Free Agency Management Software

The most popular time tracking software for agency management. Track billable time, projects, and budgets, plan resouces, calculate costs, and manage your agency resources - all in one tool.

Number of people that started tracking time with Clockify in the last 7 days

Over 260,000 companies use Clockify to track time and improve productivity
Free Agency Management Software screenshot
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Watch demo (8:26)

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Everything you need to manage an agency

Track billable time

Employees can track time using an online timer, or enter how much they've worked manually.

Agency time tracker screenshot

Monitor budgets

Set time estimate or fixed monetary budget on client projects, and compare it against your hourly rates and time you've tracked.

Agency management software with reports screenshot

Calculate profitability

Set billable rates and labor cost rates, and later compare what you pay your team vs what you charge client, and see who's your most profitable client or employee.

Agency management software with project screenshot

Plan resources

Visualize projects and milestones on a timeline, assign team members, and see who's available.

Agency management software with project screenshot

Invoice work

Create and send invoice to client based on tracked billable time and expenses.

Agency management software with invoicing screenshot

Works for all types of agencies

Digital agencies • Ecommerce • Creative agencies • Web design agencies • Software development agencies • Virtual assistant agencies • Social media marketing agencies (SMM) • Search engine optimization agencies (SEO) • Recruiting agencies

How to manage your agency with Clockify

Step 1

Create an account

Sign up for free

Step 2

Set up projects

Create projects, categorize them by clients, and create tasks.

Set up projects for agency time tracking
Step 3

Invite team

You can have an unlimited number of users for free (developers, designers, managers, clients).

Step 4

Track time

Your team can track time using a timer or enter their time manually. They can track time in the browser, via desktop and mobile apps, or inside your project management tool.

Agency time tracking apps
Step 5

Set hourly rates

Set billable and labour rates for employees and projects, and then compare profit.

client rates and labor costs
Step 6

Track progress

Set estimates for tasks and projects, and later compare estimated vs tracked.

Project status lets you compare estimated vs tracked time and track budget
Step 7

Record expenses

Log business related expenses, by amount or by unit. Later you can include them in project budget and invoices.

Expense tracking
Step 8

Track time off

Request or approve employee time off, and manage company policies in one place.

Time off feature in Clockify (screenshot)
Step 9

Plan work ahead

Define who needs to work on what and when, and see who can take more work.

Schedule projects and shifts
Step 10

Run reports

Dreak down data however you need, and share a link to it with your client.

Download report samples: PDFCSVExcel

PDF time exports

Agency management features

Time tracking

Track time using a timer or add manually in a timesheet.

Hourly rates

Billable and labour cost rates for projects and users.

Expenses

Record project related expenses and receipts.

Invoicing

Invoice tracked time and expenses, and manage invoice status.

Budget

Time estimates and fixed-fee budgets for projects and tasks.

Time off

Track vacations and available time off days.

Scheduling

Plan who works on what and who's available.

Forecasting

Predict performance from estimated, tracked, and scheduled hours.

Reports

Share links to live reports with your client.

Best rated agency management software

4.7 (out of 5) rating, based on 4,000+ reviews.

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Detailed reports are perfect for a growing agency

At the end of every project, we make a Clockify report, and we look at what went over budget on what part of the production, and how we can change that for the future. We have critical thinking at the end of each project on how to accomplish it more seamlessly the next time. Clients can actually see the time logged, the number of meetings, requested revisions, workshopping, and everything in between with detailed notes and the time spent on it. The client is typically impressed and loves that we keep track of that information. It keeps everyone accountable and there’s no guesswork.

— Tina Ballew, Creative Director & Co-Founder, NMCO Studio