{"id":6189,"date":"2020-11-06T08:36:10","date_gmt":"2020-11-06T08:36:10","guid":{"rendered":"https:\/\/clockify.me\/help\/?p=6189"},"modified":"2026-03-31T14:05:09","modified_gmt":"2026-03-31T14:05:09","slug":"invoicing","status":"publish","type":"post","link":"https:\/\/clockify.me\/help\/projects\/invoicing","title":{"rendered":"Create &amp; manage invoices"},"content":{"rendered":"\n<div class=\"wp-block-custom-audience-tag audience-tag-box\"><span class=\"tag-title\">Who can use this feature?<\/span><div class=\"tag-rows\"><div class=\"tag-row\"><svg width=\"18\" height=\"18\" viewBox=\"0 0 24 24\" fill=\"none\"><mask id=\"mask-aud-final\" style=\"mask-type:alpha\" maskUnits=\"userSpaceOnUse\" x=\"0\" y=\"0\" width=\"24\" height=\"24\"><rect width=\"24\" height=\"24\" fill=\"#D9D9D9\"><\/rect><\/mask><g mask=\"url(#mask-aud-final)\"><path d=\"M12 12C10.9 12 9.95833 11.6083 9.175 10.825C8.39167 10.0417 8 9.1 8 8C8 6.9 8.39167 5.95833 9.175 5.175C9.95833 4.39167 10.9 4 12 4C13.1 4 14.0417 4.39167 14.825 5.175C15.6083 5.95833 16 6.9 16 8C16 9.1 15.6083 10.0417 14.825 10.825C14.0417 11.6083 13.1 12 12 12ZM4 20V17.2C4 16.6333 4.14583 16.1125 4.4375 15.6375C4.72917 15.1625 5.11667 14.8 5.6 14.55C6.63333 14.0333 7.68333 13.6458 8.75 13.3875C9.81667 13.1292 10.9 13 12 13C13.1 13 14.1833 13.1292 15.25 13.3875C16.3167 13.6458 17.3667 14.0333 18.4 14.55C18.8833 14.8 19.2708 15.1625 19.5625 15.6375C19.8542 16.1125 20 16.6333 20 17.2V20H4ZM6 18H18V17.2C18 17.0167 17.9542 16.85 17.8625 16.7C17.7708 16.55 17.65 16.4333 17.5 16.35C16.6 15.9 15.6917 15.5625 14.775 15.3375C13.8583 15.1125 12.9333 15 12 15C11.0667 15 10.1417 15.1125 9.225 15.3375C8.30833 15.5625 7.4 15.9 6.5 16.35C6.35 16.4333 6.22917 16.55 6.1375 16.7C6.04583 16.85 6 17.0167 6 17.2V18ZM12 10C12.55 10 13.0208 9.80417 13.4125 9.4125C13.8042 9.02083 14 8.55 14 8C14 7.45 13.8042 6.97917 13.4125 6.5875C13.0208 6.19583 12.55 6 12 6C11.45 6 10.9792 6.19583 10.5875 6.5875C10.1958 6.97917 10 7.45 10 8C10 8.55 10.1958 9.02083 10.5875 9.4125C10.9792 9.80417 11.45 10 12 10Z\" fill=\"black\" fill-opacity=\"0.87\"><\/path><\/g><\/svg><span>Admins and assigned members<\/span><\/div><div class=\"tag-row\"><svg width=\"18\" height=\"18\" viewBox=\"0 0 24 24\" fill=\"none\"><mask id=\"mask-flg-final\" style=\"mask-type:alpha\" maskUnits=\"userSpaceOnUse\" x=\"0\" y=\"0\" width=\"24\" height=\"24\"><rect width=\"24\" height=\"24\" fill=\"#D9D9D9\"><\/rect><\/mask><g mask=\"url(#mask-flg-final)\"><path d=\"M5 21V4H14L14.4 6H20V16H13L12.6 14H7V21H5ZM14.65 14H18V8H12.75L12.35 6H7V12H14.25L14.65 14Z\" fill=\"black\" fill-opacity=\"0.87\"><\/path><\/g><\/svg><span>Standard, Pro, and Enterprise plans<\/span><\/div><\/div><\/div>\n\n\n\n<p>Create invoices for clients based on tracked time and mark entries as invoiced, so you don\u2019t double bill clients.<\/p>\n\n\n\n<div class=\"wp-block-custom-highlight-box custom-box color-green\"><div class=\"box-header\"><svg width=\"20\" height=\"20\" viewBox=\"0 0 24 24\" fill=\"none\"><mask id=\"mask-green\" style=\"mask-type:alpha\" maskUnits=\"userSpaceOnUse\" x=\"0\" y=\"0\" width=\"24\" height=\"24\"><rect width=\"24\" height=\"24\" fill=\"#D9D9D9\"><\/rect><\/mask><g mask=\"url(#mask-green)\"><path d=\"M5 21.0001C4.45 21.0001 3.97917 20.8043 3.5875 20.4126C3.19583 20.0209 3 19.5501 3 19.0001V5.0001C3 4.4501 3.19583 3.97926 3.5875 3.5876C3.97917 3.19593 4.45 3.0001 5 3.0001H13.925L11.925 5.0001H5V19.0001H19V12.0501L21 10.0501V19.0001C21 19.5501 20.8042 20.0209 20.4125 20.4126C20.0208 20.8043 19.55 21.0001 19 21.0001H5ZM9 15.0001V10.7501L18.175 1.5751C18.375 1.3751 18.6 1.2251 18.85 1.1251C19.1 1.0251 19.35 0.975098 19.6 0.975098C19.8667 0.975098 20.1208 1.0251 20.3625 1.1251C20.6042 1.2251 20.825 1.3751 21.025 1.5751L22.425 3.0001C22.6083 3.2001 22.75 3.42093 22.85 3.6626C22.95 3.90426 23 4.1501 23 4.4001C23 4.6501 22.9542 4.89593 22.8625 5.1376C22.7708 5.37926 22.625 5.6001 22.425 5.8001L13.25 15.0001H9ZM11 13.0001H12.4L18.2 7.2001L17.5 6.5001L16.775 5.8001L11 11.5751V13.0001Z\" fill=\"#4CAF50\"><\/path><\/g><\/svg><span class=\"box-label\">Note<\/span><\/div><div class=\"box-content\">\n<p class=\"translation-block\">Invoicing is a paid feature, which you can use if you <a href=\"https:\/\/clockify.me\/pricing\">upgrade<\/a> your workspace to Standard, Pro, or Enterprise plan.<\/p>\n<\/div><\/div>\n\n\n\n<p>For step-by-step guidance on how to create and manage invoices in Clockify, watch the video and follow the instructions below.<\/p>\n\n\n\n<figure class=\"wp-block-embed is-type-video is-provider-youtube wp-block-embed-youtube wp-embed-aspect-16-9 wp-has-aspect-ratio\"><div class=\"wp-block-embed__wrapper\">\n<div class=\"ratio ratio-16x9\"><iframe loading=\"lazy\" title=\"Invoicing - Creation | Clockify Tutorial (2025)\" width=\"800\" height=\"450\" src=\"https:\/\/www.youtube.com\/embed\/fx-6MhUGpss?list=PLQAwVmVuWw1FXEgcgUCBZja8Fwha9xy-3\" frameborder=\"0\" allow=\"accelerometer; autoplay; clipboard-write; encrypted-media; gyroscope; picture-in-picture; web-share\" referrerpolicy=\"strict-origin-when-cross-origin\" allowfullscreen><\/iframe><\/div>\n<\/div><figcaption class=\"wp-element-caption\">User interface displayed in this video may not correspond to the latest version of the app.<\/figcaption><\/figure>\n\n\n\n<h2 class=\"wp-block-heading\">Create invoices<\/h2>\n\n\n\n<div class=\"wp-block-custom-highlight-box custom-box color-green\"><div class=\"box-header\"><svg width=\"20\" height=\"20\" viewBox=\"0 0 24 24\" fill=\"none\"><mask id=\"mask-green\" style=\"mask-type:alpha\" maskUnits=\"userSpaceOnUse\" x=\"0\" y=\"0\" width=\"24\" height=\"24\"><rect width=\"24\" height=\"24\" fill=\"#D9D9D9\"><\/rect><\/mask><g mask=\"url(#mask-green)\"><path d=\"M5 21.0001C4.45 21.0001 3.97917 20.8043 3.5875 20.4126C3.19583 20.0209 3 19.5501 3 19.0001V5.0001C3 4.4501 3.19583 3.97926 3.5875 3.5876C3.97917 3.19593 4.45 3.0001 5 3.0001H13.925L11.925 5.0001H5V19.0001H19V12.0501L21 10.0501V19.0001C21 19.5501 20.8042 20.0209 20.4125 20.4126C20.0208 20.8043 19.55 21.0001 19 21.0001H5ZM9 15.0001V10.7501L18.175 1.5751C18.375 1.3751 18.6 1.2251 18.85 1.1251C19.1 1.0251 19.35 0.975098 19.6 0.975098C19.8667 0.975098 20.1208 1.0251 20.3625 1.1251C20.6042 1.2251 20.825 1.3751 21.025 1.5751L22.425 3.0001C22.6083 3.2001 22.75 3.42093 22.85 3.6626C22.95 3.90426 23 4.1501 23 4.4001C23 4.6501 22.9542 4.89593 22.8625 5.1376C22.7708 5.37926 22.625 5.6001 22.425 5.8001L13.25 15.0001H9ZM11 13.0001H12.4L18.2 7.2001L17.5 6.5001L16.775 5.8001L11 11.5751V13.0001Z\" fill=\"#4CAF50\"><\/path><\/g><\/svg><span class=\"box-label\">Note<\/span><\/div><div class=\"box-content\">\n<p class=\"translation-block\">Creating an invoice only works in the Clockify <strong>web<\/strong> app and needs to be enabled in <strong><a href=\"https:\/\/clockify.me\/help\/getting-started\/getting-started-as-admin-and-workspace-owner\/set-up-your-workspace#workspace-settings\" type=\"link\" id=\"https:\/\/clockify.me\/help\/getting-started\/getting-started-as-admin-and-workspace-owner\/set-up-your-workspace#workspace-settings\">Workspace settings<\/a>.<\/strong><\/p>\n<\/div><\/div>\n\n\n\n<p>To create invoices:&nbsp;<\/p>\n\n\n\n<ol class=\"wp-block-list\">\n<li class=\"translation-block\">Go to the <strong>Invoices<\/strong> page&nbsp;<\/li>\n\n\n\n<li class=\"translation-block\">Click <strong>Create invoice<\/strong><\/li>\n\n\n\n<li>Choose client<\/li>\n\n\n\n<li>Change currency, invoice number, and issue\/due dates (if needed)<\/li>\n\n\n\n<li class=\"translation-block\">Click <strong>Create<\/strong><\/li>\n<\/ol>\n\n\n\n<figure class=\"wp-block-image size-full is-resized\"><img loading=\"lazy\" decoding=\"async\" width=\"994\" height=\"1014\" src=\"https:\/\/clockify.me\/help\/wp-content\/uploads\/2024\/02\/Screenshot-2024-02-09-at-09.31.35.png\" alt=\"\" class=\"wp-image-16422\" style=\"width:362px;height:auto\" srcset=\"https:\/\/clockify.me\/help\/wp-content\/uploads\/2024\/02\/Screenshot-2024-02-09-at-09.31.35.png 994w, https:\/\/clockify.me\/help\/wp-content\/uploads\/2024\/02\/Screenshot-2024-02-09-at-09.31.35-294x300.png 294w, https:\/\/clockify.me\/help\/wp-content\/uploads\/2024\/02\/Screenshot-2024-02-09-at-09.31.35-768x783.png 768w, https:\/\/clockify.me\/help\/wp-content\/uploads\/2024\/02\/Screenshot-2024-02-09-at-09.31.35-12x12.png 12w\" sizes=\"auto, (max-width: 994px) 100vw, 994px\" \/><\/figure>\n\n\n\n<p>After you&#8217;ve done that, you can also make some additional changes like: <\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Manually add items to the invoice <\/li>\n\n\n\n<li>Import your tracked time and expenses<\/li>\n\n\n\n<li>Download the invoice<\/li>\n\n\n\n<li class=\"translation-block\"><a href=\"https:\/\/clockify.me\/help\/projects\/taxes-in-invoices#set-taxation-mode-on-individual-invoices\">Set taxation mode<\/a><\/li>\n<\/ul>\n\n\n\n<figure class=\"wp-block-image size-large\"><img loading=\"lazy\" decoding=\"async\" width=\"1024\" height=\"457\" src=\"https:\/\/clockify.me\/help\/wp-content\/uploads\/2020\/11\/Screenshot-2025-02-20-at-09.26.28-1024x457.png\" alt=\"\" class=\"wp-image-22123\" srcset=\"https:\/\/clockify.me\/help\/wp-content\/uploads\/2020\/11\/Screenshot-2025-02-20-at-09.26.28-1024x457.png 1024w, https:\/\/clockify.me\/help\/wp-content\/uploads\/2020\/11\/Screenshot-2025-02-20-at-09.26.28-300x134.png 300w, https:\/\/clockify.me\/help\/wp-content\/uploads\/2020\/11\/Screenshot-2025-02-20-at-09.26.28-768x343.png 768w, https:\/\/clockify.me\/help\/wp-content\/uploads\/2020\/11\/Screenshot-2025-02-20-at-09.26.28-1536x686.png 1536w, https:\/\/clockify.me\/help\/wp-content\/uploads\/2020\/11\/Screenshot-2025-02-20-at-09.26.28-18x8.png 18w, https:\/\/clockify.me\/help\/wp-content\/uploads\/2020\/11\/Screenshot-2025-02-20-at-09.26.28.png 1834w\" sizes=\"auto, (max-width: 1024px) 100vw, 1024px\" \/><\/figure>\n\n\n\n<p>There are also some actions you can do such as to duplicate the existing invoice and quickly create a new one.