Time tracking tells you where hours went, but it doesn’t tell you if a project made money. That’s the gap between Clockify’s Free and Pro plans.
This article explains what the Pro plan includes, when your team actually needs it, and how it compares to Clockify’s other plans.
- Clockify Pro plan costs $7.99 per user per month billed annually, or $9.99 billed monthly.
- The Pro plan adds Scheduling, Forecasting, Budgets, Labor cost tracking, Expenses, GPS tracking, Screenshots, Photo capture, and Custom fields on top of every Standard plan feature.
- Clockify Pro plan is built for teams that manage project profitability, not just logged hours.
- Common reasons for upgrading to the Clockify Pro plan include: not knowing which projects are profitable, no way to plan who works on what, projects going over budget without warning, and manual reporting that doesn’t scale.
- A 7-day free trial of all Clockify Pro features is available with no credit card required.
What is the Clockify Pro plan?
Clockify Pro plan is a paid subscription tier that adds project profitability, resource planning, and cost tracking features to Clockify’s time tracking platform.
Clockify’s Pro plan sits above the Free, Basic, and Standard plans and below Enterprise. Each tier includes everything in the plan below it. So, the Clockify Pro plan includes every Basic and Standard feature, plus its own set of tools built for teams managing budgets, costs, and staffing.
What’s included in the Clockify Pro plan
All Clockify’s Pro plan features include every Standard plan feature (Time off, Invoicing, Approvals, Attendance tracking, QuickBooks integration, etc.) plus the following:
| Feature | What it does |
|---|---|
| Planejamento | Plan project assignments and shifts on a timeline, so you can see who’s busy and who’s available |
| Projeção | Predict project progress based on tracked and scheduled work |
| Labor cost & profit | Set labor cost rates per user or project, then compare cost against what you bill clients |
| Budget & estimates | Set a time or money budget per project and track status against it |
| Alertas | Get notified by email when a project nears its budget limit |
| Despesas | Log fixed fees like retainers, reimbursements, or mileage, and add them to invoices |
| Multiple currencies | Assign a currency per client so reports and invoices show the right amount |
| Campos personalizados | Add custom data to time entries for reporting or export |
| User fields | Add custom data to user profiles, like employee ID, location, or department |
| Email reports | Schedule a report to arrive by email daily, weekly, or monthly |
| Force timer | Restrict manual time entries and edits by requiring a timer for tracking |
| GPS tracking | Track team location while they’re clocked in at a job site |
| Screenshots | Capture a screenshot of desktop activity every 5 minutes |
| Data region | Choose where your workspace data is hosted |
| Photo capture (Kiosk) | Capture user photo every time they log in via kiosk |
Clockify Pro plan costs $7.99 per user per month billed annually, or $9.99 per user per month billed monthly. A 7-day free trial is available with no credit card required.
Try Clockify Pro features for FREE
When each Clockify plan makes sense
Here’s how the Clockify Pro plan fits next to Clockify’s other plans.
| Plan | Best for | Starts at |
|---|---|---|
| Gratuito | Solo users and 5-member teams logging hours | $0 |
| Basic | Teams that need bulk editing, billable rates, and admin controls | $3.99/user/month (annual) |
| Standard | Teams that bill clients and need invoicing, approvals, and time off tracking | $5.49/user/month (annual) |
| Pro | Teams managing project budgets, staffing, and profitability | $7.99/user/month (annual) |
| Enterprise | Organizations that need SSO, audit logs, and full account control | $11.99/user/month (annual) |
If your team already uses the Standard plan but keeps building budget trackers or staffing plans outside Clockify, that’s the signal to move to the Pro plan.
Clockify is also a part of the CAKE.com Bundle, which provides 3 Enterprise-tier productivity tools (Clockify, Pumble, and Plaky) at a heavily discounted price of $12.99.
Why Clockify’s Free plan stops being enough
With Clockify’s Free plan, you get unlimited time tracking, projects, and clients. For solo users or very small teams, that’s often enough.
The gap shows up once a team grows and starts managing client work at scale, especially agencies, consulting firms, IT and development companies, and remote teams.
Problems that Clockify Pro plan solves
The following 4 problems tend to show up together, and they get worse as a team grows.
#1: No visibility into project profitability
Without labor cost data, a manager can’t answer basic questions:
- Is this project profitable?
- Is the project running over its original budget?
- Is the team spending more time on it than the client contract accounts for?
The result is that profitability gets calculated after the fact, usually in a separate spreadsheet, using numbers pulled manually from time reports. By the time the numbers are in, the project is often already finished.
#2: No resource planning
Without a shared view of who’s working on what, managers can’t see if someone is double-booked across 2 projects in the same week, or if a team member has open capacity that’s going unused.
Planning ends up happening in someone’s head, a chat thread, or a separate spreadsheet, disconnected from the time data itself. This becomes a real risk as a team grows past a handful of people. Overload goes unnoticed until deadlines slip or someone burns out.
#3: No real-time budget control
Without a system that tracks budget in real time, projects run over their planned costs before anyone catches it. This matters most for 2 common setups:
- Projects with a fixed total budget
- Client contracts with a capped number of billable hours
In both cases, once the limit is crossed, the team is doing unpaid work, or the agency has to have an uncomfortable conversation with the client about scope.
A budget that’s only reviewed at the end of a project, rather than tracked as it’s spent, catches the problem too late to fix it.
💡 DICA PROFISSIONAL DO CLOCKIFY
Learn how to best track time and expenses on projects so that you always get accurate data:
#4: No advanced reporting and automation
As headcount increases, building reports by hand becomes slow and error-prone.
