{"id":8354,"date":"2021-09-02T06:58:30","date_gmt":"2021-09-02T06:58:30","guid":{"rendered":"https:\/\/clockify.me\/help\/?p=8354"},"modified":"2026-03-11T13:52:52","modified_gmt":"2026-03-11T13:52:52","slug":"scheduling","status":"publish","type":"post","link":"https:\/\/clockify.me\/help\/projects\/scheduling","title":{"rendered":"Schedule projects"},"content":{"rendered":"\n<p>Scheduling projects simplifies project planning and task delegation. You can visualize project timelines, see projected costs and billable amounts, assign tasks to team members and use the Team view to manage their availability. Stay organized and improve team collaboration.<\/p>\n\n\n\n<p class=\"note translation-block\">Scheduling is a paid feature, which you can enable by <a href=\"https:\/\/clockify.me\/pricing\">upgrading<\/a> your workspace to the PRO or ENTERPRISE plan.<\/p>\n\n\n\n<p class=\"tip\">Scheduling can be performed by Admins. Project managers can only schedule their own projects.<\/p>\n\n\n\n<figure class=\"wp-block-embed is-type-video is-provider-youtube wp-block-embed-youtube wp-embed-aspect-16-9 wp-has-aspect-ratio\"><div class=\"wp-block-embed__wrapper\">\n<div class=\"ratio ratio-16x9\"><iframe loading=\"lazy\" title=\"Scheduling | Clockify Tutorials (2025)\" width=\"800\" height=\"450\" src=\"https:\/\/www.youtube.com\/embed\/yH4ckCJJ76c?feature=oembed\" frameborder=\"0\" allow=\"accelerometer; autoplay; clipboard-write; encrypted-media; gyroscope; picture-in-picture; web-share\" referrerpolicy=\"strict-origin-when-cross-origin\" allowfullscreen><\/iframe><\/div>\n<\/div><figcaption class=\"wp-element-caption\">User interface displayed in this video may not correspond to the latest version of the app.<\/figcaption><\/figure>\n\n\n\n<p class=\"tip\">To schedule projects and team, activate <strong>project and team scheduling<\/strong> in the Workspace settings.<\/p>\n\n\n\n<figure class=\"wp-block-image size-large is-resized\"><img loading=\"lazy\" decoding=\"async\" width=\"1024\" height=\"341\" src=\"https:\/\/clockify.me\/help\/wp-content\/uploads\/2021\/09\/Screenshot-2024-10-28-at-14.00.50-1024x341.png\" alt=\"\" class=\"wp-image-20832\" style=\"width:514px;height:auto\" srcset=\"https:\/\/clockify.me\/help\/wp-content\/uploads\/2021\/09\/Screenshot-2024-10-28-at-14.00.50-1024x341.png 1024w, https:\/\/clockify.me\/help\/wp-content\/uploads\/2021\/09\/Screenshot-2024-10-28-at-14.00.50-300x100.png 300w, https:\/\/clockify.me\/help\/wp-content\/uploads\/2021\/09\/Screenshot-2024-10-28-at-14.00.50-768x256.png 768w, https:\/\/clockify.me\/help\/wp-content\/uploads\/2021\/09\/Screenshot-2024-10-28-at-14.00.50-18x6.png 18w, https:\/\/clockify.me\/help\/wp-content\/uploads\/2021\/09\/Screenshot-2024-10-28-at-14.00.50.png 1164w\" sizes=\"auto, (max-width: 1024px) 100vw, 1024px\" \/><\/figure>\n\n\n\n<h2 class=\"wp-block-heading\">Project view<\/h2>\n\n\n\n<p class=\"translation-block\">Project view offers a timeline-based overview of scheduled and active projects and tasks.