Admins
Clockify has two types of user roles in the Administrative category:
- Owner: User who created the workspace
- Admin: User with administrative permissions
Admin vs Owner:
If the Owner leaves the workspace, the entire workspace is deleted
Admins can appoint users as Managers, who have additional project and team management permissions.
Admins have a range of capabilities, including assigning roles, editing subscription payment information, managing groups, inviting users, setting user statuses, defining billable rates, overseeing time entries, scheduling projects and more.
However, admins have some limitations, especially when it comes to managing subscriptions and payment details.
Below is a detailed breakdown of admin permissions:
| Action | Permission |
|---|---|
| Track Time | Yes |
| See Time | Yes |
| Add/Edit Time | Yes |
| See and edit all expenses | Yes |
| See and edit all rates | Yes |
| See and edit all projects | Yes |
| See and edit all tasks | Yes |
| Manage users | Yes (except removing Admin role > Owner only) |
| Edit workspace settings | Yes |
| Delete workspace | Yes (Owner only) |
| Remove/Deactivate Admin | Yes |
| Transfer owner role | Yes (Owner only) |
| Set up SSO | Yes (Owner only) |
| Assign user roles | Yes |
| Manage groups | Yes |
| Invite users | Yes |
| Set up user’s status (active/inactive) | Yes |
| Define billable rates | Yes |
| Edit ws settings | Yes |
| Create/edit/delete projects | Yes |
| Create/edit/delete tasks | Yes |
| Create/edit/delete team members | Yes |
| Create/edit/delete billable rates | Yes |
| Create/edit/delete project status | Yes |
| Schedule projects | Yes |
| Schedule assignments | Yes |
| Edit subscription payment information | Yes (Owner only) |
| Manage PTO | Yes |
Subscription and payment #
While admins have many privileges in Clockify, they do not have full access to subscription or payment-related information if the workspace has an active subscription.
Specifically:
- Admins can access the Subscription page and the Payment tab, but they cannot edit Customer information, Invoice information, or Subscription payment information
- Admins can see Customer and Invoice information, but they cannot make any changes to them
- Admins have the ability to add or remove full and limited seats in the workspace, but cannot remove bundle seats or limited seats on a Bundle plan
- Admins can cancel or reactivate a subscription, and they can download and pay invoices
- Admins can access the Plans tab and make decisions to upgrade or downgrade the workspace plan, but they do not have access to the detailed payment information itself
Only the Owner can edit subscription payment details, manage customer information, and perform all other administrative tasks related to billing and payment.
For an overview of all user roles and permissions, check out Understanding user roles & access permissions.
For more information on access permissions on other user roles in Clockify, check out Managers and Regular users Help center articles.