Time tracking can be a sore spot for many of us.
It often forces us to face an uncomfortable truth about how we spend our time — like getting distracted or taking forever on routine tasks. Who wants to admit to that?
Well, meet Alyssa Lang, the Workflow Queen. She grabbed the time tracking bull by the horns and expanded her time management knowledge into a flourishing business in under two years.
Alyssa started off making workflow processes to improve her timekeeping skills. Now, she teaches bookkeepers and accountants how to save time and scale their practices.
As a loyal Clockify user since 2020, Alyssa knows how to perfect her workflow.
So, we had a sit-down with Alyssa, along with Jennifer Curfman, the Workflow Queen’s content creator, to discuss all things Clockify and time management.
Table of Contents
Who is the Workflow Queen?
Alyssa Lang is a full-time educator and Asana Certified Pro who helps bookkeepers and accountants implement specific processes and tech to save time on daily work.
As Jennifer told us, before starting Workflow Queen, Alyssa had already managed a tax and bookkeeping firm for 5 years. At the time, she was creating systems to help streamline her workload. Soon, Alyssa saw how useful they could be for others in the industry.
Realizing this could be turned into a business, Alyssa mulled over possible names, as Jennifer explained:
“She really wanted to be the ‘workflow ninja’ because that’s how she felt! But the name was taken. Then someone randomly messaged her on Facebook, wanting to do a 1-on-1 Asana setup for their bookkeeping firm, and he said: ‘Hey, I heard you’re the workflow queen?’ And she knew — that was it.”
💡 CLOCKIFY PRO TIP
If you’re in accounting, you’re probably running on a tight schedule. Learn how to take the rains of your time management in the article below:
What made the Workflow Queen choose Clockify?
Next, we asked Jennifer why Alyssa picked Clockify as her preferred team time tracker:
“When Alyssa was originally time tracking, she was using a different tool, but the interface wasn’t what she wanted. It was missing some features. She soon found Clockify and hasn’t changed from that since.”
As Alyssa already knows, our timekeeping app aims for a simple, user-friendly design. But, perhaps more important for our interlocutor is how well Clockify integrates with Asana.
Sync your projects with Clockify
If you’re an Asana user, here’s a video tutorial on how to quickly set up the same integration.
✉️ If you’re a Clockify user (or also use Pumble and Plaky, within the CAKE.com Bundle) and you’d like to have your own customer story featured on our blogs, reach out to us at pr@cake.com!
💡 CLOCKIFY PRO TIP
Asana’s time tracking misses the mark when you need detailed analytics. Learn how to connect Clockify and Asana for the ideal workflow:
What Clockify features are essential for Workflow Queen?
The Workflow Queen team is very specific about the features they enjoy the most. We were curious to see how their time management needs would differ from, let’s say, those of a marketing business.
So, let’s dig into the company’s most-used Clockify features, according to Jennifer.
Clockify feature #1: Time tracking
Jennifer illustrated how tracking time on tasks in Clockify became part of their daily routine:
“Basically, how we use it in a daily structure is we clock every single task that we do. Literally, my description would be something like: ‘Responding to messages.’”
Clearly, logging all activities is woven into their team’s mindset. With Clockify, Alyssa showed her staff that tracking every little task isn’t another micromanaging practice — it’s actually helpful. Jennifer, as an employee, confirmed this sentiment:
“Upon getting hired, you are told: ‘Listen, you’re going to track everything that you do.’ And it doesn’t come from an aspect of micromanagement, but from the aspect of ‘our number one goal at this company is to be efficient.’”
Improve productivity — try Clockify
In practice, you can use our time tracker to:
- Record time spent on tasks with the timer or timesheet,
- Categorize tasks by project, tags, and billability,
- Edit tracked hours manually, and
- Log break time.
💡 CLOCKIFY PRO TIP
Need help kickstarting your time tracking journey with Clockify? Consult our guides:
Clockify feature #2: Tags
Jeniffer also revealed that the company regularly uses tags for better organization — but with an innovative twist:
“We use tags to categorize everything. At the end of the week we will analyze how much time we’ve spent on each task and decide: ‘Is this something we need to figure out how to minimize?’ So we’ll use tags to label tasks like ‘minimize’ or ‘keep doing,’ for example.”
Label your tasks with Clockify
We found their use of tags — not as project or task indicators, but as instructions for action — really smart. Ergo, tags can serve as instant reminders of how to handle a certain activity to maintain or maximize your productivity levels.
💡 CLOCKIFY PRO TIP
Struggling to balance your busy schedule? Find out how to prioritize tasks for peak performance below:
Clockify feature #3: Integrations
Alyssa’s team also reaps the time-saving benefits of Clockify’s integrations, especially Asana:
“We integrate Clockify with Asana and it’s so helpful, because we use Asana to tell us what to do throughout the day. When you can just start the timer right there, it’s such a time saver. Plus, it’s easy to remember to track your time, because it’s right there.”
Log time across apps with Clockify
If you’re new to Clockify, you’ll be pleased to know that our integrations work across all your devices. In fact, our time tracker comes in the following formats:
- Web version,
- Browser extension,
- Desktop app, and
- Mobile App.
Aside from Asana, Jennifer also shared that she uses Clockify’s timer with web-based apps like Google Docs and Google Sheets.
Workflow Queen on how to use Clockify for the best results
Regardless of her chosen industry, most of Alyssa’s productivity-boosting advice can also apply to a broader audience. When asked about the most efficient way to boost business performance by using Clockify, Jennifer suggested:
“We recommend that you at least do a solid 30 days. Because that’s a full accounting cycle. And you can really see the start and the end of ‘okay, where does my time go in a month.’ That’s the minimum amount of time to get a good analysis.”
Alyssa supports her tip with positive customer feedback, saying they often come out of those 30 days pleasantly surprised by the data:
“They’re really surprised at how much time they’re spending on more administrative work. We call it ‘being stuck in the weeds,’ where you’re down in the muck, doing everything to survive. That makes it impossible to scale and grow the business, because you’re constantly doing all of the things.”
Streamline tasks with Clockify
Clockify’s role in Workflow Queen’s future plans
To echo both interlocutors, tracking every minute can help you become a more disciplined and efficient person.
Besides better discipline and productivity, Clockify offers the team several other time-tracking advantages:
- Creating a better work-life balance,
- Scaling the business swiftly and strategically, and
- Eliminating time wasters from the get-go.
To fully enjoy the above benefits, Workflow Queen relies on 3 powerful yet affordable Clockify features:
- Record time for all work-related tasks,
- Use tags to organize and optimize tasks, and
- Sync Clockify with other apps to save time.