&nbsp;<\/p>\n\n\n\n<ol class=\"wp-block-list\">\n<li>Choose the invoice you\u2019d like to duplicate<\/li>\n\n\n\n<li>Click on the three dots menu<\/li>\n\n\n\n<li class=\"translation-block\">Choose the <strong>Duplicate<\/strong> option from the dropdown<\/li>\n<\/ol>\n\n\n\n<figure class=\"wp-block-image size-full is-resized\"><img loading=\"lazy\" decoding=\"async\" width=\"384\" height=\"944\" src=\"https:\/\/clockify.me\/help\/wp-content\/uploads\/2024\/02\/Screenshot-2024-02-09-at-09.34.08.png\" alt=\"\" class=\"wp-image-16423\" style=\"width:151px;height:auto\" srcset=\"https:\/\/clockify.me\/help\/wp-content\/uploads\/2024\/02\/Screenshot-2024-02-09-at-09.34.08.png 384w, https:\/\/clockify.me\/help\/wp-content\/uploads\/2024\/02\/Screenshot-2024-02-09-at-09.34.08-122x300.png 122w, https:\/\/clockify.me\/help\/wp-content\/uploads\/2024\/02\/Screenshot-2024-02-09-at-09.34.08-5x12.png 5w\" sizes=\"auto, (max-width: 384px) 100vw, 384px\" \/><\/figure>\n\n\n\n<p>This newly-created invoice contains the same information as the original one. This information can be changed and edited according to your needs. Any imported time entries won\u2019t carry over their dependency.<\/p>\n\n\n\n<p class=\"translation-block\"><strong>Bill from<\/strong>, <strong>name<\/strong>, <strong>address<\/strong> and logo are taken from your <strong>Workspace settings<\/strong>, and <strong>Bill to address<\/strong> is taken from the client.<\/p>\n\n\n\n<p>&nbsp;To edit client address:&nbsp;<\/p>\n\n\n\n<ol class=\"wp-block-list\">\n<li class=\"translation-block\">Go to the <strong>Clients<\/strong> page&nbsp;<\/li>\n\n\n\n<li>Choose client<\/li>\n\n\n\n<li>Click the edit icon and edit their address<\/li>\n<\/ol>\n\n\n\n<p class=\"translation-block\">Expand your contact list in the settings on the <strong>Invoices<\/strong> page. Once you add more contacts, they\u2019ll appear in the <strong>Bill from<\/strong> the dropdown on any invoice.&nbsp;<\/p>\n\n\n\n<div class=\"wp-block-custom-highlight-box custom-box color-green\"><div class=\"box-header\"><svg width=\"20\" height=\"20\" viewBox=\"0 0 24 24\" fill=\"none\"><mask id=\"mask-green\" style=\"mask-type:alpha\" maskUnits=\"userSpaceOnUse\" x=\"0\" y=\"0\" width=\"24\" height=\"24\"><rect width=\"24\" height=\"24\" fill=\"#D9D9D9\"><\/rect><\/mask><g mask=\"url(#mask-green)\"><path d=\"M5 21.0001C4.45 21.0001 3.97917 20.8043 3.5875 20.4126C3.19583 20.0209 3 19.5501 3 19.0001V5.0001C3 4.4501 3.19583 3.97926 3.5875 3.5876C3.97917 3.19593 4.45 3.0001 5 3.0001H13.925L11.925 5.0001H5V19.0001H19V12.0501L21 10.0501V19.0001C21 19.5501 20.8042 20.0209 20.4125 20.4126C20.0208 20.8043 19.55 21.0001 19 21.0001H5ZM9 15.0001V10.7501L18.175 1.5751C18.375 1.3751 18.6 1.2251 18.85 1.1251C19.1 1.0251 19.35 0.975098 19.6 0.975098C19.8667 0.975098 20.1208 1.0251 20.3625 1.1251C20.6042 1.2251 20.825 1.3751 21.025 1.5751L22.425 3.0001C22.6083 3.2001 22.75 3.42093 22.85 3.6626C22.95 3.90426 23 4.1501 23 4.4001C23 4.6501 22.9542 4.89593 22.8625 5.1376C22.7708 5.37926 22.625 5.6001 22.425 5.8001L13.25 15.0001H9ZM11 13.0001H12.4L18.2 7.2001L17.5 6.5001L16.775 5.8001L11 11.5751V13.0001Z\" fill=\"#4CAF50\"><\/path><\/g><\/svg><span class=\"box-label\">Note<\/span><\/div><div class=\"box-content\">\n<p class=\"translation-block\">Admins can access the Invoices page. You can allow specific members to also see and manage in workspace settings under the <strong>Who can manage invoices section<\/strong>.<\/p>\n<\/div><\/div>\n\n\n\n<h3 class=\"wp-block-heading\">Set up recurring invoices<\/h3>\n\n\n\n<div class=\"wp-block-custom-highlight-box custom-box color-green\"><div class=\"box-header\"><svg width=\"20\" height=\"20\" viewBox=\"0 0 24 24\" fill=\"none\"><mask id=\"mask-green\" style=\"mask-type:alpha\" maskUnits=\"userSpaceOnUse\" x=\"0\" y=\"0\" width=\"24\" height=\"24\"><rect width=\"24\" height=\"24\" fill=\"#D9D9D9\"><\/rect><\/mask><g mask=\"url(#mask-green)\"><path d=\"M5 21.0001C4.45 21.0001 3.97917 20.8043 3.5875 20.4126C3.19583 20.0209 3 19.5501 3 19.0001V5.0001C3 4.4501 3.19583 3.97926 3.5875 3.5876C3.97917 3.19593 4.45 3.0001 5 3.0001H13.925L11.925 5.0001H5V19.0001H19V12.0501L21 10.0501V19.0001C21 19.5501 20.8042 20.0209 20.4125 20.4126C20.0208 20.8043 19.55 21.0001 19 21.0001H5ZM9 15.0001V10.7501L18.175 1.5751C18.375 1.3751 18.6 1.2251 18.85 1.1251C19.1 1.0251 19.35 0.975098 19.6 0.975098C19.8667 0.975098 20.1208 1.0251 20.3625 1.1251C20.6042 1.2251 20.825 1.3751 21.025 1.5751L22.425 3.0001C22.6083 3.2001 22.75 3.42093 22.85 3.6626C22.95 3.90426 23 4.1501 23 4.4001C23 4.6501 22.9542 4.89593 22.8625 5.1376C22.7708 5.37926 22.625 5.6001 22.425 5.8001L13.25 15.0001H9ZM11 13.0001H12.4L18.2 7.2001L17.5 6.5001L16.775 5.8001L11 11.5751V13.0001Z\" fill=\"#4CAF50\"><\/path><\/g><\/svg><span class=\"box-label\">Note<\/span><\/div><div class=\"box-content\">\n<p class=\"translation-block\">This feature is available in the <strong>Standard<\/strong> plan and higher subscription plans and can only be applied to newly-created invoices.&nbsp;<\/p>\n<\/div><\/div>\n\n\n\n<p class=\"translation-block\">Use <strong>Recurring invoices <\/strong>to automate invoices that repeat at custom intervals, such as weekly or monthly and save time and minimize errors along the way.&nbsp;&nbsp;<\/p>\n\n\n\n<p><strong>Recurring invoice settings<\/strong><\/p>\n\n\n\n<p>You can manage all settings for recurring invoices and stop the automation process whenever necessary.<\/p>\n\n\n\n<p><strong>Set up recurring invoices<\/strong><\/p>\n\n\n\n<p>To set up a recurring invoice:&nbsp;<\/p>\n\n\n\n<ol class=\"wp-block-list\">\n<li class=\"translation-block\">Navigate to the <strong>Invoices<\/strong> page<\/li>\n\n\n\n<li class=\"translation-block\">Click the <strong>three-dot menu<\/strong> next to the invoice you want to set as recurring&nbsp;<\/li>\n\n\n\n<li class=\"translation-block\">Choose <strong>Recurring settings<\/strong>&nbsp;<\/li>\n\n\n\n<li class=\"translation-block\">In the modal choose your <strong>recurrence<\/strong> (weekly, monthly, custom, etc.)<br>If you choose <strong>Custom<\/strong>, enter the exact number of days for the interval.<\/li>\n\n\n\n<li>Set the date for the next invoice<\/li>\n\n\n\n<li>Toggle the switch to enable recurring invoicing<\/li>\n\n\n\n<li class=\"translation-block\">Click <strong>Save<\/strong> to complete the action<\/li>\n<\/ol>\n\n\n\n<figure class=\"wp-block-image size-full is-resized\"><img loading=\"lazy\" decoding=\"async\" width=\"371\" height=\"319\" src=\"https:\/\/clockify.me\/help\/wp-content\/uploads\/2020\/11\/image.png\" alt=\"\" class=\"wp-image-26781\" style=\"width:300px\" srcset=\"https:\/\/clockify.me\/help\/wp-content\/uploads\/2020\/11\/image.png 371w, https:\/\/clockify.me\/help\/wp-content\/uploads\/2020\/11\/image-300x258.png 300w, https:\/\/clockify.me\/help\/wp-content\/uploads\/2020\/11\/image-14x12.png 14w\" sizes=\"auto, (max-width: 371px) 100vw, 371px\" \/><\/figure>\n\n\n\n<p><strong>Notifications &amp; alerts<\/strong><\/p>\n\n\n\n<p class=\"translation-block\">All users with permissions to manage invoices will receive notifications when a recurring invoice is generated.&nbsp;<\/p>\n\n\n\n<p class=\"translation-block\">You\u2019ll receive an <strong>email<\/strong> containing the invoice ID, client name and a link to review the invoice.&nbsp;<\/p>\n\n\n\n<figure class=\"wp-block-image size-full is-resized\"><img loading=\"lazy\" decoding=\"async\" width=\"614\" height=\"489\" src=\"https:\/\/clockify.me\/help\/wp-content\/uploads\/2020\/11\/image-2.png\" alt=\"\" class=\"wp-image-26783\" style=\"width:500px\" srcset=\"https:\/\/clockify.me\/help\/wp-content\/uploads\/2020\/11\/image-2.png 614w, https:\/\/clockify.me\/help\/wp-content\/uploads\/2020\/11\/image-2-300x239.png 300w, https:\/\/clockify.me\/help\/wp-content\/uploads\/2020\/11\/image-2-15x12.png 15w\" sizes=\"auto, (max-width: 614px) 100vw, 614px\" \/><\/figure>\n\n\n\n<p class=\"translation-block\">A <strong>notification<\/strong> popup will also appear in the app with a link to the invoice preview.&nbsp;<\/p>\n\n\n\n<figure class=\"wp-block-image size-full is-resized\"><img loading=\"lazy\" decoding=\"async\" width=\"292\" height=\"128\" src=\"https:\/\/clockify.me\/help\/wp-content\/uploads\/2020\/11\/image-1.png\" alt=\"\" class=\"wp-image-26782\" style=\"width:270px\" srcset=\"https:\/\/clockify.me\/help\/wp-content\/uploads\/2020\/11\/image-1.png 292w, https:\/\/clockify.me\/help\/wp-content\/uploads\/2020\/11\/image-1-18x8.png 18w\" sizes=\"auto, (max-width: 292px) 100vw, 292px\" \/><\/figure>\n\n\n\n<div class=\"wp-block-custom-highlight-box custom-box color-indigo\"><div class=\"box-header\"><svg width=\"20\" height=\"20\" viewBox=\"0 0 24 24\" fill=\"none\"><mask id=\"mask-indigo\" style=\"mask-type:alpha\" maskUnits=\"userSpaceOnUse\" x=\"0\" y=\"0\" width=\"24\" height=\"24\"><rect width=\"24\" height=\"24\" fill=\"#D9D9D9\"><\/rect><\/mask><g mask=\"url(#mask-indigo)\"><path d=\"M12 17C12.2833 17 12.5208 16.9042 12.7125 16.7125C12.9042 16.5208 13 16.2833 13 16C13 15.7167 12.9042 15.4792 12.7125 15.2875C12.5208 15.0958 12.2833 15 12 15C11.7167 15 11.4792 15.0958 11.2875 15.2875C11.0958 15.4792 11 15.7167 11 16C11 16.2833 11.0958 16.5208 11.2875 16.7125C11.4792 16.9042 11.7167 17 12 17ZM11 13H13V7H11V13ZM12 22C10.6167 22 9.31667 21.7375 8.1 21.2125C6.88333 20.6875 5.825 19.975 4.925 19.075C4.025 18.175 3.3125 17.1167 2.7875 15.9C2.2625 14.6833 2 13.3833 2 12C2 10.6167 2.2625 9.31667 2.7875 8.1C3.3125 6.88333 4.025 5.825 4.925 4.925C5.825 4.025 6.88333 3.3125 8.1 2.7875C9.31667 2.2625 10.6167 2 12 2C13.3833 2 14.6833 2.2625 15.9 2.7875C17.1167 3.3125 18.175 4.025 19.075 4.925C19.975 5.825 20.6875 6.88333 21.2125 8.1C21.7375 9.31667 22 10.6167 22 12C22 13.3833 21.7375 14.6833 21.2125 15.9C20.6875 17.1167 19.975 18.175 19.075 19.075C18.175 19.975 17.1167 20.6875 15.9 21.2125C14.6833 21.7375 13.3833 22 12 22ZM12 20C14.2333 20 16.125 19.225 17.675 17.675C19.225 16.125 20 14.2333 20 12C20 9.76667 19.225 7.875 17.675 6.325C16.125 4.775 14.2333 4 12 4C9.76667 4 7.875 4.775 6.325 6.325C4.775 7.875 4 9.76667 4 12C4 14.2333 4.775 16.125 6.325 17.675C7.875 19.225 9.76667 20 12 20Z\" fill=\"#3F51B5\"><\/path><\/g><\/svg><span class=\"box-label\">Info<\/span><\/div><div class=\"box-content\">\n<p>If you archive a client who has a recurring invoice set up, a notification will appear to confirm that the recurring process for that client will be stopped.