Clockify Desktop app for Windows is a native Windows 10 application that enables you to track time right from your desktop, without having to open Clockify in a browser.
Download Clockify for Windows →
Recommended Windows 10 and higher
Log in #
Before you can start tracking time, you first have to log into your Clockify account (you can create one here for free).
Once you have an account, type your email and password to log in.
If you registered via Google and want to set a password, you can do so in your Profile Settings on the web version (your login username is your Gmail address).
When you click on the Login link, it will redirect you to the web app. And once you log in, it will automatically log you in to the Windows app, too.
Custom domain and subdomain login #
Self-hosted users (Server plan) or users with an Enterprise plan with a subdomain can log in to the Windows app. But, you need to use the custom domain (for self-hosted users) or subdomain link (the Enterprise plan users).
Find the Custom domain log in (Self-hosted) or Subdomain log in (Enterprise, Pro) link at the bottom of the login screen. If you’re logging in with a custom domain, choose your regional server address. For example, for the EU region https://euc1.clockify.me, it could be https://euc1.acme.me.
If you’re logging in with a subdomain, enter subdomain name in the field (e.g. https://acme.clockify.me).
Click Submit and log in with your email and password, or SSO.
Time tracking #
You can keep track of your time in Clockify Windows app in two ways:
- Use timer – Simply write what you’re working on and start the timer with one click
- Add time manually – Enter how much you’ve worked (e.g. 1.5 for 1h30min) and click Add
Add time manually #
To add time, first change time tracking mode by clicking on the menu icon in the upper right corner and choosing Manual. Then, you can enter the duration, and click Add.
Continue timer #
You can quickly continue a timer from a previous time entry:
- Find time entry for which you want to continue tracking time
- Click on the play icon
- A new timer will pick up that time entry’s details (description, project, tag, billability) and start ticking
Edit time details #
You can edit any time entry simply by clicking on them and changing any of the following components:
- Add project and task
- Add tags
- Change description
- Change start/end time and duration
- Mark as billable
To delete a time entry, click on a time entry to bring out its details, and click Delete.
Create a project, task or tag #
To create a project or tag:
- Tap to edit a time entry
- Click on + sign next to project/task/tag picker
- Enter name
- Click Create
A client can only be created when creating a new project.
Note: Regular (non-admin) users aren’t able to create clients, projects, and tags if they are not granted these permissions. To give them such permissions, log in via Web browser and enable this in the Workspace Settings – Permissions.
Auto tracker #
You can see how much time you spend across programs and create timesheets based on your activity.
To start recording activities automatically, click on the A icon and then click Start Recording.
Auto tracker will track websites and programs that you view for more than 15 seconds (apps you use less than that won’t show up). You can override this in Auto tracker’s settings.
- All recorded data is stored locally on your computer (nothing is sent online)
- Only you can view the recorded activities
- You can view past data up to one week
- Data older than 7 days is deleted forever automatically
- URL of visited websites (you can disable this in settings)
- Idle column show percentage of time you’ve been active vs inactive (no mouse or keyboard movement)
You can create time entries in Clockify based on the recorded activities by clicking on the plus (+) sign next to the activity. If you don’t need to see already added activities in the table, you can disable it in Auto tracker’s settings.
You can also select and add multiple entries at once.
To select multiple items, click on one item and hold Shift and click on another to select everything between, or hold Ctrl and click on individual items to add or remove them from selection.
Right-click on selected items to:
- Bulk add – each item is added as a separate time entry in Clockify (you can add project/task/tag, but each entry retains its original description)
- Bulk merge – all selected items are added as one time entry in Clockify (each description is added, start time is taken from the earliest record, and all durations are summarized and used to calculate end time)
- Delete – items are forever cleared from the activity table
You can tell Clockify to send you reminders to track time at regular time intervals.
Simply check the Remind me to track time box, specify the interval (e.g. 10 minutes), and Clockify will show you a notification every 10 minutes, reminding you to use the timer.
You can start the timer directly from the notification by clicking Start timer in the notification.
You can also set reminder start and end time, during which time the reminder will appear (e.g. from 08:00 to 16:00). Outside of those times, the reminder notifications won’t appear.
You can also set days for which you want to enable/disable reminders. If you don’t want to receive reminders on Sundays for example, leave it unchecked.
You can enable reminders by clicking the Settings icon and going to Reminders tab.
