Clockify Paid Features Explained: Screenshots, GPS Tracking & More

This guide covers the major paid Clockify features as of Q3 2026 — what each does, what problem it solves, and which plan you can find it on. So, you can decide if upgrading is worth it for your team.

• Clockify has a Free plan and 4 paid tiers: Basic, Standard, Pro, and Enterprise. Each tier includes everything in the one below it. 
• Clockify is available as part of a CAKE.com Bundle with Plaky for project management and Pumble for team communication.
• On Pro and Enterprise plans, Clockify takes screenshots through the desktop app while the timer is running.
• Time off, Invoicing, and Timesheet approval are Standard plan features.
• Scheduling, Forecasting, Labor cost reporting, and GPS tracking are Pro plan features.
• All Pro features are available during a 7-day free trial, no credit card required. Users can even extend this free trial after reaching out to Clockify support.

Which extra features come with which plan?

Clockify has 5 plans:

• Free
• Basic
• Standard
• Pro
• Enterprise

Clockify’s Free plan handles time tracking for teams of up to 5 people. Once your team grows past that, or you need features like Invoicing, Timesheet approval, or Screenshot tracking — you need a paid plan.

Each paid tier builds on the one below it, so Pro includes everything in Standard, and Enterprise includes everything in Pro.

Note: Prices in the table are per seat per month for annual billing.

There’s also the CAKE.com Bundle available at $12.99 per seat per month (billed annually), which includes Enterprise features for Clockify and 2 other tools — Plaky for project management and Pumble for team communication.

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Tracking features

The paid tracking features give you more control over: 

• How time gets recorded
• Who records it
• What information gets attached to it

Tracking features become relevant once basic start-stop tracking isn’t enough for your reporting or billing needs.

Screenshots

On the Pro and Enterprise plans, Clockify takes screenshots that only work through the Clockify desktop app for Windows and Mac. These screenshots are blurred by default and get captured every 5 minutes while the timer is running.

Every team member gets a notification the moment the feature is turned on. 

The Clockify Screenshots feature exists to give managers a visual record of work in progress, not to promote constant surveillance. Each screenshot is blurred unless an admin selects a higher-resolution setting. Admins can turn the feature on or off per workspace at any time. 

Nobody gets screenshotted without knowing, since the notification shows up the instant the setting changes.

If you manage a remote team and need proof of work for client billing, screenshots paired with time entries provide both records in a single report.

Available on: Pro plan and above.

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Targets and Reminders

Clockify lets you set daily, weekly, or monthly time tracking targets per person or team, then automatically notify anyone who logs too little or too much time.

Part-time staff might have a 4-hour daily target, while full-time staff have an 8-hour daily target and a 40-hour weekly target. If someone falls short or goes over, Clockify sends a reminder.

It’s also possible to choose who gets notified — just the employee, their manager, or all admins — which removes the need to manually check who’s over or under their hours each week.

Available on: Standard plan and above.

Breaks

Track break time the same way you track work. There are 3 ways to track breaks in Clockify:

• Switch your tracker from Work mode to Break mode
• Select break mode at a kiosk
• Log break time directly in your timesheet using a default break project

Tracking break time separately from work time gives you a more accurate picture of actual productive hours, which matters when billing clients by the hour or calculating labor costs.

Available on: Basic plan and above.

Track work and breaks in Clockify

Custom fields & Required fields

With Clockify Custom fields, you can attach extra information to time entries or user profiles in the form of text, numbers, links, switch buttons, or single- or multiple-selection lists. You control which projects show a given field and what its default value is.

If your billing process requires a job code, client reference number, or project phase on every entry, custom fields keep that data attached to the right records without relying on memory or separate spreadsheets.

Additionally, Required fields prevent entries from being saved if a project, task, tag, or custom field is missing. This matters most for teams that need consistent data for billing, payroll, or compliance audits.

Available on: Custom fields on Pro plan and above. Required fields on Basic plan and above.

Import time and users

If you’re switching from another time tracking tool, you can import your existing timesheets and team members to Clockify from a CSV file instead of re-entering everything by hand.

Available on: Basic plan and above.

Kiosk customization, photo capture, PIN and QR code

With Clockify Kiosk, you can turn any internet-connected device into a shared clock-in station, which is useful for teams with multiple locations or shift schedules. 

