The Best QuickBooks Time Alternative
Scheduling, time tracking, team management and communication. Track billable hours and run reports with Clockify.
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Clockify vs QuickBooks Time
 |  | |
|---|---|---|
| Pricing | starts at $0.79 (kiosk user) starts at $3.99 (full user) | starts at $10 base fee plus $8 per user |
| Unlimited users | ✓ | $ |
| Unlimited projects | ✓ | $ |
| Time tracking | ✓ | $ |
| Kiosk | ✓ | $ |
| Auto tracker | ✓ | |
| Reports | ✓ | $ |
| Estimates | ✓ | $ |
| Budget | $ | $ |
| Hourly rates | ✓ | $ |
| Custom fields | $ | $ |
| Time off | $ | $ |
| Scheduling | $ | $ |
| GPS tracking | $ | $ |
| Web, mobile, desktop | ✓ | $ |
| API | ✓ | ✓ |
| 24/7 support | ✓ | ✓ |
Import data from QuickBooks Time
Transfer all your past tracked time, clients, projects, tags, and team members to Clockify and continue tracking time in the simplest way possible.
Why replace QuickBooks Time with Clockify
Time tracking
Let your employees clock in and out from a kiosk station, and track time automatically or manually. There is no requirement to clock in at a certain time, and you can edit your entries before they are approved.
The data will be synchronized across devices, whether you use web, mobile or desktop.
Clockify can also track the GPS location of your on-field workers while they’re on the go, providing you with the data to better manage your employees' schedules.
Simple scheduling
Manage shifts based on employee availability, assign multiple people to tasks or projects, and drag and drop to make adjustments.
In Clockify, you can also track billable or non-billable hours for different projects and clients to streamline your payroll process.
Custom-made reports
Choose which data you want to include and export it as a report in PDF, Excel, or CSV file for a customized period. Reports can also be shared with others and scheduled to be received automatically each day, week, or month.
Team management and communication
You can use Clockify to upload company policies, request and approve time-off requests, and manage vacation days for your employees.
Clockify offers you a free communication and collaboration tool - Pumble - to share messages and files, or make calls. All exchanged messages stay forever saved and accessible.
How Clockify works
Invite your team
Add people as limited members so they can clock in and out via kiosk. Or, add them as full members if they need to access reports or track their time personally via an app.
Create kiosk
Name your kiosk, assign people to it, and enable PIN sign in.
Open kiosk
You can set up a kiosk on any device by opening the link to it in a browser.
Sign in
Select your profile and enter your personal PIN.
Clock in
Start your work shift with one button.
Start break
While clocked in, start a break. Later, finish the break to clock in again.
Clock out
Finish your shift with one button.
See activity
See who's currently clocked in, what people worked on, and when was their last activity.
Schedule work
See who's available, plan who works on what and when, and publish the schedule.
BASIC
Administration
$
3.99
USD
per seat/month
billed annually
(or
$4.99 if billed
monthly)
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All FREE features, plus:
Log time on behalf of your team
See your teams' timesheet or calendar and directly add time for them. Or, add time for multiple people in a report.
Prevent users from seeing everything
Hide Projects, Team, and Reports from regular users. Prevent people from seeing other people's time entries.
Prevent incomplete time entries
Don't allow saving time that's missing a project, task, tag, description, or custom field.
Update multiple things at once
Update multiple time entries, users, and projects at once, or archive or delete clients and tags with just a few clicks.
Display time in decimals
See, enter, and export time in decimal format.
Clean up your reports
Find all entries that are too short/long or are missing information.
Add logo and remove columns
Choose which data you don't need when exporting reports or projects (CSV, Excel), or PDF reports (data, name, logo).
Set up a lot of identical projects
Create new projects with the same task structure and settings like existing ones.
Update past hourly rates
Apply new hourly rates to past time entries.
Import timesheets from a file
Upload a file with time entries directly to Clockify.
Clock in with PIN
Allow employees to sign in to kiosk with their personal 4-digit PIN code.
