{"id":23517,"date":"2025-06-25T12:00:28","date_gmt":"2025-06-25T12:00:28","guid":{"rendered":"https:\/\/clockify.me\/help\/?p=23517"},"modified":"2026-01-16T12:09:21","modified_gmt":"2026-01-16T12:09:21","slug":"inactive-team-members","status":"publish","type":"post","link":"https:\/\/clockify.me\/help\/troubleshooting\/permissions\/inactive-team-members","title":{"rendered":"How to view the time of inactive team members?"},"content":{"rendered":"\n<p>You can still view the time tracked by team members who are no longer active in your workspace.&nbsp;<\/p>\n\n\n\n<figure class=\"wp-block-embed is-type-video is-provider-youtube wp-block-embed-youtube wp-embed-aspect-16-9 wp-has-aspect-ratio\"><div class=\"wp-block-embed__wrapper\">\n<div class=\"ratio ratio-16x9\"><iframe loading=\"lazy\" title=\"Inactive Team Members\" width=\"800\" height=\"450\" src=\"https:\/\/www.youtube.com\/embed\/vIdAB6jVUJU?feature=oembed\" frameborder=\"0\" allow=\"accelerometer; autoplay; clipboard-write; encrypted-media; gyroscope; picture-in-picture; web-share\" referrerpolicy=\"strict-origin-when-cross-origin\" allowfullscreen><\/iframe><\/div>\n<\/div><\/figure>\n\n\n\n<p><strong>If the team member is deactivated:&nbsp;<\/strong><\/p>\n\n\n\n<ol class=\"wp-block-list\">\n<li>Go to any report (Summary or Detailed)<\/li>\n\n\n\n<li>Open the Team filter<\/li>\n\n\n\n<li>Select \u201cInactive\u201d to include deactivated users<\/li>\n\n\n\n<li>Find the team member by name to view their time entries<\/li>\n<\/ol>\n\n\n\n<figure class=\"wp-block-image\"><img loading=\"lazy\" decoding=\"async\" width=\"1600\" height=\"902\" src=\"https:\/\/clockify.me\/help\/wp-content\/uploads\/2025\/06\/AD_4nXc25WoEc2Ptxi9RNO8GkRJrzd1NXiW86VzDWeQBuTPZb1uM3uz-_t5QGse50YjRJtfb8KZk4RfWsjm0V_Tej3WcX69aBpBcLTXMKaKB6-JQ0OEl3uNRrHmcCbhQzXjMOJPezfaY.png\" alt=\"\" class=\"wp-image-23519\" srcset=\"https:\/\/clockify.me\/help\/wp-content\/uploads\/2025\/06\/AD_4nXc25WoEc2Ptxi9RNO8GkRJrzd1NXiW86VzDWeQBuTPZb1uM3uz-_t5QGse50YjRJtfb8KZk4RfWsjm0V_Tej3WcX69aBpBcLTXMKaKB6-JQ0OEl3uNRrHmcCbhQzXjMOJPezfaY.png 1600w, https:\/\/clockify.me\/help\/wp-content\/uploads\/2025\/06\/AD_4nXc25WoEc2Ptxi9RNO8GkRJrzd1NXiW86VzDWeQBuTPZb1uM3uz-_t5QGse50YjRJtfb8KZk4RfWsjm0V_Tej3WcX69aBpBcLTXMKaKB6-JQ0OEl3uNRrHmcCbhQzXjMOJPezfaY-300x169.png 300w, https:\/\/clockify.me\/help\/wp-content\/uploads\/2025\/06\/AD_4nXc25WoEc2Ptxi9RNO8GkRJrzd1NXiW86VzDWeQBuTPZb1uM3uz-_t5QGse50YjRJtfb8KZk4RfWsjm0V_Tej3WcX69aBpBcLTXMKaKB6-JQ0OEl3uNRrHmcCbhQzXjMOJPezfaY-1024x577.png 1024w, https:\/\/clockify.me\/help\/wp-content\/uploads\/2025\/06\/AD_4nXc25WoEc2Ptxi9RNO8GkRJrzd1NXiW86VzDWeQBuTPZb1uM3uz-_t5QGse50YjRJtfb8KZk4RfWsjm0V_Tej3WcX69aBpBcLTXMKaKB6-JQ0OEl3uNRrHmcCbhQzXjMOJPezfaY-768x433.png 768w, https:\/\/clockify.me\/help\/wp-content\/uploads\/2025\/06\/AD_4nXc25WoEc2Ptxi9RNO8GkRJrzd1NXiW86VzDWeQBuTPZb1uM3uz-_t5QGse50YjRJtfb8KZk4RfWsjm0V_Tej3WcX69aBpBcLTXMKaKB6-JQ0OEl3uNRrHmcCbhQzXjMOJPezfaY-1536x866.png 1536w, https:\/\/clockify.me\/help\/wp-content\/uploads\/2025\/06\/AD_4nXc25WoEc2Ptxi9RNO8GkRJrzd1NXiW86VzDWeQBuTPZb1uM3uz-_t5QGse50YjRJtfb8KZk4RfWsjm0V_Tej3WcX69aBpBcLTXMKaKB6-JQ0OEl3uNRrHmcCbhQzXjMOJPezfaY-18x10.png 18w\" sizes=\"auto, (max-width: 1600px) 100vw, 1600px\" \/><\/figure>\n\n\n\n<p><strong>If the team member is deleted:<\/strong><\/p>\n\n\n\n<ol class=\"wp-block-list\">\n<li>Go to the Summary report<\/li>\n\n\n\n<li>Use the Group by -&gt; User option<\/li>\n\n\n\n<li>Scroll through the grouped list and find users as DeletedUser<\/li>\n\n\n\n<li>Click on it to open a Detailed report where you can see all their time entries<\/li>\n<\/ol>\n\n\n\n<figure class=\"wp-block-image\"><img