{"id":8354,"date":"2021-09-02T06:58:30","date_gmt":"2021-09-02T06:58:30","guid":{"rendered":"https:\/\/clockify.me\/help\/?p=8354"},"modified":"2026-04-23T07:29:10","modified_gmt":"2026-04-23T07:29:10","slug":"scheduling","status":"publish","type":"post","link":"https:\/\/clockify.me\/help\/projects\/scheduling","title":{"rendered":"Schedule projects"},"content":{"rendered":"\n<div class=\"wp-block-custom-audience-tag audience-tag-box\"><span class=\"tag-title\">Who can use this feature?<\/span><div class=\"tag-rows\"><div class=\"tag-row\"><svg width=\"18\" height=\"18\" viewBox=\"0 0 24 24\" fill=\"none\"><mask id=\"mask-aud-final\" style=\"mask-type:alpha\" maskUnits=\"userSpaceOnUse\" x=\"0\" y=\"0\" width=\"24\" height=\"24\"><rect width=\"24\" height=\"24\" fill=\"#D9D9D9\"><\/rect><\/mask><g mask=\"url(#mask-aud-final)\"><path d=\"M12 12C10.9 12 9.95833 11.6083 9.175 10.825C8.39167 10.0417 8 9.1 8 8C8 6.9 8.39167 5.95833 9.175 5.175C9.95833 4.39167 10.9 4 12 4C13.1 4 14.0417 4.39167 14.825 5.175C15.6083 5.95833 16 6.9 16 8C16 9.1 15.6083 10.0417 14.825 10.825C14.0417 11.6083 13.1 12 12 12ZM4 20V17.2C4 16.6333 4.14583 16.1125 4.4375 15.6375C4.72917 15.1625 5.11667 14.8 5.6 14.55C6.63333 14.0333 7.68333 13.6458 8.75 13.3875C9.81667 13.1292 10.9 13 12 13C13.1 13 14.1833 13.1292 15.25 13.3875C16.3167 13.6458 17.3667 14.0333 18.4 14.55C18.8833 14.8 19.2708 15.1625 19.5625 15.6375C19.8542 16.1125 20 16.6333 20 17.2V20H4ZM6 18H18V17.2C18 17.0167 17.9542 16.85 17.8625 16.7C17.7708 16.55 17.65 16.4333 17.5 16.35C16.6 15.9 15.6917 15.5625 14.775 15.3375C13.8583 15.1125 12.9333 15 12 15C11.0667 15 10.1417 15.1125 9.225 15.3375C8.30833 15.5625 7.4 15.9 6.5 16.35C6.35 16.4333 6.22917 16.55 6.1375 16.7C6.04583 16.85 6 17.0167 6 17.2V18ZM12 10C12.55 10 13.0208 9.80417 13.4125 9.4125C13.8042 9.02083 14 8.55 14 8C14 7.45 13.8042 6.97917 13.4125 6.5875C13.0208 6.19583 12.55 6 12 6C11.45 6 10.9792 6.19583 10.5875 6.5875C10.1958 6.97917 10 7.45 10 8C10 8.55 10.1958 9.02083 10.5875 9.4125C10.9792 9.80417 11.45 10 12 10Z\" fill=\"black\" fill-opacity=\"0.87\"><\/path><\/g><\/svg><span>Admins and project managers<\/span><\/div><div class=\"tag-row\"><svg width=\"18\" height=\"18\" viewBox=\"0 0 24 24\" fill=\"none\"><mask id=\"mask-flg-final\" style=\"mask-type:alpha\" maskUnits=\"userSpaceOnUse\" x=\"0\" y=\"0\" width=\"24\" height=\"24\"><rect width=\"24\" height=\"24\" fill=\"#D9D9D9\"><\/rect><\/mask><g mask=\"url(#mask-flg-final)\"><path d=\"M5 21V4H14L14.4 6H20V16H13L12.6 14H7V21H5ZM14.65 14H18V8H12.75L12.35 6H7V12H14.25L14.65 14Z\" fill=\"black\" fill-opacity=\"0.87\"><\/path><\/g><\/svg><span>Pro or Enterprise plan<\/span><\/div><\/div><\/div>\n\n\n\n<p>Scheduling projects simplifies project planning and task delegation. You can visualize project timelines, see projected costs and billable amounts, assign tasks to team members and use the Team view to manage their availability. Stay organized and improve team collaboration.