Managers

In Clockify, there are two types of managers: Project managers and Team managers. 

Project manager #

Project managers can see all tracked time on their projects and can edit various aspects of their projects, such as: 

• Set estimates
• Add tasks
• Manage project access
• Schedule their own projects and assignments
• Approve submitted timesheets for members assigned to their projects (if enabled) 
• Launch kiosk (if enabled)

Team manager #

Team managers have similar permissions but focus on overseeing their team members and groups. They can: 

• See all tracked time for their team members
• Edit time for their team members (if enabled)
• Approve submitted timesheets for their team members (if enabled)
• Approve time off for their team members
• Launch kiosk (if enabled)

Customizing visibility of certain app features, like hiding pages, also applies to managers. Managers have access to Reports, and project managers additionally have access to the Projects page.

Assign manager #

Admin/Owner can assign manager rights to a workspace member from the Team or Projects page. How you assign a manager depends on the role and your subscription plan.

Assign a Project Manager #

You can assign the project manager role in two ways.

Option A: From the Projects page (Basic, Standard, Pro, Enterprise plan)

To assign a manager to an individual project:

1. Navigate to the Projects page
2. Click on a project name
3. Open the Access tab
4. Locate the team member and click the three-dot icon at the end of the row
5. Select Give manager rights

Option B: From the Team page (Standard, Pro, Enterprise plan)

To assign a manager to multiple projects:

1. Navigate to the Team page
2. Locate the team member and click the current role in the Role column
3. Select the Project manager checkbox
4. Choose the projects they will manage

Assign a Team Manager #

You can assign the team manager role from the Team page.

To do this:

1. Navigate to the Team page
2. Locate the team member and click the current role in the Role column
3. Select the Team manager checkbox
4. Choose the team members or groups they will manage

Revoke manager #

It’s also possible to revoke someone’s Project/Team manager role for the specific project or team.

From the Projects page (Basic plan and higher) #

To revoke manager rights from a specific project:

1. Navigate to the Projects page
2. Click on a project name
3. Open the Access tab
4. Locate the team member and click the three-dot icon at the end of the row
5. Select Revoke manager rights

From the Team page (Standard plan and higher) #

To revoke manager rights from a project or team:

1. Navigate to the Team page
2. Locate the team member and click the current role in the Role column
3. Uncheck the Team manager or Project manager checkbox

Access and permissions for managers include receiving email notifications for specific members’ activities, editing team members’ time entries if enabled, and assigning groups to team managers for improving administration processes.

Action	Permission
Track time	Yes
See time for all projects/users	Yes (that I manage)
Add/edit time for others	Yes (Team managers for members they manage, unless disabled)
See and edit* expenses for their team members	Yes (*Team managers, unless disabled)
See expenses for members working on their projects	Yes (*Project managers, unless disabled)
Edit rates on their projects	Yes (unless disabled)
Create projects and see status	Yes (unless disabled)
Edit and add tasks on their projects	Yes
Add members to their projects	Yes
Edit workspace settings	No
Assign admin role	No
Assign (transfer) owner role	No
Set up SSO	No
Assign user roles	No
Manage groups	No
Invite users	No
Set up user’s status (active/inactive)	No
Define billable rates	No
Create/edit/delete projects	Yes
Create/edit/delete tasks	Yes
Create/edit assignments	Yes (* Team managers, unless disabled)
Schedule their projects/assignments	Yes (*Project managers)
Create/edit/delete team members	Yes
Create/edit/delete billable rates	Yes
Create/edit/delete project status	Yes