&nbsp;<\/p>\n<\/div><\/div>\n\n\n\n<div class=\"wp-block-custom-highlight-box custom-box color-blue\"><div class=\"box-header\"><svg width=\"20\" height=\"20\" viewBox=\"0 0 24 24\" fill=\"none\"><mask id=\"mask0_1_85240\" style=\"mask-type:alpha\" maskUnits=\"userSpaceOnUse\" x=\"0\" y=\"0\" width=\"24\" height=\"24\"><rect width=\"24\" height=\"24\" fill=\"#D9D9D9\"><\/rect><\/mask><g mask=\"url(#mask0_1_85240)\"><path d=\"M8.275 7.72461L5.275 4.72461L6.7 3.29961L9.7 6.29961L8.275 7.72461ZM12 5.34961V1.09961H14V5.34961H12ZM19.275 18.7246L16.275 15.7246L17.7 14.2996L20.7 17.2996L19.275 18.7246ZM17.7 7.72461L16.275 6.29961L19.275 3.29961L20.7 4.72461L17.7 7.72461ZM18.65 11.9996V9.99961H22.9V11.9996H18.65ZM5.125 21.6996L2.3 18.8746C2.1 18.6746 2 18.4413 2 18.1746C2 17.9079 2.1 17.6746 2.3 17.4746L11.375 8.37461C11.9583 7.79128 12.6667 7.49961 13.5 7.49961C14.3333 7.49961 15.0417 7.79128 15.625 8.37461C16.2083 8.95794 16.5 9.66628 16.5 10.4996C16.5 11.3329 16.2083 12.0413 15.625 12.6246L6.525 21.6996C6.325 21.8996 6.09167 21.9996 5.825 21.9996C5.55833 21.9996 5.325 21.8996 5.125 21.6996ZM5.825 19.5996L12.1 13.3246L10.675 11.9246L4.425 18.1746L5.825 19.5996Z\" fill=\"#03A9F4\"><\/path><\/g><\/svg><span class=\"box-label\">Tip<\/span><\/div><div class=\"box-content\">\n<p class=\"translation-block\">If you don&#8217;t want to receive notifications, you can uncheck that option in your <a href=\"https:\/\/clockify.me\/help\/administration\/profile-settings#email-notifications\">email settings<\/a>.<\/p>\n<\/div><\/div>\n\n\n\n<h3 class=\"wp-block-heading\">Reminders if invoice is past due<\/h3>\n\n\n\n<div class=\"wp-block-custom-highlight-box custom-box color-green\"><div class=\"box-header\"><svg width=\"20\" height=\"20\" viewBox=\"0 0 24 24\" fill=\"none\"><mask id=\"mask-green\" style=\"mask-type:alpha\" maskUnits=\"userSpaceOnUse\" x=\"0\" y=\"0\" width=\"24\" height=\"24\"><rect width=\"24\" height=\"24\" fill=\"#D9D9D9\"><\/rect><\/mask><g mask=\"url(#mask-green)\"><path d=\"M5 21.0001C4.45 21.0001 3.97917 20.8043 3.5875 20.4126C3.19583 20.0209 3 19.5501 3 19.0001V5.0001C3 4.4501 3.19583 3.97926 3.5875 3.5876C3.97917 3.19593 4.45 3.0001 5 3.0001H13.925L11.925 5.0001H5V19.0001H19V12.0501L21 10.0501V19.0001C21 19.5501 20.8042 20.0209 20.4125 20.4126C20.0208 20.8043 19.55 21.0001 19 21.0001H5ZM9 15.0001V10.7501L18.175 1.5751C18.375 1.3751 18.6 1.2251 18.85 1.1251C19.1 1.0251 19.35 0.975098 19.6 0.975098C19.8667 0.975098 20.1208 1.0251 20.3625 1.1251C20.6042 1.2251 20.825 1.3751 21.025 1.5751L22.425 3.0001C22.6083 3.2001 22.75 3.42093 22.85 3.6626C22.95 3.90426 23 4.1501 23 4.4001C23 4.6501 22.9542 4.89593 22.8625 5.1376C22.7708 5.37926 22.625 5.6001 22.425 5.8001L13.25 15.0001H9ZM11 13.0001H12.4L18.2 7.2001L17.5 6.5001L16.775 5.8001L11 11.5751V13.0001Z\" fill=\"#4CAF50\"><\/path><\/g><\/svg><span class=\"box-label\">Note<\/span><\/div><div class=\"box-content\">\n<p class=\"translation-block\">Reminders is a paid feature available in the <a href=\"https:\/\/clockify.me\/pricing\">Standard plan<\/a> and higher. <\/p>\n<\/div><\/div>\n\n\n\n<p>Stay informed about your outstanding payments by sending reminders via email and in-app notifications when an invoice is past due. This way, you can manage all your payments on time.&nbsp;<\/p>\n\n\n\n<p><strong>How it works<\/strong><\/p>\n\n\n\n<p>You\u2019ll be notified about your overdue invoices via email and in-app notifications.&nbsp;<br>Every day you\u2019ll receive an email listing all the invoices that are past due for that given day.&nbsp;<br>You\u2019ll also receive a separate in-app notification for each overdue invoice.&nbsp;<\/p>\n\n\n\n<figure class=\"wp-block-image size-full is-resized\"><img loading=\"lazy\" decoding=\"async\" width=\"529\" height=\"653\" src=\"https:\/\/clockify.me\/help\/wp-content\/uploads\/2020\/11\/image-3.png\" alt=\"\" class=\"wp-image-26789\" style=\"width:270px\" srcset=\"https:\/\/clockify.me\/help\/wp-content\/uploads\/2020\/11\/image-3.png 529w, https:\/\/clockify.me\/help\/wp-content\/uploads\/2020\/11\/image-3-243x300.png 243w, https:\/\/clockify.me\/help\/wp-content\/uploads\/2020\/11\/image-3-10x12.png 10w\" sizes=\"auto, (max-width: 529px) 100vw, 529px\" \/><\/figure>\n\n\n\n<p>All reminders contain a direct link (Review invoice) to an overdue invoice for quick access.&nbsp;<\/p>\n\n\n\n<p><strong>Manage reminders<\/strong><\/p>\n\n\n\n<p>Admins and invoice managers can configure these reminders in the settings and turn them on or off.<\/p>\n\n\n\n<p>All users that can manage the invoice will get the notification.&nbsp;<\/p>\n\n\n\n<p><strong>Email notification preference<\/strong><\/p>\n\n\n\n<p class=\"translation-block\">To manage all email<strong> <\/strong>notifications related to invoicing, go to the <strong>Email notification<\/strong> tab in your <strong>Preferences<\/strong> page.&nbsp;<\/p>\n\n\n\n<figure class=\"wp-block-image size-full\"><img loading=\"lazy\" decoding=\"async\" width=\"496\" height=\"602\" src=\"https:\/\/clockify.me\/help\/wp-content\/uploads\/2020\/11\/image-4.png\" alt=\"\" class=\"wp-image-26790\" srcset=\"https:\/\/clockify.me\/help\/wp-content\/uploads\/2020\/11\/image-4.png 496w, https:\/\/clockify.me\/help\/wp-content\/uploads\/2020\/11\/image-4-247x300.png 247w, https:\/\/clockify.me\/help\/wp-content\/uploads\/2020\/11\/image-4-10x12.png 10w\" sizes=\"auto, (max-width: 496px) 100vw, 496px\" \/><\/figure>\n\n\n\n<h2 class=\"wp-block-heading\">Edit invoice<\/h2>\n\n\n\n<p>To edit an invoice:&nbsp;<\/p>\n\n\n\n<ol class=\"wp-block-list\">\n<li>Go to the invoice you&#8217;d like to edit<\/li>\n\n\n\n<li class=\"translation-block\">Choose an action from the <strong>Actions<\/strong> dropdown in the upper right corner<\/li>\n\n\n\n<li>Choose one of the following actions:\n<ul class=\"wp-block-list\">\n<li>See all your invoices<\/li>\n\n\n\n<li>Filter invoices by status<\/li>\n\n\n\n<li class=\"translation-block\">Mark invoices as <strong>Sent<\/strong>, <strong>Paid<\/strong>, <strong>Void<\/strong><\/li>\n\n\n\n<li>Edit, delete, change status of an invoice<\/li>\n\n\n\n<li>Download expenses<\/li>\n<\/ul>\n<\/li>\n<\/ol>\n\n\n\n<figure class=\"wp-block-image size-large\"><img loading=\"lazy\" decoding=\"async\" width=\"1024\" height=\"595\" src=\"https:\/\/clockify.me\/help\/wp-content\/uploads\/2020\/11\/Screenshot-2025-07-18-at-12.55.36-1024x595.png\" alt=\"\" class=\"wp-image-24427\" srcset=\"https:\/\/clockify.me\/help\/wp-content\/uploads\/2020\/11\/Screenshot-2025-07-18-at-12.55.36-1024x595.png 1024w, https:\/\/clockify.me\/help\/wp-content\/uploads\/2020\/11\/Screenshot-2025-07-18-at-12.55.36-300x174.png 300w, https:\/\/clockify.me\/help\/wp-content\/uploads\/2020\/11\/Screenshot-2025-07-18-at-12.55.36-768x446.png 768w, https:\/\/clockify.me\/help\/wp-content\/uploads\/2020\/11\/Screenshot-2025-07-18-at-12.55.36-1536x892.png 1536w, https:\/\/clockify.me\/help\/wp-content\/uploads\/2020\/11\/Screenshot-2025-07-18-at-12.55.36-2048x1189.png 2048w, https:\/\/clockify.me\/help\/wp-content\/uploads\/2020\/11\/Screenshot-2025-07-18-at-12.55.36-18x10.png 18w\" sizes=\"auto, (max-width: 1024px) 100vw, 1024px\" \/><\/figure>\n\n\n\n<h3 class=\"wp-block-heading\">Record payment<\/h3>\n\n\n\n<p class=\"translation-block\">Record payment option saves the invoice payment.<\/p>\n\n\n\n<p>To record invoice payment:<\/p>\n\n\n\n<ol class=\"wp-block-list\">\n<li class=\"translation-block\">Choose the <strong>Record payment<\/strong> option<\/li>\n\n\n\n<li class=\"translation-block\"><strong>Record payment<\/strong> screen appears\n<ul class=\"wp-block-list\">\n<li><strong>Date<\/strong>: Enter today\u2019s date&nbsp;<\/li>\n\n\n\n<li><strong>Amount<\/strong>: Enter unpaid invoice amount you\u2019d like to mark as <strong>Paid<\/strong><\/li>\n\n\n\n<li>Optionally change <strong>Date<\/strong>, <strong>Amount<\/strong> or add a <strong>Note<\/strong><\/li>\n<\/ul>\n<\/li>\n<\/ol>\n\n\n\n<p class=\"translation-block\">Click <strong>Save <\/strong>to complete the action.