PTO & Vacation Tracker

Clockify's PTO tracker streamlines employee time off management with centralized request tracking, accurate record-keeping, automated approvals, and real-time visibility that ensures smooth workflow management.

4.7 average rating
4.7 (4,492 reviews)

Number of people that started tracking time with Clockify in the last 7 days

Over 260,000 companies use Clockify to track time and improve productivity
Employee time off (PTO) and leave tracker screenshot
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Watch demo (8:26)

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How to track time off with Clockify?

It might sound confusing at first, but requesting and regulating time off with a leave tracker is extremely easy. Here are the basic steps that'll guide you through the process.

Step 1

Create a Clockify account

Sign up

Step 2

Invite your team

You can invite an unlimited number of people. Clockify lets you add people to your workspace by sending them email invites.

Step 3

Employees log their hours

Employees fill their weekly timesheet, detailing what they've worked on and how much.

Employees log their attendance and time off like vacation and sick leaves in app or timesheet
Step 4

Set time off policy

Create a policy for each type of paid leave you offer employees (including holidays). You can create an unlimited number of policies for your team in the Workspace.

You can create policies for: Sick leave, Vacation, Business trip, Sabbatical, Family leave, Unpaid leave, Bereavement, National holiday, Jury day, Half-day, etc.

Definition of time off policies
Step 5

Request time off

Your team can send requests for time off by choosing the specific policy and the number of days they wish to use. Also, you can set up which members can approve the requests — e.g., members of the HR department and team managers.

Ask for time off and manager approval
Step 6

See who's on leave

When you click on the “Timeline” in the Time off sidebar, it'll show you all the upcoming leaves and holidays, as well as the vacation days your colleagues have chosen to take.

Time off timeline
Step 7

Track accruals and balance

Employees can check their PTO balance and accruals in the Time off section by clicking the “Balance” tab. They can also check their balance history, which includes pending and approved requests with optional notes on the sides.

Time off balance and accruals
Step 8

Track attendance

Track daily employee arrival and departure times, breaks, overtime, and time off.

Attendance report

Clockify Pricing

Upgrade your business with Clockify's paid plans.

FREE

Time Tracking


$ 0
forever
no limits

Sign up
  •   Unlimited usersUnlimited users
    Invite all your employees to track time with Clockify for you.
  •   Time trackerTime tracker
    Track time using a timer from anywhere - web, mobile, or desktop.
  •   TimesheetTimesheet
    Enter your timecard hours in a weekly timesheet each day.
  •   CalendarCalendar
    Visualize how your day looked like and connect with Outlook or Google Calendar.
  •   PomodoroPomodoro
    Work in regular intervals and get notified when it's time to take a break.
  •   Auto trackerAuto tracker
    Track apps and website you use and create timesheets based on your activity.
  •   Idle detectionIdle detection
    Discard inactive time from your timer.
  •   ReportingReporting
    Break down time by user or project for any date, and export as PDF or Excel.
  •   Team activityTeam activity
    See what your team works on in real time.
  •   Unlimited projectUnlimited projects
    Add as many clients and projects as you want, and track time on them.
  •   Hourly ratesHourly rates
    Add billable rates to members and project to track how much you earn.
  •   24/7 support24/7 support
    Get help and contact us at any time (phone, chat, email).

BASIC

Administration


$ 3.99 USD
Per user/month billed annually
(or $4.99 if billed monthly)

Get started
  •   All FREE features
  •   Add time for othersAdd time for others
    Add time for one or multiple users at once, and fill timesheets and calendar for your team.
  •   Hide time & pagesHide time & pages
    Hide tracked time so only admins can see everything, and hide Projects, Reports, and Team pages from regular users.
  •   Required fieldsRequired fields
    Prevent regular users from submitting time with missing information (project, task, tag, description).
  •   Bulk editBulk edit
    Quickly update, archive, or delete multiple time entries, users, projects, clients, and tags at once.
  •   Decimal formatDecimal format
    See, enter, and export all time in decimal format (h.hh).
  •   Time auditTime audit
    Filter out suspicious entries: extremely short/long, missing information.
  •   Customize exportCustomize export
    Choose which data to see when exporting reports or projects (CSV, Excel), or PDF reports (data, name, logo).
  •   Project templatesProject templates
    Quickly create multiple projects with same settings and structure.
  •   Historical ratesHistorical rates
    Update your old hourly rates on existing time entries.
  •   Edit profilesEdit profiles
    Directly update your team members' profile information (eg. name).
  •   Import timeImport time
    Transfer your old timesheets into Clockify via a file.
  •   Kiosk PINKiosk PIN
    Allow employees to sign in to kiosk with their personal 4-digit PIN code.
  •   BreaksBreaks
    Allow people to track time they spend on breaks.
  •   Favorite entriesFavorite entries
    Quickly start tracking time on your most common activities.
  •   Split timeSplit time
    Choose a specific time and separate running or existing time entries into two.