<\/p>\n\n\n\n<div class=\"wp-block-custom-highlight-box custom-box color-green\"><div class=\"box-header\"><svg width=\"20\" height=\"20\" viewBox=\"0 0 24 24\" fill=\"none\"><mask id=\"mask-green\" style=\"mask-type:alpha\" maskUnits=\"userSpaceOnUse\" x=\"0\" y=\"0\" width=\"24\" height=\"24\"><rect width=\"24\" height=\"24\" fill=\"#D9D9D9\"><\/rect><\/mask><g mask=\"url(#mask-green)\"><path d=\"M5 21.0001C4.45 21.0001 3.97917 20.8043 3.5875 20.4126C3.19583 20.0209 3 19.5501 3 19.0001V5.0001C3 4.4501 3.19583 3.97926 3.5875 3.5876C3.97917 3.19593 4.45 3.0001 5 3.0001H13.925L11.925 5.0001H5V19.0001H19V12.0501L21 10.0501V19.0001C21 19.5501 20.8042 20.0209 20.4125 20.4126C20.0208 20.8043 19.55 21.0001 19 21.0001H5ZM9 15.0001V10.7501L18.175 1.5751C18.375 1.3751 18.6 1.2251 18.85 1.1251C19.1 1.0251 19.35 0.975098 19.6 0.975098C19.8667 0.975098 20.1208 1.0251 20.3625 1.1251C20.6042 1.2251 20.825 1.3751 21.025 1.5751L22.425 3.0001C22.6083 3.2001 22.75 3.42093 22.85 3.6626C22.95 3.90426 23 4.1501 23 4.4001C23 4.6501 22.9542 4.89593 22.8625 5.1376C22.7708 5.37926 22.625 5.6001 22.425 5.8001L13.25 15.0001H9ZM11 13.0001H12.4L18.2 7.2001L17.5 6.5001L16.775 5.8001L11 11.5751V13.0001Z\" fill=\"#4CAF50\"><\/path><\/g><\/svg><span class=\"box-label\">Note<\/span><\/div><div class=\"box-content\">\n<p>Scheduling is a paid feature, which you can enable by <a href=\"https:\/\/clockify.me\/pricing\">upgrading<\/a> your workspace to the Pro or Enterprise plan.<\/p>\n<\/div><\/div>\n\n\n\n<figure class=\"wp-block-embed is-type-video is-provider-youtube wp-block-embed-youtube wp-embed-aspect-16-9 wp-has-aspect-ratio\"><div class=\"wp-block-embed__wrapper\">\n<div class=\"ratio ratio-16x9\"><iframe loading=\"lazy\" title=\"Scheduling | Clockify Tutorials (2025)\" width=\"800\" height=\"450\" src=\"https:\/\/www.youtube.com\/embed\/yH4ckCJJ76c?feature=oembed\" frameborder=\"0\" allow=\"accelerometer; autoplay; clipboard-write; encrypted-media; gyroscope; picture-in-picture; web-share\" referrerpolicy=\"strict-origin-when-cross-origin\" allowfullscreen><\/iframe><\/div>\n<\/div><figcaption class=\"wp-element-caption\">User interface displayed in this video may not correspond to the latest version of the app.<\/figcaption><\/figure>\n\n\n\n<p class=\"tip\">To schedule projects and team, activate <strong>project and team scheduling<\/strong> in the Workspace settings.