&nbsp;<\/p>\n\n\n\n<p class=\"translation-block\">To see scheduled projects in the project view: <\/p>\n\n\n\n<ol class=\"wp-block-list\">\n<li class=\"translation-block\">Navigate to the <strong>Schedule<\/strong> page in the sidebar<\/li>\n\n\n\n<li class=\"translation-block\">Choose <strong>Projects<\/strong> tab to see project view<\/li>\n<\/ol>\n\n\n\n<figure class=\"wp-block-image size-large is-resized\"><img loading=\"lazy\" decoding=\"async\" width=\"1024\" height=\"514\" src=\"https:\/\/clockify.me\/help\/wp-content\/uploads\/2021\/09\/Schedule-1024x514.png\" alt=\"\" class=\"wp-image-30216\" style=\"width:729px;height:auto\" srcset=\"https:\/\/clockify.me\/help\/wp-content\/uploads\/2021\/09\/Schedule-1024x514.png 1024w, https:\/\/clockify.me\/help\/wp-content\/uploads\/2021\/09\/Schedule-300x151.png 300w, https:\/\/clockify.me\/help\/wp-content\/uploads\/2021\/09\/Schedule-768x385.png 768w, https:\/\/clockify.me\/help\/wp-content\/uploads\/2021\/09\/Schedule-18x9.png 18w, https:\/\/clockify.me\/help\/wp-content\/uploads\/2021\/09\/Schedule.png 1200w\" sizes=\"auto, (max-width: 1024px) 100vw, 1024px\" \/><\/figure>\n\n\n\n<h2 class=\"wp-block-heading\">Add new project<\/h2>\n\n\n\n<p>To add a new project:&nbsp;<\/p>\n\n\n\n<ol class=\"wp-block-list\">\n<li class=\"translation-block\">Click on <strong>Add project<\/strong> in project view<\/li>\n\n\n\n<li class=\"translation-block\">Choose the project in <strong>Projects <\/strong>window&nbsp;<\/li>\n<\/ol>\n\n\n\n<figure class=\"wp-block-image size-large is-resized\"><img loading=\"lazy\" decoding=\"async\" width=\"1024\" height=\"513\" src=\"https:\/\/clockify.me\/help\/wp-content\/uploads\/2021\/09\/Schedule-with-project-1024x513.png\" alt=\"\" class=\"wp-image-30218\" style=\"aspect-ratio:1.9961384226941927;width:655px;height:auto\" srcset=\"https:\/\/clockify.me\/help\/wp-content\/uploads\/2021\/09\/Schedule-with-project-1024x513.png 1024w, https:\/\/clockify.me\/help\/wp-content\/uploads\/2021\/09\/Schedule-with-project-300x150.png 300w, https:\/\/clockify.me\/help\/wp-content\/uploads\/2021\/09\/Schedule-with-project-768x385.png 768w, https:\/\/clockify.me\/help\/wp-content\/uploads\/2021\/09\/Schedule-with-project-18x9.png 18w, https:\/\/clockify.me\/help\/wp-content\/uploads\/2021\/09\/Schedule-with-project.png 1200w\" sizes=\"auto, (max-width: 1024px) 100vw, 1024px\" \/><\/figure>\n\n\n\n<p class=\"translation-block\">The project, along with all its <a href=\"https:\/\/clockify.me\/help\/projects\/schedule-team-assignments\">assignments<\/a> (if any) will be loaded and displayed on the project timeline.<\/p>\n\n\n\n<figure class=\"wp-block-image size-full\"><img loading=\"lazy\" decoding=\"async\" width=\"1024\" height=\"751\" src=\"https:\/\/clockify.me\/help\/wp-content\/uploads\/2024\/06\/image.png\" alt=\"\" class=\"wp-image-18673\" srcset=\"https:\/\/clockify.me\/help\/wp-content\/uploads\/2024\/06\/image.png 1024w, https:\/\/clockify.me\/help\/wp-content\/uploads\/2024\/06\/image-300x220.png 300w, https:\/\/clockify.me\/help\/wp-content\/uploads\/2024\/06\/image-768x563.png 768w, https:\/\/clockify.me\/help\/wp-content\/uploads\/2024\/06\/image-16x12.png 16w\" sizes=\"auto, (max-width: 1024px) 100vw, 1024px\" \/><\/figure>\n\n\n\n<h2 class=\"wp-block-heading\">Manage project visibility<\/h2>\n\n\n\n<p>If your project view becomes cluttered, you can hide a project scheduled for later and keep the timeline clear and simple.