{"id":957,"date":"2018-05-08T09:20:13","date_gmt":"2018-05-08T09:20:13","guid":{"rendered":"http:\/\/clockify.me\/help\/?p=957"},"modified":"2026-01-15T06:09:26","modified_gmt":"2026-01-15T06:09:26","slug":"timesheet-view","status":"publish","type":"post","link":"https:\/\/clockify.me\/help\/track-time-and-expenses\/timesheet-view","title":{"rendered":"Timesheet"},"content":{"rendered":"\n<p class=\"translation-block\">The timesheet view in Clockify is designed for users who prefer to enter time manually at the end of the day or week.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\">Enable timesheet<\/h2>\n\n\n\n<p>Before you can use the Timesheet, a workspace admin must enable it.<\/p>\n\n\n\n<p class=\"translation-block\">1. Click on the <strong>three-dot icon<\/strong> next to the workspace name<strong><br><\/strong>2. Select <strong>Workspace settings<\/strong><br>3. Enable the <strong>Activate timesheet<\/strong> option under <strong>Timesheet<\/strong><\/p>\n\n\n\n<figure class=\"wp-block-image size-full\"><img loading=\"lazy\" decoding=\"async\" width=\"754\" height=\"356\" src=\"https:\/\/clockify.me\/help\/wp-content\/uploads\/2018\/05\/Enable-timesheet.gif\" alt=\"\" class=\"wp-image-28259\"\/><\/figure>\n\n\n\n<p class=\"translation-block\">Once enabled, <strong>Project<\/strong> automatically becomes a <strong>required field <\/strong>for all time entries.<\/p>\n\n\n\n<figure class=\"wp-block-image size-large is-resized\"><img loading=\"lazy\" decoding=\"async\" width=\"1024\" height=\"165\" src=\"https:\/\/clockify.me\/help\/wp-content\/uploads\/2018\/05\/Required-field-setting-1024x165.png\" alt=\"\" class=\"wp-image-28260\" style=\"aspect-ratio:6.206418840914338;width:729px;height:auto\" srcset=\"https:\/\/clockify.me\/help\/wp-content\/uploads\/2018\/05\/Required-field-setting-1024x165.png 1024w, https:\/\/clockify.me\/help\/wp-content\/uploads\/2018\/05\/Required-field-setting-300x48.png 300w, https:\/\/clockify.me\/help\/wp-content\/uploads\/2018\/05\/Required-field-setting-768x124.png 768w, https:\/\/clockify.me\/help\/wp-content\/uploads\/2018\/05\/Required-field-setting-18x3.png 18w, https:\/\/clockify.me\/help\/wp-content\/uploads\/2018\/05\/Required-field-setting.png 1438w\" sizes=\"auto, (max-width: 1024px) 100vw, 1024px\" \/><\/figure>\n\n\n\n<p class=\"translation-block\">When using the Timesheet, projects must be visible to you before you can add time to them. If a project is:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Public, it will appear automatically in your list<\/li>\n\n\n\n<li>Private, an Admin or Project Manager can assign you to that project<\/li>\n<\/ul>\n\n\n\n<h2 class=\"wp-block-heading\">Add time<\/h2>\n\n\n\n<p class=\"translation-block\">1. Click the dropdown and choose the project\/task you worked on<br>2. Enter the amount of time you worked in the cell corresponding to that day<br>3. Click the <strong>Add row<\/strong> button to add a new line (optional)<br>4. Switch to a different week using the date navigation in the top-right corner<\/p>\n\n\n\n<figure class=\"wp-block-image size-full\"><img loading=\"lazy\" decoding=\"async\" width=\"740\" height=\"362\" src=\"https:\/\/clockify.me\/help\/wp-content\/uploads\/2018\/05\/Enter-time-in-timesheet.gif\" alt=\"\" class=\"wp-image-28261\"\/><\/figure>\n\n\n\n<p class=\"note\">If you delete a time entry in the timesheet, all time associated with that task, for that week, will be deleted.