Payroll Hours Tracking Software
Clockify's payroll hours tracker enables businesses to effortlessly track employee hours, calculate wages, and generate accurate payroll reports, saving valuable time and ensuring payroll accuracy.
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How to track payroll hours in Clockify
Set up projects
Next, create custom projects. In Clockify, you can create an UNLIMITED number of projects, tasks, and categorize them by clients.
Invite employees
Now, form teams. Simply send emails to the people you want to invite to your workspace. Assign team roles and responsibilities within your team.
Learn more: Form your team and assign roles
Set hourly rates
The next thing you need to do is set hourly rates for each employee, project, and task.
Employees log work hours
In Clockify, employees can choose how they want to track their time:
- Timer mode — by using a timer
- Manual mode — by logging time manually
- Timesheet view — by logging time in a timesheet
Employees can log time online in browser, or via a mobile app (Android • iOS).
You can also set automatic timesheet reminders in Clockify if an employee forgets to log their work hours for payroll.
Track employee overtime
Track daily employee arrival and departure times, breaks, overtime, and time off.
See and analyze hours in reports
See each employee time card, summarize all hours an employee worked, and see what they're due based on their hourly rate.
Manage leaves and holidays
Define time off policies and holidays, request and approve leaves, see who's away and when, and track remaining balances.
Issue invoices from tracked time
Create professional invoices for clients based on tracked time and expenses, download as PDF, and track their status.
Formally approve timesheets
Submit weekly or monthly timesheets and expenses for official manager review and approval so they can't be changed later.
Prevent editing past timesheets
Prevent users from changing their past timesheets and expenses.
Prepare data for legal and payroll
See employees' daily start/end time, breaks, overtime, and time off in one report.
Remind people to log their time
Automatic emails when someone forgets to log time or tracks too much.
Give users more permissions
Give manager rights to users so they can manage projects and approve timesheets.
Define hourly rate per each task
Define hourly rates for tasks on a project and choose which ones billable.
Round time in reports
Round time up, down, or to nearest X minutes.
Send time to QuickBooks
Sync users and project, and send time to QuickBooks for payroll and billing.
Add logo and control how long is kiosk open
Put your company's logo on the kiosk and choose how long the kiosk is opened when launched.
Schedule employees and plan resources
Plan projects on a timeline, see who's available, manage resources, and give assignments.
Predict project performance
Visualize how your project is progressing. Add estimates and make predictions based on tracked and scheduled assignments.
Record expenses
Record fixed fees on projects and employee costs, attach receipts, and add them to invoices.
Analyze profitability
Add labor cost hourly rates to projects and users, so you can compare what you pay your team vs what you charge clients.
Track progress on projects
Set time or money budget on projects and track their status so they don't go over.
Track additional information
Add additional information and download complete time entries.
Set custom client currencies
Add multiple currencies and define a specific one for each client to see reports and amounts in their currencies.
Add employee information
Add custom fields to users (eg. employe ID, department) so they're included in time exports.
Receive time reports via email
Receive a custom report via email each day, week, or month.
Know when projects are about to go over budget
Get notified when a project reaches its allocated budget or estimate.
Allow only timer
Prevent users from entering time manually or changing start/end time.
See visited client sites and locations
Track your team's location and visited client sites while on the clock (optional).
Fill timesheets based on screenshots
Take computer screenshots every 5 minutes while on the clock (optional).
Choose where to host data
Host your data only in EU (Germany), UK, USA or Australia to ensure legal compliance.
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