Custom fields let you add extra data to your time entries, such as:

Mileage
Invoice status
Location
Project IDs

Custom fields is a paid feature, which you can enable by upgrading your workspace to Pro or Enterprise plan.

This feature is available on the web app, mobile apps (iOS and Android), Mac app, and Windows app.

Create custom fields #

1. Click the three-dot icon next to the workspace name
2. Select Workspace settings
3. Click Custom Fields
4. Click Create
5. Enter a name and description for the field
6. Select the field type:

Text – Enter any text
Number – Accepts only numerical values
Link – Accepts a URL for files or websites
Switch – Provides a simple Yes/No toggle
Select – Lets you choose only one option from a predefined list
Select Multiple – Lets you choose multiple options from a predefined list

You can also set Who can edit to either Everyone or Admins.

If you set a field to be Admin-only editable, regular users can’t change its value, but they can still see it on their time entries.

You can create up to 50 custom fields.

Activate custom fields #

Users won’t see custom fields until you activate them. To activate custom fields:

1. Go to Workspace settings
2. Click Custom Fields
3. Drag the field from the Available column and drop it to the Visible slot in the Active column.

A maximum of five (5) active visible fields is allowed for the entire workspace.

Active visible fields will appear in the Timesheet and Time Tracker for everyone in the workspace.

Invisible fields #

Invisible fields aren’t visible to users in the time entries, although they will exist on the entries and appear in Excel/CSV exports of the Detailed Report.

Invisible fields are used to:

Automatically inherit metadata (such as project ID) from the project
Update entries via API or integrations

Customize fields by project #

You can override workspace-level settings and apply custom fields to individual projects.

1. Go to the Projects page
2. Click on the project
3. Go to Settings
4. Click Custom Fields
5. Find the Additional fields section
6. Manage visibility and set default values for active fields

You can have up to 10 visible fields on a single project

Be careful when setting default values on a project. A default value always overrides any existing custom field value on a time entry when a user changes the entry’s project.

Advanced usage #

You can use the four core mechanisms below to customize your workflow:

Permissions	Visibility	Default value	Use case
Everyone	Visible	Empty	Capture user input (e.g., mileage, receipts)
Everyone	Invisible	Inherits	Stamp entries with project metadata (e.g., project ID)
Admins	Visible	Inherits	Show project information for user reference
Admins	Invisible	Empty	Prepare entries for admin-only API updates

Make a custom field required #

You can set a custom field as required to ensure users always enter data for a field.

1. Set the custom field as Visible
2. Set Who can edit to Everyone or define a default value
3. Navigate to Workspace Settings > General
4. Select the field under the Don’t allow saving time without section

Edit custom field #

When you edit a field, the change doesn’t impact older entries. You must manually update existing time entries to add a newly created field or change its value.

To edit a field:

1. Navigate to Workspace settings
2. Select Custom Fields
3. Find the field you want to edit in either the Active or Available column
4. Click the expand button next to the field name
5. Make your changes:

Modify the field name
Change the Who can edit permission
Update the options (for Select/Select Multiple fields)

6. Click Save to apply your changes

Deactivate custom field #

Deactivating a field is applicable if you want to retain data from previous entries but don’t want to use the field in new entries.

To deactivate a field:

1. Go to Workspace settings > Custom Fields
2. Move the field from the Active fields column to the Available fields column.

Delete custom field #

When you delete a custom field, it permanently removes the field and all its data from every time entry in the workspace. There isn’t an undo option.

To delete a custom field:

1. Go to Workspace settings > Custom Fields
2. Click the expand button next to the field name you want to delete
3. Scroll down and click Delete
4. Type DELETE to confirm

Custom fields in reports #

You can retrieve custom field data for analysis in pivot tables using the export CSV/Excel feature in the Detailed Report.

Data can be filtered using custom fields and won’t affect other users.

Download sample report (Excel)

Import custom fields #

Custom field data can be imported using a CSV file that contains time entries. Ensure the column headers are in English and the time duration format matches your workspace settings.

Go to Workspace Settings > Import.
Upload your CSV file.
Review the import analysis and click Start import.

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Custom fields