{"id":23297,"date":"2025-07-04T12:47:04","date_gmt":"2025-07-04T12:47:04","guid":{"rendered":"https:\/\/clockify.me\/help\/?p=23297"},"modified":"2025-11-25T08:52:59","modified_gmt":"2025-11-25T08:52:59","slug":"get-started-with-workspace-members-reports","status":"publish","type":"post","link":"https:\/\/clockify.me\/help\/getting-started\/getting-started-as-admin-and-workspace-owner\/get-started-with-workspace-members-reports","title":{"rendered":"Get started with workspace members’ reports"},"content":{"rendered":"\n

As a Workspace Admin or Owner, managing reports is crucial for overseeing tracked time, project progress, and team productivity. Clockify has different types of reports that help you stay on top of your team’s work hours and expenses. This guide will walk you through how to use these reports, customize them, and export them for deeper analysis.<\/p>\n\n\n\n

Access permissions<\/h2>\n\n\n\n
Who can…<\/td>View & export all reports <\/td>Manage all reports <\/td>Edit time entries<\/td><\/tr>
Workspace admin\/owner<\/td>\u2713<\/td>\u2713<\/td>\u2713<\/td><\/tr>
Team manager<\/td>X*<\/td>X<\/td>X<\/td><\/tr>
Regular user<\/td>X**<\/td>X<\/td>X<\/td><\/tr><\/tbody><\/table><\/figure>\n\n\n\n

*Team Manager <\/strong>can view reports for their team, but does not have permission to manage reports for the entire workspace.
**Regular User <\/strong>can only view their own time entries in reports.<\/p>\n\n\n\n

Types of reports in Clockify<\/h2>\n\n\n\n

Clockify provides three main types of reports, each serving different purposes based on how you want to analyze your team\u2019s work:<\/p>\n\n\n\n

Summary report<\/h3>\n\n\n\n

The Summary report<\/strong> is highly flexible and allows you to group your team\u2019s time entries in various ways, depending on your needs. You can group data by:<\/p>\n\n\n\n

    \n
  • Project<\/li>\n\n\n\n
  • Client<\/li>\n\n\n\n
  • User<\/li>\n\n\n\n
  • Group<\/li>\n\n\n\n
  • Tag<\/li>\n\n\n\n
  • Month, Week, or Date<\/li>\n<\/ul>\n\n\n\n

    How to use the Summary report<\/strong>:<\/p>\n\n\n\n

      \n
    • Group by User<\/strong>: Get a breakdown of your employees\u2019 hours by user, project, and task. This view helps you see how much time each team member spent on specific projects or tasks.<\/li>\n\n\n\n
    • Group by Date<\/strong>: See how many hours each employee tracked on a specific day. This is ideal if you need a daily, bi-weekly, or monthly report.<\/li>\n\n\n\n
    • You can select any date range at the top right corner of the report to get a custom view of your team\u2019s hours.<\/li>\n<\/ul>\n\n\n\n

      Weekly report<\/h3>\n\n\n\n

      The Weekly report<\/strong> focuses on the hours tracked within a set week. It\u2019s helpful for weekly tracking and approval workflows.<\/p>\n\n\n\n

      How to use the Weekly report:<\/strong><\/p>\n\n\n\n

        \n
      • Group by User or Project<\/strong>: You can view hours based on individual users or specific projects.<\/li>\n\n\n\n
      • The report always shows data for one week at a time. However, if you want to see more than one week, you can use the Summary report<\/strong> and group by User<\/strong> and Date<\/strong> to see hours per day across weeks.<\/li>\n<\/ul>\n\n\n\n

        Detailed report<\/h3>\n\n\n\n

        The Detailed report<\/strong> provides a line-by-line view of all time entries for your team, without any grouping or summarization. This report is best for viewing all tracked time in detail and for making adjustments to time entries.<\/p>\n\n\n\n

        How to use the Detailed report<\/strong>:<\/p>\n\n\n\n

          \n
        • See every time entry recorded by your team<\/li>\n\n\n\n
        • Admins can edit team members\u2019 time entries directly from the Detailed report<\/strong><\/li>\n\n\n\n
        • This report can be exported in various formats, such as PDF, Excel, or CSV<\/li>\n<\/ul>\n\n\n\n

