Extra Features

Extra features extend Clockify's core functionality, giving you more power over who can do what and further boosting your productivity.

Private entries let you limit the users in your Workspace who can see all time entries, public project’s entries, and the Team Dashboard.

See your team member's timesheets and add time for them.

Update multiple time entries and projects in Clockify with one click.

Find faulty (missing project/task, suspicious duration) time entries in with one click and fix them to keep timesheets clean and accurate.

Prevent users from adding incomplete time entries by requiring that time entries must be categorized before they can be created.

See, enter, and export time in decimal format. Decimal format is an extra feature, which you can enable by upgrading your workspace to any of our paid plans. You can try out the feature for free by activating the free 7-day trial (no credit card required). Enabling decimal format To enable decimal format, go to Workspace Settings and under […]

When you export a report, you can choose which columns you wish to get in CSV and Excel. Customizing exports is an extra feature, which you can enable by upgrading your workspace to any of our paid plans. You can try out the feature for free by activating the free 7-day trial (no credit card required) Export settings To […]

If you have historical timesheets data in Excel, you can import everything in Clockify as time entries, so your reports can include all your past and future data. Import will create all the necessary projects, tasks, clients, tags, and time entries - all you need to do is provide the file Importing time is an […]

Create many similar projects with the same task structure quickly.

Prevent employees from changing their timesheets by locking them so regular users can't edit or add back-dated time entries.

Users can submit their weekly timesheets and vacation requests for approval. Then, admins can review and approve them for billing and payroll purposes. All approved timesheets are permanently locked. Not even admins can make changes to approved time, at least not without leaving a permanent written trace). Time approval is an extra feature, which you […]

There are two types of managers in Clockify: Project manager: can view all tracked time on their projects, and edit everything on their projects (eg. set estimates, add tasks, manage project access, etc) Team manager: can view all tracked time of their team members, edit their team's time (if enabled), and approve their submitted timesheets […]

Set up time tracking targets for your team and they will be reminded to track time if they've tracked less/more than their target hours.

If you charge a different rate depending on the task you do, you can set a different rate for each task on a project. You can also control whether tasks are billable or non-billable by default. Task rates is an extra feature, which you can enable by upgrading your workspace to Standard, Pro, or Enterprise plan. You […]

Round time entries in reports to regular intervals. You can round up, down, to nearest 15, 30, or 60-minute time interval.

To create invoices, you first need to enable "Invoicing" in workspace settings. Create invoices for clients based on tracked time, and mark entries as invoiced so you don't double bill clients. Invoicing is an extra feature, which you can enable by upgrading your workspace to Standard, Pro, or Enterprise plan. You can try out the feature for […]

Manage holidays, vacations, and other types of leave, and track accrual and balances. Time off is an extra feature, which you can enable by upgrading your workspace to Standard, Pro, or Enterprise plan. You can try out the feature for free by activating the free 7-day trial (no credit card required). Creating and managing policies Before anyone can request […]

Connect Clockify to your QuickBooks Online account and send time entries. QuickBooks integration is an extra feature, which you can enable by upgrading your workspace to Standard, Pro, or Enterprise plan. You can try out the feature for free by activating the free 7-day trial (no credit card required). Integration supports QuickBooks Online (Essentials or Plus plan). Doesn't work […]

If you have fixed fee projects, you can track their progress and see how much of the budget was spent by setting estimates in monetary terms. You'll also get alerts when you're about to go over budget. Project budget is an extra feature, which you can enable by upgrading your workspace to Pro or Enterprise plan. You […]

To use Expenses, you first need to enable it in the Workspace Settings. Record expenses incurred on projects, and include them in invoices. You can also use expenses to record fixed fees (eg. day rates, retainers, overtime pay, reimbursements , salaries, etc.), and expenses that are unit-based (eg. hours, mileage, days, materials, etc.) Expenses is an […]

To keep track of your project budget, set up alerts and get an email notifications when your projects go over estimate.

Receive custom reports by email each day, week, or month. When you filter and share some report, you can also specify for it to be sent by email to you or anyone else in your account so they always receive the latest tracked information for that or previous day, week, or month. Please note that […]

Define labor costs of each user and project, and then compare what you charge clients vs what you pay your team.

Disable manual mode in Workspace Settings so users can't add time manually. While Force timer is enabled, users: CAN create new entries using only timer (manual mode is disabled) CAN add time entries via the Auto Tracker CAN delete existing entries (unless locked or approved) CAN change entry's description, project/task, tag, and billable status (unless […]

Whenever your team is on the road or on site, they can clock in via their mobile app and you can see their location on the map. With GPS tracking, you can see who's currently working on site and everyone's location history throughout the day while they were on the clock. GPS tracking is an […]

Generate screenshots randomly every 5 minutes while the timer is running. Download screenshot recording app→ Screenshots is an extra feature, which you can enable by upgrading your workspace to Pro or Enterprise plan. You can try out the feature for free by activating the free 7-day trial (no credit card required). Data gathering and privacy Screenshots can't be recorded […]

Add additional fields to time entries and track anything! With custom fields, you can manually track: expenses, mileage, breaks, overtime, invoice status, number of units, custom dropdowns, quantity, codes, location, equipment, estimate, deal number, link to ticket, receipts, images, all sorts of IDs (invoice, task, user, project)… and more! In addition to user data, you […]

Plan when projects need to start and end, and then assign team members to them. Then, switch to Team view and define capacity for each member so you can know how busy or available your team is at a glance. Scheduling allows you to collaborate with managers and share the plan with the entire team […]

Control user access and login with a single system (LDAP, SAML, OAuth, Azure, Office 365, Okta, and many more).

Manage, reset, and edit accounts of your users.

Record actions users in your workspace make so you can later run an audit log and see all the changes. Audit log is an extra feature, which you can enable by upgrading your workspace to Enterprise plan. Enabling audit log To start recording actions, go to Workspace settings and enable Audit log. You can choose which actions […]