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\">Edit\/add entry details&nbsp;<\/h2>\n\n\n\n<p>To add more detail to a specific block of time:<\/p>\n\n\n\n<ol class=\"wp-block-list\">\n<li class=\"translation-block\">Hover over the cell that contains the tracked time<\/li>\n\n\n\n<li class=\"translation-block\">Click on the <strong>three dots<\/strong> that appear<\/li>\n\n\n\n<li class=\"translation-block\">Enter the detail you want to add in the pop-up (description, tags, billable status, start\/end time)<\/li>\n<\/ol>\n\n\n\n<figure class=\"wp-block-image size-full\"><img loading=\"lazy\" decoding=\"async\" width=\"740\" height=\"362\" src=\"https:\/\/clockify.me\/help\/wp-content\/uploads\/2018\/05\/Edit-time-in-timesheet.gif\" alt=\"\" class=\"wp-image-28262\"\/><\/figure>\n\n\n\n<p class=\"translation-block\">The input is based on your setup in the Workspace settings:<\/p>\n\n\n\n<figure class=\"wp-block-table translation-block\"><table class=\"has-fixed-layout\"><tbody><tr><td><strong>Input<\/strong><\/td><td><strong>Duration format is set to minutes\/hours<\/strong><\/td><td><strong>Duration format is set to decimal<\/strong><\/td><\/tr><tr><td><strong>1<\/strong><\/td><td>Becomes <strong>1 minute<\/strong><\/td><td>Becomes <strong>1 hour<\/strong><\/td><\/tr><\/tbody><\/table><\/figure>\n\n\n\n<h2 class=\"wp-block-heading translation-block\">Copy last week&#8217;s activities<\/h2>\n\n\n\n<p class=\"translation-block\">The <strong>Copy last week<\/strong> option allows you to copy activities or copy activities with time from the previous week.<\/p>\n\n\n\n<ol class=\"wp-block-list translation-block\">\n<li class=\"translation-block\">Go to <strong>Timesheet<\/strong> page<\/li>\n\n\n\n<li class=\"translation-block\">Click the <strong>Copy last week<\/strong> button on the bottom<\/li>\n\n\n\n<li class=\"translation-block\">Choose your preference:\n<ul class=\"wp-block-list\">\n<li class=\"translation-block\"><strong>Copy activities only &#8211; <\/strong>Imports the projects\/tasks list<\/li>\n\n\n\n<li class=\"translation-block\"><strong>Copy activities and time &#8211; <\/strong>Imports the projects\/tasks list and time logged for those entries<\/li>\n<\/ul>\n<\/li>\n<\/ol>\n\n\n\n<figure class=\"wp-block-image size-full\"><img loading=\"lazy\" decoding=\"async\" width=\"740\" height=\"364\" src=\"https:\/\/clockify.me\/help\/wp-content\/uploads\/2018\/05\/Copy-last-week.gif\" alt=\"\" class=\"wp-image-28263\"\/><\/figure>\n\n\n\n<h2 class=\"wp-block-heading\">Create templates<\/h2>\n\n\n\n<p class=\"translation-block\">Templates allow you to save and apply pre-defined lists of projects and tasks. You can save the time and tasks for a specific week as a template.<\/p>\n\n\n\n<p>To create a template:<\/p>\n\n\n\n<ol class=\"wp-block-list\">\n<li class=\"translation-block\">Choose the week that you want to save as a template<\/li>\n\n\n\n<li class=\"translation-block\">Click <strong>Save as template<\/strong> at the bottom of the page<\/li>\n<\/ol>\n\n\n\n<figure class=\"wp-block-image size-full\"><img loading=\"lazy\" decoding=\"async\" width=\"740\" height=\"364\" src=\"https:\/\/clockify.me\/help\/wp-content\/uploads\/2018\/05\/Save-as-template-timesheet.gif\" alt=\"\" class=\"wp-image-28264\"\/><\/figure>\n\n\n\n<p>The timesheet will automatically populate with the projects and tasks from the template.<\/p>\n\n\n\n<p>If the template entries conflict with existing entries, you can choose to:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li class=\"translation-block\"><strong>Add &#8211; <\/strong>Incorporate time entries from the template with existing ones<\/li>\n\n\n\n<li class=\"translation-block\"><strong>Replace &#8211; <\/strong>Overwrite existing time entries with the template\u2019s entries<\/li>\n\n\n\n<li class=\"translation-block\"><strong>Skip &#8211; <\/strong>Ignore cells where time already exists<\/li>\n<\/ul>\n\n\n\n<p class=\"note\">Timesheet templates are accessible only to the user who created them.<\/p>\n\n\n\n<h2 class=\"wp-block-heading tip translation-block\">Submit timesheet<\/h2>\n\n\n\n<p class=\"translation-block\">You can submit your time and expenses for approval directly from the Timesheet page (depending on user role and permissions).