Hide time and pages

Private entries let you limit the users in your Workspace who can see all time entries, public project’s entries, and the Team Dashboard.

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Time audit

Find faulty (missing project/task, suspicious duration) time entries in with one click and fix them to keep timesheets clean and accurate.

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Required fields

Prevent users from adding incomplete time entries by requiring that time entries must be categorized before they can be created.

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Decimal format

See, enter, and export time in decimal format. Decimal format is an extra feature, which you can enable by upgrading your workspace to any of our paid plans. You can try out the feature for free by activating the free 7-day trial (no credit card required). Enabling decimal format To enable decimal format, go to Workspace Settings and under […]

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Customize exports

When you export a report, you can choose which columns you wish to get in CSV and Excel. Customizing exports is an extra feature, which you can enable by upgrading your workspace to any of our paid plans. You can try out the feature for free by activating the free 7-day trial (no credit card required) Export settings To […]

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Lock timesheets

Prevent employees from changing their timesheets by locking them so regular users can't edit or add back-dated time entries.

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Time approval

Users can submit their weekly timesheets and vacation requests for approval. Then, admins can review and approve them for billing and payroll purposes. All approved timesheets are permanently locked. Not even admins can make changes to approved time, at least not without leaving a permanent written trace). Time approval is an extra feature, which you […]

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Manager role

There are two types of managers in Clockify: Project manager: can view all tracked time on their projects, and edit everything on their projects (eg. set estimates, add tasks, manage project access, etc) Team manager: can view all tracked time of their team members (can't edit or delete time) and approve their submitted timesheets "Hide […]

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Targets and reminders

Set up time tracking targets for your team and they will be reminded to track time if they've tracked less/more than their target hours.

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Import timesheets

If you have historical timesheets data in Excel, you can import everything in Clockify as time entries, so your reports can include all your past and future data. Import will create all the necessary projects, tasks, clients, tags, and time entries - all you need to do is provide the file Importing timesheets is an […]

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Task rates

If you charge a different rate depending on the task you do, you can set a different rate for each task on a project. You can also control whether tasks are billable or non-billable by default. Task rates is an extra feature, which you can enable by upgrading your workspace to Standard, Pro, or Enterprise plan. You […]

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Time rounding

Round time entries in reports to regular intervals. You can round up, down, to nearest 15, 30, or 60-minute time interval.

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Invoicing

To create invoices, you first need to enable "Invoicing" in workspace settings. Create invoices for clients based on tracked time, and mark entries as invoiced so you don't double bill clients. Invoicing is an extra feature, which you can enable by upgrading your workspace to Standard, Pro, or Enterprise plan. You can try out the feature for […]

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QuickBooks integration

Connect Clockify to your QuickBooks Online account and send time entries. QuickBooks integration is an extra feature, which you can enable by upgrading your workspace to Standard, Pro, or Enterprise plan. You can try out the feature for free by activating the free 7-day trial (no credit card required). Connecting to QuickBooks Online Go to Settings in the Sidebar, […]

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Budget and estimates

If you have fixed fee projects, you can track their progress and see how much of the budget was spent by setting estimates in monetary terms. You'll also get alerts when you're about to go over budget. Project budget is an extra feature, which you can enable by upgrading your workspace to Pro or Enterprise plan. You […]

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Alerts

To keep track of your project budget, set up alerts and get an email notifications when your projects go over estimate.

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Scheduled reports

Receive custom reports by email each day, week, or month. When you filter and share some report, you can also specify for it to be sent by email to you or anyone else in your account so they always receive the latest tracked information for that or previous day, week, or month. Please note that […]

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Force timer

Disable manual mode in Workspace Settings so users can't add time manually. While Force timer is enabled, users: CAN create new entries using only timer (manual mode is disabled) CAN add time entries via the Auto Tracker CAN delete existing entries (unless locked or approved) CAN change entry's description, project/task, tag, and billable status (unless […]

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GPS tracking

Whenever your team is on the road or on site, they can clock in via their mobile app and you can see their location on the map. With GPS tracking, you can see who's currently working on site and everyone's location history throughout the day while they were on the clock. GPS tracking is an […]

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Screenshots

Generate screenshots randomly every 5 minutes while the timer is running. Download screenshot recording app→ Screenshots is an extra feature, which you can enable by upgrading your workspace to Pro or Enterprise plan. You can try out the feature for free by activating the free 7-day trial (no credit card required). Data gathering and privacy Screenshots can't be recorded […]

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Custom fields

Add additional fields to time entries and track anything! With custom fields, you can manually track: expenses, mileage, breaks, overtime, invoice status, number of units, custom dropdowns, quantity, codes, location, equipment, estimate, deal number, link to ticket, receipts, images, all sorts of IDs (invoice, task, user, project)… and more! In addition to user data, you […]

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