Set up project rates & estimates

If you’re working on a fixed-fee project, tracking time is crucial to determining your actual cost and maintaining profitability. Knowing the actual time spent, you can assess the accuracy of your original estimates and set better prices for future work.

Por exemplo:

A project has a fixed price and will take 50 hours to finish (e.g., 20h for design, 30h for coding). If the work takes 70 hours to complete, which is 20 hours more than the initial estimate, then you know you went over the estimate.

Time tracking allows you to:

• Negotiate with the client for a higher price or less work, if necessary
• Use accurate data to set better estimates for future projects, ensuring you maintain profitability

Before starting the project, configure your Clockify workspace to accurately categorize and track time entries. You can do this by:

• Creating etiquetas to represent different types of activities (e.g., project management). 
• Specifying the client’s name on the Clientes .

Set manual project estimate #

1. Go to the Projetos .
2. Click on a project
3. Click Configurações
4. Select Manual under Project Estimate
5. Enter the number of hours 

Set task-based estimate #

1. Vá para a Project settings
2. Select baseadas em tarefas under Project estimate
3. Set it to recur and include non-billable time (optional)

4. Go to the Tarefas .
5. Set an estimate for each task on the list

Set project billable rate #

1. Vá para a Project settings
2. Clique em Mudar under Taxa de projeto
3. Enter the amount
Clique em Salvar

Set cost rate #

Cost rate is a paid feature, which you can enable by upgrading your workspace to Pro or Enterprise plan.

1. Vá para a Configurações do espaço de trabalho
2. Enable Ativar taxa de custo under Cost and profit analysis
3. Click Mudar
4. Enter the cost rate
5. Click Salvar

Tips for accurate estimates:

• Make sure every time entry is associated with the correct project and a specific task when tracking time.
• Check the project status to compare estimated time versus tracked time when reaching milestones.

Generate project report #

When a project is done, use reports to analyze profitability and refine your future workflow.

1. Vá para a Relatórios
2. Select Summary Report
3. Apply the necessary filters, such as filtering by a specific project.
4. Open the Show All settings dropdown and verify that the Show Amount, Show Cost, e Show Profit options are all selected.
5. Click the Exportar dropdown menu and select Salvar como CSV

From the generated report, you can analyze data to help identify activities that exceeded the planned duration, find the cause, and improve future estimates and pricing.

Within the reports, you can examine figures for billing, cost, or lucro