Track time on kiosk

Allow your employees to clock in and clock out using a shared device. Later, see their tracked time and attendance in reports.

If you have employees who don’t have an email, you can add them as limited members who only clock in via the kiosk.

Kiosk is a free feature available to all users.

For an overall guidance on how to clock in and out via kiosk, watch the video and follow the instructions below.

Create kiosk #

Before you begin, make sure kiosk mode is enabled in your Workspace settings > General tab.

In the Clock-in authentication section, choose the authentication method: QR code or PIN (4- or 6-digit).

To create kiosk:

1. Go to the Kiosk page in the sidebar
2. Click Create kiosk
3. Enter kiosk name (no special characters allowed; e.g. Westside Bar: Staff)
4. Choose which members can use the kiosk
5. Optionally, choose Default project (all tracked time will go there unless changed)

Check Authentication required option, and will users need to authenticate before they can clock in with the authentication method you’ve set in the Workspace settings.

Click Create to complete the process.

Launch kiosk #

This action is performed by admins, unless set up differently in the Kiosk launch settings.

Kiosk can be launched via a link on any device in its browser (any tablet, computer, or phone, no special equipment needed).

To launch a kiosk:

1. Open the kiosk link on your device (e.g. tablet, phone, computer)
2. Log in using your admin credentials

You don’t need any special hardware.

Only assigned users can clock in via that kiosk.

Configure launch settings #

If you’d like to change the default launching permissions, you can do that in the general workspace settings > Kiosk launch settings section:

• Toggle the switch if you’d like to require log in upon opening the kiosk link
• Check the box to choose who can launch a kiosk

In the Who can log in and launch the kiosk section adjust access permissions, so that project and team managers can launch kiosk, as well.
If you activate the Kiosk login required option, admins/managers need to log in to kiosk before users can clock in. If this option is deactivated, anyone with the kiosk link will be able to launch kiosk.

Clock in / clock out #

Depending on authentication:

Clock in via QR code #

Prior to being able to log in to kiosk via QR code, you first need to enable this authentication method in the Workspace settings.

To log in to kiosk via QR code: 

1. Open your kiosk app
2. Choose Scan QR code
3. Scan your personal QR code (sent via email)

If QR fails, you can use your 6-digit PIN as a fallback.

After you scan it, you’ll be able to clock in to kiosk.

Clock in via PIN (4- or 6-digit) #

Prior to being able to log in to kiosk via PIN code, you first need to enable this authentication method in the Workspace settings.

To log in to kiosk via PIN code:

1. Launch kiosk
2. Choose your profile
3. Enter your personal PIN
4. Click Clock in

People who are clocked-in will have a green dot next to them on the kiosk list.
When done, do the same to Clock out.

Keep in mind that if you don’t clock out, your timer will still be running, even after Kiosk locks automatically.

To see who’s currently clocked-in in the web app, go to the team Dashboard.

If you have Breaks feature enabled, you can start a break when you sign into the kiosk.

Choose project/task #

To choose a project or task:

1. Navigate to the launched kiosk 
2. Tap Choose project button
3. You’ll get a list of all projects/tasks
4. Tap to clock in to a project, or expand and choose a specific task

Any modifications made to projects or tasks on kiosk will be reflected on the web app, as well.

Switch between project/task #

If you’d like to, you can start working on a different project or task in kiosk.

To switch project/task:

1. Open the project list
2. Pick new project/task
3. Tap Switch

Switching to a different project or task will stop the current entry and start a new one.

All the changes made here, sync to your main Clockify workspace.

Clock in for others (Universal PIN) #

If needed, an admin (or someone with the kiosk Universal PIN) can clock in/out other employees:

1. Go to kiosk
2. Select the person’s profile
3. Enter that kiosk’s Universal PIN (if required)
4. Tap clock in/out (or start/finish break)

Owner & admin must always use their personal PIN code. Universal PIN code doesn’t apply to them.

For more information about clocking in for others by using PIN, check out this article.

Manage kiosk #

Admins can edit, deactivate or delete kiosk any time.

If deactivated, the kiosk URL stops working and employees can’t clock in.

If deleted, the URL disappears and entires lose kiosk-metadata (time entries stay, but kiosk info is removed).

Kiosks stay open for 24h by default. After that, admin must relaunch them. For longer sessions or multiple devices, a paid plan is required.

If you’re on a STANDARD plan and you’ve uploaded the company’s logo in the Workspace settings, your logo is displayed on your kiosk.

Close kiosk #

Closing a kiosk doesn’t clock out existing users, so make sure everyone’s clocked out or they won’t be able to stop their timer (admin will have to do it for them in the web app by visiting their Calendar and stopping the timer from their currently running time block).

To close a kiosk:

1. Select your admin profile on the kiosk
2. Enter your PIN (if required)
3. Choose Close kiosk in the lower left corner

Subscription downgrade  #

If admin downgrades: 

• On a Free plan QR code is disabled until upgrade
• On a Basic plan, the system switches to a 6-digit PIN authentication method and notifies the admin about it

Kiosk reporting #

Users can see how much time they’ve tracked that week and day when they sign into their profile.

All time entries made via kiosk are visible in Clockify reports:

• Team Dashboard – who is clocked in now
• Summary and Weekly report – summarized time by user, date, and project
• Detailed report – full list of clock in / out data (can be exported as PDF, CSV, Excel)

To filter time in reports by kiosk, you first need to show the kiosk filter by clicking on the filter dropdown and selecting the kiosk filter. After that, you can see and filter all data by kiosk.

Access kiosk from other devices #

To access kiosk quickly from tablet and prevent people from accidentally exiting, pin the link to the homescreen.

iOS #

1. Open kiosk link in Safari
2. Share
3. Add to homescreen
4. Name your shortcut
5. Go to Settings > Accessibility > General > Guided Access
6. Enable Accessibility Shortcut
7. Go to your homescreen and open kiosk shortcut
8. Start Guided Access by triple-clicking home button
9. Go to Options in the down left corner and disable all options except Touch and Keyboard
10. Resume Guided Access

Learn more: Guided Access (iOS) | Adding a shortcut (iOS)

Android #

1. Go to Settings
2. Go to Security & location > Advanced > App pinning (If you can’t find it, get help from your device manufacturer)
3. Enable App pinning
4. Open kiosk link in your browser
5. Swipe up to the middle of your screen
6. Tap the browser’s icon
7. Tap Pin

Learn more: Pinning apps (Android)