Kiosk customization lets you add your company’s logo and choose how long the kiosk remains open after launch.

Personal PIN codes let your team members log in to track their time on a kiosk with their PIN code, while the QR code allows employees to sign in to the kiosk with their personal QR code. This increases overall security and accuracy of time tracking.

To further avoid buddy punching and increase accountability, you can also find Kiosk photo capture in Clockify.

Available on: Kiosk PIN on Basic plan and above. Kiosk customization and QR code on Standard plan and above. Kiosk photo capture on Pro plan and above.

QuickBooks integration

For greater efficiency, Clockify integrates with QuickBooks, syncing tracked time, users, and project data to support billing and payroll. The integration removes the manual work of re-entering Clockify data into QuickBooks and reduces billing errors caused by copy-paste mistakes.

Available on: Standard plan and above.

For more detailed information, read the QuickBooks integration guide ➜

Reporting features

These extra reporting features turn your tracked time into usable data for budgeting, billing, and staffing decisions.

Estimates and Alerts

Thanks to the Time estimates in Clockify, you can set a total time budget for a project, or for individual tasks within it — and reset every month. 

With Budget estimates, you set a money budget for a project or individual tasks, which can also include billable expenses.

Finally, you can set up Project alerts to notify you automatically when a project nears or hits its estimate.

If you manage retainer clients, you can reset project budget tracking every month, so you know exactly when a project is approaching scope creep.

Available on: Time estimates on Basic plan and above. Budget estimates and Alerts on Pro plan and above.

Estimate project time with Clockify

Labor cost and profit

Set Billable rates for revenue and Cost rates for labor cost at the organization, team, project, task, or client level. As your team tracks time, Clockify calculates revenue, cost, and profit automatically in Reports, which you can then export for further analysis.

Agencies can use labor cost and profit to compare what they bill a client against what they pay the contractor doing the work, on a project-by-project basis.

Available on: Pro plan and above.

Team reports: Attendance and assignments

The Attendance report in Clockify shows each employee’s: 

• Daily start and end time
• Work capacity vs. actual hours
• Abwesenheiten
• Overtime

The Assignments report compares scheduled and tracked hours and includes a visual progress bar.

Both reports filter by date, team member, or hour range, and export to CSV, Excel, or PDF.

Together, the Assignments and Attendance reports let you spot attendance and scheduling issues (e.g., who’s consistently falling behind their assigned hours) before they get out of hand.

Available on: Attendance report on Standard plan and above. Assignments report on Pro plan and above.

Expense report

With the Expense report in Clockify, you can view all recorded expenses in one place. Simply filter by team, client, project, category, status, or date, and then export the results.

Instead of chasing receipts across emails and spreadsheets, everything’s in Clockify and ready to pull into a client invoice or budget review.

Available on: Pro plan and above.

GPS tracking

In Clockify, GPS location tracking shows where field employees currently are and when they were last active, recorded through Clockify’s mobile app on iOS or Android.

Construction, field service, and delivery teams can use Clockify GPS tracking to confirm staff is on-site, or to replay daily routes and spot inefficient travel between jobs.

Available on: Pro plan and above.

Audit log and Time audit

Thanks to the Time audit in Clockify, you can find entries that are too short or long, or missing a project or task, so you can clean up reports before they go to a client or into payroll.

The Audit log records every change made to a time entry, who made it, and when. This matters for industries like government contracting, where compliance frameworks such as DCAA require a documented audit trail for any changes to recorded hours. 

Logs older than a year are automatically deleted, so export them regularly if you need long-term records.

Available on: Time audit on Basic plan and above. Audit log on Enterprise plan.

Scheduled reports

With Scheduled reports in Clockify, you can have a custom report automatically emailed to you daily, weekly, or monthly. That way, you don’t have to manually filter and export the same data on repeat.

Available on: Pro plan and above.

Project templates

If your team often works on similar projects, you can organize work much easier with Project templates:

• Save a project’s task structure and settings as a template
• Reuse it the next time you start a similar project instead of rebuilding it from scratch

Available on: Basic plan and above.

Forecasting

The Clockify Forecasting feature combines your estimates, schedules, and tracked time to predict whether a project will finish on time, early, or late.

Use Forecasting to adjust estimates or reschedule your team before a deadline actually slips.