<\/p>\n\n\n\n<p>As a result, invoice is marked as:&nbsp;<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li class=\"translation-block\"><strong>Paid<\/strong> (you entered full amount)<\/li>\n\n\n\n<li class=\"translation-block\"><strong>Partially paid<\/strong>: (you entered amount smaller than invoice amount)<\/li>\n<\/ul>\n\n\n\n<div class=\"wp-block-custom-highlight-box custom-box color-indigo\"><div class=\"box-header\"><svg width=\"20\" height=\"20\" viewBox=\"0 0 24 24\" fill=\"none\"><mask id=\"mask-indigo\" style=\"mask-type:alpha\" maskUnits=\"userSpaceOnUse\" x=\"0\" y=\"0\" width=\"24\" height=\"24\"><rect width=\"24\" height=\"24\" fill=\"#D9D9D9\"><\/rect><\/mask><g mask=\"url(#mask-indigo)\"><path d=\"M12 17C12.2833 17 12.5208 16.9042 12.7125 16.7125C12.9042 16.5208 13 16.2833 13 16C13 15.7167 12.9042 15.4792 12.7125 15.2875C12.5208 15.0958 12.2833 15 12 15C11.7167 15 11.4792 15.0958 11.2875 15.2875C11.0958 15.4792 11 15.7167 11 16C11 16.2833 11.0958 16.5208 11.2875 16.7125C11.4792 16.9042 11.7167 17 12 17ZM11 13H13V7H11V13ZM12 22C10.6167 22 9.31667 21.7375 8.1 21.2125C6.88333 20.6875 5.825 19.975 4.925 19.075C4.025 18.175 3.3125 17.1167 2.7875 15.9C2.2625 14.6833 2 13.3833 2 12C2 10.6167 2.2625 9.31667 2.7875 8.1C3.3125 6.88333 4.025 5.825 4.925 4.925C5.825 4.025 6.88333 3.3125 8.1 2.7875C9.31667 2.2625 10.6167 2 12 2C13.3833 2 14.6833 2.2625 15.9 2.7875C17.1167 3.3125 18.175 4.025 19.075 4.925C19.975 5.825 20.6875 6.88333 21.2125 8.1C21.7375 9.31667 22 10.6167 22 12C22 13.3833 21.7375 14.6833 21.2125 15.9C20.6875 17.1167 19.975 18.175 19.075 19.075C18.175 19.975 17.1167 20.6875 15.9 21.2125C14.6833 21.7375 13.3833 22 12 22ZM12 20C14.2333 20 16.125 19.225 17.675 17.675C19.225 16.125 20 14.2333 20 12C20 9.76667 19.225 7.875 17.675 6.325C16.125 4.775 14.2333 4 12 4C9.76667 4 7.875 4.775 6.325 6.325C4.775 7.875 4 9.76667 4 12C4 14.2333 4.775 16.125 6.325 17.675C7.875 19.225 9.76667 20 12 20Z\" fill=\"#3F51B5\"><\/path><\/g><\/svg><span class=\"box-label\">Info<\/span><\/div><div class=\"box-content\">\n<p>The amount is displayed in the currency assigned to the client.<\/p>\n<\/div><\/div>\n\n\n\n<h4 class=\"wp-block-heading\">Payments window<\/h4>\n\n\n\n<p class=\"translation-block\">When an invoice is marked as <strong>Paid<\/strong>, you&#8217;ll see the <strong>Payments<\/strong> option in the three-dot menu. This will open a list of all recorded payments for that invoice.<\/p>\n\n\n\n<figure class=\"wp-block-image size-large is-resized\"><img loading=\"lazy\" decoding=\"async\" width=\"1024\" height=\"231\" src=\"https:\/\/clockify.me\/help\/wp-content\/uploads\/2020\/11\/Screenshot-2025-01-28-at-11.32.37-1024x231.png\" alt=\"\" class=\"wp-image-21864\" style=\"width:700px\" srcset=\"https:\/\/clockify.me\/help\/wp-content\/uploads\/2020\/11\/Screenshot-2025-01-28-at-11.32.37-1024x231.png 1024w, https:\/\/clockify.me\/help\/wp-content\/uploads\/2020\/11\/Screenshot-2025-01-28-at-11.32.37-300x68.png 300w, https:\/\/clockify.me\/help\/wp-content\/uploads\/2020\/11\/Screenshot-2025-01-28-at-11.32.37-768x173.png 768w, https:\/\/clockify.me\/help\/wp-content\/uploads\/2020\/11\/Screenshot-2025-01-28-at-11.32.37-1536x347.png 1536w, https:\/\/clockify.me\/help\/wp-content\/uploads\/2020\/11\/Screenshot-2025-01-28-at-11.32.37-18x4.png 18w, https:\/\/clockify.me\/help\/wp-content\/uploads\/2020\/11\/Screenshot-2025-01-28-at-11.32.37.png 1586w\" sizes=\"auto, (max-width: 1024px) 100vw, 1024px\" \/><\/figure>\n\n\n\n<p class=\"translation-block\">The <strong>Payments<\/strong> window includes the following details:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li class=\"translation-block\"><strong>Date<\/strong>: The payment date<\/li>\n\n\n\n<li class=\"translation-block\"><strong>Author<\/strong>: The person who made the payment<\/li>\n\n\n\n<li class=\"translation-block\"><strong>Amount<\/strong>: The total amount paid<\/li>\n\n\n\n<li class=\"translation-block\"><strong>Note<\/strong>: An optional field where you can add a note<\/li>\n<\/ul>\n\n\n\n<h4 class=\"wp-block-heading\">Invoice status<\/h4>\n\n\n\n<ul class=\"wp-block-list\">\n<li class=\"translation-block\">Invoice with <strong>Partially paid<\/strong>, <strong>Fully paid<\/strong> and <strong>Void <\/strong>status cannot be edited; In order to be edited, paid invoices need to be marked as either <strong>Unsent<\/strong> or <strong>Sent<\/strong><\/li>\n\n\n\n<li class=\"translation-block\">If invoice status is <strong>Partially paid<\/strong>, you can see all previously invoiced payments&nbsp;<\/li>\n\n\n\n<li class=\"translation-block\">If record payment amount is negative number or zero, invoice can be immediately marked as <strong>Paid&nbsp;<\/strong><\/li>\n\n\n\n<li class=\"translation-block\">If due date for sent invoice passes, invoice gets an <strong>Overdue<\/strong> status&nbsp;<\/li>\n\n\n\n<li class=\"translation-block\">If status is changed to <strong>Unsent<\/strong>, all previously processed payments are deleted<\/li>\n<\/ul>\n\n\n\n<p class=\"translation-block\">All other invoices need to be processed through the <strong>Record payment<\/strong> option.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\">Customize invoice items<\/h2>\n\n\n\n<p>You can format the line items on your invoices to display the specific details you want your clients to see.&nbsp;<\/p>\n\n\n\n<p class=\"translation-block\"><strong>Info: <\/strong>Line items on an invoice refer to the specific entries that specify the goods or services provided, including information such as description, quantity, rate, and the total cost for each item.<\/p>\n\n\n\n<p>To customize the line items in your invoice:<\/p>\n\n\n\n<ol class=\"wp-block-list\">\n<li class=\"translation-block\">Click <strong>Import time and expenses<\/strong> on the <strong>Create Invoice<\/strong> page<\/li>\n\n\n\n<li>Select the relevant projects and the date range<\/li>\n\n\n\n<li class=\"translation-block\">Choose your preferred line item format under <strong>Display time<\/strong><\/li>\n\n\n\n<li class=\"translation-block\">Click <strong>Import<\/strong><\/li>\n<\/ol>\n\n\n\n<figure class=\"wp-block-image size-full\"><img loading=\"lazy\" decoding=\"async\" width=\"800\" height=\"408\" src=\"https:\/\/clockify.me\/help\/wp-content\/uploads\/2020\/11\/Import-time-and-expenses.gif\" alt=\"\" class=\"wp-image-30188\"\/><\/figure>\n\n\n\n<h3 class=\"wp-block-heading\">Display time options<\/h3>\n\n\n\n<p>Here\u2019s a breakdown of the three options for customizing the line items in your invoice:<\/p>\n\n\n\n<figure class=\"wp-block-image size-large is-resized\"><img loading=\"lazy\" decoding=\"async\" width=\"1024\" height=\"832\" src=\"https:\/\/clockify.me\/help\/wp-content\/uploads\/2020\/11\/Display-time-invoice-setting-1024x832.png\" alt=\"\" class=\"wp-image-30189\" style=\"width:594px;height:auto\" srcset=\"https:\/\/clockify.me\/help\/wp-content\/uploads\/2020\/11\/Display-time-invoice-setting-1024x832.png 1024w, https:\/\/clockify.me\/help\/wp-content\/uploads\/2020\/11\/Display-time-invoice-setting-300x244.png 300w, https:\/\/clockify.me\/help\/wp-content\/uploads\/2020\/11\/Display-time-invoice-setting-768x624.png 768w, https:\/\/clockify.me\/help\/wp-content\/uploads\/2020\/11\/Display-time-invoice-setting-1536x1247.png 1536w, https:\/\/clockify.me\/help\/wp-content\/uploads\/2020\/11\/Display-time-invoice-setting-15x12.png 15w, https:\/\/clockify.me\/help\/wp-content\/uploads\/2020\/11\/Display-time-invoice-setting.png 1830w\" sizes=\"auto, (max-width: 1024px) 100vw, 1024px\" \/><\/figure>\n\n\n\n<p><strong>Single item (combine all hours into one line)<\/strong><\/p>\n\n\n\n<figure class=\"wp-block-image size-large\"><img loading=\"lazy\" decoding=\"async\" width=\"1024\" height=\"414\" src=\"https:\/\/clockify.me\/help\/wp-content\/uploads\/2020\/11\/Single-item-invoice-PDF-version-1024x414.png\" alt=\"\" class=\"wp-image-30190\" srcset=\"https:\/\/clockify.me\/help\/wp-content\/uploads\/2020\/11\/Single-item-invoice-PDF-version-1024x414.png 1024w, https:\/\/clockify.me\/help\/wp-content\/uploads\/2020\/11\/Single-item-invoice-PDF-version-300x121.png 300w, https:\/\/clockify.me\/help\/wp-content\/uploads\/2020\/11\/Single-item-invoice-PDF-version-768x310.png 768w, https:\/\/clockify.me\/help\/wp-content\/uploads\/2020\/11\/Single-item-invoice-PDF-version-1536x621.png 1536w, https:\/\/clockify.me\/help\/wp-content\/uploads\/2020\/11\/Single-item-invoice-PDF-version-18x7.png 18w, https:\/\/clockify.me\/help\/wp-content\/uploads\/2020\/11\/Single-item-invoice-PDF-version.png 1544w\" sizes=\"auto, (max-width: 1024px) 100vw, 1024px\" \/><\/figure>\n\n\n\n<div class=\"wp-block-custom-highlight-box custom-box color-yellow\"><div class=\"box-header\"><svg width=\"20\" height=\"20\" viewBox=\"0 0 24 24\" fill=\"none\"><mask id=\"mask-yellow\" style=\"mask-type:alpha\" maskUnits=\"userSpaceOnUse\" x=\"0\" y=\"0\" width=\"24\" height=\"24\"><rect width=\"24\" height=\"24\" fill=\"#D9D9D9\"><\/rect><\/mask><g mask=\"url(#mask-yellow)\"><path d=\"M9 19V17H21V19H9ZM9 13V11H21V13H9ZM9 7V5H21V7H9ZM5 20C4.45 20 3.97917 19.8042 3.5875 19.4125C3.19583 19.0208 3 18.55 3 18C3 17.45 3.19583 16.9792 3.5875 16.5875C3.97917 16.1958 4.45 16 5 16C5.55 16 6.02083 16.1958 6.4125 16.5875C6.80417 16.9792 7 17.45 7 18C7 18.55 6.80417 19.0208 6.4125 19.4125C6.02083 19.8042 5.55 20 5 20ZM5 14C4.45 14 3.97917 13.8042 3.5875 13.4125C3.19583 13.0208 3 12.55 3 12C3 11.45 3.19583 10.9792 3.5875 10.5875C3.97917 10.1958 4.45 10 5 10C5.55 10 6.02083 10.1958 6.4125 10.5875C6.80417 10.9792 7 11.45 7 12C7 12.55 6.80417 13.0208 6.4125 13.4125C6.02083 13.8042 5.55 14 5 14ZM5 8C4.45 8 3.97917 7.80417 3.5875 7.4125C3.19583 7.02083 3 6.55 3 6C3 5.45 3.19583 4.97917 3.5875 4.5875C3.97917 4.19583 4.45 4 5 4C5.55 4 6.02083 4.19583 6.4125 4.5875C6.80417 4.97917 7 5.45 7 6C7 6.55 6.80417 7.02083 6.4125 7.4125C6.02083 7.80417 5.55 8 5 8Z\" fill=\"#FFC107\"><\/path><\/g><\/svg><span class=\"box-label\">Use Case<\/span><\/div><div class=\"box-content\">\n<p>Use this for clients who prefer a simple, consolidated bill showing only the total cost for a specified time range without a breakdown of daily activities.