<\/p>\n\n\n\n<p>Hide a project:<\/p>\n\n\n\n<ol class=\"wp-block-list\">\n<li>Navigate to the project<\/li>\n\n\n\n<li>Click the three-dots menu<\/li>\n\n\n\n<li class=\"translation-block\">Choose <strong>Hide<\/strong> option<\/li>\n<\/ol>\n\n\n\n<figure class=\"wp-block-image size-full is-resized\"><img loading=\"lazy\" decoding=\"async\" width=\"406\" height=\"162\" src=\"https:\/\/clockify.me\/help\/wp-content\/uploads\/2024\/02\/Screenshot-2024-02-13-at-14.10.59.png\" alt=\"\" class=\"wp-image-16472\" style=\"width:360px\" srcset=\"https:\/\/clockify.me\/help\/wp-content\/uploads\/2024\/02\/Screenshot-2024-02-13-at-14.10.59.png 406w, https:\/\/clockify.me\/help\/wp-content\/uploads\/2024\/02\/Screenshot-2024-02-13-at-14.10.59-300x120.png 300w, https:\/\/clockify.me\/help\/wp-content\/uploads\/2024\/02\/Screenshot-2024-02-13-at-14.10.59-18x7.png 18w\" sizes=\"auto, (max-width: 406px) 100vw, 406px\" \/><\/figure>\n\n\n\n<h2 class=\"wp-block-heading\">Add milestone<\/h2>\n\n\n\n<p>For projects with multiple phases, milestones can help to mark completion:<\/p>\n\n\n\n<ol class=\"wp-block-list\">\n<li>Choose a timeline step\/phase date for your milestone<\/li>\n\n\n\n<li>Hover over that date and select <strong>Add milestone<\/strong>&nbsp;<\/li>\n\n\n\n<li>Enter a name and specify the milestone date<\/li>\n\n\n\n<li>Click <strong>Create<\/strong> to complete the process<\/li>\n<\/ol>\n\n\n\n<figure class=\"wp-block-image size-full\"><img loading=\"lazy\" decoding=\"async\" width=\"866\" height=\"457\" src=\"https:\/\/clockify.me\/help\/wp-content\/uploads\/2024\/02\/image-2.png\" alt=\"\" class=\"wp-image-16458\" srcset=\"https:\/\/clockify.me\/help\/wp-content\/uploads\/2024\/02\/image-2.png 866w, https:\/\/clockify.me\/help\/wp-content\/uploads\/2024\/02\/image-2-300x158.png 300w, https:\/\/clockify.me\/help\/wp-content\/uploads\/2024\/02\/image-2-768x405.png 768w, https:\/\/clockify.me\/help\/wp-content\/uploads\/2024\/02\/image-2-18x9.png 18w\" sizes=\"auto, (max-width: 866px) 100vw, 866px\" \/><\/figure>\n\n\n\n<p>Drag-n-drop to move it to a different position on a timeline, or click on it and change its name.&nbsp;<\/p>\n\n\n\n<p>If your project timeline changed and you\u2019d like to remove a milestone:<\/p>\n\n\n\n<ol class=\"wp-block-list\">\n<li>Click on a milestone<\/li>\n\n\n\n<li class=\"translation-block\">In the <strong>Edit milestone<\/strong> window, click on the three dots<\/li>\n\n\n\n<li>Click <strong>Delete<\/strong> to remove the milestone<\/li>\n<\/ol>\n\n\n\n<figure class=\"wp-block-image size-large\"><img loading=\"lazy\" decoding=\"async\" width=\"1024\" height=\"635\" src=\"https:\/\/clockify.me\/help\/wp-content\/uploads\/2021\/09\/Delete-milestone-1024x635.png\" alt=\"\" class=\"wp-image-30222\" srcset=\"https:\/\/clockify.me\/help\/wp-content\/uploads\/2021\/09\/Delete-milestone-1024x635.png 