{"id":6246,"date":"2020-11-10T12:48:24","date_gmt":"2020-11-10T12:48:24","guid":{"rendered":"https:\/\/clockify.me\/help\/?p=6246"},"modified":"2026-04-23T07:14:35","modified_gmt":"2026-04-23T07:14:35","slug":"project-budget","status":"publish","type":"post","link":"https:\/\/clockify.me\/help\/projects\/project-budget","title":{"rendered":"Track budget &amp; estimates"},"content":{"rendered":"\n<div class=\"wp-block-custom-audience-tag audience-tag-box\"><span class=\"tag-title\">Who can use this feature?<\/span><div class=\"tag-rows\"><div class=\"tag-row\"><svg width=\"18\" height=\"18\" viewBox=\"0 0 24 24\" fill=\"none\"><mask id=\"mask-aud-final\" style=\"mask-type:alpha\" maskUnits=\"userSpaceOnUse\" x=\"0\" y=\"0\" width=\"24\" height=\"24\"><rect width=\"24\" height=\"24\" fill=\"#D9D9D9\"><\/rect><\/mask><g mask=\"url(#mask-aud-final)\"><path d=\"M12 12C10.9 12 9.95833 11.6083 9.175 10.825C8.39167 10.0417 8 9.1 8 8C8 6.9 8.39167 5.95833 9.175 5.175C9.95833 4.39167 10.9 4 12 4C13.1 4 14.0417 4.39167 14.825 5.175C15.6083 5.95833 16 6.9 16 8C16 9.1 15.6083 10.0417 14.825 10.825C14.0417 11.6083 13.1 12 12 12ZM4 20V17.2C4 16.6333 4.14583 16.1125 4.4375 15.6375C4.72917 15.1625 5.11667 14.8 5.6 14.55C6.63333 14.0333 7.68333 13.6458 8.75 13.3875C9.81667 13.1292 10.9 13 12 13C13.1 13 14.1833 13.1292 15.25 13.3875C16.3167 13.6458 17.3667 14.0333 18.4 14.55C18.8833 14.8 19.2708 15.1625 19.5625 15.6375C19.8542 16.1125 20 16.6333 20 17.2V20H4ZM6 18H18V17.2C18 17.0167 17.9542 16.85 17.8625 16.7C17.7708 16.55 17.65 16.4333 17.5 16.35C16.6 15.9 15.6917 15.5625 14.775 15.3375C13.8583 15.1125 12.9333 15 12 15C11.0667 15 10.1417 15.1125 9.225 15.3375C8.30833 15.5625 7.4 15.9 6.5 16.35C6.35 16.4333 6.22917 16.55 6.1375 16.7C6.04583 16.85 6 17.0167 6 17.2V18ZM12 10C12.55 10 13.0208 9.80417 13.4125 9.4125C13.8042 9.02083 14 8.55 14 8C14 7.45 13.8042 6.97917 13.4125 6.5875C13.0208 6.19583 12.55 6 12 6C11.45 6 10.9792 6.19583 10.5875 6.5875C10.1958 6.97917 10 7.45 10 8C10 8.55 10.1958 9.02083 10.5875 9.4125C10.9792 9.80417 11.45 10 12 10Z\" fill=\"black\" fill-opacity=\"0.87\"><\/path><\/g><\/svg><span>Admins and regular users (depends on Workspace settings)<\/span><\/div><div class=\"tag-row\"><svg width=\"18\" height=\"18\" viewBox=\"0 0 24 24\" fill=\"none\"><mask id=\"mask-flg-final\" style=\"mask-type:alpha\" maskUnits=\"userSpaceOnUse\" x=\"0\" y=\"0\" width=\"24\" height=\"24\"><rect width=\"24\" height=\"24\" fill=\"#D9D9D9\"><\/rect><\/mask><g mask=\"url(#mask-flg-final)\"><path d=\"M5 21V4H14L14.4 6H20V16H13L12.6 14H7V21H5ZM14.65 14H18V8H12.75L12.35 6H7V12H14.25L14.65 14Z\" fill=\"black\" fill-opacity=\"0.87\"><\/path><\/g><\/svg><span>Pro or Enterprise plan<\/span><\/div><\/div><\/div>\n\n\n\n<p>If you have fixed fee projects, you can track their progress and see how much of the budget was spent by setting estimates in monetary terms. You&#8217;ll also get alerts when you&#8217;re about to go over budget.