<\/p>\n<\/div><\/div>\n\n\n\n<p><strong>Detailed (list each time entry as one line)<\/strong><\/p>\n\n\n\n<figure class=\"wp-block-image size-large\"><img loading=\"lazy\" decoding=\"async\" width=\"1024\" height=\"720\" src=\"https:\/\/clockify.me\/help\/wp-content\/uploads\/2020\/11\/Detailed-report-invoice-pdf-1024x720.png\" alt=\"\" class=\"wp-image-30191\" srcset=\"https:\/\/clockify.me\/help\/wp-content\/uploads\/2020\/11\/Detailed-report-invoice-pdf-1024x720.png 1024w, https:\/\/clockify.me\/help\/wp-content\/uploads\/2020\/11\/Detailed-report-invoice-pdf-300x211.png 300w, https:\/\/clockify.me\/help\/wp-content\/uploads\/2020\/11\/Detailed-report-invoice-pdf-768x540.png 768w, https:\/\/clockify.me\/help\/wp-content\/uploads\/2020\/11\/Detailed-report-invoice-pdf-18x12.png 18w, https:\/\/clockify.me\/help\/wp-content\/uploads\/2020\/11\/Detailed-report-invoice-pdf.png 1536w\" sizes=\"auto, (max-width: 1024px) 100vw, 1024px\" \/><\/figure>\n\n\n\n<div class=\"wp-block-custom-highlight-box custom-box color-yellow\"><div class=\"box-header\"><svg width=\"20\" height=\"20\" viewBox=\"0 0 24 24\" fill=\"none\"><mask id=\"mask-yellow\" style=\"mask-type:alpha\" maskUnits=\"userSpaceOnUse\" x=\"0\" y=\"0\" width=\"24\" height=\"24\"><rect width=\"24\" height=\"24\" fill=\"#D9D9D9\"><\/rect><\/mask><g mask=\"url(#mask-yellow)\"><path d=\"M9 19V17H21V19H9ZM9 13V11H21V13H9ZM9 7V5H21V7H9ZM5 20C4.45 20 3.97917 19.8042 3.5875 19.4125C3.19583 19.0208 3 18.55 3 18C3 17.45 3.19583 16.9792 3.5875 16.5875C3.97917 16.1958 4.45 16 5 16C5.55 16 6.02083 16.1958 6.4125 16.5875C6.80417 16.9792 7 17.45 7 18C7 18.55 6.80417 19.0208 6.4125 19.4125C6.02083 19.8042 5.55 20 5 20ZM5 14C4.45 14 3.97917 13.8042 3.5875 13.4125C3.19583 13.0208 3 12.55 3 12C3 11.45 3.19583 10.9792 3.5875 10.5875C3.97917 10.1958 4.45 10 5 10C5.55 10 6.02083 10.1958 6.4125 10.5875C6.80417 10.9792 7 11.45 7 12C7 12.55 6.80417 13.0208 6.4125 13.4125C6.02083 13.8042 5.55 14 5 14ZM5 8C4.45 8 3.97917 7.80417 3.5875 7.4125C3.19583 7.02083 3 6.55 3 6C3 5.45 3.19583 4.97917 3.5875 4.5875C3.97917 4.19583 4.45 4 5 4C5.55 4 6.02083 4.19583 6.4125 4.5875C6.80417 4.97917 7 5.45 7 6C7 6.55 6.80417 7.02083 6.4125 7.4125C6.02083 7.80417 5.55 8 5 8Z\" fill=\"#FFC107\"><\/path><\/g><\/svg><span class=\"box-label\">Use Case<\/span><\/div><div class=\"box-content\">\n<p>Use this for clients who require complete transparency and line-by-line justification for every billable task performed.<\/p>\n<\/div><\/div>\n\n\n\n<p><strong>Grouped (combine hours by Project, user, or date)<\/strong><\/p>\n\n\n\n<figure class=\"wp-block-image size-large\"><img loading=\"lazy\" decoding=\"async\" width=\"1024\" height=\"496\" src=\"https:\/\/clockify.me\/help\/wp-content\/uploads\/2020\/11\/Grouped-item-in-invoice-pdf-1024x496.png\" alt=\"\" class=\"wp-image-30192\" srcset=\"https:\/\/clockify.me\/help\/wp-content\/uploads\/2020\/11\/Grouped-item-in-invoice-pdf-1024x496.png 1024w, https:\/\/clockify.me\/help\/wp-content\/uploads\/2020\/11\/Grouped-item-in-invoice-pdf-300x145.png 300w, https:\/\/clockify.me\/help\/wp-content\/uploads\/2020\/11\/Grouped-item-in-invoice-pdf-768x372.png 768w, https:\/\/clockify.me\/help\/wp-content\/uploads\/2020\/11\/Grouped-item-in-invoice-pdf-18x9.png 18w, https:\/\/clockify.me\/help\/wp-content\/uploads\/2020\/11\/Grouped-item-in-invoice-pdf.png 1524w\" sizes=\"auto, (max-width: 1024px) 100vw, 1024px\" \/><\/figure>\n\n\n\n<div class=\"wp-block-custom-highlight-box custom-box color-yellow\"><div class=\"box-header\"><svg width=\"20\" height=\"20\" viewBox=\"0 0 24 24\" fill=\"none\"><mask id=\"mask-yellow\" style=\"mask-type:alpha\" maskUnits=\"userSpaceOnUse\" x=\"0\" y=\"0\" width=\"24\" height=\"24\"><rect width=\"24\" height=\"24\" fill=\"#D9D9D9\"><\/rect><\/mask><g mask=\"url(#mask-yellow)\"><path d=\"M9 19V17H21V19H9ZM9 13V11H21V13H9ZM9 7V5H21V7H9ZM5 20C4.45 20 3.97917 19.8042 3.5875 19.4125C3.19583 19.0208 3 18.55 3 18C3 17.45 3.19583 16.9792 3.5875 16.5875C3.97917 16.1958 4.45 16 5 16C5.55 16 6.02083 16.1958 6.4125 16.5875C6.80417 16.9792 7 17.45 7 18C7 18.55 6.80417 19.0208 6.4125 19.4125C6.02083 19.8042 5.55 20 5 20ZM5 14C4.45 14 3.97917 13.8042 3.5875 13.4125C3.19583 13.0208 3 12.55 3 12C3 11.45 3.19583 10.9792 3.5875 10.5875C3.97917 10.1958 4.45 10 5 10C5.55 10 6.02083 10.1958 6.4125 10.5875C6.80417 10.9792 7 11.45 7 12C7 12.55 6.80417 13.0208 6.4125 13.4125C6.02083 13.8042 5.55 14 5 14ZM5 8C4.45 8 3.97917 7.80417 3.5875 7.4125C3.19583 7.02083 3 6.55 3 6C3 5.45 3.19583 4.97917 3.5875 4.5875C3.97917 4.19583 4.45 4 5 4C5.55 4 6.02083 4.19583 6.4125 4.5875C6.80417 4.97917 7 5.45 7 6C7 6.55 6.80417 7.02083 6.4125 7.4125C6.02083 7.80417 5.55 8 5 8Z\" fill=\"#FFC107\"><\/path><\/g><\/svg><span class=\"box-label\">Use Case<\/span><\/div><div class=\"box-content\">\n<p>Use this for clients who want an organized summary of costs per project, user, or date.<\/p>\n<\/div><\/div>\n\n\n\n<h3 class=\"wp-block-heading\">Include time and expense report<\/h3>\n\n\n\n<p>You have the option to send clients a downloadable PDF of your time and expense reports, even when using a concise, minimal line item format on the actual invoice.<\/p>\n\n\n\n<p>To send a detailed report of time and\/or expenses with the invoice:<\/p>\n\n\n\n<ol class=\"wp-block-list\">\n<li class=\"translation-block\">Click <strong>Send Invoice<\/strong><\/li>\n\n\n\n<li class=\"translation-block\">Scroll down and check the box next to <strong>Include time report<\/strong> and\/or <strong>Include an expense report<\/strong><\/li>\n\n\n\n<li class=\"translation-block\">Click <strong>Send<\/strong><\/li>\n<\/ol>\n\n\n\n<figure class=\"wp-block-image size-full is-resized\"><img loading=\"lazy\" decoding=\"async\" width=\"800\" height=\"414\" src=\"https:\/\/clockify.me\/help\/wp-content\/uploads\/2020\/11\/Include-time-expense-report.gif\" alt=\"\" class=\"wp-image-30194\" style=\"width:700px;height:auto\"\/><\/figure>\n\n\n\n<p>The client will receive an email containing a link to download the PDF invoice, along with a four-digit PIN to open the file.<\/p>\n\n\n\n<figure class=\"wp-block-image size-large is-resized\"><img loading=\"lazy\" decoding=\"async\" width=\"1024\" height=\"831\" src=\"https:\/\/clockify.me\/help\/wp-content\/uploads\/2020\/11\/Time-and-expense-report-email-PIN-1024x831.png\" alt=\"\" class=\"wp-image-30195\" style=\"aspect-ratio:1.2322644234075228;width:550px;height:auto\" srcset=\"https:\/\/clockify.me\/help\/wp-content\/uploads\/2020\/11\/Time-and-expense-report-email-PIN-1024x831.png 1024w, https:\/\/clockify.me\/help\/wp-content\/uploads\/2020\/11\/Time-and-expense-report-email-PIN-300x243.png 300w, https:\/\/clockify.me\/help\/wp-content\/uploads\/2020\/11\/Time-and-expense-report-email-PIN-768x623.png 768w, https:\/\/clockify.me\/help\/wp-content\/uploads\/2020\/11\/Time-and-expense-report-email-PIN-15x12.png 15w, https:\/\/clockify.me\/help\/wp-content\/uploads\/2020\/11\/Time-and-expense-report-email-PIN.png 1408w\" sizes=\"auto, (max-width: 1024px) 100vw, 1024px\" \/><\/figure>\n\n\n\n<h3 class=\"wp-block-heading\">Manually configure invoices<\/h3>\n\n\n\n<p>Clockify allows you to manually mark time entries and expenses as invoiced\/uninvoiced. This way you have complete control over the invoicing workflow, accurate time and expense tracking without duplicated invoices errors. <\/p>\n\n\n\n<p>To manually mark time as invoiced:<\/p>\n\n\n\n<ol class=\"wp-block-list\">\n<li class=\"translation-block\">Go to the <strong>Detailed report<\/strong><\/li>\n\n\n\n<li class=\"translation-block\">Choose all time entries you need via <strong>Bulk edit<\/strong>&nbsp;<\/li>\n\n\n\n<li class=\"translation-block\">Click on <strong>Mark as invoiced<\/strong> (next to Bulk edit in table header)<\/li>\n<\/ol>\n\n\n\n<figure class=\"wp-block-image size-large\"><img loading=\"lazy\" decoding=\"async\" width=\"1024\" height=\"503\" src=\"https:\/\/clockify.me\/help\/wp-content\/uploads\/2024\/02\/Screenshot-2024-02-09-at-09.47.48-1024x503.png\" alt=\"\" class=\"wp-image-16425\" srcset=\"https:\/\/clockify.me\/help\/wp-content\/uploads\/2024\/02\/Screenshot-2024-02-09-at-09.47.48-1024x503.png 1024w, https:\/\/clockify.me\/help\/wp-content\/uploads\/2024\/02\/Screenshot-2024-02-09-at-09.47.48-300x147.png 300w, https:\/\/clockify.me\/help\/wp-content\/uploads\/2024\/02\/Screenshot-2024-02-09-at-09.47.48-768x377.png 768w, https:\/\/clockify.me\/help\/wp-content\/uploads\/2024\/02\/Screenshot-2024-02-09-at-09.47.48-1536x755.png 1536w, https:\/\/clockify.me\/help\/wp-content\/uploads\/2024\/02\/Screenshot-2024-02-09-at-09.47.48-2048x1006.png 2048w, https:\/\/clockify.me\/help\/wp-content\/uploads\/2024\/02\/Screenshot-2024-02-09-at-09.47.48-18x9.png 18w\" sizes=\"auto, (max-width: 1024px) 100vw, 1024px\" \/><\/figure>\n\n\n\n<p class=\"translation-block\">Invoiced time entries have a green <strong>Invoiced<\/strong> tag next to them in the <strong>Detailed report<\/strong>.<\/p>\n\n\n\n<p class=\"translation-block\">When you hover over the <strong>Invoiced<\/strong> tag, you\u2019ll see the client and the invoice ID under which the time entry was invoiced (unless it was manually marked as invoiced).<\/p>\n\n\n\n<div class=\"wp-block-custom-highlight-box custom-box color-green\"><div class=\"box-header\"><svg width=\"20\" height=\"20\" viewBox=\"0 0 24 24\" fill=\"none\"><mask id=\"mask-green\" style=\"mask-type:alpha\" maskUnits=\"userSpaceOnUse\" x=\"0\" y=\"0\" width=\"24\" height=\"24\"><rect width=\"24\" height=\"24\" fill=\"#D9D9D9\"><\/rect><\/mask><g mask=\"url(#mask-green)\"><path d=\"M5 21.0001C4.45 21.0001 3.97917 20.8043 3.5875 20.4126C3.19583 20.0209 3 19.5501 3 19.0001V5.0001C3 4.4501 3.19583 3.97926 3.5875 3.5876C3.97917 3.19593 4.45 3.0001 5 3.0001H13.925L11.925 5.0001H5V19.0001H19V12.0501L21 10.0501V19.0001C21 19.5501 20.8042 20.0209 20.4125 20.4126C20.0208 20.8043 19.55 21.0001 19 21.0001H5ZM9 15.0001V10.7501L18.175 1.5751C18.375 1.3751 18.6 1.2251 18.85 1.1251C19.1 1.0251 19.35 0.975098 19.6 0.975098C19.8667 0.975098 20.1208 1.0251 20.3625 1.1251C20.6042 1.2251 20.825 1.3751 21.025 1.5751L22.425 3.0001C22.6083 3.2001 22.75 3.42093 22.85 3.6626C22.95 3.90426 23 4.1501 23 4.4001C23 4.6501 22.9542 4.89593 22.8625 5.1376C22.7708 5.37926 22.625 5.6001 22.425 5.8001L13.25 15.0001H9ZM11 13.0001H12.4L18.2 7.2001L17.5 6.5001L16.775 5.8001L11 11.5751V13.0001Z\" fill=\"#4CAF50\"><\/path><\/g><\/svg><span class=\"box-label\">Note<\/span><\/div><div class=\"box-content\">\n<p>By default, each new invoiceID is automatically assigned a unique number in sequence, such as Invoice1, Invoice2, Invoice3, and so on.