Available on: Pro plan and above.

Track project progress in Clockify

Customize reports and Time rounding

Besides filtering, Clockify by CAKE.com lets you further customize reports each time you export them.

You can choose which columns appear when you export to CSV, Excel, or PDF. This is useful when you need to share a report externally and want to omit internal data, such as employee IDs.

Additionally, Time rounding lets you round entries up, down, or to the nearest set value for cleaner, easier-to-read reports.

Available on: Customize reports on Basic plan and above. Time rounding on Standard plan and above.

Decimal format

Activating Decimal format in Clockify lets you view, enter, and export time in decimal format — instead of hours and minutes.

If you feed Clockify data into a payroll system or spreadsheet, decimal format means the numbers are ready to use without manual conversion.

Available on: Basic plan and above.

Management features

Management features handle the operational side of running a team:

• Who’s in
• Who’s out
• What’s been approved
• Who has access to what

Abwesenheiten

Note that Clockify’s Time off feature runs on 2 structures — Holidays (no need for approvals) and Policies (usually require approval). Each gets its own color and applies to a defined group of people. 

Holidays can be set to repeat annually on selected dates. Time off policies can be customized further by:

• Setting them in days or hours
• Allowing negative balance so people can request time off before it accrues
• Setting annual auto-accrual
• Allowing half-day requests

The Timeline tab shows who’s out, for how long, and under which policy.

The Balance tab tracks days used and remaining, with manual adjustments and exportable history.

For teams of 10+ employees, Time off in Clockify removes the back-and-forth between employees and HR about remaining days and who’s out when.

Available on: Standard plan and above.

Work and PTO Tracker

Track hours worked and PTO in Clockify. Request personal time off and stay on top of employee leaves.

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Genehmigung

In Clockify by CAKE.com, Timesheet approval works as a checkpoint between tracked time and paid time:

1. Team members track time using the Timer, Timesheet, or Kiosk.
2. Team members submit their timesheet and any expenses for review.
3. Submitted entries get a “pending approval” label and lock from further edits.
4. Managers approve or reject entries one by one, or approve several at once.
5. Approved or rejected items move to the Archive tab and are filterable by date, team, or status.

Managers can send reminders to team members who haven’t submitted their timesheets, and to other managers who haven’t reviewed the timesheets. Once approved with the Clockify Approval feature, timesheets are ready for payroll export.

Available on: Standard plan and above.

Zeitplanung

With Clockify’s Scheduling feature, you can make schedules in 2 ways:

• By allocating people to projects (Project View)
• By allocating projects to people (Team View)

Project view is ideal when you’re starting from a deadline or time estimate and need to allocate hours daily, weekly, or monthly. Team view is a good choice when you need to assign projects to people based on their working capacity.

Both views let you: 

• Add milestones
• Mark assignments as billable
• Repeat an assignment for a set number of weeks
• Attach notes

If you schedule someone over their available capacity, Clockify warns you before you confirm. That way, a project lead who’s, for example, balancing 8 people across 3 client projects can catch an overload before it happens.

Available on: Pro plan and above.

Ausgaben

Whether you’re tracking expenses to bill clients or for internal records, tracking them provides significant insight into how well you manage your budgets.

You can categorize expenses by type and log them either as a flat sum or by unit price. Billable expenses count automatically against a project’s budget. Expenses can also be submitted for approval, the same way timesheets are.

Logging expenses as they happen rather than reconstructing them at invoice time means fewer missed billables and more accurate project profitability numbers.

Available on: Pro plan and above.

Track expenses in Clockify

Abrechnung

Clockify lets you bill your clients for services and expenses right from the app.

Generate invoices directly from tracked time and billable expenses. You choose the client, project, and currency, as well as which legal entity you’re billing from if you operate more than one. With Clockify’s Invoicing feature, you can also:

• Add taxes or discounts
• Customize the email template
• Track invoice status (unsent, paid, partially paid, and overdue)

Partially paid invoices show the payment date and the amount still owed. Because invoices pull directly from tracked time and expenses already in Clockify, there’s no risk of under-billing or forgetting a billable activity.

Recurring invoices automate this entire process on a schedule.

Available on: Standard plan and above.