<\/p>\n\n\n\n<div class=\"wp-block-custom-highlight-box custom-box color-green\"><div class=\"box-header\"><svg width=\"20\" height=\"20\" viewBox=\"0 0 24 24\" fill=\"none\"><mask id=\"mask-green\" style=\"mask-type:alpha\" maskUnits=\"userSpaceOnUse\" x=\"0\" y=\"0\" width=\"24\" height=\"24\"><rect width=\"24\" height=\"24\" fill=\"#D9D9D9\"><\/rect><\/mask><g mask=\"url(#mask-green)\"><path d=\"M5 21.0001C4.45 21.0001 3.97917 20.8043 3.5875 20.4126C3.19583 20.0209 3 19.5501 3 19.0001V5.0001C3 4.4501 3.19583 3.97926 3.5875 3.5876C3.97917 3.19593 4.45 3.0001 5 3.0001H13.925L11.925 5.0001H5V19.0001H19V12.0501L21 10.0501V19.0001C21 19.5501 20.8042 20.0209 20.4125 20.4126C20.0208 20.8043 19.55 21.0001 19 21.0001H5ZM9 15.0001V10.7501L18.175 1.5751C18.375 1.3751 18.6 1.2251 18.85 1.1251C19.1 1.0251 19.35 0.975098 19.6 0.975098C19.8667 0.975098 20.1208 1.0251 20.3625 1.1251C20.6042 1.2251 20.825 1.3751 21.025 1.5751L22.425 3.0001C22.6083 3.2001 22.75 3.42093 22.85 3.6626C22.95 3.90426 23 4.1501 23 4.4001C23 4.6501 22.9542 4.89593 22.8625 5.1376C22.7708 5.37926 22.625 5.6001 22.425 5.8001L13.25 15.0001H9ZM11 13.0001H12.4L18.2 7.2001L17.5 6.5001L16.775 5.8001L11 11.5751V13.0001Z\" fill=\"#4CAF50\"><\/path><\/g><\/svg><span class=\"box-label\">Note<\/span><\/div><div class=\"box-content\">\n<p>Project budget is a paid feature you can enable by\u00a0<a href=\"https:\/\/clockify.me\/pricing\" target=\"_blank\" rel=\"noreferrer noopener\">upgrading<\/a>\u00a0your workspace to Pro or Enterprise plan.<\/p>\n<\/div><\/div>\n\n\n\n<figure class=\"wp-block-image size-full is-resized\"><img loading=\"lazy\" decoding=\"async\" width=\"778\" height=\"762\" src=\"https:\/\/clockify.me\/help\/wp-content\/uploads\/2024\/03\/project-budget-11.png\" alt=\"\" class=\"wp-image-17308\" style=\"width:629px;height:auto\" srcset=\"https:\/\/clockify.me\/help\/wp-content\/uploads\/2024\/03\/project-budget-11.png 778w, https:\/\/clockify.me\/help\/wp-content\/uploads\/2024\/03\/project-budget-11-300x294.png 300w, https:\/\/clockify.me\/help\/wp-content\/uploads\/2024\/03\/project-budget-11-768x752.png 768w, https:\/\/clockify.me\/help\/wp-content\/uploads\/2024\/03\/project-budget-11-12x12.png 12w\" sizes=\"auto, (max-width: 778px) 100vw, 778px\" \/><\/figure>\n\n\n\n<h2 class=\"wp-block-heading\">Define project budget<\/h2>\n\n\n\n<p class=\"translation-block\">To set project budget: <\/p>\n\n\n\n<ol class=\"wp-block-list\">\n<li class=\"translation-block\">Go to the <strong>Projects<\/strong> page <\/li>\n\n\n\n<li class=\"translation-block\">Choose project and click on project&#8217;s <strong>Settings<\/strong> tab <\/li>\n\n\n\n<li class=\"translation-block \">In <strong>Project estimate<\/strong> section, select <strong>Project budget<\/strong><br><img loading=\"lazy\" decoding=\"async\" width=\"350\" height=\"206\" class=\"wp-image-18769\" style=\"width: 350px;\" src=\"https:\/\/clockify.me\/help\/wp-content\/uploads\/2020\/11\/Screenshot-2024-06-13-at-16.20.50.png\" alt=\"\" srcset=\"https:\/\/clockify.me\/help\/wp-content\/uploads\/2020\/11\/Screenshot-2024-06-13-at-16.20.50.png 946w, https:\/\/clockify.me\/help\/wp-content\/uploads\/2020\/11\/Screenshot-2024-06-13-at-16.20.50-300x176.png 300w, https:\/\/clockify.me\/help\/wp-content\/uploads\/2020\/11\/Screenshot-2024-06-13-at-16.20.50-768x451.png 768w, https:\/\/clockify.me\/help\/wp-content\/uploads\/2020\/11\/Screenshot-2024-06-13-at-16.20.50-18x12.png 18w\" sizes=\"auto, (max-width: 350px) 100vw, 350px\" \/>\n<ul class=\"wp-block-list\">\n<li class=\"translation-block\">You can set an overall project budget using the <strong>Manual <\/strong>option<\/li>\n\n\n\n<li class=\"translation-block\">Or, you can choose <strong>Task-based<\/strong> and then define budget for each individual task on the project (the project&#8217;s overall progress will always be the sum of all its task budgets).