Teams need reports that generate and send themselves, plus ways to tag time entries with business-specific data (e.g., client ID, department, or engagement type). That data can then be filtered, exported, and shared without extra manual work.
Clockify Pro plan is built to solve these 4 problems directly.
Clockify Pro plan: From time tracking to time management
While Clockify’s Free plan helps a team record time, the Clockify Pro plan helps a team manage what that time means for the business.
The Pro plan features can help a team move from simple time logging to actively managing productivity and project profitability. Specifically, the Clockify Pro plan gives teams the tools to:
- Plan projects — Assign work and shifts on a timeline before the work starts.
- Optimize resources — See team capacity at a glance, so work gets distributed based on who’s actually available.
- Analyze costs — Compare labor cost against billable rate on every project, and check profitability in a report.
- Improve productivity — Use budgets, alerts, and forecasting to catch problems while there’s still time to fix them.
Clockify Free plan is useful for small teams that need to track their time at work. The Pro plan is a natural next step within the paid tiers once a team:
- Manages several projects at once
- Needs better resource planning
- Has to track budgets and profitability
- Needs automated reporting
Pro plan is also built for teams that need more structured management across the organization, not just individual time logs.
See how to better use Clockify Pro plan here → Pro plan resources
Who can benefit from the Clockify Pro plan?
Clockify Pro plan solves different problems depending on the type of team using it. Here’s how it can play out for 3 common cases.
Digital agencies
Agencies bill multiple clients against different budgets and hourly rates at the same time. Without labor cost tracking, an agency can’t tell if a project is profitable until it’s already over budget.
With Clockify’s Pro plan, an agency sets a labor cost rate per employee and a billable rate per client. Clockify then shows the margin on every project in a report, instead of requiring a manual spreadsheet calculation after the fact.
Budget alerts also flag a project approaching its cap before it goes over, giving account managers time to flag scope creep to the client.
Not only do agencies typically have to keep track of their many clients, but often of their many employees, too. Thanks to Clockify, Brainlabs media agency successfully tracks over 1,000 employees.
“Clockify made it much easier for us to get a view of how to better serve our clients.”
Startup teams
Startup teams run lean and often shift people between projects. Scheduling shows who’s assigned to what across the week, so a founder or team lead can see capacity at a glance instead of asking around.
Forecasting adds a second layer — it projects whether a project will hit its deadline based on the work already tracked and scheduled, which matters when a small team can’t absorb a missed launch date.
When you have a growing team and business to worry about, it can become fairly challenging to stay in control of your work hours. With Clockify, Whiteboard Games replaced 60-hour workweeks with flexibility.
“Clockify is a no-brainer. You can handle big teams in real time without any hurdles.”
💡 DICA PROFISSIONAL DO CLOCKIFY
Clockify helps startup teams track their time with Timer, Timesheets, or Calendar. Learn more about organizing your work here:
Consulting firms
Consultants bill by the hour, often across several active client contracts with different rates and currencies. Multiple currencies and custom client rates keep invoicing accurate without manual conversion.
Custom fields let a firm tag time entries with additional data, like engagement type, which then flows into exports for client billing or internal reporting.
Speaking of reporting, an IT consulting firm, Spainlink Development Solutions S.L., saves €15,000 every year thanks to Clockify Reports.
“Clockify has saved us €1,300 a month in the coordination and administrative time we’d otherwise spend chasing project status.”
For more testimonials from teams accomplishing great work with Clockify, see our customer stories.
How to upgrade to the Clockify Pro plan
Upgrading to Clockify’s Pro plan takes a few minutes from inside your workspace:
- Go to the Upgrade page in your Clockify workspace
- Select the Pro plan
- Choose annual or monthly billing
- Enter payment details or start the 7-day free trial instead
- Confirm the upgrade
Each active or invited user on a paid plan requires a paid seat. Deactivating a user frees up their seat for someone else.
FAQs about the Clockify Pro plan
Here are quick answers to the questions teams ask most before upgrading.
How much does the Clockify Pro plan cost?
Clockify Pro plan costs $7.99 per user per month billed annually, or $9.99 per user per month billed monthly.
What does Clockify’s Pro plan include that Standard doesn’t?
Clockify Pro plan adds Scheduling, Forecasting, Labor cost and profit tracking, Budgets and estimates, Expenses, Multiple currencies, Custom and user fields, Email reports, Alerts, Force timer option, GPS tracking, Photo capture for Kiosk, Screenshots, and Data region selection.
Can I try the Clockify Pro plan before paying?
Yes, you can try the Clockify Pro plan before paying. Clockify offers a 7-day free trial of all Pro features with no credit card required. If you reach out to support after these 7 days, you can get an extension of the free trial.
Try Clockify Pro features FREE
Does Clockify Pro plan include invoicing?
Yes, the Clockify Pro plan includes the Invoicing feature. Invoicing is available on the Standard plan, and the Pro plan includes every Standard feature, plus its own tools.
What happens if I cancel the Clockify Pro plan?
Even if you cancel the Clockify Pro plan, you will still keep all your data. Canceling only removes access to Pro features, and your account reverts to the Free plan at the end of the current billing cycle.
Is the Clockify Pro plan the same as the CAKE.com Bundle?
No, the Clockify Pro plan isn’t the same as the CAKE.com Bundle. The CAKE.com Bundle includes the Enterprise version of 3 tools — Clockify for time tracking, Pumble for team communication, and Plaky for project management. Clockify Pro plan is a standalone Clockify plan that’s one tier below Enterprise.
Como avaliamos esta publicação: Nossos redatores e editores monitoram as publicações e as atualizam quando novas informações são disponibilizadas para mantê-las atualizadas e relevantes.