{"id":4622,"date":"2020-03-20T12:23:36","date_gmt":"2020-03-20T12:23:36","guid":{"rendered":"https:\/\/clockify.me\/help\/?p=4622"},"modified":"2026-04-24T08:35:10","modified_gmt":"2026-04-24T08:35:10","slug":"labor-cost","status":"publish","type":"post","link":"https:\/\/clockify.me\/help\/reports\/labor-cost","title":{"rendered":"Cost rate"},"content":{"rendered":"\n<div class=\"wp-block-custom-audience-tag audience-tag-box\"><span class=\"tag-title\">Who can use this feature?<\/span><div class=\"tag-rows\"><div class=\"tag-row\"><svg width=\"18\" height=\"18\" viewBox=\"0 0 24 24\" fill=\"none\"><mask id=\"mask-aud-final\" style=\"mask-type:alpha\" maskUnits=\"userSpaceOnUse\" x=\"0\" y=\"0\" width=\"24\" height=\"24\"><rect width=\"24\" height=\"24\" fill=\"#D9D9D9\"><\/rect><\/mask><g mask=\"url(#mask-aud-final)\"><path d=\"M12 12C10.9 12 9.95833 11.6083 9.175 10.825C8.39167 10.0417 8 9.1 8 8C8 6.9 8.39167 5.95833 9.175 5.175C9.95833 4.39167 10.9 4 12 4C13.1 4 14.0417 4.39167 14.825 5.175C15.6083 5.95833 16 6.9 16 8C16 9.1 15.6083 10.0417 14.825 10.825C14.0417 11.6083 13.1 12 12 12ZM4 20V17.2C4 16.6333 4.14583 16.1125 4.4375 15.6375C4.72917 15.1625 5.11667 14.8 5.6 14.55C6.63333 14.0333 7.68333 13.6458 8.75 13.3875C9.81667 13.1292 10.9 13 12 13C13.1 13 14.1833 13.1292 15.25 13.3875C16.3167 13.6458 17.3667 14.0333 18.4 14.55C18.8833 14.8 19.2708 15.1625 19.5625 15.6375C19.8542 16.1125 20 16.6333 20 17.2V20H4ZM6 18H18V17.2C18 17.0167 17.9542 16.85 17.8625 16.7C17.7708 16.55 17.65 16.4333 17.5 16.35C16.6 15.9 15.6917 15.5625 14.775 15.3375C13.8583 15.1125 12.9333 15 12 15C11.0667 15 10.1417 15.1125 9.225 15.3375C8.30833 15.5625 7.4 15.9 6.5 16.35C6.35 16.4333 6.22917 16.55 6.1375 16.7C6.04583 16.85 6 17.0167 6 17.2V18ZM12 10C12.55 10 13.0208 9.80417 13.4125 9.4125C13.8042 9.02083 14 8.55 14 8C14 7.45 13.8042 6.97917 13.4125 6.5875C13.0208 6.19583 12.55 6 12 6C11.45 6 10.9792 6.19583 10.5875 6.5875C10.1958 6.97917 10 7.45 10 8C10 8.55 10.1958 9.02083 10.5875 9.4125C10.9792 9.80417 11.45 10 12 10Z\" fill=\"black\" fill-opacity=\"0.87\"><\/path><\/g><\/svg><span>Workspace owner and admins<\/span><\/div><div class=\"tag-row\"><svg width=\"18\" height=\"18\" viewBox=\"0 0 24 24\" fill=\"none\"><mask id=\"mask-flg-final\" style=\"mask-type:alpha\" maskUnits=\"userSpaceOnUse\" x=\"0\" y=\"0\" width=\"24\" height=\"24\"><rect width=\"24\" height=\"24\" fill=\"#D9D9D9\"><\/rect><\/mask><g mask=\"url(#mask-flg-final)\"><path d=\"M5 21V4H14L14.4 6H20V16H13L12.6 14H7V21H5ZM14.65 14H18V8H12.75L12.35 6H7V12H14.25L14.65 14Z\" fill=\"black\" fill-opacity=\"0.87\"><\/path><\/g><\/svg><span>Cost rate is a paid feature available in Pro or Enterprise plan<\/span><\/div><\/div><\/div>\n\n\n\n<p>In addition to billable rates, you can also define cost rates and see what you charge clients vs what you pay your team, and track profitability. <\/p>\n\n\n\n<h2 class=\"wp-block-heading\">Define cost rates<\/h2>\n\n\n\n<p class=\"translation-block\">In order to see and define cost rates, you first have to enable cost rates in <strong>Workspace settings<\/strong>.<\/p>\n\n\n\n<p>Cost rates work the same way as <a href=\"https:\/\/clockify.me\/help\/reports\/hourly-rates\" target=\"_blank\" rel=\"noreferrer noopener\">billable hourly rates<\/a> and you can define them right next to billable rates.