Toggl Review: Pricing & Features Overview (2019)

Toggl is a popular app that lets you track how much time you spend on activities. It's mostly used by freelancers who need to know where the billable hours go, but it's also popular with students and people who want to improve their productivity.

Toggl works online in a browser, but you can also install it on your computer or phone and track time from there. What makes Toggl different from the other time trackers that it's extremely easy to use and doesn't get in the way. It's only as complicated as you need it to be.

Toggl is free for up to 5 team members. If you're an individual who just wants to know where your time goes, the basic free version is all you need. If you have a team or need billable hours calculation, the pricing starts at $10/user/month.

toggl is available on mobile, desktop, and web

Score: 4.6  (Features: 5 | Ease of use: 5 | Platforms: 5 | Reporting: 4 | Cost: 3)

PROS:

  • Available on all major platforms
  • Super simple to use
  • Integrates with other apps
  • Free to get started
  • Idle detection, reminders, and Pomodoro

CONS:

  • Expensive paid plans (especially for large teams)
  • Limited reporting options

Review of Toggl features

Time tracking

Toggl is a web app, meaning you use it online in a browser. To make time tracking more convenient, you can also install a mobile app and track time on the go in an app, or install on your desktop so the tracker is always close at hand, so you don't have to keep Toggl open in a tab all the time.

The best thing about Toggl is simplicity and convenience. You can start a timer with one click, and optionally type what you're doing and categorize the activity using projects. For advanced categorization, you can use clients, tasks, and tags.

If you're not a fan of timers, or forgot to start one, you can always add time manually after the fact.

The greatest problem with start and stop time trackers is that you sometimes forget about them. Toggl remedies this problem with time tracking reminders and idle detection.

If you're working but the timer isn't running, Toggl can send you a friendly reminder if you forgot to start the timer. Or, if you're away from the computer but the timer is still running, Toggl will notice you're inactive and allow you to discard the idle time.

toggl app review

Reporting

Toggl has four types of reports:

Reports are very flexible as you can choose what data you wish to see, apply filters to get a custom report, export data in PDF and Excel, and save a report and share it with others via a public link.

If you're on a paid plan, Toggl will also calculate how much your billable hours are worth. You can set a general hourly rate (or define a different rate for each user and project), and Toggl will automatically calculate everything.

While flexible, reports have limited number of grouping options: you can only see breakdown by user, project, and client; but you can't see breakdown by tag, day, or group for example.

You also can't customize what data you wish to see or don't want to see, but that's not a big problem as you can simply download the report in Excel and there slice and dice data as you wish.

toggl summary report

Project management

Although automatic trackers like RescueTime are easier to use and require zero effort, they can only show you on which apps you spend time but they can't tell what you were doing. Toggl, on the other hand, requires a bit more work but it's more reliable for project tracking.

You can also set project budget in form of a time estimate. Then, as you track time, you can see which projects are near or over the budget, and get an alert via email.

For budget tracking, Toggl doesn't offer as much features as Harvest for example. You can't set a budget for money, only time. Recurring projects also are not supported.

Although Toggl is not a project management tool, it does offer some basic project management features. For example, you can create tasks (which work like sub-projects), assign them to team members, and mark them as done. For more project management features, you're gonna need to use a dedicated tool.

Because Toggl is primarily a time tracker, you're gonna need a separate tool for invoicing and task management. Luckily, Toggl integrates with almost every app you need: Trello, Jira, Asana, Basecamp, and plenty more.

Toggl pricing

Toggl is a great option for individuals who just want to know where they spend time, and it lets you get started for free.

But if you have a team, the costs can spiral out of control very fast.

For a team of 20 people, Toggl will cost you at least $200/month. And because all the significant team management features are in the Premium plan, you'll have to dish out $400/month just so everyone in your team can track time.

toggl pricing

Toggl user feedback (800+ reviews)

What's good about Toggl

What's bad about Toggl

Competitors

See detailed comparison of best time trackers

Clockify

The main Toggl alternative. Clockify takes everything that's good about Toggl (simplicity and ease of use), improves upon it, and offers it for free.

Unlike Toggl, Clockify is free no matter how many users you have, plus it offers a lot of paid Toggl features for free (like billable rates, estimates, and tasks), plus a few more others that Toggl doesn't have (like the Timesheet). If you decide to go with a paid plan, Clockify will cost you just $9.99 (Plus) / $29.99 (Premium) per month for the extra features, no matter how many users you have, the price is fixed.

Harvest

Harvest is similar to Toggl, charges $12/user, and is used mainly by agencies and freelancers for budget tracking and invoicing, as it offers a more complete solution that Toggl.

Harvest lets you set monetary budget, track expenses, project forecast and resource plaining, offers more billing features, and lets you combine time tracking, invoicing, and scheduling all under the same roof. While robust, all this extra functionality makes Harvest a bit harder to learn and use.

Hubstaff

Hubstaff is primarily an employee monitoring tool. Just like Toggl, it lets your team track how much time they spend on activities, but it also takes random screenshots while they work (for proof). It's mostly by remote agencies who manage a lot of freelancers and need to make sure someone actually works while their timer is running. Hubstaff also offer a lot of other features, which comes at the expense of ease of use.

The Basic plan costs $8/user/month and offers you unlimited screenshots, while the Premium plan costs $12/user/month and also lets you track what apps your employees use, what sites they visit, and their location, plus some scheduling and invoicing features.

Timecamp

Timecamp is a middle ground time tracking solution that comes with a little bit of everything. It lets you track time, monitor employees, and make invoices. Timecamp isn't too difficult to use, but it also isn't as easy as Toggl.

Timecamp's free plan is much more restricting (1 user, only time tracking, no exports or integrations), but paid options can cost you much less ($7/user/month, or $12/user/month for invoicing and monitoring features)

Toggl Review Summary

Toggl is a great time tracker for people who want to see where they spend time. It's super simple to use, available on each major platform, and free.

But if you have team, Toggl can be too expensive. You might want to try Clockify instead, or Harvest if you do a lot of invoicing.