How Clockify Aids Austek Play in Organizing Projects

We all loved playing outside when we were kids. 

And wasn’t it even better when we had a modern playground that could handle play all day?

Austek Play company understands that both kids and adults can truly enjoy the outdoors when they’re in safe and customized playgrounds. This is why they’re a thriving business loved by thousands of happy customers and with plenty of projects on the horizon. 

To meet the growing demand for crafting ideal play environments, Austek Play needed a reliable way to allocate enough time for projects, tasks, and well-deserved rest. 

That’s where Clockify came in, revolutionizing how they manage their time and workflow. 

Meet Alberto Calzavara, the Design Team Lead who let us into the beautiful world of creating playgrounds and what it takes to be the best in business. 

How Alberto describes Austek Play (and their role in the community)

At the very beginning of our conversation, we wanted to learn more about Austek Play, so Alberto Calzavara told us how the company came to be:

“Director, Glenn Williams, started out as a sub-contractor in the construction industry building houses, then moved on to building playgrounds, eventually starting his own business ‘Austek Constructions’, before changing to ‘Austek Play’ in 2005.”

Afterward, he told us that they specialize in building safe spaces for entire communities:

“Austek Play is a leading playground and outdoor fitness equipment specialist. We design, manufacture, and install custom play spaces that foster safe, inclusive, and exciting environments for children and communities.”

In Alberto’s words, with nearly a quarter of a century-long working experience, Austek Play serves a diverse range of customers: 

“Operating since 2000, we work closely with local councils, schools, and community organizations to bring imaginative, durable, and accessible play areas to life.”

The mission behind Austek Play: Serious about fun

Next, we were eager to find out what’s the vision behind such a great company, and Alberto gladly told us:

“With a strong commitment to community engagement and sustainability, we aim to create play spaces that are not just fun but also enrich physical and social development.”

Alberto’s company recognizes the importance of physical and social development from an early age, and they encourage it with state-of-the-art materials and expertise on their part:

“Our designs not only cater to a variety of age groups and abilities but are also crafted with high-quality materials to ensure longevity and meet the latest safety standards.”

How did Austek Play choose Clockify?

At one stage of their growth, Austek Play needed to start tracking their time.

As Alberto told us, they first hit the search button on Google to find a solution that works best for their line of work:

“We were looking for a quick and efficient time management tool that could be implemented with our current Asana setup.” 

Clockify came up. So they decided to give it a try — and the rest is history. 

Alberto says that they did, in fact, try a few other tools before they found Clockify:

“We have tried a few time trackers before Clockify, but ultimately, when we found and trialled Clockify, we stuck with it for its simple and easy interface and seamless integration.”

Indeed, Clockify boasts an easy-to-use interface and integration system, as incredible user experience is one of the tool’s main drivers. 

We were curious to find out more about what made Clockify stand out from the rest, and Alberto emphasized the tool’s flexibility:

“The customizable interface and flexibility of the system to adapt to our needs was the key for us.” 

Clockify features Austek Play likes the most

Before introducing Clockify, the team wasn’t aware of how many hours the designers allocated to their assignments. Alberto believed that this knowledge would propel their business to new heights:

“To track how much time designers spent on projects and to get a more accurate understanding of the time undertaken for each task to improve our company outcome.”

The team achieved their goal through several Clockify features that transformed their way of doing business, according to Alberto:

“Business has become more streamlined and we can track and identify wastage and redundancies to become, ultimately, more efficient.”

Feature #1: Time tracking

As Alberto explained, manual time tracking is the most frequently used feature at their company:

“Manual time tracking is what we use the most. Paired with the allocation of time to jobs, categories, and subcategories, this feature is what makes the difference to us.“

As the team at Austek Play knows very well, Clockify lets you choose your favorite way to log in time, offering options to:

• Enter time manually,
• Fill in the timesheet manually at the end of the day,
• Start the timer at the beginning of the work day and stop it once you’re done, and
• Use auto-tracker to record your time spent in different apps, browsers, and projects.

The best part is that you can track time from your desktop and also the app on your phone. 

Feature #2: Reports

One of the team’s favorite features are reports, as Alberto told us. It’s extremely important to analyze the time spent on each task — and reports make it fairly easy for his team to spot any errors in time allocation: 

“Probably, what helped us the most was the reporting tool. We have learned along the way that Tabs and Tasks, once organized properly, can be extremely useful to be tracked and improved.”

For illustration, Clockify reports come in 3 types: 

• Summary report lets you see the tracked hours in many different ways — by project, client, week, month, user, group, or tag,
• Weekly report presents all the hours tracked throughout the week, and
• Detailed report shows you all the details of your team’s time tracked, one by one. 

The best part about reports is that they’re customizable. All you have to do is export the report you want as a CSV and pivot the tables in Excel or Google Sheets. 

Feature #3: Integrations

Whether or not the software offers integrations can be the determining factor when you think about implementing it into your company. 

On that note, Alberto was amazed at how easy Clockify was to integrate with Asana:

“Clockify proved to be not only fast to set up but flexible enough to integrate rapidly with Asana in a few clicks.”

In fact, integrations greatly increase productivity levels. For example, employees don’t have to use different systems or waste time copying information from one system to another. 

That’s why Clockify offers more than 80 integrations with web apps like:

• Plaky,
• Jira,
• Asana,
• Trello,
• Google Calendar,
• Quickbooks,
• Google Sheets,
• Outlook, and many more. 

Feature #4: Projects

Yet another feature that made it to the top, according to the Austek Play team, is Clockify’s projects.

Projects enable users to know exactly where they stand when it comes to complex undertakings in terms of time, budget, and amount of workload. 

According to Alberto, the projects feature helped them immensely in predicting task culmination:

“Projects helped us understand and tweak our work environment to optimize and prioritize tasks before they snowball and forecast cyclic workload peaks.”

Clockify’s projects feature lets you organize work with plentiful options:

• Divide work into tasks,
• Set multiple hourly rates, 
• Forecast the project’s performance, and
• Define the project budget and follow progress.

How Clockify contributed to the company’s overall growth

Alberto shared with us that using Clockify aided their project time management:

“Clockify helped us have a better and deeper understanding of our overall complex time schedule, especially when we are under extreme pressure to deliver multiple projects all at once.”

Superb features undoubtedly play a crucial role in choosing a time tracking tool for your company. 

However, the seemingly little things make all the difference in the world. For Alberto and Austek Play, the “simple and easy interface” sealed the deal.

After all, this is a tool that employees use daily, and how much they enjoy it contributes to the company’s overall success. 

Remember, when you start customizing the tool to get the most out of it, Clockfiy prides itself on having 24/7 customer service. Our colleagues are here to assist you every step of the way — day or night. 

How Alberto sees Clockify helping their company in the future

Our interviewee has no doubt that the Austek Play company will continue to thrive and dominate the market. 

Alberto is eager to see Clockify in action as their business expands:

“As we are certain of the future growth of our company, it will be interesting to see how Clockify can be scaled up to keep up with the increase in work volumes and deliverables.”

And thanks to Alberto Calzavara, we got a proper insight into how Clockify can be a game changer for a company that wants to succeed. 

With outstanding time management, the team can achieve any task without wasting hours or budget.

And Austek Play can now efficiently manage even multiple projects at once — with the right tools.