<\/p>\n<\/div><\/div>\n\n\n\n<p>To mark time as uninvoiced:<\/p>\n\n\n\n<ol class=\"wp-block-list\">\n<li>Choose only invoiced time entries&nbsp;<\/li>\n\n\n\n<li class=\"translation-block\">Click <strong>Mark as uninvoiced<\/strong><\/li>\n<\/ol>\n\n\n\n<figure class=\"wp-block-image size-large\"><img loading=\"lazy\" decoding=\"async\" width=\"1024\" height=\"501\" src=\"https:\/\/clockify.me\/help\/wp-content\/uploads\/2024\/02\/Screenshot-2024-02-09-at-09.49.44-1024x501.png\" alt=\"\" class=\"wp-image-16426\" srcset=\"https:\/\/clockify.me\/help\/wp-content\/uploads\/2024\/02\/Screenshot-2024-02-09-at-09.49.44-1024x501.png 1024w, https:\/\/clockify.me\/help\/wp-content\/uploads\/2024\/02\/Screenshot-2024-02-09-at-09.49.44-300x147.png 300w, https:\/\/clockify.me\/help\/wp-content\/uploads\/2024\/02\/Screenshot-2024-02-09-at-09.49.44-768x375.png 768w, https:\/\/clockify.me\/help\/wp-content\/uploads\/2024\/02\/Screenshot-2024-02-09-at-09.49.44-1536x751.png 1536w, https:\/\/clockify.me\/help\/wp-content\/uploads\/2024\/02\/Screenshot-2024-02-09-at-09.49.44-2048x1001.png 2048w, https:\/\/clockify.me\/help\/wp-content\/uploads\/2024\/02\/Screenshot-2024-02-09-at-09.49.44-18x9.png 18w\" sizes=\"auto, (max-width: 1024px) 100vw, 1024px\" \/><\/figure>\n\n\n\n<h3 class=\"wp-block-heading\">Conversion from clock to decimal format<\/h3>\n\n\n\n<p>Total amount between reports and invoices may slightly differ.<\/p>\n\n\n\n<p>Invoices round time on two decimals, while reports take more decimals into account.&nbsp;<\/p>\n\n\n\n<p>For example:<br><em>You have a time entry whose duration is 20min, or 0.3333333h when converted to decimal format. When a report multiplies it with hourly rate of $100, the result in the report is $33.33. But when that entry is imported into an invoice, the invoice imports time rounded to two decimals (0.33h), which when multiplied with $100 equals $33.00.<\/em><\/p>\n\n\n\n<p>Grouping option may also result in different total amounts.<\/p>\n\n\n\n<p>For example:<br><em>You have three entries on some project, each 20min. If you import time one by one with the Group hours: Detailed option, the invoice will make three line items of 0.33 and total amount will be $99.00 (3 x 0.33h x $100). But if you choose Group hours: Project option, they will be summed up and rounded using more decimals (like in the reports), resulting in $100.00 invoice.<\/em><\/p>\n\n\n\n<p>To avoid discrepancy due to the decimal rounding, round time up, down, or to nearest number 6\/12\/15\/30 minutes (i.e. any number divisible by six).<\/p>\n\n\n\n<h2 class=\"wp-block-heading\">Filter invoices<\/h2>\n\n\n\n<p>You can filter invoices by:&nbsp;<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Status<\/li>\n\n\n\n<li>Issue date<\/li>\n\n\n\n<li>Client<\/li>\n\n\n\n<li>ID<\/li>\n\n\n\n<li>Bill from contact<\/li>\n\n\n\n<li>Amount&nbsp;<\/li>\n<\/ul>\n\n\n\n<p>To filter invoices:<\/p>\n\n\n\n<ol class=\"wp-block-list\">\n<li class=\"translation-block\">Go to the <strong>Invoices<\/strong> page<\/li>\n\n\n\n<li class=\"translation-block\">Choose filter criteria at the top of the <strong>Invoices<\/strong> page:\n<ul class=\"wp-block-list\">\n<li>Date range<\/li>\n\n\n\n<li class=\"translation-block\">Click <strong>Apply filter<\/strong><\/li>\n\n\n\n<li>Client<\/li>\n\n\n\n<li>Status<\/li>\n\n\n\n<li>Amount<\/li>\n\n\n\n<li>Balance<\/li>\n\n\n\n<li>Invoice ID&nbsp;<\/li>\n<\/ul>\n<\/li>\n<\/ol>\n\n\n\n<figure class=\"wp-block-image size-large\"><img loading=\"lazy\" decoding=\"async\" width=\"1024\" height=\"481\" src=\"https:\/\/clockify.me\/help\/wp-content\/uploads\/2024\/03\/Screenshot-2024-03-21-at-13.32.49-1024x481.png\" alt=\"\" class=\"wp-image-17284\" srcset=\"https:\/\/clockify.me\/help\/wp-content\/uploads\/2024\/03\/Screenshot-2024-03-21-at-13.32.49-1024x481.png 1024w, https:\/\/clockify.me\/help\/wp-content\/uploads\/2024\/03\/Screenshot-2024-03-21-at-13.32.49-300x141.png 300w, https:\/\/clockify.me\/help\/wp-content\/uploads\/2024\/03\/Screenshot-2024-03-21-at-13.32.49-768x361.png 768w, https:\/\/clockify.me\/help\/wp-content\/uploads\/2024\/03\/Screenshot-2024-03-21-at-13.32.49-1536x722.png 1536w, https:\/\/clockify.me\/help\/wp-content\/uploads\/2024\/03\/Screenshot-2024-03-21-at-13.32.49-2048x963.png 2048w, https:\/\/clockify.me\/help\/wp-content\/uploads\/2024\/03\/Screenshot-2024-03-21-at-13.32.49-18x8.png 18w\" sizes=\"auto, (max-width: 1024px) 100vw, 1024px\" \/><\/figure>\n\n\n\n<p>All invoices will be filtered out according to the selected criteria.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\">Sort by time entry or expense details<\/h2>\n\n\n\n<p class=\"translation-block\">When you create a new invoice or edit the existing one and import time and expenses, you can choose to display them according to the details in the <strong>Detailed view<\/strong>.&nbsp;<\/p>\n\n\n\n<p class=\"translation-block\">To display entries and expenses in <strong>Detailed view<\/strong>:<\/p>\n\n\n\n<ol class=\"wp-block-list\">\n<li class=\"translation-block\">Choose the invoice on the <strong>Invoices<\/strong> page<\/li>\n\n\n\n<li class=\"translation-block\">Click on <strong>Import time and expenses<\/strong> at the bottom of the page<\/li>\n\n\n\n<li class=\"translation-block\">Choose <strong>Detailed<\/strong> in <strong>Display time<\/strong> dropdown&nbsp;<\/li>\n<\/ol>\n\n\n\n<p class=\"translation-block\">In <strong>Show in invoice<\/strong> label choose the tag by checking the box and rearrange them by drag &amp; drop. The checkbox you chose will appear in the Item\u2019s description.<\/p>\n\n\n\n<figure class=\"wp-block-image size-large is-resized\"><img loading=\"lazy\" decoding=\"async\" width=\"851\" height=\"1024\" src=\"https:\/\/clockify.me\/help\/wp-content\/uploads\/2020\/11\/Show-in-invoice-851x1024.png\" alt=\"\" class=\"wp-image-30200\" style=\"aspect-ratio:0.8310660400692556;width:556px;height:auto\" srcset=\"https:\/\/clockify.me\/help\/wp-content\/uploads\/2020\/11\/Show-in-invoice-851x1024.png 851w, https:\/\/clockify.me\/help\/wp-content\/uploads\/2020\/11\/Show-in-invoice-249x300.png 249w, https:\/\/clockify.me\/help\/wp-content\/uploads\/2020\/11\/Show-in-invoice-768x925.png 768w, https:\/\/clockify.me\/help\/wp-content\/uploads\/2020\/11\/Show-in-invoice-10x12.png 10w, https:\/\/clockify.me\/help\/wp-content\/uploads\/2020\/11\/Show-in-invoice.png 1256w\" sizes=\"auto, (max-width: 851px) 100vw, 851px\" \/><\/figure>\n\n\n\n<p class=\"translation-block\"><br>Same behavior is applied for <strong>Expense details<\/strong> and <strong>Time entry details<\/strong>.<\/p>\n\n\n\n<div class=\"wp-block-custom-highlight-box custom-box color-green\"><div class=\"box-header\"><svg width=\"20\" height=\"20\" viewBox=\"0 0 24 24\" fill=\"none\"><mask id=\"mask-green\" style=\"mask-type:alpha\" maskUnits=\"userSpaceOnUse\" x=\"0\" y=\"0\" width=\"24\" height=\"24\"><rect width=\"24\" height=\"24\" fill=\"#D9D9D9\"><\/rect><\/mask><g mask=\"url(#mask-green)\"><path d=\"M5 21.0001C4.45 21.0001 3.97917 20.8043 3.5875 20.4126C3.19583 20.0209 3 19.5501 3 19.0001V5.0001C3 4.4501 3.19583 3.97926 3.5875 3.5876C3.97917 3.19593 4.45 3.0001 5 3.0001H13.925L11.925 5.0001H5V19.0001H19V12.0501L21 10.0501V19.0001C21 19.5501 20.8042 20.0209 20.4125 20.4126C20.0208 20.8043 19.55 21.0001 19 21.0001H5ZM9 15.0001V10.7501L18.175 1.5751C18.375 1.3751 18.6 1.2251 18.85 1.1251C19.1 1.0251 19.35 0.975098 19.6 0.975098C19.8667 0.975098 20.1208 1.0251 20.3625 1.1251C20.6042 1.2251 20.825 1.3751 21.025 1.5751L22.425 3.0001C22.6083 3.2001 22.75 3.42093 22.85 3.6626C22.95 3.90426 23 4.1501 23 4.4001C23 4.6501 22.9542 4.89593 22.8625 5.1376C22.7708 5.37926 22.625 5.6001 22.425 5.8001L13.25 15.0001H9ZM11 13.0001H12.4L18.2 7.2001L17.5 6.5001L16.775 5.8001L11 11.5751V13.0001Z\" fill=\"#4CAF50\"><\/path><\/g><\/svg><span class=\"box-label\">Note<\/span><\/div><div class=\"box-content\">\n<p>When different billing rates are applied, entries are always displayed in multiple lines, overriding the single-line option.<\/p>\n<\/div><\/div>\n\n\n\n<h2 class=\"wp-block-heading\">Additional invoice settings<\/h2>\n\n\n\n<p>You can get invoices in another language or name things differently (e.g. change label from Tax to VAT):<\/p>\n\n\n\n<ol class=\"wp-block-list\">\n<li class=\"translation-block\">Go to the <strong>Invoices<\/strong> page<\/li>\n\n\n\n<li class=\"translation-block\">Click on the <strong>cog icon<\/strong> (settings) next to the <strong>Create invoice<\/strong> button<\/li>\n\n\n\n<li class=\"translation-block\">In the <strong>Defaults tab<\/strong>, edit the content you\u2019d like to be displayed in each label<\/li>\n<\/ol>\n\n\n\n<p>After the changes you\u2019ve made, each PDF you generate will display the new labels.<br>When you create a new invoice, it can inherit some predefined subject, note, issue date, and tax.