Toggl Track Review (2021)

Pricing & Features Overview

Toggl is a popular app that lets you track how much time you spend on activities. It's mostly used by freelancers who need to know where the billable hours go, but it's also popular with students and people who want to improve their productivity.

Toggl works online in a browser, but you can also install it on your computer or phone and track time from there. What makes Toggl different from the other time trackers that it's extremely easy to use and doesn't get in the way.

Toggl is free for up to 5 team members. If you're an individual who just wants to know where your time goes, the basic free version is all you need. If you have a team or need billable hours calculation, the pricing starts at $10/user/month.

toggl is available on mobile, desktop, and web

Score: 4.0

Features: 5 | Ease of use: 3 | Platforms: 5 | Reporting: 4 | Cost: 3

PROS:

  • Available on all platforms
  • A variety of features (reports, Pomodoro Timer)
  • Reminders, Calendar view
  • Integrations with other apps

CONS:

  • High fees 
  • A limited number of tags
  • The buttons are not very intuitive 

Review of Toggl Track features

Time tracking

Toggl is a web app, meaning you use it online in a browser. To make time tracking more convenient, you can also install a mobile app and track time on the go in an app or install it on your desktop, so the tracker is always close at hand, so you don't have to keep Toggl open in a tab all the time. You can also use Toggl Track as a browser extension.

The best thing about Toggl is its simplicity and convenience. You can track time by using a timer, entering it manually, or adding your calendar events as time entries. For advanced categorization, you can use clients, tasks, and tags.

toggl calendar integration

The greatest problem with start and stop time trackers is that you sometimes forget about them. Toggl remedies this problem with time tracking reminders and idle detection.

If you're working but the timer isn't running, Toggl can send you a friendly reminder that you forgot to start the timer. Or, if you're away from the computer but the timer is still running, Toggl will notice you're inactive and allow you to discard the idle time.

Reporting

Toggl has three types of reports:

If you need to keep some reports for future references, you can create saved reports. Then, you can share them with your team or clients. You can also schedule reports to email, although this is only available with the Premium plan. In addition, there's an option of time rounding in reports as well.

If you're on a paid plan, Toggl will also calculate how much your billable hours are worth. You can set a general hourly rate (or define a different rate for each user and project), and Toggl will automatically calculate everything.

toggl saved report

Project management

Although automatic trackers like RescueTime are easier to use and require zero effort, they can only show you on which apps you spend time, but they can't tell what you were doing. Toggl, on the other hand, requires a bit more work but it's more reliable for project tracking.

You can also set a project budget in the form of a time estimate. Then, as you track time, you can see which projects are near or over the budget and get an alert via email.

For budget tracking, Toggl doesn't offer as many features as Harvest for example. You can't set a budget for money, only time. Recurring projects also are not supported.

Although Toggl is not a project management tool, it does offer some basic project management features. For example, you can create tasks (which work like sub-projects), assign them to team members, and mark them as done. Be sure that this option doesn't come with the free plan.

When it comes to invoicing, Toggl Track offers a PDF invoice template that you can easily download and fill out. However, you can't automatically send an invoice via email.

Toggl pricing

Toggl is a great option for individuals who just want to know where they spend time, and it lets you get started for free.

But if you have a team, the costs can spiral out of control very fast.

There are four available plans:

toggl track review pricing

Toggl user feedback (1,396 reviews)

What's good about Toggl

What's bad about Toggl

Competitors

Clockify

The main Toggl alternative. Clockify takes everything that's good about Toggl (simplicity and ease of use), improves upon it, and offers it for free.

When it comes to Clockify, adding tasks and billable rates as well as setting time estimates is available with a free plan, while these options only come with the paid plan in Toggl. Besides, Clockify has several features that Toggl doesn't offer, such as timesheets, manager role.

Harvest

Harvest is an app that comes with only two plans. Their free plan is available for one seat and two active projects. The other one is a paid plan that costs $12 per seat per month.

By using Harvest for free, you'll be able to have unlimited clients and send unlimited invoices. However, you won't be able to import data or projects and integrate with other apps. Speaking of integrations, Toggl allows you to connect your account with other tools for free.

By comparing Harvest and Toggl features, you can see that both apps have options like billing and invoicing and offline time tracking. But, Toggl allows you to have the employee database, which isn't possible with Harvest.

Hubstaff

Apart from time tracking, Hubstaff is an employee monitoring tool and payroll software. With Hubstaff, employers and business owners can track employee performance with features like activity level and screenshots. Also, this app allows sending payments to workers.

By comparing free versions of Hubstaff and Toggl, you'll notice that Toggl offers a variety of time tracking options, while Hubstaff only allows simple time tracking along with several employee monitoring features that are quite limited with this plan.

But, if you want to use features such as invoices, integrations, client and project budgets, and tracking time off, you'll have to opt for Hubstaff Premium plan ($10 per user per month). 

TimeCamp

With TimeCamp, time tracking gets automated, so all you need to do is connect your work software to a TimeCamp account. Plus, if you add specific keywords for each project, you won't have to switch between projects, the app will automatically do that. TimeCamp has other practical features, like billing, attendance tracking, timesheet approval, and invoicing. Unlike Toggl, TimeCamp offers overtime calculation and vacation/leave tracking.

If you compare basic paid plans for Toggl and TimeCamp, you'll see that TimeCamp's package is less pricey ($5.25 per user per month, compared to Toggl's $10 per user per month). However, if you're willing to pay a bit more, you'll have more options with Toggl's Starter plan. The only advantage of TimeCamp's Basic plan over Toggl's Starter plan is advanced time tracking.

RescueTime

If you wish not only to track your time but your productivity as well, try RescueTime. This app shows you visually how you spend your day by using chart bars and pies. Besides, if you often feel distracted, just turn on the FocusTime distraction blocking, which can last as long as you need to stay focused. In addition, you can monitor the time you spend on meetings and calls. If you're eager to learn how to become more productive, there's an online course on their site called the Productivity Challenge, but it isn't free.

With the RescueTime free plan, you'll get basic options like automatic time tracking and time and productivity reports. However, blocking distractions comes only with the paid plan. When it comes to prices, RescueTime paid plan costs $6 per month per team member. Compared to Toggl's Starter plan, RescueTime is a more affordable option. But, if you need more than time tracking and productivity reports, RescueTime won't suit your needs because it doesn't have billable hours, invoicing, and similar features.

Timely

Timely automatically measures your time and adds the time entries to timesheets. Aside from time tracking, Timely is also a project management tool. So, you can plan your projects, review them in a timeline view, and see what each team member is doing at the moment.  

The Timely's Starter plan is $8 per user per month and it covers basic time tracking and project management features. The price is almost the same for Toggl's Starter plan ($10 per user per month). By comparing the time tracking features of these two plans, they are quite similar, except for the fact that Timely offers timesheets. At the same time, Toggl doesn't have project management options, but it covers the Pomodoro timer with its Starter plan.