<\/p>\n\n\n\n<p> Difference between billable and cost rates:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li><strong>Cost rates are always applied, whether entry is billable or not<\/strong><\/li>\n\n\n\n<li class=\"translation-block\"><strong>Cost rates can be set to 0<\/strong>,<strong> adjusted per project or user<\/strong><\/li>\n<\/ul>\n\n\n<div class=\"wp-block-image\">\n<figure class=\"aligncenter size-large\"><img loading=\"lazy\" decoding=\"async\" width=\"586\" height=\"588\" src=\"https:\/\/clockify.me\/help\/wp-content\/uploads\/2020\/03\/defining-cost-rates-min.png\" alt=\"\" class=\"wp-image-4627\" srcset=\"https:\/\/clockify.me\/help\/wp-content\/uploads\/2020\/03\/defining-cost-rates-min.png 586w, https:\/\/clockify.me\/help\/wp-content\/uploads\/2020\/03\/defining-cost-rates-min-300x300.png 300w, https:\/\/clockify.me\/help\/wp-content\/uploads\/2020\/03\/defining-cost-rates-min-150x150.png 150w, https:\/\/clockify.me\/help\/wp-content\/uploads\/2020\/03\/defining-cost-rates-min-60x60.png 60w\" sizes=\"auto, (max-width: 586px) 100vw, 586px\" \/><\/figure>\n<\/div>\n\n\n<h2 class=\"wp-block-heading\">Costs and profit in reports<\/h2>\n\n\n\n<p>When you run a report, you can choose whether you wish to see:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li><strong>Billable amount<\/strong> &#8211; what you charge clients<\/li>\n\n\n\n<li><strong>Cost amount<\/strong> &#8211; what you pay your team<\/li>\n\n\n\n<li><strong>Profit <\/strong>&#8211; the difference between billable and cost (can be negative if costs are greater than income)<\/li>\n<\/ul>\n\n\n\n<p class=\"translation-block\">This lets you track and compare costs and profit across dates, projects, and users in total (via <a aria-label=\" (opens in a new tab)\" href=\"https:\/\/clockify.me\/help\/reports\/summary-report\" target=\"_blank\" rel=\"noreferrer noopener\">Summary report<\/a>), as well as see profit and cost for each individual time entry (via <a aria-label=\" (opens in a new tab)\" href=\"https:\/\/clockify.me\/help\/reports\/detailed-report\" target=\"_blank\" rel=\"noreferrer noopener\">Detailed report<\/a>). <\/p>\n\n\n\n<div class=\"wp-block-columns is-layout-flex wp-container-core-columns-is-layout-9d6595d7 wp-block-columns-is-layout-flex\">\n<div class=\"wp-block-column is-layout-flow wp-block-column-is-layout-flow\">\n<figure class=\"wp-block-image size-large\"><img loading=\"lazy\" decoding=\"async\" width=\"1024\" height=\"1013\" src=\"https:\/\/clockify.me\/help\/wp-content\/uploads\/2024\/03\/Screenshot-2024-03-21-at-16.15.21-1024x1013.png\" alt=\"\" class=\"wp-image-17351\" srcset=\"https:\/\/clockify.me\/help\/wp-content\/uploads\/2024\/03\/Screenshot-2024-03-21-at-16.15.21-1024x1013.png 1024w, https:\/\/clockify.me\/help\/wp-content\/uploads\/2024\/03\/Screenshot-2024-03-21-at-16.15.21-300x297.png 300w, https:\/\/clockify.me\/help\/wp-content\/uploads\/2024\/03\/Screenshot-2024-03-21-at-16.15.21-768x759.png 768w, https:\/\/clockify.me\/help\/wp-content\/uploads\/2024\/03\/Screenshot-2024-03-21-at-16.15.21-12x12.png 12w, https:\/\/clockify.me\/help\/wp-content\/uploads\/2024\/03\/Screenshot-2024-03-21-at-16.15.21.png 1070w\" sizes=\"auto, (max-width: 1024px) 100vw, 1024px\" \/><\/figure>\n<\/div>\n\n\n\n<div class=\"wp-block-column is-layout-flow wp-block-column-is-layout-flow\"><\/div>\n<\/div>\n\n\n\n<figure class=\"wp-block-image size-large\"><img loading=\"lazy\" decoding=\"async\" width=\"1024\" height=\"325\" src=\"https:\/\/clockify.me\/help\/wp-content\/uploads\/2024\/03\/Screenshot-2024-03-21-at-16.16.30-1-1024x325.png\" alt=\"\" class=\"wp-image-17354\" srcset=\"https:\/\/clockify.me\/help\/wp-content\/uploads\/2024\/03\/Screenshot-2024-03-21-at-16.16.30-1-1024x325.png 1024w, https:\/\/clockify.me\/help\/wp-content\/uploads\/2024\/03\/Screenshot-2024-03-21-at-16.16.30-1-300x95.png 300w, https:\/\/clockify.me\/help\/wp-content\/uploads\/2024\/03\/Screenshot-2024-03-21-at-16.16.30-1-768x243.png 768w, https:\/\/clockify.me\/help\/wp-content\/uploads\/2024\/03\/Screenshot-2024-03-21-at-16.16.30-1-1536x487.png 1536w, https:\/\/clockify.me\/help\/wp-content\/uploads\/2024\/03\/Screenshot-2024-03-21-at-16.16.30-1-2048x649.png 2048w, https:\/\/clockify.me\/help\/wp-content\/uploads\/2024\/03\/Screenshot-2024-03-21-at-16.16.30-1-18x6.png 18w\" sizes=\"auto, (max-width: 1024px) 100vw, 1024px\" \/><\/figure>\n\n\n\n<p>Exports follow what you&#8217;re seeing in the interface.  