<\/li>\n<\/ul>\n<\/li>\n<\/ol>\n\n\n\n<p>When project budget is selected, project&#8217;s status tab and its progress bar will reflect the billable amount of each entry on the project vs the budget, and show you how much was spent and how much remains.<\/p>\n\n\n\n<p class=\"translation-block\">You can also choose to include billable expenses as part of project budget by enabling <strong>Budget includes billable expenses<\/strong>.<\/p>\n\n\n\n<p class=\"translation-block\"><a href=\"https:\/\/clockify.me\/help\/projects\/alerts\">Alerts<\/a> always consider project status, and will be sent no matter if the project estimate is defined in time or budget.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\">Recurring estimates<\/h2>\n\n\n\n<p>If you have projects that have different budgets over different time periods, you can set the <strong>Budget (or Estimate) resets <\/strong>after the time period you set in the project&#8217;s Settings tab located below the estimate section.<\/p>\n\n\n\n<figure class=\"wp-block-image size-large is-resized\"><img loading=\"lazy\" decoding=\"async\" width=\"1024\" height=\"726\" src=\"https:\/\/clockify.me\/help\/wp-content\/uploads\/2020\/11\/Screenshot-2026-03-03-at-7.38.06-PM-1024x726.png\" alt=\"\" class=\"wp-image-30035\" style=\"width:599px;height:auto\" srcset=\"https:\/\/clockify.me\/help\/wp-content\/uploads\/2020\/11\/Screenshot-2026-03-03-at-7.38.06-PM-1024x726.png 1024w, https:\/\/clockify.me\/help\/wp-content\/uploads\/2020\/11\/Screenshot-2026-03-03-at-7.38.06-PM-300x213.png 300w, https:\/\/clockify.me\/help\/wp-content\/uploads\/2020\/11\/Screenshot-2026-03-03-at-7.38.06-PM-768x545.png 768w, https:\/\/clockify.me\/help\/wp-content\/uploads\/2020\/11\/Screenshot-2026-03-03-at-7.38.06-PM-18x12.png 18w, https:\/\/clockify.me\/help\/wp-content\/uploads\/2020\/11\/Screenshot-2026-03-03-at-7.38.06-PM.png 1466w\" sizes=\"auto, (max-width: 1024px) 100vw, 1024px\" \/><\/figure>\n\n\n\n<p>Project estimate can be reset for one of these three periods: <\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Week (Monday is default week day)<\/li>\n\n\n\n<li>Month (default time period, 1st of the month is default day)<\/li>\n\n\n\n<li>Year (January is default month, 1st of the month is default day, 00:00 is default hour)<\/li>\n<\/ul>\n\n\n\n<p>To set the estimate reset on a weekly\/monthly\/yearly basis: <\/p>\n\n\n\n<ol class=\"wp-block-list\">\n<li class=\"translation-block\">Go to <strong>Projects<\/strong> page in sidebar<\/li>\n\n\n\n<li class=\"translation-block\">Choose <strong>Settings<\/strong> tab<\/li>\n\n\n\n<li class=\"translation-block\">Navigate to <strong>Project estimate<\/strong> section<\/li>\n\n\n\n<li class=\"translation-block\">Turn the <strong>Reset estimate every &lt;period&gt; on the &lt;date&gt; at &lt;time&gt;<\/strong> switch on<\/li>\n<\/ol>\n\n\n\n<figure class=\"wp-block-image size-full is-resized\"><img