{"id":4622,"date":"2020-03-20T12:23:36","date_gmt":"2020-03-20T12:23:36","guid":{"rendered":"https:\/\/clockify.me\/help\/?p=4622"},"modified":"2025-11-13T11:16:11","modified_gmt":"2025-11-13T11:16:11","slug":"labor-cost","status":"publish","type":"post","link":"https:\/\/clockify.me\/help\/reports\/labor-cost","title":{"rendered":"Cost rate"},"content":{"rendered":"\n<p>In addition to billable rates, you can also define cost rates and see what you charge clients vs what you pay your team, and track profitability. <\/p>\n\n\n\n<p class=\"translation-block note\">Cost rate is a paid feature, which you can enable by <a aria-label=\"upgrading (opens in a new tab)\" href=\"https:\/\/clockify.me\/pricing\" target=\"_blank\" rel=\"noreferrer noopener\">upgrading<\/a> your workspace to Pro or Enterprise plan.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\">Define cost rates<\/h2>\n\n\n\n<p>In order to see and define cost rates, you first have to enable cost rates in workspace settings. <\/p>\n\n\n\n<p>Cost rates work the same way as <a href=\"https:\/\/clockify.me\/help\/reports\/hourly-rates\" target=\"_blank\" rel=\"noreferrer noopener\">billable hourly rates<\/a> and you can define them right next to billable rates.<\/p>\n\n\n\n<p> Difference between billable and cost rates:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li><strong>Cost rates are always applied, whether entry is billable or not<\/strong><\/li>\n\n\n\n<li class=\"translation-block\"><strong>Cost rates can be set to 0<\/strong>,<strong> adjusted per project or user<\/strong><\/li>\n<\/ul>\n\n\n<div class=\"wp-block-image\">\n<figure class=\"aligncenter size-large\"><img loading=\"lazy\" decoding=\"async\" width=\"586\" height=\"588\" src=\"https:\/\/clockify.me\/help\/wp-content\/uploads\/2020\/03\/defining-cost-rates-min.png\" alt=\"\" class=\"wp-image-4627\" srcset=\"https:\/\/clockify.me\/help\/wp-content\/uploads\/2020\/03\/defining-cost-rates-min.png 586w, https:\/\/clockify.me\/help\/wp-content\/uploads\/2020\/03\/defining-cost-rates-min-300x300.png 300w, https:\/\/clockify.me\/help\/wp-content\/uploads\/2020\/03\/defining-cost-rates-min-150x150.png 150w, https:\/\/clockify.me\/help\/wp-content\/uploads\/2020\/03\/defining-cost-rates-min-60x60.png 60w\" sizes=\"auto, (max-width: 586px) 100vw, 586px\" \/><\/figure>\n<\/div>\n\n\n<h2 class=\"wp-block-heading\">Costs and profit in reports<\/h2>\n\n\n\n<p>When you run a report, you can choose whether you wish to see:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li><strong>Billable amount<\/strong> &#8211; what you charge clients<\/li>\n\n\n\n<li><strong>Cost amount<\/strong> &#8211; what you pay your team<\/li>\n\n\n\n<li><strong>Profit <\/strong>&#8211; the difference between billable and cost (can be negative if costs are greater than income)<\/li>\n<\/ul>\n\n\n\n<p class=\"translation-block\">This lets you track and compare costs and profit across dates, projects, and users in total (via <a aria-label=\" (opens in a new tab)\" href=\"https:\/\/clockify.me\/help\/reports\/summary-report\" target=\"_blank\" rel=\"noreferrer noopener\">Summary report<\/a>), as well as see profit and cost for each individual time entry (via <a aria-label=\" (opens in a new tab)\" href=\"https:\/\/clockify.me\/help\/reports\/detailed-report\" target=\"_blank\" rel=\"noreferrer noopener\">Detailed report<\/a>). <\/p>\n\n\n\n<div class=\"wp-block-columns is-layout-flex wp-container-core-columns-is-layout-9d6595d7 wp-block-columns-is-layout-flex\">\n<div class=\"wp-block-column is-layout-flow wp-block-column-is-layout-flow\">\n<figure class=\"wp-block-image size-large\"><img loading=\"lazy\" decoding=\"async\" width=\"1024\" height=\"1013\" src=\"https:\/\/clockify.me\/help\/wp-content\/uploads\/2024\/03\/Screenshot-2024-03-21-at-16.15.21-1024x1013.png\" alt=\"\" class=\"wp-image-17351\" srcset=\"https:\/\/clockify.me\/help\/wp-content\/uploads\/2024\/03\/Screenshot-2024-03-21-at-16.15.21-1024x1013.png 1024w, https:\/\/clockify.me\/help\/wp-content\/uploads\/2024\/03\/Screenshot-2024-03-21-at-16.15.21-300x297.png 300w, https:\/\/clockify.me\/help\/wp-content\/uploads\/2024\/03\/Screenshot-2024-03-21-at-16.15.21-768x759.png 768w, https:\/\/clockify.me\/help\/wp-content\/uploads\/2024\/03\/Screenshot-2024-03-21-at-16.15.21-12x12.png 12w, https:\/\/clockify.me\/help\/wp-content\/uploads\/2024\/03\/Screenshot-2024-03-21-at-16.15.21.png 1070w\" sizes=\"auto, (max-width: 1024px) 100vw, 