Free employee time-off tracker

Clockify is the only truly free time and attendance tracker that lets you track employee time-off (like vacations, personal time off, and leaves of absence) in just a few clicks.

Number of people that started tracking time with Clockify in the last 7 days

Over 260,000 companies use Clockify to track time and improve productivity
Free employee time off (PTO) and leave tracker screenshot
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What is Clockify

Clockify is a modern employee timesheet app that works in a browser. Clockify streamlines timesheet collection and time analysis so you no longer have to fill out, scan, and store paper timesheets.

By using Clockify, you no longer have to rely on traditional physical timesheets and time cards, complex timekeeping systems, Excel spreadsheets, or rule-of-thumb estimates.

Clockify is a time tracker that lets you track attendance of your employees and their work hours. It's so simple that people can start using it in less than a minute and track their planned leaves.

All people have to do is open their timesheet and log their time off. Then, admin can see who logged vacation hours, edit (in necessary), and lock timesheets so no further edits can be made. If someone want to cancel their time-off, admin can do it for them. Super simple - no need for approvals, complex workflows, special codes, or anything.

In addition to tracking vacations and time off, employees can also track their work hours and overtime. Then, in reports you can see PTO accrual and calculate balance by exporting reports in Excel.

Learn more about attendance tracking

How vacation and time off management works

Step 1

Create Clockify account

Sign up here for free

Step 2

Set up projects

Create work projects and a project for time-off. You can further specify the nature of time-off using tasks.

Sick leave Personal time off Vacation Business trip Sabbatical Family leave Unpaid leave Bereavement National holiday Personal time Jury day Half-day

Step 3

Invite your team

You can invite unlimited number of people, for free.

Step 4

Employees log their hours

Each team member gets their own weekly timesheet. There, they can select projects (including time off, vacation, sick leave, etc.) and log their hours. Full time employees can enter 8h for time off, and others 4h or whatever else necessary.

Employees log their attendance and time off like vacation and sick leaves in the timesheet
Step 5

See in reports who took time off and when

Weekly report shows you all logged time, broken down by project and user. Other reports can show you other data, like billable hours, earnings, budgeted hours, etc.

Weekly report shows you time off and project time broken down by employee
Step 6

Export data in Excel

You can always export all your data from Clockify into a spreadsheet, which you can share with others or keep in your archive.

Step 7

Lock timesheets

To preserve data integrity, you can lock entries past a certain date to make sure no one can make subsequent edits to their time off data.

Step 8

Employees can check their PTO balance and accruals themselves

Everyone on your team can run a personal report to see how much time they've spent on vacation and other activities, and see how much time they have left, without having to ask the HR.

Learn more about how to track PTO and vacations with Clockify

Time off and attendance tracking features

Insanely simple

All people have to do is log in and enter log hours in timesheet.

Free forever

Clockify is the only truly free attendance tracker on the market.

Unlimited users

Clockify is the only time tracking software that’s completely free.

Works in browser

Clockify is a web app so your team can access it from any computer, without having to install anything.

Mobile apps

Employees can log their vacations and sick leaves using the iPhone or Android app.

Export reports

You can download all attendance, PTO, and other time tracking data in PDF, CSV, and Excel.

Hourly rates

Clockify can automatically calculate your billable hours and hours worked for payroll.

Flexible approvals

When people log vacation hours, admin can see it immediately and later lock timesheets to disable further edits.

Add time for others

Someone forgot to log their holiday or vacation hours? Admins can add time for them.

Employee time off and PTO tracker app that works across devices

Available for web, desktop, and mobile

★★★★★

Perfect for tracking our employees' hours

"We needed a better way to keep track of everyone's time, attendance, projects, and budgets in one place. Enter, Toggl! It seemed like a dream come true except... you had to pay per month and per person! There was no way our little company could afford that.

As a company just starting to get off the ground, we need every penny we can spare and a good way to track our employees' hours and project investments. Now that Clockify timesheet app is available, I have even higher hopes for our company's success this year."

— Katelyn Salem‎, Video editor at Synema Studios