Clockify Desktop app for Windows is a native Windows 10 application that enables you to track time right from your desktop, without having to open Clockify in a browser.
Before you can start tracking time, you first have to log into your Clockify account (you can create one here for free).
Once you have an account, type your email and password to log in.
If you've registered via Google and don't have a password, you can set a password in your Profile Settings on the web version (your login username is your Gmail address).
Time tracking #
You can keep track of your time in Clockify Windows app in two ways:
- Use a timer – Simply write what you’re working on and start the timer with one click
- Add time manually – Enter how much you’ve worked (eg. 1.5 for 1h30min) and click “Add”
Add time manually #
To add time, first change time tracking mode by clicking on the menu icon in the upper right corner and choosing “Manual”. Then, you can enter the duration, click Add, and type what you’ve worked on in the next screen.
Continue timer #
You can quickly continue a timer from a previous time entry:
- Find time entry for which you want to continue tracking time
- Click on its play icon
- A new timer will pick up that time entry’s details (description, project, tag, billability) and start ticking
Edit time details #
You can edit any time entry simply by clicking on them and changing whatever you want to change:
- Add project and task
- Add tags
- Change description
- Change start/end time and duration
- Mark as billable
To delete a time entry, click on a time entry to bring out its details, and click Delete.
Create a project, client or tag #
To create a project or tag:
- Tap to edit a time entry
- Select Add project/Add tag
- In the dropdown click "Create new project" or "Create new tag"
- If you're adding a project, input the project's name and select color then tap "Add Project". Optionally, you can also select the client and mark the project as billable by default. If you're adding a tag, simply type in the name of the tag and tap "Add".
A client can only be created when creating a new project. To create a client:
- Tap to edit a time entry
- Select Add project
- In the dropdown click "Create new project"
- Tap "Select client" then "Create new client"
- Type in the client's name and tap "Add"
You can simply cancel the project creation then if you just want to add a client.
Note: Regular (non-admin) team members aren’t able to create clients, projects, and tags if they are not granted these permissions. To give them such permissions, you will need to log in via Web browser and set "Who can create projects and clients" and "Who can create tags" to Everyone in the Workspace settings.
Menu options #
To find the app's menu tap on the little hamburger menu icon located in the upper right-hand corner. In this menu you can:
- Choose Manual or Timer entry mode
- Switch workspace
- Go to Settings
- Visit the Dashboard on the Web
- Log out
Click the little hamburger menu icon located in the upper right-hand corner to and select Settings where you can:
- Set a default project
- Enable dark mode
Default project #
If you work on the same project every day, set a default project. Then, all you have to do is type what you're working on and start the timer, and the project will be selected automatically.
You can select:
- A fixed project, which will be always used when you start a timer for an entry without a project (until you change the default project)
- Or select "Last used project", and the timer will pick up the most recently used available project from your list of time entries
You can enable the default project in the app's Settings.
Offline support #
You can track time in Clockify Windows app even if you're offline.
You can create time entries manually or start/stop the timer. Entries made while offline will be saved locally on your computer. Once you get back online, they’ll get synced with your web account.
When you’re offline, you won’t be able to see your other time entries, only those that were created while you were offline and which haven’t been synced yet.
Projects, tasks, and tags are not available while offline.