Idle detection #
If you’re tracking time while working, the idle detection feature is there to check your activity. If the user is inactive for a certain period of time and stops the timer, there is a notification that is related to the time when the user was inactive. Idle time detects the activity of the mouse and the keyboard and based on that, categorizes time as idle.
Configure idle time detection:
- Click on the Clockify timer button
- Open settings
- Choose Preferences
- Click on Timer tab
- Set the timer according to your preferences
- Check Idle time detection checkbox
- Enter the number of minutes after which the idle time will be detected (10 min by default)
- Click Save to complete the action
When you have a timer running, your computer have been idle for selected number of minutes (no mouse or keyboard activity), and you return to the computer and move your mouse (or type on a keyboard), you’ll receive notification where you can choose what you wish to do with the inactive time:
- Discard idle time: Timer is stopped and the detected idle time is removed from its total
- Discard idle & continue: Timer is stopped, the detected idle time is removed from its total and new timer immediately starts for the same activity
- Keep idle time: Timer continues running as is; close the screen, or dismiss the notification to keep idle time in the app
- Add idle time as new time entry: Timer is stopped and idle time is added as new entry; two time entries are displayed with the second one being the time for which the user has been inactive
If the user is tracking time and that time is longer than the inactive time that was set, then, the idle time is classified as the time from when the user was inactive to the time they become active again e.g. For a 45-minute time entry, if the idle time is set to 15 minutes and if the user was inactive for 30 minutes, these 30 minutes will be qualified as idle time.
Menu options #
To find the app’s menu, tap on the menu icon located in the upper right-hand corner. In this menu you can:
- Choose Manual or Timer entry mode
- Switch workspace
- Go to Settings
- Visit the Dashboard on the Web
- Log out
Pomodoro Timer #
With the Pomodoro Timer, you can set up notifications that will let you know when it’s time to take a break.
Clockify Desktop app will send you a notification when you reach the end of your current Pomodoro interval to let you know you should take a break.
After the break, you can continue tracking time on the latest task by clicking on that entry’s play icon, or start a brand new timer.
You can set just the Pomodoro Timer (when to stop the timer and give you a notification), and you can also set breaks.
When Pomodoro break is enabled, and you reach the end of your Pomodoro time, Clockify will let you know with a notification to stop the timer for the current task. After that, a new timer starts, with the description “Pomodoro break”. After it ends, the timer will stop, and you can start a new timer for anything you want.
You can start the timer for break directly from the notification by clicking Start break in the notification.
You can enable Pomodoro Timer and set your preferred Pomodoro and break intervals in Preferences > Timer tab.
Settings are located in Menu, the hamburger icon in the top right. In the app’s settings, you will find the following options:
- Default project
- Enable dark mode
- Enable auto tracker
- Automatically start/stop timer
- Always keep on top
Navigating through Clockify is easy with shortcuts. These universal keyboard shortcuts are not set by default, but you can set and configure them yourself.
To configure shortcuts:
- Click on the Clockify timer button
- Open settings
- Choose Preferences
- Define your global shortcuts in General tab
- Click Save to complete the action
You can set shortcuts for showing and hiding the app, or continuing and stopping the timer.
Default project #
If you work on the same project every day, set a default project. Then, all you have to do is type what you’re working on and start the timer, and the project will be selected automatically.
You can select:
- Fixed project, which will always be used when you start a timer for an entry without a project (until you change the default project)
- Last used project, and the timer will pick up the most recently used available project from your list of time entries
You can enable the default project in the app’s Settings.
Windows app has an integrated screenshot feature.
If the screenshots are enabled in the workspace settings users will be informed that screenshot capturing is activated.
While the timer is running, the screenshot icon will be red, indicating that screenshots are taken once in every 5-minute interval.
Offline support #
You can track time in Clockify Windows app even if you’re offline.
You can create time entries manually or start/stop the timer. Entries made while offline will be saved locally on your computer. Once you get back online, they’ll get synced with your web account.
When you’re offline, you won’t be able to see your other time entries, only those that were created while you were offline and which haven’t been synced yet.
Projects, tasks, and tags are not available while offline.
You can also enable the Force Offline mode in the Settings, which can speed the app if you have an unstable connection, and later turn it off to sync entries.
If you are using the app in the offline mode, make sure to sync your time entries with the cloud prior to logging out because all of the data that is not synced at the moment of logging out will be lost