Track time with greater accuracy so you can have more accurate insight into how you really spend time with the help of idle detection and reminders.

You can enable idle detection, automatic clock-out, and reminders in:

Idle detection #

Away from the computer but forgot to stop the timer? Clockify can detect if you accidentally leave a timer running when you leave your desk, and let you remove the idle time so your timesheets stay accurate.

 

idle time screenshot

How idle detection works #

If there’s no mouse movement or keyboard strokes for X minutes, timer will enter into idle mode.  The timer will continue running, but it will treat those X minutes (and the time after that) as idle. When you become active, a notification will pop-up, asking what you want to do with the idle time.

You can choose to:

  • Discard idle time – The timer will be stopped and the detected idle time will be removed from its total.
  • Discard and continue – The current timer will be stopped, the detected idle time will be removed from its total, and a new timer will immediately start for the same activity.
  • Keep idle time – The timer will keep running as it is. In order to keep idle time in the Chrome extension, simply close or dismiss the notification.

What will be discarded:  If you’ve been active for 1h, inactive for 30m, and idle time is triggered after 15m, Clockify will discard 30m (time needed for the idle time to trigger and the time after that), leaving you with a 1h time entry.

If you’ve been away from the computer but stopped the timer via another device in the meantime, idle detection popup won’t appear.

Note: idle detection can’t differentiate accidental mouse movements from normal activity. For example, if someone accidentally bumps into your desk while you’re away, idle detection will register the accidental movement as a normal activity.

Can’t see the idle time notification? #

If you can’t see idle time notification, you’ll have to allow apps to send notifications.

Enable notifications on Windows by going to “Settings”>”System”>”Notifications & actions”>”Get notifications from apps and senders: ON”

Automatic clock-out #

If you forget to stop the timer at the end of the workday, you can enable automatic stop and when the computer is locked/goes to sleep/shut down, the timer will also stop.

In case you have both idle detection and auto-stop enabled, if the timer is stopped automatically, idle detection will not trigger (idle time will be kept).

auto-stop timer

Reminders #

If you keep forgetting to start a timer, Clockify can send you reminders to start the timer.

Choose on your working days, select your working hours, and after how much time you wish to be reminded.

For example, if it’s Monday-Friday between 9AM-5PM, and you haven’t started a timer for 30minutes, you’ll get a notification from which you can start a new timer or continue the latest one.

In addition to the time tracking reminder notifications, Clockify can also send your team daily and weekly reminders via emai (eg. if someone doesn’t log their target of 40h/week).

reminders screenshot