<\/p>\n\n\n\n<p>To set defaults:&nbsp;<\/p>\n\n\n\n<ol class=\"wp-block-list\">\n<li class=\"translation-block\">Go to <strong>Invoices<\/strong> page<\/li>\n\n\n\n<li class=\"translation-block\">Click on the <strong>cog icon<\/strong> (Settings) on the <strong>Invoices<\/strong> pages&nbsp;<\/li>\n\n\n\n<li class=\"translation-block\">Make the necessary changes in the <strong>Defaults <\/strong>tab<\/li>\n<\/ol>\n\n\n\n<figure class=\"wp-block-image size-full\"><img loading=\"lazy\" decoding=\"async\" width=\"800\" height=\"413\" src=\"https:\/\/clockify.me\/help\/wp-content\/uploads\/2020\/11\/Invoice-settings-default.gif\" alt=\"\" class=\"wp-image-30493\"\/><\/figure>\n\n\n\n<p class=\"translation-block\">Customize invoices exported in <strong>PDF<\/strong> from the <strong>Appearance<\/strong> tab in the <strong>Invoice Settings<\/strong>. Here, you have the option to hide <strong>Quantity<\/strong> and <strong>Unit Price<\/strong> columns, as well as toggle text direction from left-to-right or right-to-left. <br><\/p>\n\n\n\n<figure class=\"wp-block-image size-large is-resized\"><img loading=\"lazy\" decoding=\"async\" width=\"1024\" height=\"894\" src=\"https:\/\/clockify.me\/help\/wp-content\/uploads\/2020\/11\/Screenshot-2026-03-25-at-4.21.42-PM-1024x894.png\" alt=\"\" class=\"wp-image-30494\" style=\"aspect-ratio:1.1454184542485752;width:435px;height:auto\" srcset=\"https:\/\/clockify.me\/help\/wp-content\/uploads\/2020\/11\/Screenshot-2026-03-25-at-4.21.42-PM-1024x894.png 1024w, https:\/\/clockify.me\/help\/wp-content\/uploads\/2020\/11\/Screenshot-2026-03-25-at-4.21.42-PM-300x262.png 300w, https:\/\/clockify.me\/help\/wp-content\/uploads\/2020\/11\/Screenshot-2026-03-25-at-4.21.42-PM-768x670.png 768w, https:\/\/clockify.me\/help\/wp-content\/uploads\/2020\/11\/Screenshot-2026-03-25-at-4.21.42-PM-14x12.png 14w, https:\/\/clockify.me\/help\/wp-content\/uploads\/2020\/11\/Screenshot-2026-03-25-at-4.21.42-PM.png 1194w\" sizes=\"auto, (max-width: 1024px) 100vw, 1024px\" \/><\/figure>\n\n\n\n<p class=\"translation-block\">Enable detailed invoicing by including TAX and TAX2 columns in your PDF exports simply by checking the provided boxes.<\/p>\n\n\n\n<figure class=\"wp-block-image size-large is-resized\"><img loading=\"lazy\" decoding=\"async\" width=\"1024\" height=\"776\" src=\"https:\/\/clockify.me\/help\/wp-content\/uploads\/2020\/11\/Screenshot-2026-03-25-at-4.21.18-PM-1024x776.png\" alt=\"\" class=\"wp-image-30495\" style=\"width:433px;height:auto\" srcset=\"https:\/\/clockify.me\/help\/wp-content\/uploads\/2020\/11\/Screenshot-2026-03-25-at-4.21.18-PM-1024x776.png 1024w, https:\/\/clockify.me\/help\/wp-content\/uploads\/2020\/11\/Screenshot-2026-03-25-at-4.21.18-PM-300x227.png 300w, https:\/\/clockify.me\/help\/wp-content\/uploads\/2020\/11\/Screenshot-2026-03-25-at-4.21.18-PM-768x582.png 768w, https:\/\/clockify.me\/help\/wp-content\/uploads\/2020\/11\/Screenshot-2026-03-25-at-4.21.18-PM-16x12.png 16w, https:\/\/clockify.me\/help\/wp-content\/uploads\/2020\/11\/Screenshot-2026-03-25-at-4.21.18-PM.png 1390w\" sizes=\"auto, (max-width: 1024px) 100vw, 1024px\" \/><\/figure>\n\n\n\n<h3 class=\"wp-block-heading\">Add custom item types<\/h3>\n\n\n\n<p>You can add an item type in addition to the defaults (Service and Product). <\/p>\n\n\n\n<ol class=\"wp-block-list\">\n<li class=\"translation-block\">Click the <strong>cog icon<\/strong> on the Invoice page<\/li>\n\n\n\n<li class=\"translation-block\">Click <strong>Edit <\/strong>next to the Item Type dropdown list<\/li>\n\n\n\n<li class=\"translation-block\">Click <strong>Add Type<\/strong><\/li>\n\n\n\n<li>Type in the name of the new item type<\/li>\n\n\n\n<li class=\"translation-block\">Click <strong>Close<\/strong><\/li>\n<\/ol>\n\n\n\n<figure class=\"wp-block-image size-full\"><img loading=\"lazy\" decoding=\"async\" width=\"800\" height=\"413\" src=\"https:\/\/clockify.me\/help\/wp-content\/uploads\/2020\/11\/Add-item-type-on-invoice-settings.gif\" alt=\"\" class=\"wp-image-30496\"\/><\/figure>\n\n\n\n<p>The new item type should now appear when you create an invoice.<\/p>\n\n\n\n<figure class=\"wp-block-image size-large is-resized\"><img loading=\"lazy\" decoding=\"async\" width=\"1024\" height=\"241\" src=\"https:\/\/clockify.me\/help\/wp-content\/uploads\/2020\/11\/New-item-type-invoice-1024x241.png\" alt=\"\" class=\"wp-image-30497\" style=\"aspect-ratio:4.249130572241543;width:773px;height:auto\" srcset=\"https:\/\/clockify.me\/help\/wp-content\/uploads\/2020\/11\/New-item-type-invoice-1024x241.png 1024w, https:\/\/clockify.me\/help\/wp-content\/uploads\/2020\/11\/New-item-type-invoice-300x71.png 300w, https:\/\/clockify.me\/help\/wp-content\/uploads\/2020\/11\/New-item-type-invoice-768x181.png 768w, https:\/\/clockify.me\/help\/wp-content\/uploads\/2020\/11\/New-item-type-invoice-1536x362.png 1536w, https:\/\/clockify.me\/help\/wp-content\/uploads\/2020\/11\/New-item-type-invoice-2048x482.png 2048w, https:\/\/clockify.me\/help\/wp-content\/uploads\/2020\/11\/New-item-type-invoice-18x4.png 18w\" sizes=\"auto, (max-width: 1024px) 100vw, 1024px\" \/><\/figure>\n\n\n\n<h3 class=\"wp-block-heading translation-block\">Existing invoices<\/h3>\n\n\n\n<p class=\"translation-block\">When the user clicks on the <strong>Invoices<\/strong> tab and enters any of the invoices, after the <strong>Amount <\/strong>column, there should be two columns. TAX and TAX 2 depending on whether you applied one or two taxes on your invoices.&nbsp;<\/p>\n\n\n\n<div class=\"wp-block-custom-highlight-box custom-box color-indigo\"><div class=\"box-header\"><svg width=\"20\" height=\"20\" viewBox=\"0 0 24 24\" fill=\"none\"><mask id=\"mask-indigo\" style=\"mask-type:alpha\" maskUnits=\"userSpaceOnUse\" x=\"0\" y=\"0\" width=\"24\" height=\"24\"><rect width=\"24\" height=\"24\" fill=\"#D9D9D9\"><\/rect><\/mask><g mask=\"url(#mask-indigo)\"><path d=\"M12 17C12.2833 17 12.5208 16.9042 12.7125 16.7125C12.9042 16.5208 13 16.2833 13 16C13 15.7167 12.9042 15.4792 12.7125 15.2875C12.5208 15.0958 12.2833 15 12 15C11.7167 15 11.4792 15.0958 11.2875 15.2875C11.0958 15.4792 11 15.7167 11 16C11 16.2833 11.0958 16.5208 11.2875 16.7125C11.4792 16.9042 11.7167 17 12 17ZM11 13H13V7H11V13ZM12 22C10.6167 22 9.31667 21.7375 8.1 21.2125C6.88333 20.6875 5.825 19.975 4.925 19.075C4.025 18.175 3.3125 17.1167 2.7875 15.9C2.2625 14.6833 2 13.3833 2 12C2 10.6167 2.2625 9.31667 2.7875 8.1C3.3125 6.88333 4.025 5.825 4.925 4.925C5.825 4.025 6.88333 3.3125 8.1 2.7875C9.31667 2.2625 10.6167 2 12 2C13.3833 2 14.6833 2.2625 15.9 2.7875C17.1167 3.3125 18.175 4.025 19.075 4.925C19.975 5.825 20.6875 6.88333 21.2125 8.1C21.7375 9.31667 22 10.6167 22 12C22 13.3833 21.7375 14.6833 21.2125 15.9C20.6875 17.1167 19.975 18.175 19.075 19.075C18.175 19.975 17.1167 20.6875 15.9 21.2125C14.6833 21.7375 13.3833 22 12 22ZM12 20C14.2333 20 16.125 19.225 17.675 17.675C19.225 16.125 20 14.2333 20 12C20 9.76667 19.225 7.875 17.675 6.325C16.125 4.775 14.2333 4 12 4C9.76667 4 7.875 4.775 6.325 6.325C4.775 7.875 4 9.76667 4 12C4 14.2333 4.775 16.125 6.325 17.675C7.875 19.225 9.76667 20 12 20Z\" fill=\"#3F51B5\"><\/path><\/g><\/svg><span class=\"box-label\">Info<\/span><\/div><div class=\"box-content\">\n<p>Paid and partially paid invoices cannot be edited and the checkboxes are disabled, as well.&nbsp;<\/p>\n<\/div><\/div>\n\n\n\n<h3 class=\"wp-block-heading\">Download invoices in PDF<\/h3>\n\n\n\n<p class=\"translation-block \">You can choose which columns should be visible in the downloaded PDF file. You can customize the PDF in the <strong>Invoice settings<\/strong> &gt; <strong>Appearance tab<\/strong> and choose if you\u2019d like to include TAX and TAX 2.&nbsp;<\/p>\n\n\n\n<figure class=\"wp-block-image size-large is-resized\"><img loading=\"lazy\" decoding=\"async\" width=\"1024\" height=\"889\" src=\"https:\/\/clockify.me\/help\/wp-content\/uploads\/2020\/11\/Invoice-settings-Appearance-1024x889.png\" alt=\"\" class=\"wp-image-30202\" style=\"aspect-ratio:1.151868357901954;width:506px;height:auto\" srcset=\"https:\/\/clockify.me\/help\/wp-content\/uploads\/2020\/11\/Invoice-settings-Appearance-1024x889.png 1024w, https:\/\/clockify.me\/help\/wp-content\/uploads\/2020\/11\/Invoice-settings-Appearance-300x260.png 300w, https:\/\/clockify.me\/help\/wp-content\/uploads\/2020\/11\/Invoice-settings-Appearance-768x667.png 768w, https:\/\/clockify.me\/help\/wp-content\/uploads\/2020\/11\/Invoice-settings-Appearance-14x12.png 14w, https:\/\/clockify.me\/help\/wp-content\/uploads\/2020\/11\/Invoice-settings-Appearance.png 1260w\" sizes=\"auto, (max-width: 1024px) 100vw, 1024px\" \/><\/figure>\n\n\n\n<p>Depending on which items you checked, those columns will be displayed in the PDF file.&nbsp;<\/p>\n\n\n\n<div class=\"wp-block-custom-highlight-box custom-box color-green\"><div class=\"box-header\"><svg width=\"20\" height=\"20\" viewBox=\"0 0 24 24\" fill=\"none\"><mask id=\"mask-green\" style=\"mask-type:alpha\" maskUnits=\"userSpaceOnUse\" x=\"0\" y=\"0\" width=\"24\" height=\"24\"><rect width=\"24\" height=\"24\" fill=\"#D9D9D9\"><\/rect><\/mask><g mask=\"url(#mask-green)\"><path d=\"M5 21.0001C4.45 21.0001 3.97917 20.8043 3.5875 20.4126C3.19583 20.0209 3 19.5501 3 19.0001V5.0001C3 4.4501 3.19583 3.97926 3.5875 3.5876C3.97917 3.19593 4.45 3.0001 5 3.0001H13.925L11.925 5.0001H5V19.0001H19V12.0501L21 10.0501V19.0001C21 19.5501 20.8042 20.0209 20.4125 20.4126C20.0208 20.8043 19.55 21.0001 19 21.0001H5ZM9 15.0001V10.7501L18.175 1.5751C18.375 1.3751 18.6 1.2251 18.85 1.1251C19.1 1.0251 19.35 0.975098 19.6 0.975098C19.8667 0.975098 20.1208 1.0251 20.3625 1.1251C20.6042 1.2251 20.825 1.3751 21.025 1.5751L22.425 3.0001C22.6083 3.2001 22.75 3.42093 22.85 3.6626C22.95 3.90426 23 4.1501 23 4.4001C23 4.6501 22.9542 4.89593 22.8625 5.1376C22.7708 5.37926 22.625 5.6001 22.425 5.8001L13.25 15.0001H9ZM11 13.0001H12.4L18.2 7.2001L17.5 6.5001L16.775 5.8001L11 11.5751V13.0001Z\" fill=\"#4CAF50\"><\/path><\/g><\/svg><span class=\"box-label\">Note<\/span><\/div><div class=\"box-content\">\n<p>TAX and TAX 2 are system names which can be changed for the download file in the Invoices, Translation tab, where TAX and TAX 2 are input fields.