For example, you can set <strong>Show cost <\/strong>in a report, export PDF, and send it to payroll; or you can set &#8220;Show amount&#8221;, export PDF, and send it to clients. <\/p>\n\n\n\n<p>If you&#8217;re exporting a report in CSV or Excel:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li class=\"translation-block\"><strong>Show amount<\/strong> will give you <strong>Billable amount<\/strong> and <strong>Billable rate<\/strong> for each entry<\/li>\n\n\n\n<li class=\"translation-block\"><strong>Show cost <\/strong>will give you <strong>Cost amount<\/strong> and <strong>Cost rate<\/strong> for each entry<\/li>\n\n\n\n<li class=\"translation-block\"><strong>Show profit <\/strong>will give you everything: <strong>Billable amount<\/strong>, <strong>Billable rate<\/strong>, <strong>Cost amount<\/strong>, <strong>Cost rate<\/strong>,  <strong>Profit amount<\/strong>, and <strong>Profit rate<\/strong> (calculated difference between the two rates)<\/li>\n<\/ul>\n\n\n\n<div class=\"wp-block-group related-articles\"><div class=\"wp-block-group__inner-container is-layout-constrained wp-block-group-is-layout-constrained\">\n<h3 class=\"wp-block-heading\">Related articles<\/h3>\n\n\n\n<ul class=\"wp-block-list related-articles-list\">\n<li class=\"translation-block\"><a href=\"https:\/\/clockify.me\/help\/reports\/hourly-rates\">Overview of hourly rates<\/a><\/li>\n\n\n\n<li class=\"translation-block\"><a href=\"https:\/\/clockify.me\/help\/reports\/historic-rates\">Historical rates<\/a><\/li>\n\n\n\n<li class=\"translation-block\"><a href=\"https:\/\/clockify.me\/help\/reports\/task-rates\">Task rates<\/a><\/li>\n<\/ul>\n<\/div><\/div>\n","protected":false},"excerpt":{"rendered":"In addition to billable rates, you can also define cost rates and see what you c&#8230;","protected":false},"author":3,"featured_media":0,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"_helpful_status":1,"_searchwp_excluded":"","footnotes":""},"categories":[27],"tags":[],"class_list":["post-4622","post","type-post","status-publish","format-standard","hentry","category-rates"],"acf":[],"featured_image_src":null,"author_info":{"display_name":"aleksandar.olic","author_link":"https:\/\/clockify.me\/help\/author\/aleksandar-olic"},"_links":{"self":[{"href":"https:\/\/clockify.me\/help\/wp-json\/wp\/v2\/posts\/4622","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/clockify.me\/help\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/clockify.me\/help\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/clockify.me\/help\/wp-json\/wp\/v2\/users\/3"}],"replies":[{"embeddable":true,"href":"https:\/\/clockify.me\/help\/wp-json\/wp\/v2\/comments?post=4622"}],"version-history":[{"count":46,"href":"https:\/\/clockify.me\/help\/wp-json\/wp\/v2\/posts\/4622\/revisions"}],"predecessor-version":[{"id":31194,"href":"https:\/\/clockify.me\/help\/wp-json\/wp\/v2\/posts\/4622\/revisions\/31194"}],"wp:attachment":[{"href":"https:\/\/clockify.me\/help\/wp-json\/wp\/v2\/media?parent=4622"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/clockify.me\/help\/wp-json\/wp\/v2\/categories?post=4622"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/clockify.me\/help\/wp-json\/wp\/v2\/tags?post=4622"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}