loading=\"lazy\" decoding=\"async\" width=\"882\" height=\"346\" src=\"https:\/\/clockify.me\/help\/wp-content\/uploads\/2024\/06\/Screenshot-2024-06-13-at-16.26.02.png\" alt=\"\" class=\"wp-image-18770\" style=\"width:359px;height:auto\" srcset=\"https:\/\/clockify.me\/help\/wp-content\/uploads\/2024\/06\/Screenshot-2024-06-13-at-16.26.02.png 882w, https:\/\/clockify.me\/help\/wp-content\/uploads\/2024\/06\/Screenshot-2024-06-13-at-16.26.02-300x118.png 300w, https:\/\/clockify.me\/help\/wp-content\/uploads\/2024\/06\/Screenshot-2024-06-13-at-16.26.02-768x301.png 768w, https:\/\/clockify.me\/help\/wp-content\/uploads\/2024\/06\/Screenshot-2024-06-13-at-16.26.02-18x7.png 18w\" sizes=\"auto, (max-width: 882px) 100vw, 882px\" \/><\/figure>\n\n\n\n<p>Now, when estimate resets after each &lt;week\/month\/year&gt;, on each &lt;date&gt; at each &lt;time&gt;, the progress bar for the project will return to 0%. <\/p>\n\n\n\n<p class=\"note translation-block\">This action can be performed by admins and owners and is available to project managers for the projects they are assigned to when <strong>Who can see hourly rates and amounts <\/strong>is set to <strong>Anyone<\/strong>. <\/p>\n\n\n\n<p class=\"translation-block\">After you set the estimate period, it is applied to all previous time periods. Also, only time entries that belong to the currently set time period will be displayed in the <strong>Tracked vs Estimated<\/strong> section of the <a data-type=\"post\" data-id=\"144\" href=\"https:\/\/clockify.me\/help\/projects\/tracking-project-progress\" target=\"_blank\" rel=\"noreferrer noopener\">project status<\/a>. <br>Alerts also take into consideration the reset option.<\/p>\n\n\n\n<p class=\"translation-block note\">Time format in the estimate is the one set in the <a href=\"https:\/\/clockify.me\/help\/administration\/profile-settings\">Profile settings<\/a>.<\/p>\n\n\n\n<p>If estimate reset is turned on: <\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li class=\"translation-block\">Info about currency per time is defined in the <strong>Project estimate<\/strong><\/li>\n\n\n\n<li class=\"translation-block\">Reset period is specified on project and displayed when you hover over one project<\/li>\n\n\n\n<li class=\"translation-block\">With <strong>Task-based estimate type<\/strong>, <strong>Time estimate<\/strong>, <strong>Project budget<\/strong>, <strong>Tracked<\/strong>, <strong>Amount<\/strong>, <strong>Status<\/strong> and <strong>Progress<\/strong> are also reset<\/li>\n\n\n\n<li class=\"translation-block\">Change is applied to <strong>Alerts<\/strong> and <strong>Audit log<\/strong><\/li>\n<\/ul>\n\n\n\n<h2 class=\"wp-block-heading\">Estimates in reports<\/h2>\n\n\n\n<p class=\"note\">Only admins can see, share, and download estimates in reports.<\/p>\n\n\n\n<p>To see estimates and budget for each project and task in the report: <\/p>\n\n\n\n<ol class=\"wp-block-list\">\n<li class=\"translation-block\">Open the <strong>Summary report<\/strong> <\/li>\n\n\n\n<li class=\"translation-block \">Turn <strong>Show estimate <\/strong>on <\/li>\n<\/ol>\n\n\n\n<figure class=\"wp-block-image size-full\"><img loading=\"lazy\" decoding=\"async\" width=\"778\" height=\"355\" src=\"https:\/\/clockify.me\/help\/wp-content\/uploads\/2024\/06\/image-1.png\" alt=\"\" class=\"wp-image-18771\" srcset=\"https:\/\/clockify.me\/help\/wp-content\/uploads\/2024\/06\/image-1.png 