Time blocking planner (+ 9 free time blocking templates)

  • Time blocking planner

Planning your day right can be a hassle – despite how much you try to make the most of your time at work, a lot of issues may arise before you get it right.

For example, you may:

  • neglect your priorities
  • work too much on unimportant tasks
  • be indecisive about what to do next

As a result, you may even miss various deadlines, as well as suffer a drop in confidence and motivation.

…Luckily, this is where time blocking and time blocking planner can come in handy.

In gist, time blocking is an effective time management technique that involves:

  • drawing up a to-do list
  • deciding on the exact time you’ll spend on the tasks from your to-do list
  • adding these tasks to your calendar, i.e. blocking time for your tasks

By carrying out your time block schedule with a planner, you’ll be able to identify and pursue your goals, as well as make sure you leave enough time for your priorities and stop wasting time on trivial tasks.

So, here are 9 time blocking planner templates you can download in PDF and print out, or easily fill out in Excel:

🔷 Daily Planner Templates

Daily schedule templates are the most common type of time blocking sheets – you have each of your workdays divided into specific time blocks you can then fill out with your tasks.

As deciding what your priorities are is crucial for helping you decide what to block time for first, each of the listed templates also comes with a to-do list and a section for adding notes and comments.

🔹15-Minute Daily Planner

What’s it about? 

This daily planner template is broken down into 15-minute intervals.

Simply, define the month and day, and add the tasks you will work on in the 15-minute intervals.

You can use your to-do list to help decide what to block time first.

Best for what and who? 

Best for people with hectic schedules, who are busy from the moment they arrive to work to the moment they take off home -this is a perfect time blocking sheet to perform a large number of smaller tasks throughout the day.

15 Minute daily planner

🔽 Download PDF of 15-Minute Daily Planner

🔽 Download 15-Minute Daily Planner XLSX

🔹 30-Minute Daily Planner

What’s it about? 

This daily planner template is broken down into 30-minute intervals.

Simply, define the month and day, and add the tasks you will work on in the 30-minute intervals.

You can use your to-do list to help decide what to block time first.

Best for who? 

Best for people who find the 15-minute daily planner to be too detailed for the time blocks they usually implement – it’s also great if you like to focus more attention on a larger number of smaller tasks.

30 Minute daily planner

🔽 Download 30-Minute Daily Planner PDF

🔽 Download 30-Minute Daily Planner XLSX

🔹 24-Hour Daily Planner

What’s it about? 

This daily planner template is broken down into 1-hour intervals, spanned across 24 hours of the day.

Simply, define the month and day, and add the tasks you will work on within each hour.

You can use your to-do list to help decide what to block time first.

Best for what and who? 

The first half of the day usually belongs to standard work hours – but, including the second half of the 24-hour day, i.e. night time, makes this time management sheet also suitable for freelance night owls.

This daily time tracking spreadsheet is also great when you need to work late in order to beat a deadline, or when you’re working with a team who operates in a different time zone than yours.

24 hour daily planner

🔽 Download 24-Hour Daily Planner PDF

🔽 Download 24-Hour Daily Planner XLSX

🔷 Weekly Planner Templates

Weekly schedule templates are great when you want to look at the bigger picture when planning your time blocks.

You have the time you can block broken down into days of the week – some weekly schedule templates include weekends in addition to weekdays.

Considering that deciding what your priorities are is vital for helping you decide what to block time for first, the listed sheets also come with a to-do list and a section for adding notes and comments.

🔹 5-Day Weekly Planner (1-hour intervals)

What’s it about? 

This weekly planner template is broken down into a 5-day work week, with each day divided into 1-hour intervals, spanned across 24 hours of the day.

Simply, define the week date range, and add the tasks you will work on within each 1-hour interval.

You can use your to-do list to help decide what to block time first.

Best for what and who? 

This time block schedule template is perfect if you have a standard 5-day work week, with weekends off.

5 day weekly planner

🔽 Download 5-Day Weekly Planner (1-hour intervals) PDF

🔽 Download 5-Day Weekly Planner (1-hour intervals) XLSX

🔹 7-Day Weekly Planner (1-hour intervals)

What’s it about? 

This weekly planner template is broken down into a 7-day work week, with each day divided into 1-hour intervals, spanned across 24 hours of the day.

Simply, define the week date range, and add the tasks you will work on within each 1-hour interval.

You can use your to-do list to help decide what to block time first.

Best for what and who? 

This time management sheet is perfect for freelancers or regular employees who often need to block time for work and other errands over the weekends, as well as over the weekdays.

7 day weekly planner

🔽 Download 7-Day Weekly Planner (1-hour intervals) PDF

🔽 Download 7-Day Weekly Planner (1-hour intervals) XLSX

🔹 Biweekly Planner (1-day intervals)

What’s it about? 

This weekly planner template is broken down into a two-week time period, divided across 14 separate days.

Simply, define the 2-week date range, and add the tasks you will work on within each 1-day interval.

You can use your to-do list to help decide what to block time first.

Best for what and who? 

This time management sheet is ideal if you have a small project to work on, and you need to block time over a longer time period in order to make sure you make time for all the tasks you have to perform.

Biweekly planner

🔽 Download Biweekly Planner (1-day intervals) PDF

🔽 Download Biweekly Planner (1-day intervals) XLSX

🔷 Monthly planner templates

Monthly schedule templates are great for larger projects you want to schedule and keep track of – the time blocks span across one or several months, to help you get a wider perspective of what you need to schedule time for.