STANDARD

Timesheeting & Billing


$ 5.49 USD
Per user/month billed annually
(or $6.99 if billed monthly)

Get started
  •   All BASIC features
  •   Time offTime off
    Track your team's holidays and time off requests.
  •   InvoicingInvoicing
    Create invoices based on tracked time.
  •   ApprovalApproval
    Submit timesheets for official approval before sending data for billing and payroll.
  •   AttendanceAttendance & overtime
    See employees' daily start/end time, breaks, overtime, and time off in one report.
  •   Manager roleManager role
    Give manager rights to team members so they can manage their projects, see team's time, and approve timesheets.
  •   Lock timesheetsLock timesheets
    Prevent regular users from adding or editing past time.
  •   RemindersTargets & reminders
    Get an email when someone forgets to log time or tracks too much.
  •   Task ratesTask rates
    Define hourly rates on tasks and choose which ones are billable.
  •   RoundingRounding
    Set rounding up, down, or to nearest X minutes in reports and invoices.
  •   QuickBooksQuickBooks integration
    Sync customers and send time to QuickBooks Online.
  •   Force 2FAForce 2FA
    Require everyone to have two-factor authentication enabled for better security.
  •   Customize kioskCustomize kiosk
    Add your company's logo to the kiosk and choose how long it will remain open.

MOST POPULAR

PRO

Productivity & Profit


$ 7.99 USD
Per user/month billed annually
(or $9.99 if billed monthly)

Get started
  •   All STANDARD features
  •   SchedulingScheduling
    Visualize projects, see who's available, and give assignments.
  •   ForecastingForecasting
    Visualize project progress and see if it'll go over the schedule.
  •   ExpensesExpenses
    Record fixed fees on projects and attach receipts.
  •   GPS trackingGPS tracking
    See all visited client sites by your remote field workers.
  •   ScreenshotsScreenshots
    Get screenshots every 5 minutes while your timer is running.
  •   Force timerForce timer
    Prevent people from adding and editing time manually.
  •   Labor cost & profitLabor cost & profit
    Compare what you charge clients vs what you pay your team.
  •   Scheduled reportsScheduled reports
    Receive custom reports via email each day, week, or month.
  •   Budget & estimatesBudget & estimates
    Set project estimate in time or money, and get tracked vs budgeted info in reports.
  •   Multiple currenciesMultiple currencies
    Define a currency per client to see all relevant amounts in their currency.
  •   AlertsAlerts
    Get notified when projects approach their budget.
  •   Custom fieldsCustom fields
    Add additional information to time entries and track everything.
  •   User fieldsUser fields
    Add additional information to users and export it with time.
  •   Data regionData region
    Host your data only in EU (Germany), UK, USA or Australia.

ENTERPRISE

Control & Security


$ 11.99 USD
Per user/month billed annually
(or $14.99 if billed monthly)

Get started
  •   All PRO features
  •   Single sign-onSingle sign-on (SSO)
    Eliminate user-managed passwords and improve security by using your company's authentication system (Office 365, Okta, Google, etc.).
  •   Custom subdomainCustom subdomain
    Move workspace to custom subdomain, prevent people from having multiple workspaces, and let new users join your workspace automatically.
  •   Control accountsControl accounts
    Manage and edit accounts of your users by logging in as them.
  •   Audit logAudit log
    Record all changes and have a record of who did what and when.

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Average 4.7/5 rating on Capterra

4.7 (4,492 reviews)