<\/p>\n\n\n\n<figure class=\"wp-block-image size-large is-resized\"><img loading=\"lazy\" decoding=\"async\" width=\"1024\" height=\"341\" src=\"https:\/\/clockify.me\/help\/wp-content\/uploads\/2021\/09\/Screenshot-2024-10-28-at-14.00.50-1024x341.png\" alt=\"\" class=\"wp-image-20832\" style=\"width:514px;height:auto\" srcset=\"https:\/\/clockify.me\/help\/wp-content\/uploads\/2021\/09\/Screenshot-2024-10-28-at-14.00.50-1024x341.png 1024w, https:\/\/clockify.me\/help\/wp-content\/uploads\/2021\/09\/Screenshot-2024-10-28-at-14.00.50-300x100.png 300w, https:\/\/clockify.me\/help\/wp-content\/uploads\/2021\/09\/Screenshot-2024-10-28-at-14.00.50-768x256.png 768w, https:\/\/clockify.me\/help\/wp-content\/uploads\/2021\/09\/Screenshot-2024-10-28-at-14.00.50-18x6.png 18w, https:\/\/clockify.me\/help\/wp-content\/uploads\/2021\/09\/Screenshot-2024-10-28-at-14.00.50.png 1164w\" sizes=\"auto, (max-width: 1024px) 100vw, 1024px\" \/><\/figure>\n\n\n\n<h2 class=\"wp-block-heading\">Project view<\/h2>\n\n\n\n<div class=\"wp-block-custom-highlight-box custom-box color-green\"><div class=\"box-header\"><svg width=\"20\" height=\"20\" viewBox=\"0 0 24 24\" fill=\"none\"><mask id=\"mask-green\" style=\"mask-type:alpha\" maskUnits=\"userSpaceOnUse\" x=\"0\" y=\"0\" width=\"24\" height=\"24\"><rect width=\"24\" height=\"24\" fill=\"#D9D9D9\"><\/rect><\/mask><g mask=\"url(#mask-green)\"><path d=\"M5 21.0001C4.45 21.0001 3.97917 20.8043 3.5875 20.4126C3.19583 20.0209 3 19.5501 3 19.0001V5.0001C3 4.4501 3.19583 3.97926 3.5875 3.5876C3.97917 3.19593 4.45 3.0001 5 3.0001H13.925L11.925 5.0001H5V19.0001H19V12.0501L21 10.0501V19.0001C21 19.5501 20.8042 20.0209 20.4125 20.4126C20.0208 20.8043 19.55 21.0001 19 21.0001H5ZM9 15.0001V10.7501L18.175 1.5751C18.375 1.3751 18.6 1.2251 18.85 1.1251C19.1 1.0251 19.35 0.975098 19.6 0.975098C19.8667 0.975098 20.1208 1.0251 20.3625 1.1251C20.6042 1.2251 20.825 1.3751 21.025 1.5751L22.425 3.0001C22.6083 3.2001 22.75 3.42093 22.85 3.6626C22.95 3.90426 23 4.1501 23 4.4001C23 4.6501 22.9542 4.89593 22.8625 5.1376C22.7708 5.37926 22.625 5.6001 22.425 5.8001L13.25 15.0001H9ZM11 13.0001H12.4L18.2 7.2001L17.5 6.5001L16.775 5.8001L11 11.5751V13.0001Z\" fill=\"#4CAF50\"><\/path><\/g><\/svg><span class=\"box-label\">Note<\/span><\/div><div class=\"box-content\">\n<p>Scheduling can be performed by Admins. Project managers can only schedule their own projects.<\/p>\n<\/div><\/div>\n\n\n\n<p class=\"translation-block\">Project view offers a timeline-based overview of scheduled and active projects and tasks.&nbsp;<\/p>\n\n\n\n<p class=\"translation-block\">To see scheduled projects in the project view: <\/p>\n\n\n\n<ol class=\"wp-block-list\">\n<li class=\"translation-block\">Navigate to the <strong>Schedule<\/strong> page in the sidebar<\/li>\n\n\n\n<li class=\"translation-block\">Choose <strong>Projects<\/strong> tab to see project view<\/li>\n<\/ol>\n\n\n\n<figure class=\"wp-block-image size-large is-resized\"><img loading=\"lazy\" decoding=\"async\" width=\"1024\" height=\"514\" src=\"https:\/\/clockify.me\/help\/wp-content\/uploads\/2021\/09\/Schedule-1024x514.png\" alt=\"\" class=\"wp-image-30216\" style=\"width:729px;height:auto\" srcset=\"https:\/\/clockify.me\/help\/wp-content\/uploads\/2021\/09\/Schedule-1024x514.png 