Notifications in Clockify
Clockify keeps you informed through various types of notifications to help you stay on top of your tasks, time entries, approvals, and team activities.
Set up notification preferences #
You have full control over which alerts you receive and how you receive them. Notifications can be delivered via Email, In-App Notifications, or sometimes both.
To manage your individual notifications:
- Click your Profile Settings in the top-right corner
- Select Preferences
- Go to the Email Notifications tab
- Check or uncheck the boxes to enable or disable specific alerts
Notification types #
Notifications in Clockify fall into three main categories: approvals & time off, assignments & changes, and reminders.
Timesheet & approval notifications #
Here’s an overview of timesheet and approval notifications in Clockify, their triggers, recipients, and contents.
Submit timesheet #
These notifications are sent when a user submits a timesheet for approval. They help managers and admins keep track of submitted timesheets that require attention.
| Notification type | Trigger | Recipients | Content details |
| Timesheet submitted | User clicks the submit button for a specific time period | User’s assigned manager or admin | Link to the timesheet approval page for review |
Approve timesheet #
These notifications keep users informed about the status of their timesheet approval requests.
| Notification type | Trigger | Recipients | Content details |
| Timesheet approved/rejected | An admin or manager approves or rejects a submitted timesheet | The user who submitted the timesheet | The final status and any rejection note/reason provided |
Time off request notifications #
Time-off requests and their approval status trigger notifications to ensure proper tracking of employee leaves.
| Notification type | Trigger | Recipients | Content details |
| Time Off request status | Time Off request is submitted, approved, or rejected | Requester, assigned approver, and specific user assigned to approve/reject requests for that policy (manager/admin) | Link to that request in the app |
Workspace activity notifications #
These notifications keep users informed about activities and changes in the workspace, such as updates to projects, time entries, and team members.
| Notification type | Trigger | Recipients | Content details |
| Workspace Activity | Changes are made within the workspace | Admins and managers | Details of the change made and a link to the relevant page for more information |
Reminder for unsubmitted timesheets #
These reminders notify users if they have not yet submitted their timesheets for a specific period.
| Reminder type | Trigger | Recipients | Content details |
| Unsubmitted timesheets | Based on the reminder schedule defined in your workspace settings | Users who haven’t submitted their timesheet for the defined period | Reminder to submit the timesheet and a link to the timesheet page |
Reminder to approve timesheets #
These reminders help managers stay on top of pending timesheet approvals, ensuring that timesheets are approved on time.
| Reminder type | Trigger | Recipients | Content details |
| Approve timesheets | Based on the reminder schedule defined in the Workspace settings | Managers/admins with timesheets awaiting approval. | List of users whose timesheets are pending approval and a link to the Approvals page |