These time management worksheets are also great when you want to manage a larger workload, as well as make and implement plans for your career and professional development.

They also include a to-do list you can use to define your priorities, i.e. the tasks you’ll want to allocate time to first. In addition, considering that monthly templates cover larger time periods, you can also add a list of your goals, to help you feel inspired and motivated for your time blocks in the long run.

In addition, you can add some useful notes and comments in a separate section of the monthly planner templates.

🔹 Monthly Planner (1-day intervals)

What’s it about? 

This monthly planner template is broken down into a 31-day time period.

Simply, define the month, and add the tasks you will work on within the 1-day intervals.

You can use your to-do list to help decide what to block time first, and your goal list to help keep you motivated.

Best for what and who?

This monthly schedule template is great if you have a deadline for a project by the end of the month, and need a clear overview of the work you still have to finish.

Monthly planner

🔽 Download Monthly Planner (1-day intervals) PDF

🔽 Download Monthly Planner (1-day intervals) XLSX

🔹 3-Month Planner (1-day intervals)

What’s it about? 

This 3-Month Planner template is broken down into three separate 31-day time periods.

Simply, define the month range, and add the tasks you will work on within the 1-day intervals.

You can use your to-do list to help decide what to block time first, and your goal list to help keep you motivated.

Best for what and who? 

This planner sheet is perfect if you’re working on a large project, or if you’re working on perfecting your professional skills.

3-Monthly planner

🔽 Download 3-Month Planner (1-day intervals) PDF

🔽 Download 3-Month Planner (1-day intervals) XLSX

🔹 Year-round monthly planner template (1-day intervals)

What’s it about? 

This year-round monthly planner template is broken down into a 12-month time period, divided into 29, 30, and 31 days.

Simply, define the year, and add the tasks you will work on within the 1-day intervals.

You can use your to-do list to help decide what to block time first, and your goal list to help keep you motivated.

Best for what and who? 

This time blocking planner works as an efficient “don’t break the chain calendar” – so, it’s perfect for anyone who wants to start implementing the Seinfeld method, one of the best time management techniques for people looking to work on their professional skills on a regular basis.

You can block time on your year-round planner gradually, week by week, or month by month.

Each day you fulfill your time block, mark that day with the color red – your goal is to keep on fulfilling your time blocks day after day, and keeping your chain of red days unbroken, as proof of the progress you’re making with your skills, tasks, and goals.

Year-round Monthly Planner

🔽 Download Year-round monthly planner template PDF

🔽 Download Year-round monthly planner template XLSX

How to time block with Clockify

Blocking time in a time blocking planner can only get you so far when it comes to implementing your plans and tackling your to-do list properly.

For example, if you block 30 minutes on a task, you’ll also need to make sure you don’t spend 35, 45, or 90 minutes on said task. The best way to do this is to track the time you spend on all the time blocks from your planners with Clockify.

Clockify can serve as your free daily productivity planner or a week plan app, one meant to help you assess your time results and make decisions about your future time blocking workflow:

  1. Each time you start working on a time block from your planner, Start the timer.
  2. The timer will start ticking and you’ll be able to see it in your browser tab – you can take a glance at the ticking timer from time to time to see how well you’re doing, and how much time you have left before the time block is up.
  3. Once you’re done with the task, click Stop – this action will add your time entry to the list of time entries below, where you can analyze your efficiency at a glance. if you’re using the 30-Minute Daily Planner and you’ve really spent 30 minutes on said task, that’s great!
  4. But, if you find that you’ve spent more than that, it’s time to revise the amount of time you block for your tasks – and maybe switch over to the 24-Hour Daily Planner, or try one of the weekly planner sheets.

Time blocking with Clockify, Pomodoro-style…

Apart from the described time tracking basics that let you analyze your results, Clockify also helps you implement your time blocks in practice, with Clockify for Mac, as well as the  extension for Chrome and extension for Firefox.

Both the Mac version of the app and the browser extensions give you the option to turn on the Pomodoro timer and define the time blocks during which you’ll want to focus on work – you can define your work session time (e.g. 25 mins) and breaktime (e.g. 5 mins): 

  1. When you start working, start the timer.
  2. When the timer reaches 25 minutes, you’ll get a notification telling you it’s time to take a break or start a new work session.
  3. All the data you get while tracking time with Pomodoro on your Mac device or the browser extensions syncs with your Clockify Web account, where you can further analyze and manipulate said data.

pomodoro timer clockify

Clockify pro tip
For more information on how best to implement the Pomodoro technique in your work, check out our guide on how to get started with the Pomodoro time management technique.

No matter whether you use the Clockify’s browser extension or one of the apps, you’ll always be able to log into Clockify web account and analyze your results in the Reports section of the app.

You can then save these Reports in Excel, CSV, and PDF formats for further analysis, or send them to your clients or supervisors interested to know about the progress you’re making with your work.

By |2019-10-08T14:36:56+00:00September 20th, 2019|Categories: Productivity|

About the Author:

Marija Kojic is a productivity writer who's always researching about various productivity techniques and time management tips in order to find the best ones to write about. She can often be found testing and writing about apps meant to enhance the workflow for freelancers, remote workers, and regular employees. Appeared in G2 Crowd Learning Hub, The Good Men Project, and Pick the Brain, among other places.

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