{"id":23293,"date":"2025-07-04T12:39:04","date_gmt":"2025-07-04T12:39:04","guid":{"rendered":"https:\/\/clockify.me\/help\/?p=23293"},"modified":"2026-02-04T12:03:43","modified_gmt":"2026-02-04T12:03:43","slug":"edit-entries-for-workspace-members","status":"publish","type":"post","link":"https:\/\/clockify.me\/help\/getting-started\/getting-started-as-admin-and-workspace-owner\/edit-entries-for-workspace-members","title":{"rendered":"Edit entries for Workspace members"},"content":{"rendered":"\n<p>Workspace Owners and Admins can manage and correct time entries for others. This is essential for accurate timesheets, up-to-date time tracking, and precise reporting and invoicing.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\">What you can edit (depending on user role)<\/h2>\n\n\n\n<figure class=\"wp-block-table translation-block\"><table class=\"has-fixed-layout\"><tbody><tr><td><strong>User role<\/strong><\/td><td><strong>Permissions<\/strong><\/td><\/tr><tr><td><strong>Workspace Owner<\/strong><\/td><td>Can add or edit entries for <strong>all<\/strong> members, including their own<\/td><\/tr><tr><td><strong>Workspace Admin<\/strong><\/td><td>Can add or edit entries for <strong>all<\/strong> members, including their own<\/td><\/tr><tr><td><strong>Team Manager<\/strong><\/td><td>Can edit time for <strong>assigned team members<\/strong> only, provided this is enabled in the workspace settings<\/td><\/tr><tr><td><strong>Regular User<\/strong><\/td><td>Can <strong>only<\/strong> edit their own time entries<\/td><\/tr><\/tbody><\/table><\/figure>\n\n\n\n<p>There are three ways that you can add or modify time entries for others in Clockify:<\/p>\n\n\n\n<h2 class=\"wp-block-heading\">Edit time entry in Timesheet<\/h2>\n\n\n\n<ol class=\"wp-block-list\">\n<li class=\"translation-block\">Go to the <strong>Timesheet<\/strong> page from your workspace sidebar<\/li>\n\n\n\n<li class=\"translation-block\">Select <strong>Teammates<\/strong> from the dropdown menu at the top of the page<\/li>\n\n\n\n<li class=\"translation-block\"><strong>Select the teammate<\/strong> whose timesheet you want to view<\/li>\n\n\n\n<li class=\"translation-block\">Choose the relevant <strong>project or task<\/strong><\/li>\n\n\n\n<li>Enter or modify the hours worked, the date, and any other details<\/li>\n<\/ol>\n\n\n\n<p>All changes are automatically saved.<\/p>\n\n\n\n<figure class=\"wp-block-image size-full\"><img loading=\"lazy\" decoding=\"async\" width=\"756\" height=\"356\" src=\"https:\/\/clockify.me\/help\/wp-content\/uploads\/2025\/07\/Add-time-for-others.gif\" alt=\"\" class=\"wp-image-29529\"\/><\/figure>\n\n\n\n<h2 class=\"wp-block-heading\">Edit time entry in Detailed Report<\/h2>\n\n\n\n<p class=\"note translation-block\">Adding time for others from Reports is a paid feature available on <a href=\"https:\/\/clockify.me\/pricing\">any paid plan<\/a>.<\/p>\n\n\n\n<ol class=\"wp-block-list\">\n<li class=\"translation-block\">Hover over <strong>Reports<\/strong> in the sidebar and select <strong>Detailed<\/strong><\/li>\n\n\n\n<li class=\"translation-block\">Click the <strong>Add time for others<\/strong> button at the top of the page<\/li>\n\n\n\n<li class=\"translation-block\">Click <strong>Select user<\/strong> and choose the individual team members or user groups<\/li>\n\n\n\n<li>Enter the time details:\n<ul class=\"wp-block-list\">\n<li>Add the start time, end time, and date<\/li>\n\n\n\n<li>Add a description, select a project, add tags, or mark the time as billable\/non-billable<\/li>\n<\/ul>\n<\/li>\n<\/ol>\n\n\n\n<p class=\"translation-block\">5. Click <strong>Add<\/strong> to finalize the entry<\/p>\n\n\n\n<figure class=\"wp-block-image size-full\"><img loading=\"lazy\" decoding=\"async\" width=\"728\" height=\"370\" src=\"https:\/\/clockify.me\/help\/wp-content\/uploads\/2025\/07\/Add-time-for-others-detailed-report.gif\" alt=\"\" class=\"wp-image-29530\"\/><\/figure>\n\n\n\n<h2 class=\"wp-block-heading\">Edit time entry in the Calendar<\/h2>\n\n\n\n<ol class=\"wp-block-list\">\n<li class=\"translation-block\">Go to the <strong>Calendar<\/strong> page<\/li>\n\n\n\n<li class=\"translation-block\">Click the <strong>Teammates<\/strong> button and select the teammate whose calendar you need to view<\/li>\n\n\n\n<li>Do one of the following to add a time entry:\n<ul class=\"wp-block-list\">\n<li>Click on any open time slot in the calendar or<\/li>\n\n\n\n<li>Click and drag the cursor up or down to create a time entry block<\/li>\n<\/ul>\n<\/li>\n<\/ol>\n\n\n\n<p class=\"translation-block\">4. Enter the time details such as task, project, start time, end time, date, tags, and billable\/non-billable.<br>5. Click <strong>Add<\/strong> to finalize the entry<\/p>\n\n\n\n<figure class=\"wp-block-image size-full\"><img loading=\"lazy\" decoding=\"async\" width=\"722\" height=\"372\" src=\"https:\/\/clockify.me\/help\/wp-content\/uploads\/2025\/07\/Add-time-for-others-in-Calendar.gif\" alt=\"\" class=\"wp-image-29531\"\/><\/figure>\n\n\n\n<h2 class=\"wp-block-heading\">Remind team member to submit time<\/h2>\n\n\n\n<p>To remind a team member to submit their timesheet:<\/p>\n\n\n\n<p class=\"translation-block\">1. Go to <strong>Approvals<\/strong><br>2. Click the <strong>Unsubmitted<\/strong> tab<br>3. Click the <strong>Remind to submit <\/strong>in the top right corner<strong><\/strong><br>4. Click <strong>Send<\/strong> on the confirmation window<\/p>\n\n\n\n<p>A reminder email is sent to the team members to submit their timesheet.<\/p>\n\n\n\n<figure class=\"wp-block-image size-full\"><img loading=\"lazy\" decoding=\"async\" width=\"710\" height=\"378\" src=\"https:\/\/clockify.me\/help\/wp-content\/uploads\/2025\/07\/Remind-to-submit.gif\" alt=\"\" class=\"wp-image-29533\"\/><\/figure>\n\n\n\n<h2 class=\"wp-block-heading\">Submit for team member<\/h2>\n\n\n\n<p>Workspace owners, admins, and team managers can submit time on behalf of team members.&nbsp;<\/p>\n\n\n\n<p class=\"translation-block\">To submit time for others:<br><br>1. Go to <strong>Approvals<\/strong><br>2. Click on the <strong>Unsubmitted<\/strong> tab<br>3. Click the <strong>three-dot icon <\/strong>next to the team member you want to submit time for<br>4. Click <strong>Submit <\/strong>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;<br>5. Click <strong>Submit<\/strong> again on the confirmation window<\/p>\n\n\n\n<figure class=\"wp-block-image size-full\"><img loading=\"lazy\" decoding=\"async\" width=\"728\" height=\"370\" src=\"https:\/\/clockify.me\/help\/wp-content\/uploads\/2025\/07\/Submit-time-for-team-member.gif\" alt=\"\" class=\"wp-image-29534\"\/><\/figure>\n\n\n\n<p>If there is an error in an already-approved entry, only an Admin or Owner can withdraw the approval to make it editable again.