loading=\"lazy\" decoding=\"async\" width=\"1600\" height=\"835\" src=\"https:\/\/clockify.me\/help\/wp-content\/uploads\/2025\/06\/AD_4nXfP3jG7dgDv6ZkGAVdpKw3SOtXrQaK08-9ZJhMzFxFl7nbk8fA2ypPUuD8GRmEL575zsYl5slEqIT9QD3a77y7xRpyx80TD59YUNGo1A4MCeC60akyzi95DeTxyODjnMlzXdSt0fg.png\" alt=\"\" class=\"wp-image-23520\" srcset=\"https:\/\/clockify.me\/help\/wp-content\/uploads\/2025\/06\/AD_4nXfP3jG7dgDv6ZkGAVdpKw3SOtXrQaK08-9ZJhMzFxFl7nbk8fA2ypPUuD8GRmEL575zsYl5slEqIT9QD3a77y7xRpyx80TD59YUNGo1A4MCeC60akyzi95DeTxyODjnMlzXdSt0fg.png 1600w, https:\/\/clockify.me\/help\/wp-content\/uploads\/2025\/06\/AD_4nXfP3jG7dgDv6ZkGAVdpKw3SOtXrQaK08-9ZJhMzFxFl7nbk8fA2ypPUuD8GRmEL575zsYl5slEqIT9QD3a77y7xRpyx80TD59YUNGo1A4MCeC60akyzi95DeTxyODjnMlzXdSt0fg-300x157.png 300w, https:\/\/clockify.me\/help\/wp-content\/uploads\/2025\/06\/AD_4nXfP3jG7dgDv6ZkGAVdpKw3SOtXrQaK08-9ZJhMzFxFl7nbk8fA2ypPUuD8GRmEL575zsYl5slEqIT9QD3a77y7xRpyx80TD59YUNGo1A4MCeC60akyzi95DeTxyODjnMlzXdSt0fg-1024x534.png 1024w, https:\/\/clockify.me\/help\/wp-content\/uploads\/2025\/06\/AD_4nXfP3jG7dgDv6ZkGAVdpKw3SOtXrQaK08-9ZJhMzFxFl7nbk8fA2ypPUuD8GRmEL575zsYl5slEqIT9QD3a77y7xRpyx80TD59YUNGo1A4MCeC60akyzi95DeTxyODjnMlzXdSt0fg-768x401.png 768w, https:\/\/clockify.me\/help\/wp-content\/uploads\/2025\/06\/AD_4nXfP3jG7dgDv6ZkGAVdpKw3SOtXrQaK08-9ZJhMzFxFl7nbk8fA2ypPUuD8GRmEL575zsYl5slEqIT9QD3a77y7xRpyx80TD59YUNGo1A4MCeC60akyzi95DeTxyODjnMlzXdSt0fg-1536x802.png 1536w, https:\/\/clockify.me\/help\/wp-content\/uploads\/2025\/06\/AD_4nXfP3jG7dgDv6ZkGAVdpKw3SOtXrQaK08-9ZJhMzFxFl7nbk8fA2ypPUuD8GRmEL575zsYl5slEqIT9QD3a77y7xRpyx80TD59YUNGo1A4MCeC60akyzi95DeTxyODjnMlzXdSt0fg-18x9.png 18w\" sizes=\"auto, (max-width: 1600px) 100vw, 1600px\" \/><\/figure>\n\n\n\n<p><\/p>\n\n\n\n<p class=\"note\">If you delete a user completely from your organization, their name will no longer appear in reports or entries. They\u2019ll be listed as DeletedUser. To preserve historical data while still freeing up their seat, we recommend deactivating the user instead of deleting them.<\/p>\n","protected":false},"excerpt":{"rendered":"You can still view the time tracked by team members who are no longer active in &#8230;","protected":false},"author":41,"featured_media":0,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"_helpful_status":1,"_searchwp_excluded":"","footnotes":""},"categories":[46],"tags":[],"class_list":["post-23517","post","type-post","status-publish","format-standard","hentry","category-permissions"],"acf":[],"featured_image_src":null,"author_info":{"display_name":"Milena Dimic Vlajic","author_link":"https:\/\/clockify.me\/help\/author\/millenaclockify-me"},"_links":{"self":[{"href":"https:\/\/clockify.me\/help\/wp-json\/wp\/v2\/posts\/23517","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/clockify.me\/help\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/clockify.me\/help\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/clockify.me\/help\/wp-json\/wp\/v2\/users\/41"}],"replies":[{"embeddable":true,"href":"https:\/\/clockify.me\/help\/wp-json\/wp\/v2\/comments?post=23517"}],"version-history":[{"count":3,"href":"https:\/\/clockify.me\/help\/wp-json\/wp\/v2\/posts\/23517\/revisions"}],"predecessor-version":[{"id":27502,"href":"https:\/\/clockify.me\/help\/wp-json\/wp\/v2\/posts\/23517\/revisions\/27502"}],"wp:attachment":[{"href":"https:\/\/clockify.me\/help\/wp-json\/wp\/v2\/media?parent=23517"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/clockify.me\/help\/wp-json\/wp\/v2\/categories?post=23517"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/clockify.me\/help\/wp-json\/wp\/v2\/tags?post=23517"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}