Custom fields let you add extra data to your time entries, such as:

Mileage
Status da fatura
Localização
Project IDs

Custom fields is a paid feature, which you can enable by upgrading your workspace to Pro or Enterprise plan.

This feature is available on the web app, mobile apps (iOS and Android), Mac app, and Windows app.

Criar campos personalizados #

1. Click the three-dot icon next to the workspace name
2. Select Workspace settings
3. Click Custom Fields
4. Click Create
5. Enter a name and description for the field
6. Select the field type:

Text – Enter any text
Number – Accepts only numerical values
Link – Accepts a URL for files or websites
Switch – Provides a simple Yes/No toggle
Select – Lets you choose only one option from a predefined list
Select Multiple – Lets you choose multiple options from a predefined list

You can also set Who can edit to either Everyone or Admins.

If you set a field to be Admin-only editable, regular users can’t change its value, but they can still see it on their time entries.

Activate custom fields #

Users won’t see custom fields until you activate them. To activate custom fields:

1. Vá para a Configurações do espaço de trabalho
2. Clique em Campos Personalizados
3. Drag the field from the Available column and drop it to the Visível slot in the Ativo entrada

A maximum of five (5) active visible fields is allowed for the entire workspace.

Active visible fields will appear in the Timesheet and Time Tracker for everyone in the workspace.

Invisible fields #

Invisible fields aren’t visible to users in the time entries, although they will exist on the entries and appear in Excel/CSV exports of the Detailed Report.

Invisible fields are used to:

Automatically inherit metadata (such as project ID) from the project
Update entries via API or integrations

Customize fields by project #

You can override workspace-level settings and apply custom fields to individual projects.

1. Go to the Projetos .
2. Click on the project
3. Go to Configurações
Clique em Campos Personalizados
5. Find the Additional fields .
6. Manage visibility and set default values for active fields

You can have up to 10 visible fields on a single projeto

Be careful when setting default values on a project. A default value always overrides any existing custom field value on a time entry when a user changes the entry’s project.

Uso avançado #

You can use the four core mechanisms below to customize your workflow:

Permissões	Visibilidade	Valor padrão	Casos de uso
Todos	Visível	Vazio	Capture user input (e.g., mileage, receipts)
Todos	Invisível	Obtém	Stamp entries with project metadata (e.g., project ID)
Os administradores	Visível	Obtém	Show project information for user reference
Os administradores	Invisível	Vazio	Prepare entries for admin-only API updates

Make a custom field required #

You can set a custom field as required to ensure users always enter data for a field.

1. Set the custom field as Visível
2. Set Who can edit ao Todos or define a default value
3. Navigate to Workspace Settings > General
4. Select the field under the Don’t allow saving time without .

Edit custom field #

When you edit a field, the change doesn’t impact older entries. You must manually update existing time entries to add a newly created field or change its value.

To edit a field:

1. Navigate to Configurações do espaço de trabalho
2. Select Campos Personalizados
3. Find the field you want to edit in either the Ativo ou Available column
4. Click the expand button next to the field name
5. Make your changes:

Modify the field name
Change the Who can edit permission
Update the options (for Select/Select Multiple fields)

6. Click Salvar to apply your changes

Deactivate custom field #

Deactivating a field is applicable if you want to retain data from previous entries but don’t want to use the field in new entries.

To deactivate a field:

1. Vá para a Workspace settings > Custom Fields
2. Move the field from the Campos ativos column to the Campos disponíveis entrada

Delete custom field #

When you delete a custom field, it permanently removes the field and all its data from every time entry in the workspace. There isn’t an undo option.

To delete a custom field:

1. Vá para a Workspace settings > Custom Fields
2. Click the expand button next to the field name you want to delete
3. Scroll down and click Excluir
4. Type DELETE to confirm