Admins
Clockify has two types of user roles in the Administrative category:
- Owner: User who created the workspace
- Admin: User with administrative permissions
Admin vs Owner:
If the Owner leaves the workspace, the entire workspace is deleted
Admins can appoint users as Managers, who have additional project and team management privileges.
Admins have a range of capabilities, including assigning roles, managing groups, inviting users, setting user statuses, defining billable rates, overseeing time entries, and editing workspace settings.
| Action | Permission |
|---|---|
| Track Time | Yes |
| See Time | Yes |
| Add/Edit Time | Yes |
| See and edit all expenses | Yes |
| See and edit all rates | Yes |
| See and edit all projects | Yes |
| See and edit all tasks | Yes |
| Manage users | Yes (except removing Admin role > Owner only) |
| Edit workspace settings | Yes |
| Delete workspace | Yes (Owner only) |
| Remove/Deactivate Admin | Yes |
| Transfer owner role | Yes (Owner only) |
| Set up SSO | Yes (Owner only) |
| Assign user roles | Yes |
| Manage groups | Yes |
| Invite users | Yes |
| Set up user’s status (active/inactive) | Yes |
| Define billable rates | Yes |
| Edit ws settings | Yes |
| Create/edit/delete projects | Yes |
| Create/edit/delete tasks | Yes |
| Create/edit/delete team members | Yes |
| Create/edit/delete billable rates | Yes |
| Create/edit/delete project status | Yes |
| Edit subscription payment information | Yes (Owner only) |
| Manage PTO | Yes |
For an overview of all user roles and permissions, check out Understanding user roles & access permissions.
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