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Scheduling

Schedule employees and plan resources

Visualize projects assignments and shifts so you know how busy or available your team is at a glance.

Plan projects on a timeline, assign who needs to work on what and when, and publish assignments so people can see what they need to work on and when.

Approval

Formally approve timesheets

Users can submit their weeks or holiday requests for approval. Then, the supervisor can approve (or reject) the timesheet before it goes to payroll.

Once time is approved, it can no longer be changed (not even by admin). In case of mistake, the approval has to be withdrawn, but the written trail of who made the changes, when, and why will permanently remain.

Time Off

Manage leaves, holidays, and balances

Create holidays and time off policies (eg. paid vacation, banked hours, sick leaves), and add accrued time off to your team. Later, your team members can request leaves and keep track of their balance.

Labour Cost & Profit

Analyze project profitability

Define labor costs and billable rates for each user and project. Then, Clockify will calculate what you chagre clients vs what you pay your team and you can analyze the number broken down by any dimension and date range you wish (eg. month, project, team, clients, etc.).

Budget & Alerts

Stay on top of budgets

Set a time estimate or a fixed monetary budget on projects and task. Then, as you and your team track time, see status in real time and get notified via email when some project or task is close to going over.

Invoicing

Issue invoices based on tracked time

You can create invoices for your clients, which you can download as PDF and send to your clients. You can make invoices from scratch, or invoice your existing time entries from Clockify.

Expenses

Record and invoice expenses

Expenses allow you to record fixed fees on projects (reimbursements, day rates, retainers, overtime pay, salaries, mileages, etc.).

Later, include expenses in invoices. You can also run custom expense reports and export them as CSV or Excel.

Scheduled Reports

Receive time reports via email

Get a custom report with all the numbers you need broken down by project or team each day, week, or month directly in your inbox so you can stay on top of things, without having to open Clockify.

Screenshots

Fill timesheets based on screenshots

Then, at the end of the day, you can look at the screenshots and manually categorize tracked time by project. This way, you can track time in one chunk at the end of the day rather than having to bother with starting and stopping a timer for each different task.

GPS Tracking

See visited client sites and locations

Enable GPS tracking and every time your team start/stop the timer via Clockify mobile app (iOS/Android), the app will pick up their location and you can see all the clients that were visited that day.