1024px\" \/><\/figure>\n<\/div>\n\n\n\n<div class=\"wp-block-column is-layout-flow wp-block-column-is-layout-flow\"><\/div>\n<\/div>\n\n\n\n<figure class=\"wp-block-image size-large\"><img loading=\"lazy\" decoding=\"async\" width=\"1024\" height=\"325\" src=\"https:\/\/clockify.me\/help\/wp-content\/uploads\/2024\/03\/Screenshot-2024-03-21-at-16.16.30-1-1024x325.png\" alt=\"\" class=\"wp-image-17354\" srcset=\"https:\/\/clockify.me\/help\/wp-content\/uploads\/2024\/03\/Screenshot-2024-03-21-at-16.16.30-1-1024x325.png 1024w, https:\/\/clockify.me\/help\/wp-content\/uploads\/2024\/03\/Screenshot-2024-03-21-at-16.16.30-1-300x95.png 300w, https:\/\/clockify.me\/help\/wp-content\/uploads\/2024\/03\/Screenshot-2024-03-21-at-16.16.30-1-768x243.png 768w, https:\/\/clockify.me\/help\/wp-content\/uploads\/2024\/03\/Screenshot-2024-03-21-at-16.16.30-1-1536x487.png 1536w, https:\/\/clockify.me\/help\/wp-content\/uploads\/2024\/03\/Screenshot-2024-03-21-at-16.16.30-1-2048x649.png 2048w, https:\/\/clockify.me\/help\/wp-content\/uploads\/2024\/03\/Screenshot-2024-03-21-at-16.16.30-1-18x6.png 18w\" sizes=\"auto, (max-width: 1024px) 100vw, 1024px\" \/><\/figure>\n\n\n\n<p>Exports follow what you&#8217;re seeing in the interface.  For example, you can set <strong>Show cost <\/strong>in a report, export PDF, and send it to payroll; or you can set &#8220;Show amount&#8221;, export PDF, and send it to clients. <\/p>\n\n\n\n<p>If you&#8217;re exporting a report in CSV or Excel:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li class=\"translation-block\"><strong>Show amount<\/strong> will give you <strong>Billable amount<\/strong> and <strong>Billable rate<\/strong> for each entry<\/li>\n\n\n\n<li class=\"translation-block\"><strong>Show cost <\/strong>will give you <strong>Cost amount<\/strong> and <strong>Cost rate<\/strong> for each entry<\/li>\n\n\n\n<li class=\"translation-block\"><strong>Show profit <\/strong>will give you everything: <strong>Billable amount<\/strong>, <strong>Billable rate<\/strong>, <strong>Cost amount<\/strong>, <strong>Cost rate<\/strong>,  <strong>Profit amount<\/strong>, and <strong>Profit rate<\/strong> (calculated difference between the two rates)<\/li>\n<\/ul>\n\n\n\n<div class=\"wp-block-group related-articles\"><div class=\"wp-block-group__inner-container is-layout-constrained wp-block-group-is-layout-constrained\">\n<h3 class=\"wp-block-heading\">Related articles<\/h3>\n\n\n\n<ul class=\"wp-block-list related-articles-list\">\n<li class=\"translation-block\"><a href=\"https:\/\/clockify.me\/help\/reports\/hourly-rates\">Overview of hourly rates<\/a><\/li>\n\n\n\n<li class=\"translation-block\"><a href=\"https:\/\/clockify.me\/help\/reports\/historic-rates\">Historical rates<\/a><\/li>\n\n\n\n<li class=\"translation-block\"><a href=\"https:\/\/clockify.me\/help\/reports\/task-rates\">Task rates<\/a><\/li>\n<\/ul>\n<\/div><\/div>\n","protected":false},"excerpt":{"rendered":"In addition to billable rates, you can also define cost rates and see what you c&#8230;","protected":false},"author":3,"featured_media":0,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"_helpful_status":1,"_searchwp_excluded":"","footnotes":""},"categories":[27],"tags":[],"class_list":["post-4622","post","type-post","status-publish","format-standard","hentry","category-rates"],"acf":[],"featured_image_src":null,"author_info":{"display_name":"aleksandar.olic","author_link":"https:\/\/clockify.me\/help\/author\/aleksandar-olic"},"_links":{"self":[{"href":"https:\/\/clockify.me\/help\/wp-json\/wp\/v2\/posts\/4622","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/clockify.me\/help\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/clockify.me\/help\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/clockify.me\/help\/wp-json\/wp\/v2\/users\/3"}],"replies":[{"embeddable":true,"href":"https:\/\/clockify.me\/help\/wp-json\/wp\/v2\/comments?post=4622"}],"version-history":[{"count":44,"href":"https:\/\/clockify.me\/help\/wp-json\/wp\/v2\/posts\/4622\/revisions"}],"predecessor-version":[{"id":27337,"href":"https:\/\/clockify.me\/help\/wp-json\/wp\/v2\/posts\/4622\/revisions\/27337"}],"wp:attachment":[{"href":"https:\/\/clockify.me\/help\/wp-json\/wp\/v2\/media?parent=4622"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/clockify.me\/help\/wp-json\/wp\/v2\/categories?post=4622"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/clockify.me\/help\/wp-json\/wp\/v2\/tags?post=4622"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}