Note: You can find many useful add-ons on CAKE.com Marketplace to further customize your invoices, such as Peppol for e-invoicing, Better Invoices for a professional look, Contractor Invoice Generator, and many more.

Create Compliant Invoices

Customize invoices to suit your business needs with CAKE.com add-ons.

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Utility features: Bulk edit, lock time, and add time for others

In Clockify, Bulk editing lets you update multiple time entries, projects, or users in one action (e.g., updating working capacity for 10 people at once).

Additionally, locking timesheets prevents regular users from editing entries after a set date, which is useful once timesheets are finalized for payroll.

And adding time for others means admins can log time on a team member’s behalf, even after the team member’s entries are locked. This keeps records accurate when a field worker doesn’t have app access, or when a team member forgets to log hours before the timesheet locks.

Available on: Bulk edit and Add time for others on Basic plan and above. Lock time on Standard plan and above.

Manager roles

Clockify has 5 role levels with different user permissions:

1. Owner is the account creator with full access to all settings, billing, and data. There’s one Owner per workspace.
2. Admin has the same permissions as the Owner, except they can’t delete the workspace.
3. Project manager can create and manage projects, tasks, and team assignments within the projects they oversee, without access to workspace-wide settings.
4. Team manager can view and approve timesheets and time off for the specific team members they’re assigned to manage.
5. Regular user can only track their own time, submit timesheets, and request time off.

Assigning Manager roles speeds up approvals and improves scheduling and budget decisions. That way, people directly involved in a project can act without escalating every request to an admin.

Available on: Standard plan and above.

Hide time and pages

In Clockify, the Hide time and pages feature restricts what regular users can see, including Reports or other people’s time entries. 

This is useful when most staff only need to log their own hours and don’t need visibility into company-wide data.

Available on: Basic plan and above.

Single sign-on (SSO)

Instead of a separate Clockify password, Single sign-on (SSO) lets your team log into Clockify using your company’s existing identity provider (including Okta, Azure, and Google). 

Clockify supports both SAML 2.0 and OAuth2. Setting it up requires a custom subdomain for your organization, which the Enterprise plan also includes.

For IT teams managing access across multiple tools, this means one fewer password to manage and one fewer attack to worry about. Also, offboarding a user automatically disables their Clockify access.

Available on: Enterprise plan. 

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Clockify paid features FAQs

Let’s now take a look at some of the questions that often come up when teams evaluate an upgrade.

Does Clockify take screenshots?

Yes, Clockify can take screenshots. It works only on desktop and captures every 5 minutes while the timer runs. Screenshots are blurred by default.

Which plan includes screenshots?

The Screenshot feature is available on Pro and Enterprise plans in Clockify. 

How do you know if Clockify is taking screenshots?

Users receive a notification the moment the admin turns on screenshots for their workspace. Clockify doesn’t capture screenshots without telling you.

Can Clockify see my screen?

No, Clockify can’t see the user’s screen. The app captures a still screenshot, not a live screen feed, and only while the timer is running. Screenshots are blurred by default unless an admin sets a higher resolution, and only admins with the right permission can view them.

Does Clockify monitor employees?

Clockify offers 2 optional employee monitoring features — Screenshots and GPS tracking — both available on Pro plan and above. Also, both Clockify features:

• Are admin-controlled
• Notify users when active
• Can be switched off entirely if your team doesn’t need them

What’s included in the Clockify Pro plan?

Pro plan in Clockify includes everything in the Standard plan, plus Scheduling, Forecasting, Expenses, Labor cost and profit tracking, Budget estimates, Custom fields, multiple currencies, GPS tracking, and Screenshots.

What’s the difference between Basic, Standard, Pro, and Enterprise plans?

The difference between the Basic, Standard, Pro, and Enterprise plans lies in the number of Clockify features and functionality available. Clockify paid plans build upon the previous one:

• Basic plan adds tools like Bulk edit, Time audit, Billable rates, and Kiosk.
• Standard plan adds Time off management, Invoicing, and Approval.
• Pro plan adds Scheduling, Forecasting, GPS tracking, and Screenshots.
• Enterprise plan adds security tools like SSO, SCIM provisioning, and Audit logs.

How do I test paid features before upgrading?

To test Clockify paid features, start a 7-day free trial. No credit card is required, and the trial gives you access to every Pro plan feature so you can test what your team actually needs before committing to a plan.

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