          Manage individual employee reports<\/h2>\n\n\n\n

          If you need to get data for a single employee, you can filter reports by user<\/strong> to generate a report specific to that individual\u2019s hours.<\/p>\n\n\n\n

          Steps to generate an individual employee report:<\/p>\n\n\n\n

            \n
          1. Open the Summary report<\/strong>, Detailed report<\/strong>, or Weekly report<\/strong><\/li>\n\n\n\n
          2. Apply the user filter<\/strong> to select a specific employee<\/li>\n\n\n\n
          3. View the report for that employee\u2019s hours, and export or analyze the data as needed<\/li>\n<\/ol>\n\n\n\n

            Customize reports<\/h2>\n\n\n\n

            Clockify’s built-in reports are flexible, but if you need even more customization, you can export the Detailed report<\/strong> and create customized reports using tools like pivot tables<\/strong> in Excel or Google Sheets.<\/p>\n\n\n\n

            To customize reports:<\/p>\n\n\n\n

              \n
            1. Export the Detailed report<\/strong> in CSV<\/strong> format<\/li>\n\n\n\n
            2. Open the file in Excel<\/strong> or Google sheets<\/strong><\/li>\n\n\n\n
            3. Use pivot tables<\/strong> or other analysis tools to organize the data in the exact format you need<\/li>\n<\/ol>\n\n\n\n

              This is particularly useful if you want to create more complex reports or need to combine data from different sources.<\/p>\n\n\n\n

              View and manage Timesheets<\/h2>\n\n\n\n

              If your workspace is on a paid plan, you can access Timesheets<\/strong> for your employees. This feature provides a summary of each team member\u2019s hours, similar to the Weekly report<\/strong> but in a more structured format.<\/p>\n\n\n\n

              To access and manage Timesheets:<\/p>\n\n\n\n

                \n
              1. Go to the Timesheet <\/strong>page<\/li>\n\n\n\n
              2. Use filters to select a specific employee and group the timesheet by Project<\/strong><\/li>\n\n\n\n
              3. You can export the timesheet as a PDF<\/strong> for easy printing or saving<\/li>\n<\/ol>\n\n\n\n

                Current work and tracked time<\/h2>\n\n\n\n

                You can monitor your team\u2019s real-time activities and check for any discrepancies in tracked time through the Dashboard<\/strong>.<\/p>\n\n\n\n

                To view active timers:<\/p>\n\n\n\n

                  \n
                1. Navigate to the Team <\/strong>dashboard<\/li>\n\n\n\n
                2. In the Last activity<\/strong> section, you\u2019ll see the active timers of all employees<\/li>\n\n\n\n
                3. You can also see who hasn\u2019t tracked time for a specific date range by filtering the Total tracked<\/strong> column<\/li>\n<\/ol>\n\n\n\n

                  This is a great way to quickly spot whether team members are meeting their weekly or monthly time goals.<\/p>\n\n\n\n

                  Notify employees of time tracking issues<\/h2>\n\n\n\n

                  Clockify offers automatic reminders for team members who are under or over their time targets.<\/p>\n\n\n\n

                  Set reminders for employees:<\/p>\n\n\n\n

                    \n
                  1. Set time tracking targets<\/strong> (e.g. 8 hours per day)<\/li>\n\n\n\n
                  2. If someone forgets to log their time, Clockify will send an email reminder<\/li>\n\n\n\n
                  3. If an employee exceeds their time target, you, as an Admin, will receive an email notification about the overage<\/li>\n<\/ol>\n\n\n\n

                    Troubleshooting<\/h2>\n\n\n\n

                    Sometimes, employees may report tracking time that doesn’t appear in your reports. This is typically caused by them tracking time in a different workspace (such as their personal workspace).<\/p>\n\n\n\n

                    Make sure that employees are tracking their time in the correct workspace. When users create a Clockify account, they are given a personal workspace by default. If they\u2019re working on a team project, they should track time in the workspace you\u2019ve invited them to.<\/p>\n\n\n\n

                    Export reports<\/h2>\n\n\n\n

                    You can export all types of reports (Summary, Weekly, Detailed) in the following formats:<\/p>\n\n\n\n