778w, https:\/\/clockify.me\/help\/wp-content\/uploads\/2024\/06\/image-1-300x137.png 300w, https:\/\/clockify.me\/help\/wp-content\/uploads\/2024\/06\/image-1-768x350.png 768w, https:\/\/clockify.me\/help\/wp-content\/uploads\/2024\/06\/image-1-18x8.png 18w\" sizes=\"auto, (max-width: 778px) 100vw, 778px\" \/><\/figure>\n\n\n\n<p>Estimates and budget for each project and task are displayed next to tracked time.<\/p>\n\n\n\n<p>You can also download the report with estimates via export, or share the estimate numbers when you share a report.<\/p>\n\n\n\n<p class=\"note\">Exported files will have estimates only if the level of grouping is either <strong>Project<\/strong> or <strong>Task<\/strong>, or both. Also, keep in mind that the <strong>Show estimate<\/strong> switch needs to be turned on.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\">Permissions<\/h2>\n\n\n\n<p class=\"translation-block\">Who can see budget depends on the permissions set in the <strong>Who can see hourly rates<\/strong> <strong>and amounts<\/strong> and <strong>Who can see project status<\/strong> in the Workspace settings.&nbsp;<\/p>\n\n\n\n<div class=\"wp-block-columns is-layout-flex wp-container-core-columns-is-layout-9d6595d7 wp-block-columns-is-layout-flex\">\n<div class=\"wp-block-column is-layout-flow wp-block-column-is-layout-flow\">\n<figure class=\"wp-block-image size-full is-resized\"><img loading=\"lazy\" decoding=\"async\" width=\"520\" height=\"152\" src=\"https:\/\/clockify.me\/help\/wp-content\/uploads\/2024\/05\/Screenshot-2024-05-27-at-08.41.50-1.png\" alt=\"\" class=\"wp-image-18468\" style=\"width:226px;height:auto\" srcset=\"https:\/\/clockify.me\/help\/wp-content\/uploads\/2024\/05\/Screenshot-2024-05-27-at-08.41.50-1.png 520w, https:\/\/clockify.me\/help\/wp-content\/uploads\/2024\/05\/Screenshot-2024-05-27-at-08.41.50-1-300x88.png 300w, https:\/\/clockify.me\/help\/wp-content\/uploads\/2024\/05\/Screenshot-2024-05-27-at-08.41.50-1-18x5.png 18w\" sizes=\"auto, (max-width: 520px) 100vw, 520px\" \/><\/figure>\n<\/div>\n\n\n\n<div class=\"wp-block-column is-layout-flow wp-block-column-is-layout-flow\">\n<figure class=\"wp-block-image size-large\"><img loading=\"lazy\" decoding=\"async\" width=\"1024\" height=\"182\" src=\"https:\/\/clockify.me\/help\/wp-content\/uploads\/2024\/05\/Screenshot-2024-05-27-at-08.42.39-1-1024x182.png\" alt=\"\" class=\"wp-image-18469\" srcset=\"https:\/\/clockify.me\/help\/wp-content\/uploads\/2024\/05\/Screenshot-2024-05-27-at-08.42.39-1-1024x182.png 1024w, https:\/\/clockify.me\/help\/wp-content\/uploads\/2024\/05\/Screenshot-2024-05-27-at-08.42.39-1-300x53.png 300w, https:\/\/clockify.me\/help\/wp-content\/uploads\/2024\/05\/Screenshot-2024-05-27-at-08.42.39-1-768x137.png 768w, https:\/\/clockify.me\/help\/wp-content\/uploads\/2024\/05\/Screenshot-2024-05-27-at-08.42.39-1-18x3.png 18w, https:\/\/clockify.me\/help\/wp-content\/uploads\/2024\/05\/Screenshot-2024-05-27-at-08.42.39-1.png 1204w\" sizes=\"auto, (max-width: 1024px) 100vw, 1024px\" \/><\/figure>\n<\/div>\n<\/div>\n\n\n\n<p>If set to Admins:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Only