Set up project rates & estimates
If you’re working on a fixed-fee project, tracking time is crucial to determining your actual cost and maintaining profitability. Knowing the actual time spent, you can assess the accuracy of your original estimates and set better prices for future work.
Par exemple :
A project has a fixed price and will take 50 hours to finish (e.g., 20h for design, 30h for coding). If the work takes 70 hours to complete, which is 20 hours more than the initial estimate, then you know you went over the estimate.
Time tracking allows you to:
- Negotiate with the client for a higher price or less work, if necessary
- Use accurate data to set better estimates for future projects, ensuring you maintain profitability
Before starting the project, configure your Clockify workspace to accurately categorize and track time entries. You can do this by:
- Creating balises to represent different types of activities (e.g., project management).
- Specifying the client’s name on the Clients .
Set manual project estimate #
1. Go to the Projets .
2. Click on a project
3. Click Paramètres
4. Select Manuel under Project Estimate
5. Enter the number of hours
Set task-based estimate #
1. Accédez aux Project settings
2. Select Estimation par tâche under Estimation du projet
3. Set it to recur and include non-billable time (optional)
4. Go to the Tâches .
5. Set an estimate for each task on the list
Set project billable rate #
1. Accédez aux Project settings
2. Cliquez sur Modifier under Taux de facturation du projet
3. Enter the amount
4. Cliquez sur Enregistrez
Set cost rate #
Cost rate is a paid feature, which you can enable by upgrading your workspace to Pro or Enterprise plan.
1. Accédez aux Paramètres de l’espace de travail
2. Enable Activer le taux de coût under Cost and profit analysis
3. Click Modifier
4. Enter the cost rate
5. Click Enregistrez
Tips for accurate estimates:
- Make sure every time entry is associated with the correct project and a specific task when tracking time.
- Check the project status to compare estimated time versus tracked time when reaching milestones.
Generate project report #
When a project is done, use reports to analyze profitability and refine your future workflow.
1. Accédez aux Rapports
2. Select Summary Report
3. Apply the necessary filters, such as filtering by a specific project.
4. Open the Show All settings dropdown and verify that the Show Amount, Show Cost, et Show Profit options are all selected.
5. Click the Exportez dropdown menu and select Enregistrez en tant que CSV
From the generated report, you can analyze data to help identify activities that exceeded the planned duration, find the cause, and improve future estimates and pricing.
Within the reports, you can examine figures for billing, cost, or bénéfice