Track break time
Allow people to track time they spend on breaks.
Pin most used timers to the top
Pin existing time entries to the top of the Time Tracker page so you can quickly start timers for your most common activities.
Split one time entry into two
Choose a specific time and separate running or existing time entries into two.
Dedicated success representative (if qualified)
Get concierge services, personalized consultations, and tailored onboarding from a dedicated success agent. We’ll guide you through setup, key features, and best practices while continuously helping you to maximize your Clockify experience. Qualifying criteria for a dedicated success representative: at least 120 seats for the Basic plan, 90 seats for the Standard plan, 60 seats for the Pro plan, 40 seats for the Enterprise plan, or 30 seats for the Bundle plan.
STANDARD
Timesheeting & Billing
$
5
.49
USD
per seat/month
billed annually
(or
$6.99 if billed
monthly)
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All BASIC features, plus:
Manage leaves and holidays
Define time off policies and holidays, request and approve leaves, see who's away and when, and track remaining balances.
Issue invoices from tracked time
Create professional invoices for clients based on tracked time and expenses, download as PDF, and track their status.
Formally approve timesheets
Submit weekly or monthly timesheets and expenses for official manager review and approval so they can't be changed later.
Prevent editing past timesheets
Prevent users from changing their past timesheets and expenses.
Prepare data for legal and payroll
See employees' daily start/end time, breaks, overtime, and time off in one report.
Remind people to log their time
Automatic emails when someone forgets to log time or tracks too much.
Give users more permissions
Give manager rights to users so they can manage projects and approve timesheets.
Define hourly rate per each task
Define hourly rates for tasks on a project and choose which ones billable.
Round time in reports
Round time up, down, or to nearest X minutes.
Send time to QuickBooks
Sync users and project, and send time to QuickBooks for payroll and billing.
Add logo and control how long is kiosk open
Put your company's logo on the kiosk and choose how long the kiosk is opened when launched.
BEST VALUE
PRO
Profit & Productivity
$
7
.99
USD
per seat/month
billed annually
(or
$9.99 if billed
monthly)
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Schedule employees and plan resources
Plan projects on a timeline, see who's available, manage resources, and give assignments.
Predict project performance
Visualize how your project is progressing. Add estimates and make predictions based on tracked and scheduled assignments.
Record expenses
Record fixed fees on projects and employee costs, attach receipts, and add them to invoices.
Analyze profitability
Add labor cost hourly rates to projects and users, so you can compare what you pay your team vs what you charge clients.
Track progress on projects
Set time or money budget on projects and track their status so they don't go over.
Track additional information
Add additional information and download complete time entries.
Set custom client currencies
Add multiple currencies and define a specific one for each client to see reports and amounts in their currencies.
Add employee information
Add custom fields to users (eg. employe ID, department) so they're included in time exports.
Receive time reports via email
Receive a custom report via email each day, week, or month.
Know when projects are about to go over budget
Get notified when a project reaches its allocated budget or estimate.
Allow only timer
Prevent users from entering time manually or changing start/end time.
See visited client sites and locations
Track your team's location and visited client sites while on the clock (optional).
Fill timesheets based on screenshots
Take computer screenshots every 5 minutes while on the clock (optional).
Choose where to host data
Host your data only in EU (Germany), UK, USA or Australia to ensure legal compliance.
ENTERPRISE
Control & Security
$
11
.99
USD
per seat/month
billed annually
(or
$14.99 if billed
monthly)
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Improve user log-in security
Eliminate user-managed passwords and improve security by using your company's authentication system (SAML, Office 365, Okta, Google, etc.).
Move workspace to a custom URL
Choose the subdomain through which your users will use Clockify and remove the ability to have multiple workspaces.
Get a direct access to your teams' accounts
See your users' information, and log in on their behalf for troubleshooting purposes.
Keep track of all the changes
Record all actions users make and see them in a detailed audit report (eg. show which entries were added manually and when).
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