You can create, edit, and delete user groups in your Workspace settings.
To assign people to a user group:
- Go to the Team page
- Click + under Access column (or an existing user group, if that person is already part of some user group)
- Add the person to whatever user groups you want to
You can remove a user from a user group the same way as you added them.
Clockify has a special “Admins” user group that can’t be removed. People who are part of that user group have total access to the whole workspace and its settings.
Assigning groups to projects #
User groups make managing people on projects easy. When people change teams or leave the company often, you don’t have to go through each project and remove them – all you have to do is remove them from a user group.
You can add users to user groups on the Team page, and then allocate the user group to a project.
To assign a user group to a project:
- Go to a project
- Click Team tab
- Click “Click members for team…”
- Select the user group
Once you assign a user group, everyone that belongs to that group will immediately have access to the project.
You can filter reports by user group. For example, you can make a Developers user group, and use the group as a filter to see only what your developers work on (and later, group the report by User to see the time breakdown for each developer).