Admins can see and set project budget on all projects<\/li>\n<\/ul>\n\n\n\n<p>If set to Anyone:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Admins and Project managers* can see and set project budget <br>*<em>Project managers can set project budget if they can see billable rates<\/em><\/li>\n\n\n\n<li>Regular users can only see project budget and progress of the project<\/li>\n<\/ul>\n\n\n\n<p class=\"tip\">For more information check out <a href=\"https:\/\/clockify.me\/help\/administration\/user-roles-and-permissions\/who-can-do-what\">Understanding user roles &amp; access permissions.<\/a><\/p>\n\n\n\n<div class=\"wp-block-group related-articles\"><div class=\"wp-block-group__inner-container is-layout-constrained wp-block-group-is-layout-constrained\">\n<h3 class=\"wp-block-heading\">Related articles<\/h3>\n\n\n\n<ul class=\"wp-block-list related-articles-list\">\n<li class=\"translation-block\"><a href=\"https:\/\/clockify.me\/help\/projects\/tracking-project-progress\">Track progress &amp; estimates<\/a><\/li>\n\n\n\n<li class=\"translation-block\"><a href=\"https:\/\/clockify.me\/help\/projects\/alerts\">Set up project alerts<\/a><\/li>\n\n\n\n<li class=\"translation-block\"><a href=\"https:\/\/clockify.me\/help\/reports\/hourly-rates\">Overview of hourly rates<\/a><\/li>\n\n\n\n<li class=\"translation-block\"><a href=\"https:\/\/clockify.me\/help\/projects\/forecast-project-budget\">Forecast project budget<\/a><\/li>\n\n\n\n<li class=\"translation-block\"><a href=\"https:\/\/clockify.me\/help\/projects\/tracking-project-profitability\">How to track project profitability?<\/a><\/li>\n<\/ul>\n<\/div><\/div>\n","protected":false},"excerpt":{"rendered":"If you have fixed fee projects, you can track their progress and see how much of&#8230;","protected":false},"author":3,"featured_media":0,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"_helpful_status":1,"_searchwp_excluded":"","footnotes":""},"categories":[36],"tags":[],"class_list":["post-6246","post","type-post","status-publish","format-standard","hentry","category-use-projects"],"acf":[],"featured_image_src":null,"author_info":{"display_name":"aleksandar.olic","author_link":"https:\/\/clockify.me\/help\/author\/aleksandar-olic"},"_links":{"self":[{"href":"https:\/\/clockify.me\/help\/wp-json\/wp\/v2\/posts\/6246","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/clockify.me\/help\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/clockify.me\/help\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/clockify.me\/help\/wp-json\/wp\/v2\/users\/3"}],"replies":[{"embeddable":true,"href":"https:\/\/clockify.me\/help\/wp-json\/wp\/v2\/comments?post=6246"}],"version-history":[{"count":91,"href":"https:\/\/clockify.me\/help\/wp-json\/wp\/v2\/posts\/6246\/revisions"}],"predecessor-version":[{"id":31013,"href":"https:\/\/clockify.me\/help\/wp-json\/wp\/v2\/posts\/6246\/revisions\/31013"}],"wp:attachment":[{"href":"https:\/\/clockify.me\/help\/wp-json\/wp\/v2\/media?parent=6246"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/clockify.me\/help\/wp-json\/wp\/v2\/categories?post=6246"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/clockify.me\/help\/wp-json\/wp\/v2\/tags?post=6246"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}