<\/p>\n<\/div><\/div>\n\n\n\n<div class=\"wp-block-custom-highlight-box custom-box color-indigo\"><div class=\"box-header\"><svg width=\"20\" height=\"20\" viewBox=\"0 0 24 24\" fill=\"none\"><mask id=\"mask-indigo\" style=\"mask-type:alpha\" maskUnits=\"userSpaceOnUse\" x=\"0\" y=\"0\" width=\"24\" height=\"24\"><rect width=\"24\" height=\"24\" fill=\"#D9D9D9\"><\/rect><\/mask><g mask=\"url(#mask-indigo)\"><path d=\"M12 17C12.2833 17 12.5208 16.9042 12.7125 16.7125C12.9042 16.5208 13 16.2833 13 16C13 15.7167 12.9042 15.4792 12.7125 15.2875C12.5208 15.0958 12.2833 15 12 15C11.7167 15 11.4792 15.0958 11.2875 15.2875C11.0958 15.4792 11 15.7167 11 16C11 16.2833 11.0958 16.5208 11.2875 16.7125C11.4792 16.9042 11.7167 17 12 17ZM11 13H13V7H11V13ZM12 22C10.6167 22 9.31667 21.7375 8.1 21.2125C6.88333 20.6875 5.825 19.975 4.925 19.075C4.025 18.175 3.3125 17.1167 2.7875 15.9C2.2625 14.6833 2 13.3833 2 12C2 10.6167 2.2625 9.31667 2.7875 8.1C3.3125 6.88333 4.025 5.825 4.925 4.925C5.825 4.025 6.88333 3.3125 8.1 2.7875C9.31667 2.2625 10.6167 2 12 2C13.3833 2 14.6833 2.2625 15.9 2.7875C17.1167 3.3125 18.175 4.025 19.075 4.925C19.975 5.825 20.6875 6.88333 21.2125 8.1C21.7375 9.31667 22 10.6167 22 12C22 13.3833 21.7375 14.6833 21.2125 15.9C20.6875 17.1167 19.975 18.175 19.075 19.075C18.175 19.975 17.1167 20.6875 15.9 21.2125C14.6833 21.7375 13.3833 22 12 22ZM12 20C14.2333 20 16.125 19.225 17.675 17.675C19.225 16.125 20 14.2333 20 12C20 9.76667 19.225 7.875 17.675 6.325C16.125 4.775 14.2333 4 12 4C9.76667 4 7.875 4.775 6.325 6.325C4.775 7.875 4 9.76667 4 12C4 14.2333 4.775 16.125 6.325 17.675C7.875 19.225 9.76667 20 12 20Z\" fill=\"#3F51B5\"><\/path><\/g><\/svg><span class=\"box-label\">Info<\/span><\/div><div class=\"box-content\">\n<p class=\"translation-block\">For more information on invoice taxes, check out <a href=\"https:\/\/clockify.me\/help\/projects\/taxes-in-invoices\">this<\/a> article.<\/p>\n<\/div><\/div>\n\n\n\n<h2 class=\"wp-block-heading\">Set up translations<\/h2>\n\n\n\n<p>With translations, you can customize labels on your invoices, from item types to total amounts due.&nbsp;<\/p>\n\n\n\n<p>Translations will appear on the PDF and printed versions of all your invoices.<\/p>\n\n\n\n<ol class=\"wp-block-list\">\n<li class=\"translation-block\">Click on the <strong>cog icon<\/strong> (Settings) next to the <strong>Create invoice<\/strong> button on the <strong>Invoices<\/strong> page<\/li>\n\n\n\n<li class=\"translation-block\">Choose the <strong>Translations<\/strong> tab<\/li>\n\n\n\n<li class=\"translation-block\">Locate the field labeled <strong>Item type<\/strong> and enter your translation<\/li>\n\n\n\n<li>Repeat step 3 for each relevant field<\/li>\n\n\n\n<li>Save your translations<\/li>\n<\/ol>\n\n\n\n<figure class=\"wp-block-image size-full\"><img loading=\"lazy\" decoding=\"async\" width=\"800\" height=\"414\" src=\"https:\/\/clockify.me\/help\/wp-content\/uploads\/2020\/11\/Invoice-translations.gif\" alt=\"\" class=\"wp-image-30203\"\/><\/figure>\n\n\n\n<div class=\"wp-block-custom-highlight-box custom-box color-green\"><div class=\"box-header\"><svg width=\"20\" height=\"20\" viewBox=\"0 0 24 24\" fill=\"none\"><mask id=\"mask-green\" style=\"mask-type:alpha\" maskUnits=\"userSpaceOnUse\" x=\"0\" y=\"0\" width=\"24\" height=\"24\"><rect width=\"24\" height=\"24\" fill=\"#D9D9D9\"><\/rect><\/mask><g mask=\"url(#mask-green)\"><path d=\"M5 21.0001C4.45 21.0001 3.97917 20.8043 3.5875 20.4126C3.19583 20.0209 3 19.5501 3 19.0001V5.0001C3 4.4501 3.19583 3.97926 3.5875 3.5876C3.97917 3.19593 4.45 3.0001 5 3.0001H13.925L11.925 5.0001H5V19.0001H19V12.0501L21 10.0501V19.0001C21 19.5501 20.8042 20.0209 20.4125 20.4126C20.0208 20.8043 19.55 21.0001 19 21.0001H5ZM9 15.0001V10.7501L18.175 1.5751C18.375 1.3751 18.6 1.2251 18.85 1.1251C19.1 1.0251 19.35 0.975098 19.6 0.975098C19.8667 0.975098 20.1208 1.0251 20.3625 1.1251C20.6042 1.2251 20.825 1.3751 21.025 1.5751L22.425 3.0001C22.6083 3.2001 22.75 3.42093 22.85 3.6626C22.95 3.90426 23 4.1501 23 4.4001C23 4.6501 22.9542 4.89593 22.8625 5.1376C22.7708 5.37926 22.625 5.6001 22.425 5.8001L13.25 15.0001H9ZM11 13.0001H12.4L18.2 7.2001L17.5 6.5001L16.775 5.8001L11 11.5751V13.0001Z\" fill=\"#4CAF50\"><\/path><\/g><\/svg><span class=\"box-label\">Note<\/span><\/div><div class=\"box-content\">\n<p>If you delete a value in the label field, that label won\u2019t appear in the PDF version of the invoice.<\/p>\n<\/div><\/div>\n\n\n\n<h2 class=\"wp-block-heading\">FAQs<\/h2>\n\n\n\n<p><strong>Can I apply a specific dollar amount for a discount instead of a percentage?<\/strong><\/p>\n\n\n\n<p class=\"translation-block\" id=\"p-rc_3a0c3d322c7f84a5-19\">Currently, Clockify only allows percentage-based discounts.<sup><\/sup> However, as a workaround, you can manually add a new line item to your invoice, name it &#8220;Discount,&#8221; and enter the specific amount as a negative value in the price field (e.g., enter <strong>-50<\/strong> for a $50 discount).<\/p>\n\n\n\n<figure class=\"wp-block-image size-large is-resized\"><img loading=\"lazy\" decoding=\"async\" width=\"1024\" height=\"247\" src=\"https:\/\/clockify.me\/help\/wp-content\/uploads\/2020\/11\/Screenshot-2026-03-25-at-4.07.03-PM-1024x247.png\" alt=\"\" class=\"wp-image-30490\" style=\"aspect-ratio:4.148788393270566;width:531px;height:auto\" srcset=\"https:\/\/clockify.me\/help\/wp-content\/uploads\/2020\/11\/Screenshot-2026-03-25-at-4.07.03-PM-1024x247.png 1024w, https:\/\/clockify.me\/help\/wp-content\/uploads\/2020\/11\/Screenshot-2026-03-25-at-4.07.03-PM-300x72.png 300w, https:\/\/clockify.me\/help\/wp-content\/uploads\/2020\/11\/Screenshot-2026-03-25-at-4.07.03-PM-768x185.png 768w, https:\/\/clockify.me\/help\/wp-content\/uploads\/2020\/11\/Screenshot-2026-03-25-at-4.07.03-PM-1536x370.png 1536w, https:\/\/clockify.me\/help\/wp-content\/uploads\/2020\/11\/Screenshot-2026-03-25-at-4.07.03-PM-2048x494.png 2048w, https:\/\/clockify.me\/help\/wp-content\/uploads\/2020\/11\/Screenshot-2026-03-25-at-4.07.03-PM-18x4.png 18w\" sizes=\"auto, (max-width: 1024px) 100vw, 1024px\" \/><\/figure>\n\n\n\n<p id=\"p-rc_3a0c3d322c7f84a5-20\"><strong>How can I make sure my invoices and reports show the exact same totals?<\/strong><\/p>\n\n\n\n<p class=\"translation-block\" id=\"p-rc_3a0c3d322c7f84a5-20\">If you notice small discrepancies between your Reports and Invoices, it is likely due to how rounding is handled. Invoices round each individual time entry to two decimal places before calculating the total.<sup><\/sup> To ensure consistency, go to your <strong>Workspace Settings<\/strong> and enable <strong>Time Rounding<\/strong> (setting it to the nearest 6 minutes or 0.1h is recommended), which will align the calculations across both features.<sup><\/sup><\/p>\n\n\n\n<p id=\"p-rc_3a0c3d322c7f84a5-21\"><strong>What happens to my tracked time if I delete an invoice?<\/strong><\/p>\n\n\n\n<p class=\"translation-block\" id=\"p-rc_3a0c3d322c7f84a5-21\">When you delete an invoice, all the time entries and expenses that were imported into it are automatically marked as &#8220;Uninvoiced.&#8221;<sup><\/sup> This means they will reappear as available items the next time you create an invoice or run a report filtered by uninvoiced time, ensuring no billable work is accidentally lost or forgotten.<\/p>\n\n\n\n<div class=\"wp-block-group related-articles\"><div class=\"wp-block-group__inner-container is-layout-constrained wp-block-group-is-layout-constrained\">\n<h3 class=\"wp-block-heading\">Related articles<\/h3>\n\n\n\n<ul class=\"wp-block-list related-articles-list\">\n<li class=\"translation-block\"><a href=\"https:\/\/clockify.me\/help\/projects\/invoicing-tracked-time-expenses\">Invoice tracked time &amp; expenses<\/a><\/li>\n\n\n\n<li class=\"translation-block\"><a href=\"https:\/\/clockify.me\/help\/projects\/taxes-in-invoices\">Invoice taxes<\/a><\/li>\n\n\n\n<li class=\"translation-block\"><a href=\"https:\/\/clockify.me\/help\/projects\/sending-invoice-emails\">Send invoice emails<\/a><\/li>\n\n\n\n<li class=\"translation-block\"><a href=\"https:\/\/clockify.me\/help\/projects\/export-invoices\">Export invoices<\/a><\/li>\n<\/ul>\n<\/div><\/div>\n","protected":false},"excerpt":{"rendered":"Create invoices for clients based on tracked time and mark entries as invoiced, &#8230;","protected":false},"author":3,"featured_media":0,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"_helpful_status":1,"_searchwp_excluded":"","footnotes":""},"categories":[66],"tags":[],"class_list":["post-6189","post","type-post","status-publish","format-standard","hentry","category-invoices"],"acf":[],"featured_image_src":null,"author_info":{"display_name":"aleksandar.olic","author_link":"https:\/\/clockify.me\/help\/author\/aleksandar-olic"},"_links":{"self":[{"href":"https:\/\/clockify.me\/help\/wp-json\/wp\/v2\/posts\/6189","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/clockify.me\/help\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/clockify.me\/help\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/clockify.me\/help\/wp-json\/wp\/v2\/users\/3"}],"replies":[{"embeddable":true,"href":"https:\/\/clockify.me\/help\/wp-json\/wp\/v2\/comments?post=6189"}],"version-history":[{"count":323,"href":"https:\/\/clockify.me\/help\/wp-json\/wp\/v2\/posts\/6189\/revisions"}],"predecessor-version":[{"id":30693,"href":"https:\/\/clockify.me\/help\/wp-json\/wp\/v2\/posts\/6189\/revisions\/30693"}],"wp:attachment":[{"href":"https:\/\/clockify.me\/help\/wp-json\/wp\/v2\/media?parent=6189"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/clockify.me\/help\/wp-json\/wp\/v2\/categories?post=6189"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/clockify.me\/help\/wp-json\/wp\/v2\/tags?post=6189"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}