1024w, https:\/\/clockify.me\/help\/wp-content\/uploads\/2021\/09\/Delete-milestone-300x186.png 300w, https:\/\/clockify.me\/help\/wp-content\/uploads\/2021\/09\/Delete-milestone-768x476.png 768w, https:\/\/clockify.me\/help\/wp-content\/uploads\/2021\/09\/Delete-milestone-18x12.png 18w, https:\/\/clockify.me\/help\/wp-content\/uploads\/2021\/09\/Delete-milestone.png 1300w\" sizes=\"auto, (max-width: 1024px) 100vw, 1024px\" \/><\/figure>\n\n\n\n<p class=\"tip translation-block\">For more information on what you can do with scheduled projects, check out <a href=\"https:\/\/clockify.me\/help\/projects\/manage-scheduled-projects\">Manage scheduled projects<\/a>.<\/p>\n\n\n\n<div class=\"wp-block-group related-articles\"><div class=\"wp-block-group__inner-container is-layout-constrained wp-block-group-is-layout-constrained\">\n<h3 class=\"wp-block-heading\">Related articles<\/h3>\n\n\n\n<ul class=\"wp-block-list related-articles-list\">\n<li class=\"translation-block\"><a href=\"https:\/\/clockify.me\/help\/projects\/manage-scheduled-projects\">Manage scheduled projects<\/a><\/li>\n\n\n\n<li class=\"translation-block\"><a href=\"https:\/\/clockify.me\/help\/projects\/schedule-team-assignments\">Schedule team assignments<\/a><\/li>\n\n\n\n<li class=\"translation-block\"><a href=\"https:\/\/clockify.me\/help\/projects\/manage-scheduled-team-assignments\">Manage scheduled team assignments<\/a><\/li>\n<\/ul>\n<\/div><\/div>\n","protected":false},"excerpt":{"rendered":"Scheduling projects simplifies project planning and task delegation. You can vis&#8230;","protected":false},"author":3,"featured_media":0,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"_helpful_status":1,"_searchwp_excluded":"","footnotes":""},"categories":[54],"tags":[],"class_list":["post-8354","post","type-post","status-publish","format-standard","hentry","category-schedule"],"acf":[],"featured_image_src":null,"author_info":{"display_name":"aleksandar.olic","author_link":"https:\/\/clockify.me\/help\/author\/aleksandar-olic"},"_links":{"self":[{"href":"https:\/\/clockify.me\/help\/wp-json\/wp\/v2\/posts\/8354","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/clockify.me\/help\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/clockify.me\/help\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/clockify.me\/help\/wp-json\/wp\/v2\/users\/3"}],"replies":[{"embeddable":true,"href":"https:\/\/clockify.me\/help\/wp-json\/wp\/v2\/comments?post=8354"}],"version-history":[{"count":153,"href":"https:\/\/clockify.me\/help\/wp-json\/wp\/v2\/posts\/8354\/revisions"}],"predecessor-version":[{"id":30223,"href":"https:\/\/clockify.me\/help\/wp-json\/wp\/v2\/posts\/8354\/revisions\/30223"}],"wp:attachment":[{"href":"https:\/\/clockify.me\/help\/wp-json\/wp\/v2\/media?parent=8354"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/clockify.me\/help\/wp-json\/wp\/v2\/categories?post=8354"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/clockify.me\/help\/wp-json\/wp\/v2\/tags?post=8354"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}