Targets & reminders

Set up time tracking targets for your team and they will be automatically reminded to log their hours via email if they did not fill out their minimum number of daily/weekly hours, or if they logged more time than needed.

Managers and admins can also receive an email each day/week/month of all the people who forgot to track their time or if they tracked more than their target.

Targets and reminders is a paid feature, which you can enable by upgrading to Standard, Pro, or Enterprise plan.

There are also You forgot to start the timer reminders, which you can enable inside time tracking apps (desktop app and browser extension, free feature).

Set up timesheet reminders #

1. Go to Team > Reminders tab
2. Specify the target number of hours (daily/weekly/monthly) for your team members to track
3. Specify when the reminders will be sent (when they’ve tracked MORE or LESS than target hours)
4. Click Add

When the selected team members don’t reach their targets or go above them, Clockify will automatically send them an email:

• If you’ve set Day, team members will receive the reminder email the next day (you can choose workdays for when people have to fulfill their targets)
• If you’ve configured a weekly reminder, team members will receive the notification on the first day of the next week (week start). The default start day of the week can be set by the Owner or Admin in the Workspace settings under the Week start section. However, individual users can have their own Week start adjusted if the Owner or Admin updates their settings on the Team page > Edit profile.
  For example, if Monday is set as the default start day but your first working day is Wednesday, reminders will be scheduled starting from Wednesday, aligning with your personal schedule. The reminder system will always use the user’s specific information. To ensure consistency, it’s a good idea for users to coordinate their start days, times, and time zones if possible.
• If you’ve set a Month, team members will receive the reminder email on the first day of the next month

Users who haven’t verified their email address won’t receive reminders.

You can add multiple reminders for one user or group (e.g. 7h per day minimum, but 40h per week and 150h per month).

Allocate your team to User groups so you can choose several people at once instead of selecting them one by one.

If a user has a time off, or is on a holiday for that day, they won’t receive a reminder.

Emails for admins and managers #

If you wish to receive an email when someone forgets to log their time or they log too much time, click on a reminder’s Them option, and select who also needs to receive the email (admin, team manager).

• Manager and admins receive an email once a day/week/month for everyone who’s under/over their target
• All admins receive emails, and team managers only for their team members
• Admins and managers receive an email according to their personal Day starts and Timezone settings

Edit reminders #

To edit a reminder simply click on the highlighted section (users, hours, etc.).