":[],"class_list":["post-23264","post","type-post","status-publish","format-standard","hentry","category-getting-started-as-manager"],"acf":[],"featured_image_src":null,"author_info":{"display_name":"tamara radijevac","author_link":"https:\/\/clockify.me\/help\/author\/tamara-radijevac"},"_links":{"self":[{"href":"https:\/\/clockify.me\/help\/wp-json\/wp\/v2\/posts\/23264","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/clockify.me\/help\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/clockify.me\/help\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/clockify.me\/help\/wp-json\/wp\/v2\/users\/25"}],"replies":[{"embeddable":true,"href":"https:\/\/clockify.me\/help\/wp-json\/wp\/v2\/comments?post=23264"}],"version-history":[{"count":78,"href":"https:\/\/clockify.me\/help\/wp-json\/wp\/v2\/posts\/23264\/revisions"}],"predecessor-version":[{"id":29563,"href":"https:\/\/clockify.me\/help\/wp-json\/wp\/v2\/posts\/23264\/revisions\/29563"}],"wp:attachment":[{"href":"https:\/\/clockify.me\/help\/wp-json\/wp\/v2\/media?parent=23264"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/clockify.me\/help\/wp-json\/wp\/v2\/categories?post=23264"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/clockify.me\/help\/wp-json\/wp\/v2\/tags?post=23264"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}