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\">Withdraw approval<\/h2>\n\n\n\n<ol class=\"wp-block-list\">\n<li class=\"translation-block\">Navigate to <strong>Approvals<\/strong><\/li>\n\n\n\n<li class=\"translation-block\">Go to the <strong>Archive<\/strong> tab<\/li>\n\n\n\n<li>Click on the team member whose timesheet approval you need to withdraw<\/li>\n\n\n\n<li class=\"translation-block\">Click <strong>Withdraw approval<\/strong> in the top-right corner<\/li>\n\n\n\n<li>Add a note explaining the withdrawal and required changes<\/li>\n\n\n\n<li class=\"translation-block\">Click <strong>Withdraw<\/strong><\/li>\n<\/ol>\n\n\n\n<figure class=\"wp-block-image size-full\"><img loading=\"lazy\" decoding=\"async\" width=\"732\" height=\"366\" src=\"https:\/\/clockify.me\/help\/wp-content\/uploads\/2025\/07\/Withdraw-approval-for-timesheet-1.gif\" alt=\"\" class=\"wp-image-29535\"\/><\/figure>\n\n\n\n<p class=\"translation-block\">Once withdrawn, all time entries for that period become editable again in the <strong>Detailed Reports<\/strong> section.<\/p>\n\n\n\n<p class=\"tip translation-block\">A permanent copy of the previously approved time entries is stored in the <strong>Withdrawn<\/strong> tab for auditing purposes.<\/p>\n\n\n\n<div class=\"wp-block-group related-articles\"><div class=\"wp-block-group__inner-container is-layout-constrained wp-block-group-is-layout-constrained\">\n<h3 class=\"wp-block-heading\" id=\"9-related-articles\">Related articles<\/h3>\n\n\n\n<ul class=\"wp-block-list related-articles-list\">\n<li class=\"translation-block\"><a href=\"https:\/\/clockify.me\/help\/getting-started\/getting-started-as-admin-and-workspace-owner\/approve-entries-time-off-requests-for-workspace-members\">Approve entries &amp; time off requests for Workspace members<\/a><\/li>\n\n\n\n<li class=\"translation-block\"><a href=\"https:\/\/clockify.me\/help\/getting-started\/approve-teams-time-entries\">Approve team\u2019s time entries<\/a><\/li>\n\n\n\n<li class=\"translation-block\"><a href=\"https:\/\/clockify.me\/help\/getting-started\/bulk-edit-time-entries-for-your-team\">Bulk edit time entries for your team<\/a><\/li>\n\n\n\n<li class=\"translation-block\"><a href=\"https:\/\/clockify.me\/help\/track-time-and-expenses\/add-time-for-others\">Add time for others<\/a><\/li>\n<\/ul>\n<\/div><\/div>\n","protected":false},"excerpt":{"rendered":"Workspace Owners and Admins can manage and correct time entries for others. This&#8230;","protected":false},"author":25,"featured_media":0,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"_helpful_status":1,"_searchwp_excluded":"","footnotes":""},"categories":[82],"tags":[],"class_list":["post-23293","post","type-post","status-publish","format-standard","hentry","category-getting-started-as-admin-and-workspace-owner"],"acf":[],"featured_image_src":null,"author_info":{"display_name":"tamara radijevac","author_link":"https:\/\/clockify.me\/help\/author\/tamara-radijevac"},"_links":{"self":[{"href":"https:\/\/clockify.me\/help\/wp-json\/wp\/v2\/posts\/23293","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/clockify.me\/help\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/clockify.me\/help\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/clockify.me\/help\/wp-json\/wp\/v2\/users\/25"}],"replies":[{"embeddable":true,"href":"https:\/\/clockify.me\/help\/wp-json\/wp\/v2\/comments?post=23293"}],"version-history":[{"count":83,"href":"https:\/\/clockify.me\/help\/wp-json\/wp\/v2\/posts\/23293\/revisions"}],"predecessor-version":[{"id":29661,"href":"https:\/\/clockify.me\/help\/wp-json\/wp\/v2\/posts\/23293\/revisions\/29661"}],"wp:attachment":[{"href":"https:\/\/clockify.me\/help\/wp-json\/wp\/v2\/media?parent=23293"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/clockify.me\/help\/wp-json\/wp\/v2\/categories?post=23293"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/clockify.me\/help\/wp-json\/wp\/v2\/tags?post=23293"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}