Gérer les abonnements et la facturation pour votre espace de travail

As a Workspace owner or admin, you can manage your Clockify subscription, update payment details, change your plan, and handle user seats to ensure uninterrupted access to paid features.

Definition of terms #

Understanding these terms is crucial for managing your subscription:

Term	Description	Remarques importantes
Sièges utilisateur	Each active user in your workspace occupies a “seat.” Your bill is based on a total number of active seats, regardless of whether features are actively being used.	Deactivating a user frees up their seat. Vacant seats are non-refundable once purchased and removed.
Utilisateurs standards	Team members with an email address linked to their Clockify account and can access most, but not all, workspace features.
Utilisateurs limités	Team members who don’t have a registered email with their Clockify account and can only clock in/out using the Kiosk.	May incur additional fees depending on your specific plan.
Bundle seats	The number of active members in the CAKE.com Productivity Suite (Clockify, Pumble, Plaky).	Applicable only if you subscribe to the Suite.

Seat types #

Here’s a detailed breakdown of the difference between a user with a Full seat and a user with a Limited seat:

Fonctionnalité	Full seat	Limited seat
Access	Full access to the web app, timer, and personal reports	Restricted to Clock in/Clock out via a shared Kiosk
Suivre le temps	Uses timer, manual entry, and auto-tracker	Can’t use the web or mobile app to track time

Only Les propriétaires d’espace de travail et Administrateurs have the ability to manage subscriptions and user seats.

Manage subscription page #

All billing-related settings are managed on the Abonnement page in your Clockify workspace. 

To go to Subscriptions page:

1. Click the three-dot icon next to your workspace name
2. Select Abonnement

This page contains three main tabs:

• Facturation – View your current plan, used vs. available seats, and update your payment information
• Factures – Access and download all past invoices and billing statements
• Abonnements – View all available subscription tiers (Basic, Standard, Pro, etc.) to upgrade or downgrade your plan

Gérer les sièges utilisateur #

Your billing is calculated based on the total number of active seats you have purchased.

Action	Billing impact
Purchase more seats	You will be charged a prorated price based on the remaining time in your current billing cycle.
Remove vacant seats	You can remove extra vacant seats, but no refunds are provided for removed seats.

Change your subscription plan #

You can switch between plans and billing intervals at any time from the Abonnements .

To upgrade your subscription:

1. Click on the three-dot icon next to your workspace name
2. Select Abonnement
3. Click Abonnements
4. Cliquez sur Mise à niveau on the plan you want
5. Complete the next steps to upgrade your plan

A Limited user is strictly for the Kiosque functionality. If your user needs to log in to the mobile app or website to start a timer, they require a Full seat.

What happens next? 

You are charged a prorated price immediately, and you instantly gain access to the new features.

To downgrade your subscription:

1. Accédez à Abonnement .
2. Cliquez sur Abonnements
3. Cliquez sur Rétrograder below the desired lower-tier plan
4. Confirmez l'action

What happens next? 

Your access to premium features will continue until the end of your current paid billing period. 

At that time, your workspace will switch to the lower-tier plan, and features from the higher plan will be removed. Your data remains intact.

Billing intervals #

You can choose to pay Monthly or select Annual Billing to receive a discount on your total bill.

Switch from	Passez en	When the Change Takes Effect
Mensuellement	Annual	Immediately. You will be charged a prorated price for the remaining time on your current plan to start the annual cycle.
Annual	Mensuellement	At the end of your current annual subscription year.

Résilier ou réactiver son abonnement #

Pour annuler votre abonnement :

1. Accédez à Abonnement .
2. Cliquez sur Facturation
3. On the right side of the screen, click Résilier l’abonnement
4. Cliquez sur Résilier l’abonnement in the confirmation window

What happens after cancellation?

• No further charges will be made.
• You can continue using your premium features until the end of your current billing period.
• After the paid period ends, your workspace automatically switches to the Free plan.

To reactivate your subscription: #

1. Return to the Abonnement .
2. Cliquez sur le bouton Reactivate button on the right side of the page
3. Cliquez sur Reactivate on the confirmation window

Download invoice #

1. Accédez à Abonnement .
2. Switch to the Factures .
3. Cliquez sur le bouton download button

FAQ #

Comment la facturation est-elle calculée ?

Clockify charges per seat, not per active user. You pay for a specific number of slots.

• Annual Billing – You pay for the year upfront for a set number of seats.
• Monthly Billing – You pay month-to-month. If you add seats mid-cycle, you will be charged a prorated amount for the remainder of the period.

Est-il possible d’ajouter des sièges après avoir mis à niveau mon abonnement ?

Yes, you can always add more user seats through the Subscription page. When you add seats, you will be charged based on the prorated cost for the remaining billing period.

Que se passe-t-il si je rétrograde mon abonnement ?

Le rétrogradage supprime l’accès à toutes les fonctionnalités supplémentaires que vous utilisez dans l’abonnement supérieur, mais vos données restent intactes. Vous perdrez l’accès aux fonctionnalités premium à la fin de la période d’abonnement en cours.

Est-il possible de résilier son abonnement ?

Oui, vous pouvez résilier votre abonnement à tout moment. Après avoir résilié votre abonnement, vous pouvez continuer à utiliser les fonctionnalités premium jusqu’à la fin de votre période de facturation, après quoi vous serez rétrogradé au plan gratuit.

Comment passer de la facturation mensuelle à la facturation annuelle ?

You can switch from monthly to annual billing or vice versa from the Subscription page. Switching from annual to monthly will take effect at the end of your current subscription period. Switching from monthly to annual will be prorated based on the remaining time left on your current plan.

Est-il possible d’obtenir un remboursement pour les sièges inutilisés ?

Non, Clockify n’offre pas de remboursement pour les sièges d’utilisateurs supprimés. Vous ne pouvez libérer des places qu’en désactivant des utilisateurs, et ensuite vous pouvez ajouter de nouveaux utilisateurs pour occuper ces places.

Est-il possible de télécharger des factures antérieures ? 

Yes, you can download all your past invoices from the Invoices tab on the Subscription page.

Can I update my billing information (Address, VAT, Email)? 

Yes. You can modify your invoicing details in the Abonnement page. Please refer to cet article for instructions on updating your billing information. 

Quelle est la différence entre les utilisateurs standards et les utilisateurs limités ?

Full users have access to all workspace features, while Limited users only have restricted access to clock in and out using the Kiosk. Limited users may incur additional charges depending on your plan.

Comment mettre à niveau son abonnement ?

To upgrade, go to the Subscription page, switch to the Plans tab, and click Upgrade under the plan you want. You will be charged a prorated amount for the new plan.