1024w, https:\/\/clockify.me\/help\/wp-content\/uploads\/2021\/09\/Schedule-300x151.png 300w, https:\/\/clockify.me\/help\/wp-content\/uploads\/2021\/09\/Schedule-768x385.png 768w, https:\/\/clockify.me\/help\/wp-content\/uploads\/2021\/09\/Schedule-18x9.png 18w, https:\/\/clockify.me\/help\/wp-content\/uploads\/2021\/09\/Schedule.png 1200w\" sizes=\"auto, (max-width: 1024px) 100vw, 1024px\" \/><\/figure>\n\n\n\n<h2 class=\"wp-block-heading\">Add new project<\/h2>\n\n\n\n<p>To add a new project:&nbsp;<\/p>\n\n\n\n<ol class=\"wp-block-list\">\n<li class=\"translation-block\">Click on <strong>Add project<\/strong> in project view<\/li>\n\n\n\n<li class=\"translation-block\">Choose the project in <strong>Projects <\/strong>window&nbsp;<\/li>\n<\/ol>\n\n\n\n<figure class=\"wp-block-image size-large is-resized\"><img loading=\"lazy\" decoding=\"async\" width=\"1024\" height=\"513\" src=\"https:\/\/clockify.me\/help\/wp-content\/uploads\/2021\/09\/Schedule-with-project-1024x513.png\" alt=\"\" class=\"wp-image-30218\" style=\"aspect-ratio:1.9961384226941927;width:655px;height:auto\" srcset=\"https:\/\/clockify.me\/help\/wp-content\/uploads\/2021\/09\/Schedule-with-project-1024x513.png 1024w, https:\/\/clockify.me\/help\/wp-content\/uploads\/2021\/09\/Schedule-with-project-300x150.png 300w, https:\/\/clockify.me\/help\/wp-content\/uploads\/2021\/09\/Schedule-with-project-768x385.png 768w, https:\/\/clockify.me\/help\/wp-content\/uploads\/2021\/09\/Schedule-with-project-18x9.png 18w, https:\/\/clockify.me\/help\/wp-content\/uploads\/2021\/09\/Schedule-with-project.png 1200w\" sizes=\"auto, (max-width: 1024px) 100vw, 1024px\" \/><\/figure>\n\n\n\n<p class=\"translation-block\">The project, along with all its <a href=\"https:\/\/clockify.me\/help\/projects\/schedule-team-assignments\">assignments<\/a> (if any) will be loaded and displayed on the project timeline.<\/p>\n\n\n\n<figure class=\"wp-block-image size-full\"><img loading=\"lazy\" decoding=\"async\" width=\"1024\" height=\"751\" src=\"https:\/\/clockify.me\/help\/wp-content\/uploads\/2024\/06\/image.png\" alt=\"\" class=\"wp-image-18673\" srcset=\"https:\/\/clockify.me\/help\/wp-content\/uploads\/2024\/06\/image.png 1024w, https:\/\/clockify.me\/help\/wp-content\/uploads\/2024\/06\/image-300x220.png 300w, https:\/\/clockify.me\/help\/wp-content\/uploads\/2024\/06\/image-768x563.png 768w, https:\/\/clockify.me\/help\/wp-content\/uploads\/2024\/06\/image-16x12.png 16w\" sizes=\"auto, (max-width: 1024px) 100vw, 1024px\" \/><\/figure>\n\n\n\n<h2 class=\"wp-block-heading\">Manage project visibility<\/h2>\n\n\n\n<p>If your project view becomes cluttered, you can hide a project scheduled for later and keep the timeline clear and simple.