<\/p>\n\n\n\n<p class=\"note translation-block\">For detailed instructions on the approval process, refer to the <a href=\"https:\/\/clockify.me\/help\/track-time-and-expenses\/submit-time-expenses-for-approval\">Submit time &amp; expenses for approval<\/a> help page.<\/p>\n\n\n\n<p>The status indicators are visible within the timesheet view:<\/p>\n\n\n\n<figure class=\"wp-block-table translation-block\"><table class=\"has-fixed-layout\"><tbody><tr><td><strong>Status<\/strong><\/td><td><strong>Icon<\/strong><\/td><td><strong>Meaning and Action<\/strong><\/td><\/tr><tr><td><strong>Approved<\/strong><\/td><td><strong>Green checkmark (\u2713)<\/strong><\/td><td>The entry is <strong>locked<\/strong> and cannot be edited or deleted.<\/td><\/tr><tr><td><strong>Pending<\/strong><\/td><td><strong>Orange checkmark<\/strong><\/td><td>The entry has been submitted, but is <strong>still editable<\/strong> or deletable.<\/td><\/tr><tr><td><strong>Unsubmitted\/Rejected<\/strong><\/td><td><strong>No status<\/strong><\/td><td>The entry has not been submitted or was previously rejected. It is fully editable.<\/td><\/tr><\/tbody><\/table><\/figure>\n\n\n\n<h2 class=\"wp-block-heading translation-block\">Add time for teammates<\/h2>\n\n\n\n<p class=\"note translation-block\">This is a <strong>paid feature<\/strong> available on <a href=\"https:\/\/clockify.me\/pricing\">any paid plan<\/a>.<\/p>\n\n\n\n<p class=\"translation-block\">Depending on your workspace settings, only admins or team managers can edit time for others.<\/p>\n\n\n\n<ol class=\"wp-block-list\">\n<li class=\"translation-block\">Go to <strong>Timesheet<\/strong><\/li>\n\n\n\n<li class=\"translation-block\">Click <strong>Teammates<\/strong><\/li>\n\n\n\n<li>Select a teammate to view their timesheet<\/li>\n\n\n\n<li>Choose the Project or Task and add\/edit time for that teammate as required<\/li>\n<\/ol>\n\n\n\n<figure class=\"wp-block-image size-full\"><img loading=\"lazy\" decoding=\"async\" width=\"756\" height=\"356\" src=\"https:\/\/clockify.me\/help\/wp-content\/uploads\/2018\/05\/Add-time-for-others.gif\" alt=\"\" class=\"wp-image-28265\"\/><\/figure>\n\n\n\n<h2 class=\"wp-block-heading\">Export timesheet<\/h2>\n\n\n\n<p>You can save the view as a PDF using your browser or export a more customizable report.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\">Use Print option<\/h3>\n\n\n\n<ol class=\"wp-block-list\">\n<li>Navigate to the Timesheet page you wish to save<\/li>\n\n\n\n<li>Open your browser&#8217;s options (usually the three dots in the corner)<\/li>\n\n\n\n<li class=\"translation-block\">Click <strong>Print<\/strong><\/li>\n\n\n\n<li class=\"translation-block\">In the print dialog, select the option to <strong>Save as PDF<\/strong><\/li>\n\n\n\n<li class=\"translation-block\">Click <strong>Save<\/strong><\/li>\n\n\n\n<li class=\"translation-block\">Enter a name for the file and click <strong>Save<\/strong><\/li>\n<\/ol>\n\n\n\n<figure class=\"wp-block-image size-full\"><img loading=\"lazy\" decoding=\"async\" width=\"728\" height=\"370\" src=\"https:\/\/clockify.me\/help\/wp-content\/uploads\/2018\/05\/Save-PDF-print.gif\" alt=\"\" class=\"wp-image-28266\"\/><\/figure>\n\n\n\n<h3 class=\"wp-block-heading\">Export PDF from weekly report<\/h3>\n\n\n\n<ol class=\"wp-block-list\">\n<li class=\"translation-block\">Go to the <strong>Reports<\/strong> page<\/li>\n\n\n\n<li class=\"translation-block\">Filter the report by a specific <strong>user<\/strong> and <strong>week<\/strong><\/li>\n\n\n\n<li class=\"translation-block\">Click <strong>Export<\/strong><\/li>\n\n\n\n<li class=\"translation-block\">Customize the report, such as turning off <strong>Show subgroup<\/strong> (optional)<\/li>\n\n\n\n<li>Save the report as a PDF<\/li>\n<\/ol>\n\n\n\n<figure class=\"wp-block-image size-full\"><img loading=\"lazy\" decoding=\"async\" width=\"754\" height=\"356\" src=\"https:\/\/clockify.me\/help\/wp-content\/uploads\/2018\/05\/Export-report-as-pdf.gif\" alt=\"\" class=\"wp-image-28267\"\/><\/figure>\n\n\n\n<h2 class=\"wp-block-heading\">Hide Time Tracker page<\/h2>\n\n\n\n<p>If you only use the Timesheet mode, you can hide the Time Tracker page.