Workforce Management Software

Workforce monitoring software that measures employee productivity. Manage tasks and work hours, control costs, and increase productivity.

Number of people that started tracking time with Clockify in the last 7 days

Over 260,000 companies use Clockify to track time and improve productivity
Workforce Management Software for team management - Clockify screenshot
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What is workforce management software?

Workforce management software (or WFM, for short), is a term that describes all apps and programs that help business owners and administrators manage their staff. This process can be achieved by using apps designated for:

  • Task activity and management
  • Attendance tracking
  • Accurate time reporting
  • Project distribution

Clockify manages to encompass all of these areas and give employers a way to manage their staff without losing valuable hours.

How workforce management works

Before we dive into a step-by-step guide on how to use Clockify, here's a short video to get you familiarized with its basic functions.

Step 1

Create a Clockify account

You can always sign up for free and get the most out of Clockify's basic plan. It's free and takes seconds to activate.

Sign up here for free

Step 2

Set up projects and tasks

Create projects and tasks, categorize them by clients, and assign them to your team.

Set up projects for work tracking
Step 3

Invite your team

You can invite an unlimited number of people, for free — both advanced and basic Clockify plans let you invite as many people as you want. Type in your teammates' email addresses and they'll join you.

Step 4

Schedule work

If your business is having issues with work scheduling, Clockify will help you fix your problems by:

  • Adding projects
  • Defining milestones
  • Creating shifts
  • Planning work for your team on a timeline
Schedule projects and shifts
Step 5

Create assignments

Define who needs to work on what and when, and add a note with more details.

Create assignment
Step 6

Manage capacity

Define who needs to work how much and see in the schedule:

  • Who's busy
  • Who's available
  • Who's overbooked
Schedule employees and manage capacity
Step 7

Regulate clock-in and clock-out via apps

Your team can start a timer via web, desktop, and mobile app to track time.

Employees log their attendance tracking hours in the timesheet

Alternatively, people can enter hours in web timesheet

Each team member gets their own timesheet, where they can select what they worked on and log how much time they spent on it.

Employees log their attendance tracking hours in the timesheet
Step 8

See who works on what in real time

Team Dashboard shows you who is currently working on what (their running timer), when was their last activity, and lets you see a visual breakdown of their workweek.

Dashboard shows you who works on what at the moment and how they week looks like
Step 9

Check employee hours in reports

Weekly reports help see who logged how much time each day in the week. You can drill down into the data using filters and export as PDF, CSV, and Excel.

Weekly report shows you how much everyone in your team worked and their attendance
Step 10

See visited job sites

Enable GPS tracking and see all visited client job sites throughout the day by observing when your remote field crew clocks in via the mobile app.

Visited job sites via GPS location
Step 11

Review screenshots

Enable optional screenshots and desktop will take a screenshot every 5 minutes. Later you can see how your day looked like and create more accurate timesheets.

Screenshots of active hours
Step 12

Compared estimated vs real time

Set estimates for projects and tasks, and then see how much time you really spend on activities.

Project status shows you how much money projects earn or cost, and how much time was tracked vs estimated
Average 4.7/5 rating on Capterra

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