<\/p>\n\n\n\n<p>Hide a project:<\/p>\n\n\n\n<ol class=\"wp-block-list\">\n<li>Navigate to the project<\/li>\n\n\n\n<li>Click the three-dots menu<\/li>\n\n\n\n<li class=\"translation-block\">Choose <strong>Hide<\/strong> option<\/li>\n<\/ol>\n\n\n\n<figure class=\"wp-block-image size-full is-resized\"><img loading=\"lazy\" decoding=\"async\" width=\"406\" height=\"162\" src=\"https:\/\/clockify.me\/help\/wp-content\/uploads\/2024\/02\/Screenshot-2024-02-13-at-14.10.59.png\" alt=\"\" class=\"wp-image-16472\" style=\"width:360px\" srcset=\"https:\/\/clockify.me\/help\/wp-content\/uploads\/2024\/02\/Screenshot-2024-02-13-at-14.10.59.png 406w, https:\/\/clockify.me\/help\/wp-content\/uploads\/2024\/02\/Screenshot-2024-02-13-at-14.10.59-300x120.png 300w, https:\/\/clockify.me\/help\/wp-content\/uploads\/2024\/02\/Screenshot-2024-02-13-at-14.10.59-18x7.png 18w\" sizes=\"auto, (max-width: 406px) 100vw, 406px\" \/><\/figure>\n\n\n\n<h2 class=\"wp-block-heading\">Add milestone<\/h2>\n\n\n\n<p>For projects with multiple phases, milestones can help to mark completion:<\/p>\n\n\n\n<ol class=\"wp-block-list\">\n<li>Choose a timeline step\/phase date for your milestone<\/li>\n\n\n\n<li>Hover over that date and select <strong>Add milestone<\/strong>&nbsp;<\/li>\n\n\n\n<li>Enter a name and specify the milestone date<\/li>\n\n\n\n<li>Click <strong>Create<\/strong> to complete the process<\/li>\n<\/ol>\n\n\n\n<figure class=\"wp-block-image size-full\"><img loading=\"lazy\" decoding=\"async\" width=\"866\" height=\"457\" src=\"https:\/\/clockify.me\/help\/wp-content\/uploads\/2024\/02\/image-2.png\" alt=\"\" class=\"wp-image-16458\" srcset=\"https:\/\/clockify.me\/help\/wp-content\/uploads\/2024\/02\/image-2.png 866w, https:\/\/clockify.me\/help\/wp-content\/uploads\/2024\/02\/image-2-300x158.png 300w, https:\/\/clockify.me\/help\/wp-content\/uploads\/2024\/02\/image-2-768x405.png 768w, https:\/\/clockify.me\/help\/wp-content\/uploads\/2024\/02\/image-2-18x9.png 18w\" sizes=\"auto, (max-width: 866px) 100vw, 866px\" \/><\/figure>\n\n\n\n<p>Drag-n-drop to move it to a different position on a timeline, or click on it and change its name.&nbsp;<\/p>\n\n\n\n<p>If your project timeline changed and you\u2019d like to remove a milestone:<\/p>\n\n\n\n<ol class=\"wp-block-list\">\n<li>Click on a milestone<\/li>\n\n\n\n<li class=\"translation-block\">In the <strong>Edit milestone<\/strong> window, click on the three dots<\/li>\n\n\n\n<li>Click <strong>Delete<\/strong> to remove the milestone<\/li>\n<\/ol>\n\n\n\n<figure class=\"wp-block-image size-large\"><img loading=\"lazy\" decoding=\"async\" width=\"1024\" height=\"635\" src=\"https:\/\/clockify.me\/help\/wp-content\/uploads\/2021\/09\/Delete-milestone-1024x635.png\" alt=\"\" class=\"wp-image-30222\" srcset=\"https:\/\/clockify.me\/help\/wp-content\/uploads\/2021\/09\/Delete-milestone-1024x635.png 1024w, https:\/\/clockify.me\/help\/wp-content\/uploads\/2021\/09\/Delete-milestone-300x186.png 300w, https:\/\/clockify.me\/help\/wp-content\/uploads\/2021\/09\/Delete-milestone-768x476.png 