<\/p>\n\n\n\n<ol class=\"wp-block-list\">\n<li class=\"translation-block\">Go to <strong>Workspace settings<\/strong><\/li>\n\n\n\n<li class=\"translation-block\">Enable the toggle for <strong>Hide tracker<\/strong><\/li>\n<\/ol>\n\n\n\n<figure class=\"wp-block-image size-full\"><img loading=\"lazy\" decoding=\"async\" width=\"754\" height=\"356\" src=\"https:\/\/clockify.me\/help\/wp-content\/uploads\/2018\/05\/Hide-tracker-settings.gif\" alt=\"\" class=\"wp-image-28268\"\/><\/figure>\n\n\n\n<h2 class=\"wp-block-heading\">Enable force timer<\/h2>\n\n\n\n<p class=\"translation-block\">The <a href=\"https:\/\/clockify.me\/help\/track-time-and-expenses\/force-timer\"><strong>Force timer<\/strong> <\/a>feature can be used to disable time entry via the Timesheet completely, forcing users to track time only via the timer. In this scenario, the Timesheet can only be used for reviewing entries.<\/p>\n\n\n\n<div class=\"wp-block-group related-articles\"><div class=\"wp-block-group__inner-container is-layout-constrained wp-block-group-is-layout-constrained\">\n<h3 class=\"wp-block-heading\">Related articles<\/h3>\n\n\n\n<ul class=\"wp-block-list related-articles-list\">\n<li class=\"translation-block\"><a href=\"https:\/\/clockify.me\/help\/track-time-and-expenses\/import-timesheets\">Import timesheets<\/a><\/li>\n\n\n\n<li class=\"translation-block\"><a href=\"https:\/\/clockify.me\/help\/track-time-and-expenses\/lock-timesheets\">Lock timesheets<\/a><\/li>\n\n\n\n<li class=\"translation-block\"><a href=\"https:\/\/clockify.me\/help\/track-time-and-expenses\/creating-a-time-entry\">Track time<\/a><\/li>\n\n\n\n<li class=\"translation-block\"><a href=\"https:\/\/clockify.me\/help\/track-time-and-expenses\/submit-time-expenses-for-approval\">Submit time &amp; expenses for approval<\/a><\/li>\n<\/ul>\n<\/div><\/div>\n","protected":false},"excerpt":{"rendered":"The timesheet view in Clockify is designed for users who prefer to enter time ma&#8230;","protected":false},"author":1,"featured_media":0,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"_helpful_status":1,"_searchwp_excluded":"","footnotes":""},"categories":[22],"tags":[],"class_list":["post-957","post","type-post","status-publish","format-standard","hentry","category-time-tracking-basics"],"acf":[],"featured_image_src":null,"author_info":{"display_name":"helpadmin","author_link":"https:\/\/clockify.me\/help\/author\/helpadmin"},"_links":{"self":[{"href":"https:\/\/clockify.me\/help\/wp-json\/wp\/v2\/posts\/957","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/clockify.me\/help\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/clockify.me\/help\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/clockify.me\/help\/wp-json\/wp\/v2\/users\/1"}],"replies":[{"embeddable":true,"href":"https:\/\/clockify.me\/help\/wp-json\/wp\/v2\/comments?post=957"}],"version-history":[{"count":210,"href":"https:\/\/clockify.me\/help\/wp-json\/wp\/v2\/posts\/957\/revisions"}],"predecessor-version":[{"id":28438,"href":"https:\/\/clockify.me\/help\/wp-json\/wp\/v2\/posts\/957\/revisions\/28438"}],"wp:attachment":[{"href":"https:\/\/clockify.me\/help\/wp-json\/wp\/v2\/media?parent=957"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/clockify.me\/help\/wp-json\/wp\/v2\/categories?post=957"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/clockify.me\/help\/wp-json\/wp\/v2\/tags?post=957"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}