768w, https:\/\/clockify.me\/help\/wp-content\/uploads\/2021\/09\/Delete-milestone-18x12.png 18w, https:\/\/clockify.me\/help\/wp-content\/uploads\/2021\/09\/Delete-milestone.png 1300w\" sizes=\"auto, (max-width: 1024px) 100vw, 1024px\" \/><\/figure>\n\n\n\n<p class=\"tip translation-block\">For more information on what you can do with scheduled projects, check out <a href=\"https:\/\/clockify.me\/help\/projects\/manage-scheduled-projects\">Manage scheduled projects<\/a>.<\/p>\n\n\n\n<div class=\"wp-block-group related-articles\"><div class=\"wp-block-group__inner-container is-layout-constrained wp-block-group-is-layout-constrained\">\n<h3 class=\"wp-block-heading\">Related articles<\/h3>\n\n\n\n<ul class=\"wp-block-list related-articles-list\">\n<li class=\"translation-block\"><a href=\"https:\/\/clockify.me\/help\/projects\/manage-scheduled-projects\">Manage scheduled projects<\/a><\/li>\n\n\n\n<li class=\"translation-block\"><a href=\"https:\/\/clockify.me\/help\/projects\/schedule-team-assignments\">Schedule team assignments<\/a><\/li>\n\n\n\n<li class=\"translation-block\"><a href=\"https:\/\/clockify.me\/help\/projects\/manage-scheduled-team-assignments\">Manage scheduled team assignments<\/a><\/li>\n<\/ul>\n<\/div><\/div>\n","protected":false},"excerpt":{"rendered":"Scheduling projects simplifies project planning and task delegation. You can vis&#8230;","protected":false},"author":3,"featured_media":0,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"_helpful_status":1,"_searchwp_excluded":"","footnotes":""},"categories":[54],"tags":[],"class_list":["post-8354","post","type-post","status-publish","format-standard","hentry","category-schedule"],"acf":[],"featured_image_src":null,"author_info":{"display_name":"aleksandar.olic","author_link":"https:\/\/clockify.me\/help\/author\/aleksandar-olic"},"_links":{"self":[{"href":"https:\/\/clockify.me\/help\/wp-json\/wp\/v2\/posts\/8354","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/clockify.me\/help\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/clockify.me\/help\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/clockify.me\/help\/wp-json\/wp\/v2\/users\/3"}],"replies":[{"embeddable":true,"href":"https:\/\/clockify.me\/help\/wp-json\/wp\/v2\/comments?post=8354"}],"version-history":[{"count":154,"href":"https:\/\/clockify.me\/help\/wp-json\/wp\/v2\/posts\/8354\/revisions"}],"predecessor-version":[{"id":31018,"href":"https:\/\/clockify.me\/help\/wp-json\/wp\/v2\/posts\/8354\/revisions\/31018"}],"wp:attachment":[{"href":"https:\/\/clockify.me\/help\/wp-json\/wp\/v2\/media?parent=8354"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/clockify.me\/help\/wp-json\/wp\/v2\/categories?post=8354"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/clockify.me\/help\/wp-json\/wp\/v2\/tags?post=8354"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}